LCISD WAN RFP



4.0 Proposal Form

4.1 Cost Summary – Proposal Criteria

The vendor will provide a cost summary on the form below. The information requested below is the minimum that will be accepted. Vendor will submit one (1) original and three (3) complete copies of the proposal.

Additional information and pricing shall be documented, titled with the "Additional Service Cost" line item on this Cost Summary Form that it is detailing, and the total additional cost entered into that line item's price.

4.2 WAN Infrastructure

NCISD telecommunication service or Fiber Optic Wide Area Network communication infrastructure installation.

Nonrecurring or Aid to Construction Cost:

1. Price = $________________

Maintenance and Insurance:

2. Yearly maintenance, insurance and operational support options. Maintenance cost includes: Maintenance, Insurance with $2500 deductible, Rental Fees, Franchise Fees, Property Tax, and Other for the total project per year.

Price = $________________ (each) per year Maintenance

Price = $________________ (each) per year Insurance ($2500 Deductible)

Price = $________________ (each) per year Rental Fees

Price = $________________ (each) per year Franchise Fees

Price = $________________ (each) per year Property Tax

Price = $________________ (each) per year Other - Describe in Detail

Total M&I Price = $________________ (each) per year Total

Add Alternates:

3. Annual maintenance contract for existing MultiMode sites.

Price = $________________ (each) per year Maintenance

4. Future campus site connectivity.

Price = $________________ (each) One Time Construction

Price = $________________ (each) per year Maintenance

WAN Infrastructure and Services:

5. Cost of complete WAN fiber cabling, termination and associated materials required for the delivery of the WAN network services (detail each).

Project Period Construction + Maintenance + Other = Total

1 Year = $___________ $___________ $___________ $____________

2 Year = $___________ $___________ $___________ $____________

3 Year = $___________ $___________ $___________ $____________

4 Year = $___________ $___________ $___________ $____________

5 Year = $___________ $___________ $___________ $____________

6 Year = $___________ $___________ $___________ $____________

7 Year = $___________ $___________ $___________ $____________

8 Year = $___________ $___________ $___________ $____________

9 Year = $___________ $___________ $___________ $____________

10 Year = $___________ $___________ $___________ $____________

11 Year = $___________ $___________ $___________ $____________

12 Year = $___________ $___________ $___________ $____________

13 Year = $___________ $___________ $___________ $____________

14 Year = $___________ $___________ $___________ $____________

15 Year = $___________ $___________ $___________ $____________

16 Year = $___________ $___________ $___________ $____________

17 Year = $___________ $___________ $___________ $____________

18 Year = $___________ $___________ $___________ $____________

19 Year = $___________ $___________ $___________ $____________

20 Year = $___________ $___________ $___________ $____________

21-30 Years = $___________ $___________ $___________ $____________

Additional "Added Value" Service Cost Option:

.

Price = $________________

.

Price = $________________

.

Price = $________________

.

Price = $________________

.

Price = $________________

Additional Proposal Criteria:

11. 4.3 Calendar days to complete projects with Project Plan and Calendar

Total Project = ________________ Days

12. 4.4 Project Management Team; Project Structure; Sub-vendors

13. 4.5 Project Status Report Samples

14. 4.6 Fiber Route Map

15. 4.7 Maintenance Policy

16. 4.8 Bill of Materials

17. 4.9 References

18. 4.10 Acknowledgement Letter (Mandatory Site Survey)

19. 4.11 Insurance Coverage with Descriptions

4.3 Signed Notice Forms

( REQUIRED FORM - RETURN THIS PAGE AS PART OF PROPOSAL

CERTIFICATIONS CHECKLIST

These certifications are required by various procurement laws and must be fill-out and retuned with your offer. Failure to complete the checked” forms will cause your offer to be rejected as non-responsive to the procurement specifications. Only the checked form boxes are required for this procurement.

