Exhibit C - Chicago
Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 1 of 39 PageID #:24144
CITY OF CHICAGO FIRE DEPARTMENT HIRING PLAN FOR UNIFORMED POSITIONS
Table of Contents
CHAPTER I GOALS AND PRINCIPLES ........................................................................3 A. Organization ofthis Hiring Plan............. ....................................... ..............3 B. Definitions ...................................................................................................4
C. Deparment of
Human Resources................................................................4
D. Fire Commissioner.......................................................................................4
E. Office of the Inspector General................................................................... 5
CHAPTER II EMPLOYEE DUTY TO REPORT, TRANSPARENCY OF CITY HIRIG, AND GOVERNING RULES ..................................................................6
A. Employee Duty to Report............... ................. ............................................6
B. Transparency of City Hiring ............. ..... ............. ............... ........ ................. 6
C. Rules Governing All Hires Made Pursuant to the Hiring Process for
Uniformed Positions................................. ....................................................7
CHAPTER III HIRIG PROCESS FOR UNIFORMED POSITIONS - INITIAL
STEPS...................................................................................................................................9
CHAPTER IV GENERAL HIRIG PROCESS FOR UNIFORMED
POSITIONS
NON-INTERVIEWED POSITIONS ................................................................................11
A. Applicability . ........................................................................ ....... .............. 11
B. Process .......................................................................................................11
CHAPTER V GENERAL HIRING PROCESS FOR UNIFORMED POSITIONS REQUIRING AN INTERVIEW .......................................................................................13
A. Applicability .............................................................................................. 13
B. Process .......................................................................................................13
CHAPTER VI GENERAL HIRING PROCESS ~ SENIOR MANAGERS .....................16 CHAPTER VII EXEMPT POSITION HIRING PROCESS ............................................17
CHAPTER VIII ACTING UP ..........................................................................................18
CHAPTER IX COMPLIANCE AND GOVERNANCE..................................................
19
A. Complaints.................................................................................................19
B. Escalations Procedure.... ........ .......... ........... ........... ................................. ...19
C. Reviews and Audits of
Hiring Data...........................................................21
Exhibit C
Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 2 of 39 PageID #:24145
D. IGO Hiring Oversight Monitoring and IGO Investigation of
Hiring
Processes.................................................................................................... 22
""
E. Reporting Requirements. ............................ ..... ........ ........................... .........22
CHAPTER XII APPLICABILITY TO OTHER EMPLOYMENT ACTIONS NOT
DETAILE?IN THIS.
HIRIG
PLAN...........................................
...................................24
A. Assignments........... .................... .......................... .......................................24
B. Terminations................................................................................................24
C. Layoff
Lists......................................................
..........................................24
D. Reinstatement............................................................................................ 24
E. Duty Disability...........................................................................................24
F. Transfers ....................................................................................................24
G. Demotion ...................................................................................................24
Ii:. Reclassifications ......... .............................. .................................................24
i. Promotions and Career Progressions .............;...........................................24
J. Reasonable Accommodations....................................................................24
K. Return of Seasonal Employees ..................................................................24
1. Approved City Training Programs. ...... .................. .... ....... ........................ 24
M. City Affirmative Action
Plans....... .. ........... ............................ .......... ......... .24
N. Veterans Preference................................................................................... 24
O. Line of
Duty Preference.............................................................................24
P. Emergency Appointments............................................. ............................24
Q. Settlements, Awards, Judgments, and Decisions.......................................24
2
Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 3 of 39 PageID #:24146
CHAPTER
I
GOALS AND PRINCIPLES
The City of Chicago is committed to hiring practices that:
? Base employee selecti?non a Candidate's knowledge, skils and ability to perform effectively onthejob;
? Provide
equal employnent opportunity to all qualified Applicants;
?
Prohibit the entry of Political Reasons or Factors
and other Improper considerations into
any stage of
the selection and hiring processes for Covered
Positions;
? Provide the Hiring Authority with maximum lawful discretion in making selection
decisions; and
? Create a transparent hiring system that minimizes the abilty to manipulate employment
decisions.
This CPD Hiring Plan for Unifonned Positions ("Hiring Plan") was developed by the City of
Chicago as required under section LF. of
the Settlement Order and Accord in case number 69 C.
2145 captioned Shakman et al. v. City a/Chicago, et al., before Judge Wayne R. Andersen in the
United States District Court for the Northern District of Illinois ("the Accord").
This CFD.Hiring Plan
sets fort the
principles
which wil..govem hiring for Covered, Uniformed
Positions in the Chicago to Candidates who CFD Hiring Plan applies to
Fire
Deparment
("CFD"). The
principles
presented
here apply equally
are external or internaljoh Applicants and
Candidates for promotion. This
Covered, Uniformed
Positions withn the CFD. All other Positions
in CPD shall be hired under the. applicable
provisions
of the City of Chicago Hiring Plan.
