LCISD Dr. Mary Jane Garza, Superintendent



Decatur independent school district

June

2014

The Decatur Independent School District is accepting proposals for the purchase of:

Maintenance Supplies

Request for proposals for Maintenance Supplies, addressed to Decatur ISD, Attn: Gary Micinski, 307 South Cates, Decatur, Texas 76234 will be received at the above address until 10:00 a.m., June 25, 2014, at which time they will be publicly opened. Forms and specifications may be obtained from Decatur ISD, 307 S. Cates, Decatur, TX 76234.

Proposal forms and specifications may be obtained by writing to the above address or calling (940) 393-7100. The Decatur ISD reserves the right to accept or reject any and/or all proposals and to waive any formalities in the procurement process. In case of mailed proposals or any correspondence concerning the proposals, DECATUR ISD will not be held responsible for improper addresses, improper delivery, lost, or late mail.

Proposals must be plainly marked on the outside of the delivery envelope or delivery package:

“Proposal for Maintenance Supplies”

DECATUR ISD reserves the right to accept or reject any or all proposals, to make awards as they may appear to be advantageous to the district and to waive all formalities in the proposal process.

Final decision as to the best overall offer, both as to price, suitability and quality, rests solely with the DECATUR ISD.

Apply only those taxes that are applicable to a School District. Tax Exemption Certificate will be furnished upon request to the vendor by the District.

Accompanied is a specification sheet the district requests vendors to fill out regarding purchases.

If you have any questions please feel free to call me at (940) 393-7100.

Sincerely,

[pic]

Gary L. Micinski

Assistant Superintendent for Financial Services

FAX – (940) 627-2965

Return This Form

Decatur ISD, Decatur, TX – (940) 393-7100 *** Fax (940) 627-2965 ***

PROPOSAL SPECIFICATIONS FOR THE PURCHASE OF:

Maintenance Supplies

Proposals are due by 10:00 a.m. June 25, 2014

Section 1: Proposal Specifications

This time of this proposal is from July 1, 2014 until June 30, 2015 (See optional extension under term section below), and the percent discount off list, wholesale, or catalog shall be firm for that time. The District will purchase the item(s) as needed throughout the proposal period. Decatur ISD reserves the right to accept one, multiple, or all proposals as is deemed to be advantageous to the District and vendor is advised that if multiple vendors are approved by the District, each purchase will be based on the best price or discount submitted by the vendor(s) and any other relevant factors as listed in the Texas Educational Code. Purchases will be made throughout the period as needed. All purchases are FOB Decatur, TX unless otherwise stated under conditions herein. If vendor fails to perform District may cancel proposal award with 10-day notice. Conditions that vary from the above are to be explicitly stated below or attached. The Decatur ISD is a member of various purchasing coops, which may have, in the past, or could, in the future, competitively procure this same category or a similar category. The District reserves the right to purchase goods from any other method allowable under Texas law in addition to this proposal in the event proposer is awarded the proposal. This proposal is a legal proposal for the time specified. Vendor will accept District purchase orders and, if necessary, District will open an account with vendor. The District reserves the right to procure through additional competitive procurement any specific item if, in the opinion of the District, a separate competitive individual procurement is beneficial to the District. Any dispute regarding this proposal shall have venue in Wise County, TX. The laws of the State of Texas governing public entities regardless of vendor’s normal credit conditions will govern any credit account. This proposal is for items of any price range. The anticipated volume, although not guaranteed, is estimated to be greater than $10,000 when separate purchases are combined. All responses must be on this form with any necessary attachments. This proposal, if approved by the District, and your response and any modifications as required by DISD counsel is the contract. District is not responsible for any proposals submitted by email or any communication related to this proposal through email including but not limited to communications rejected, caught, opened late, or deleted by email filters. By submission of proposal, vendor agrees that nothing herein or submitted is confidential, a trade secret, or protected vendor information and consents to all submitted information being public including that such information may be published or presented on the internet. Term (one to four years): By submitting proposal, vendor agrees that, if approved, the District may extend this agreement with vendor(s) for up to three one-year periods, and that vendor will honor the original terms (or better) for each additional term in the event that District decides to extend. Option to extend is based solely on District’s decision to extend and option is not guaranteed. Because of the unknown nature of the exact items or timing of purchases, vendors are advised that unless specifically excluded, this proposal shall include any item proposed within vendor’s normal course of business (and/or catalog items) and prices proposed shall be firm for all items normally for sale by vendor. Vendor should specifically exclude items, or classes of items, for which this proposal may not apply. Vendor is advised that any item proposed may be available to all employees for all district uses including and not limited to instruction, food service, maintenance, construction, administration, etc. Proposal will be evaluated based on purchase price (50%), the extent to which proposal meets Districts needs (25%), availability (15%), vendors past relationship with similar products (10%) per Section 44.031 of the Texas Education Code.

Section 2: Vendor Information

Vendor Business Name ____________________ Salesperson Typed/Printed Name__________________

Vendor Address: __________________________________________________________________

Vendor Phone ___________________ Vendor Fax ____________________

Vendor email:_______________________________________

Section 3: Term Agreement: Check one or the other below. If not checked, by submission vendor agrees to all term periods.

______ ONE year only (OR) _____ Initial term plus any extended terms that District extends (Vendor does not need to resubmit proposal, extension is automatic if checked.)

Section 3: Vendor Proposal (if left blank, zero is assumed)

Vendors number to identify their proposal ___________________(optional) ................
................

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