|Req’d |Name of Certification Form |

| |Non-Collusive Bidding Certification |

|( |Non-Resident Certification |

| |Toxic Substances Control Certificate |

|( |FELONY CONVICTION NOTIFICATION |

| |Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion |

| |FEDERAL Required CERTIFICATION |

|( |Clean Air Act Certification |

|( |Clean Water Certification |

|( |EEOC Statement |

|( |Vendor Information Sheet (New & Update to existing sheet on file at New Caney Independent School District) |

( REQUIRED FORM - RETURN THIS PAGE AS PART OF PROPOSAL

CERTIFICATIONS

failure to complete the following information will result in proposal disqualification.

|1. |RESIDENT / NONRESIDENT CERTIFICATION |

| |RESIDENT VENDOR - I certify that my company is a "resident vendor.” YES NO |

| |NONRESIDENT VENDOR - As defined by Texas Government Code 2252.001, a "nonresident vendor" means a vendor whose principal place of business is not in|

| |Texas, but excludes a contractor whose ultimate parent company or majority owner has its principal place of business in Texas |

| | |

| |Street, City, State, Zip: _________________________________________________________________________ |

| | |

|2. |FELONY CONVICTION NOTIFICATION |

| |State of Texas Legislative Senate Bill No.1, Section 44.034, Notification of Criminal History, Subsection (a), states: "a person or business entity |

| |that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business |

| |entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." |

| |Subsection (b) states "a school district may terminate a contract with a person or business entity if the district determines that the person or |

| |business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The District must |

| |compensate the person or business entity for services performed before the termination of the contract.” This Notice Is Not Required of a Publicly |

| |Held Corporation. Check the appropriate box and sign the form. |

| | |My firm is a Publicly Held Corporation; therefore, this reporting requirement is not applicable. |

| | |My firm is not owned or operated by anyone who has been convicted of a felony. |

| | |My firm is owned or operated by the following individual(s) who has/have been convicted of a felony: |

| | |Name of Felon: | |

| | |Brief Details of Conviction(s) | |

I (We) the undersigned, agent for the firm, named below certify that the above information is true to the best of my knowledge.

|Company Name: | |

|Original Signature (Required) | | | |

| | |Date | |

( REQUIRED FORM - RETURN THIS PAGE AS PART OF PROPOSAL

NON-COLLUSION AFFIDAVIT

I affirm, to the best of my knowledge, this proposal has been arrived at independently and is submitted without collusion with anyone.

I hereby certify that this proposal is prepared and submitted in accordance with the terms and conditions specified in the Request For Proposal Document.

Disclosure: Please list below any owner or employee who is a NCISD Board member, related to a Board member, or is an employee of NCISD.

Name ________________________________ Relationship to NCISD __________________________

Signature: _____________________________Title ________________________________________

Name of Authorized Representative (Printed/Typed) _______________________________________

Company/Organization ______________________________________________________________

Mailing Address _________________________________________________________________

Phone Number ____________________________ Fax Number ______________________________

NO BID NOTIFICATION

NCISD. is interested in receiving competitive pricing on all items it proposes. We place significant value on quality vendors and we also desire to keep your firm as a proposer and a supplier of materials, equipment and/or services. Therefore, it is important for us to determine why you are not proposing on this contract item. We will analyze your response and attempt to determine if future changes are necessary in our specification development and procedures.

I/WE DID NOT SUBMIT A BID FOR THE FOLLOWING REASONS:

(Please place an X by one or more of the reasons listed below.)

1. ___ Do not supply the requested product/service.

2. ___ Quantities offered or scope of job is TOO SMALL to be supplied by my company.

3. ___ Quantities offered or scope of job is TOO LARGE to be supplied by my company.

4. ___ Specifications are “too tight” or appear to be written around a proprietary product. (Please elaborate on this item.)

5. ___ Cannot bid against MANUFACTURER on this item.

6. ___ Cannot bid against JOBBER on this item.

7. ___ Time frame for bidding was too short. (Please elaborate on your primary reason for this judgment.)