Violations of this Hiring Plan may result in disciplinar action, up to and including discharge and ineligibility for future hire.
A. Organization of this CFD HiringlJan
This CFD Hiring Plan is not an exhaustive document and cannot contemplate every variation that could occur in hiring. This CPD Hiring Plan is intended to provide a framework for CFD hiring
for Uniformed Positions that will survive changes in collective bargaining agreements,
technology, management practice and law. The principles of this CFD Hiring Plan should be
constiued broadly.
The City may modify this CFD Hiring Plan so long as the modifications are not contrar to
applicable law. Prior to the effective
date. of any modification of this CFD Hiring Plan, the
Commissioner of the Deparment of Human Resources ("DHR") shall give thirty (30) days'
public notice in one or more newspapers of
general circulation. Such public notice shall include
information concerning where the rules may be reviewed and where comments
may be directed.
The City will also post on its publicly available internet site any modifications to this CFD
Hiring Plan.
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In addition, prior to sunset of the Accord, thirt (30) days' advance written notice of any modification of this CFD Hiring Plan shall be given to the Shakman Plaintiffs and the court-
appointed Monitor. The Shakman Plaintiffs and Monitor may comment on the modifications and
make wrtten
objections. Impasses shall be resolved as provided in Section n.D of
the Accord.
B. Definitions
Capitalized terms not herein otherwise defined shall have the definitions set forth in Chapter I of the City of Chicago Hiring Plan.
Eligibilty List - An Eligibilty List is a list of Candidates who have met the requirements for a Position and are considered eligible for hire.
Uniformed Position - A Uniformed Position is any Position that is included in CFD's
Unifonned Service as defined by the City of Chicago Municipal Code section 2-36-020
(Membership ofthc Uniformed Service).
C. Department ofHuinan Resources
This CFD Hiring Plan depends on a robust DHR which shall act as the gatekeeper to the City's processes governing actions covered by this CFD Hiring Plan and Other Employment Actions. Although the responsibilty for hiring decisions rests with CPD, DHR's Employment Services
Division ("Employment Services") shall DHR, in conjunction with CFD and outside
existing Classes todeterrnine minimum
of Class Specifications.
be responsible for facilitating consultants, .as needed, shall
qualifications, testing requirements, and
City hiring. In addition,
periodically
analyze
appropriateness
The DHR Commissioner has the authority to act on recommendations made by IGO Hiring Oversight or on his or her own intiative to impose remedial actions as they relate to a hiring sequence, which can include, but are not limited to the following: suspending a hiring sequence,
terminating the hiring sequence and/or ordering that the hiring sequence be restared. Also, DHR Recruiters and Analysts have the authority to suspend a requisition at any point in the hirng
process pursuant to the Escalation procedures detailed in Chapter ix. Other Employment
Actions, however, remain under the authority and responsibility of the Fire Commissioner.
In implementing this CFD Hiring Plan, the City shall also ensure that all Applicants have equal employment opportunities and shall use all resources at its disposal to fulfill its commitment to
diversity as an equal employment
opportunity employer. In furtherance of this goal, DHR shall
fie
quarterly reports with the
City Council Committee on Budget and Governent Operations
identifying
the race, ethnicity and gender of the City's hires during the quarter and the current
workforce. Nothing in this paragraph
Hiring Plan.
authorizes
deviations from the provisions of this CFD
Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 5 of 39 PageID #:24148
D. Fire Commissioner
The Fire Conunissioner retains the powers and duties granted to him by section 2-36-040 of the Municipal Code of the City of Chicago, which includes having the management and control of
all matters and things pertning to the fire deparment and of all of the persons employed
therein, subject to any applicable restrictions set fort in state law, the City's Municipal Code,
applicable collective bargaining agreements ("CBAs"), the City of
CFD Hiring Plan.
Chicago Hiring Plan, and this
E. Office of the Inspector General
The City's Offce of the Inspector General ("IGO") shall be responsible for overseeing,
monitoring and auditing City hiring. The IGO has established a Hiring Oversight Section ("IGO
Hiring Oversight") which shall oversee this CFD Hiring
system as outlined in Chapter IX.
Plan's Compliance and Governance
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EMPLOYEEDUTY TO REPORT, TRANSPARENCY
CHAPTERU
GOVERNING RULES
OF CITY HIRING, AND
A. Employee Duty to Report
Any City employee who knows or should know that a Hiring Manager, Hiring Authority, or other City employee may have allowed Political Reasons or Factors or other Improper considerations to influence any term or aspect of employment shall report the incident to IGO Hiring Oversight directly and without delay. Any employee who knowingly fails to report such a potential violation to IGO Hiring Oversight may be subjected to discipline, up to and including termination.
B. Tnmsparencv of City Hiring
1. DHR
In order to promote transparency, DHR shall post quarterly reports on the City's website detailing: (l) the total number of hires/promotions for all Covered Positions; (2) the department
where the hire(s) occurred; and (3) the ward where the hired/promoted employee(s) reside(s).
