Stores Warehouse Online Catalog - Los Angeles Unified ...
Stores Warehouse Online Catalog
LAUSD EMPLOYEE
August 2010 Quick Reference Guide
TABLE OF CONTENTS
Login to the Online Catalog
1
Logout / Exit the Online Catalog
1
LAUSD
Find a Product
2
Materiel Management Branch Add Items to Shopping Cart (Create Wish List)
3
Stores Warehouse
View Shopping Cart, Update Items, Checkout
3
Checkout for Non-IFS Users
4
Checkout for IFS Users
5
Retrieve Wish/Shopping Lists
7
Start shopping at
Questions? Call Customer Service at (562) 654-9009.
Quick Reference Guide
Stores Warehouse Online Catalog
LOGIN TO THE ONLINE CATALOG
1 From your web browser, type in: .
1
2 Under Login Information, type in your Single Sign-On (SSO) email address (with @) and your SSO password, then click Login.
LOGOUT / EXIT THE ONLINE CATALOG
3 You may exit the online catalog at any time by clicking on Logout at the top right corner of the screen.
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EMPLOYEE NAME
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Quick Reference Guide
Stores Warehouse Online Catalog
FIND A PRODUCT
1 Search for products by typing
in a commodity code or
description (i.e., pencils, bond
1
2
paper). You may search using
the last 5 digits of the
commodity code. If you search
by all 10 digits of the
commodity code, you must
include dashes (i.e., 620-60-
12886).
or
2 Browse By categories by clicking on Categories to view a drop down list of categories.
3 When you Search for a product, a list of product matches will be displayed. Click on the product name to go to the product page to view a photo and description and 3 add the item to the shopping cart.
4 When you Browse by
Categories, a list of products
with photos will be displayed.
Click on the product name to
4
go to the product page.
EMPLOYEE NAME EMPLOYEE NAME EMPLOYEE NAME
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Quick Reference Guide
Stores Warehouse Online Catalog
ADD ITEMS TO SHOPPING CART (CREATE WISH LIST)
1 View the product photo and description. If you want to order the item, enter the quantity desired and click Add to Cart.
EMPLOYEE NAME
VIEW SHOPPING CART, UPDATE ITEMS, CHECKOUT
2 View your shopping cart at any time by clicking on Shopping Cart at the top right corner of the screen.
From the Shopping Cart, you may:
3 Continue Shopping, Or
4 Change quantities or delete items and Update Cart, Or
5 Enter special instructions for the order in the Order Notes box (i.e., receiving person, phone or room number). 5
6 When you are done shopping, click Checkout Now.
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EMPLOYEE NAME
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Quick Reference Guide
Stores Warehouse Online Catalog
CHECKOUT FOR NON-IFS USERS
If you do not have an IFS Login, you will not be able to process the order. You have two options:
1 The system will provide a list of designated persons at your location who can process your order. Click on the Notify button for the person you wish to notify (via email) to process your order.
Or
employee.name@ EMPLOYEE NAME
IFS
USER
IFS.USER@
2
2 Click Print Order Form at the lower left corner of the screen Order Form: to keep a copy of your shopping cart (shopping/wish list) for your records or to submit the order to your SAA or designated person for processing.
Name: Email: Phone: Location:
EMPLOYEE.NAME employee.name@ 562-654-9009 0525
LN Quantity Unit Stock Number
Description
1
10
BX 615-05-90360 Glue Stick
2
10
BX 620-60-12886 Pre-Sharpened Pencil #2 HB 12/Box
3
10
PKG 785-76-31583 Composition Books
1
Unit Cost 4.25
Total Cost 42.50
1.25 12.50
4.99 49.90
Total: 104.90
APPROVALS
________________________________ Signature / Title
________________________________ Signature / Title
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Quick Reference Guide
Stores Warehouse Online Catalog
CHECKOUT FOR IFS USERS (SAAs or DESIGNATED ORDER CLERKS)
On the Funding Page:
1 Enter Delivery Info: Agency Code (area), Phone, Delivery Bldg/Rm, Comment (i.e., contact Plant Manager).
2 Enter Funding Line Item to charge your order (up to 4 funding lines) and click Add Fund Line.
3 If multiple lines are being charged, click Split Funds and specify Fund QTY and/or items to be charged to each Fund Line.
4 Click Continue Checkout.
1 2
4
5 Verify the order and click Continue Checkout.
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EMPLOYEE NAME
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Quick Reference Guide
Stores Warehouse Online Catalog
CHECKOUT FOR IFS USERS (SAAs or DESIGNATED ORDER CLERKS) (cont.)
1 Confirm your order and click the highlighted Place Order button and you will be directed to the Order Completed Page.
EMPLOYEE NAME
2 Note the Order Number in case you need to contact us for more information and for the administrator's approval in IFS. Your order will be sent to IFS and you will be notified by email that your order is ready for processing in IFS.
Log into IFS and do a quick edit and make any necessary changes. The order is now ready for the administrator's approval.
There are no procedural changes for the administrator approval process for warehouse orders in IFS. The administrator will log into IFS to approve and schedule the transaction with the "WEB" order number.
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EMPLOYEE NAME
1
EMPLOYEE NAME
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Quick Reference Guide
Stores Warehouse Online Catalog
RETRIEVE WISH/SHOPPING LISTS (SAAs or DESIGNATED ORDER CLERKS)
Login to the online catalog.
You will be directed to Wish List Consolidation, which will show all Wish Lists for your location. Wish Lists are created by teachers or staff members that do not have an IFS login/ account.
1 Click on the location that you would like to process/approve (for users managing multiple locations).
2 The requestor's name will show under Wish Lists.
3 Highlight the requestor and click on Move These Items. The Wish List will move to your shopping cart.
4 You can click Continue Shopping to add more items
or
5 Edit Cart to modify the shopping cart (Wish List from requestor).
6 When ready, click Checkout Now to go to the Funding Page.
1
(EMPLOYEE NAME)
3
EMPLOYEE NAME
2
EMPLOYEE2 NAME
5 6
EMPLOYEE2 NAME
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