DHR shall also post the following information on the City's publicly available website for the public to review:
a. The Class Specifications for each Class, including the minimum qualifications.
b. A list of all Classes for which interviews are not required prior to hire.
c. A list
of all Classes for which interviews are required prior to hire.
d. A list of all Classes for which testing is required prior to hire.
e. A list of all Classes that may be filled using the Senior Manager Hiring Process.
f. A list of all Classes that may be filled using the Exempt Position Hiring Process.
g. All of the City's policies governing actions covered by this CFD Hiring Plan and
Other Employment Actions.
This information shall be updated
on a quarterly basis.
2. IGO Hiring Oversight
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IGO Hiring Oversight shall postthe following on its website, which shall be linked to the City's
website, and wil be made available .for the public to review:
a. Quarerly reports as detailed in Chapter ix.
b. The Use of
Non-City Employees to Perform Services for the City Policy.
c. The Acting Up Policy.
C. Rules Governing All Hires Made Pursuant to the Hiring Process for
Uniformed Positions
1. Contacts by CFD. CFD employees shall not contact DHR to lobby for or advocate on
behalf of actual or potential Applicants or Bidders for Covered Positions, nor may CFD
request that specific individuals be added to
any referral or Eligibilty List except as
pennitted in this CFD Hiring Plan. CFD may contact DHR to inquire about the status of
selected Candidates. Any DHR
employee
receiving
a contact violating
this section shall
report it to the DHR Commissioner and 1GO Hiring Oversight within forty-eight (48)
hours.
2. NoIl:lolitical and Impartial Actions. For actions covered under this CFD Hiring Plan and Other Employment Actions concerning all Covered Positons, Political Reasons or Factors or other considerations otherwise prohibited by law or the City's Personnel Rules may not be considered. No CBA or other agreement shall provide otherwise.
3. RecommendatiQns_from Ele?Jed .fId Appointed Officials. Nothing in this CFD Hiring
Plan shall limit the right of any citizen, including elected officials, to make
recommendations not based on Political Reasons or Factors or other Improper
considerations to personnel involved in making employment decisions on behalf of the City. In the case of hiring for Covered Positions, recommendations from public offce
holders or political pary officials
that are based on their personal knowledge of the
person's work experience, skil or other job-related qualifications are permitted and may
be considered, to the extent that the department considers any recommendations for a
paricular Position.
4. Reporting of Contacts by Elected and .
AnvQlp.Je?l
Qffi?ials. All contacts, whether in
person, in writing, by telephone, by facsimile, bye-mail, or any other means from any
elected or appointed offcial of any political party or any agent acting on behalf of an
elected or appointed official, political pary, or political organization, attempting to affect
any hiring for any Covered Position or Other Employment Actions shall be reported to
IGO Hiring Oversight within 48 hours. IGO Hiring Oversight shall maintain a fie
documenting all such contacts.
5. IntemalCandidates Attendance
and Disciplinar Policy. The City shall require internal
Candidates to meet certain attendance and.discipl?nary criteria at the time of selection, to
. the extent such a requirement does not violate the terms of any applicable CBA. The
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Case: 1:69-cv-02145 Document #: 3765-4 Filed: 05/15/14 Page 8 of 39 PageID #:24151
City must apply any such attendance and disciplinar criteria unformly. The City shall
post its attendance and
disciplinar policy on the City's website. The City may modify
such. attendance and disciplinar criteria
as . uecessaras long. as
uniformly and
are posted
on the City's website. iran internal Candidate is passed
such
criteria
selectionhased solely on...the..application of .
the
attendance . .and.. disciplinar
are applied
over for criteria
referred to above, such Candidate shall remain in the Pre~Qualified pool,
and may be
considered for later vacancies if the Candidate then meets the attendance and disciplinary
criteria.
6. Consistencv of Interyiewers. The same individuals should interview all Candidates for any Position filled under Chapters V and VI of this Plan. If an interviewer must change
during the hiring process, the hiring department must provide advance notification to DHR, which shall forward the information to IGO Hiring Oversight
7. Advance Noti?~t.9f Hiring Activitv to IGO Hiring Oversight. To ?icilitate IGO Hiring Oversight's monitoring of hiring processes, CFD shall provide the scheduled time and
locations of Intake Meetings,
examinations, tests, non-Senior Manager interviews,
Consensus Meetings,
and
Performance
Selection Board Meetings to 100 Hiring
Oversight at least seven (7) calendar days in advance of the activity. CFD shall provide
100 Hiring Oversight four (4) calendar days' notice for all Senior Manager intake
meetings
and interviews.
8. Notifcations to the Monitor. Until termination of the Accord, IGO Hiring Oversight
shall promptly forward all notifications and other information it receives pursuant to this CFD Hiring Plan to the Shakman Monitor.
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