8.___Other: ______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Please indicate whether or not you wish to remain on the NCISD proposers list:

_____ I DO wish to remain on the proposer list.

_____ I DO NOT wish to remain on the proposer list.

___________________________________________________ ____________

VENDOR SIGNATURE DATE

___________________________________________________ ____________

COMPANY NAME RFP TITLE

___________________________________________________ ______________

ADDRESS CITY STATE ZIP A/C-PHONE NO

Instructions For Certification

■ 1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the form in accordance with these instructions.

■ 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

■ 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

■ 4. The terms “covered transaction,” “debarred,” “suspended,” “lower tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

■ 5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

■ 6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction” without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

■ 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.

■ 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

■ 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Instructions for Completion of SF-LLL, Disclosure of Lobbying Activities

This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the Initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. Section

1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employees of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.

1) Identify the type of covered Federal action for which lobbying activity is an/or has been secured to influence the outcome of a covered Federal Action.

2) Identify the status of the covered Federal Action.

3) Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal Action.

4) Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants, and contract awards under grants.

5) If the organization filing the report in item 4 checks “Subawardee,” then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known.

6) Enter the name of the Federal Agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard.

7) Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments.

8) Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application proposal control number assigned by the Federal agency). Include prefixes, e.g., “RFP-DE-90-001.”

9) For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5.

10) (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action.(b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI).

11) Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.

12) Check the appropriate box(es). Check all boxes that apply. If payment is make through an in-kind contribution, specify the nature and value of the in-kind payment.

13) Check the appropriate box(es). Check all boxes that apply. If other, specify nature.

14) Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal officials. Identify the Federal official(s) or employee(s) contact or the officer(s), employee(s), or Member(s) of Congress that were contacted.

15) Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.

16) The certifying official shall sign and date the form, print his/her name, title, and telephone number.

|Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time |

|for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and |

|reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, |

|including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, |

|D.C 20503. |

( REQUIRED FORM - RETURN THIS PAGE AS PART OF PROPOSAL

|U. S. Department of Agriculture |

|Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transactions |

| |

|This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section |

|3017.510, Participants’ responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages |

|4722-4733). Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction |

|originated. |

| |

|(Before completing certification, read attached instructions.) |

| |

|(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its |

|principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily |

|excluded from participation in this transaction by any Federal department or agency. |

| |

|(2) Where the prospective lower tier participant is unable to certify to any of the statements in this |

|certification, such prospective participant shall attach an explanation to this proposal. |

| |

| |

|Organization Name |PR/Award Number or Project Name |

| | |

| | |

|Name and Title of Authorized Representative |

| |

| |

|Signature |Date |

( REQUIRED FORM - RETURN THIS PAGE AS PART OF PROPOSAL

|CLEAN AIR & WATER ACT CERTIFICATION |

| |

|I certify that my company is in compliance withal applicable standards, orders or regulations issued pursuant to the Clean Air Act of 1970, as|

|amended (42 U.S.C. 1857(h), Section 508 of the Clean Water Act, as amended (33 U.S.C. 1368), Executive Order 117389 and Environmental |

|Protection Agency Regulation, 40 CFR Part 15 as required under OMB Curcular A-102, Attachment O, Paragraph 14 (1) regarding reporting |

|violations to the grantor agency and to the United States Environmental Protection Agency Assistant Administrator for the Enforcement. |

| |

|I (We) the undersigned, agent for the firm, named below certify that the above information is true to the best of my knowledge. |

| |

| |

|Organization Name | | |

| | | |

| | | |

|Name and Title of Authorized Representative | | |

| | | |

| | | |

|Original Signature | |Date |

| | | |

5.0 Appendices

5.1 NCISD Campus Information

|Campus |Address |City |TX |ZIP |Phone |

|Aikin Elementary School |600 Dogwood Ln |New Caney |TX |77357-3142 |281-399-1497 |

|The Learning Ctr |20387 FM 1485 West |New Caney |TX |77357 |281-399-4014 |

|Keefer Crossing Middle School |20350 FM 1485 West |New Caney |TX |77357-7318 |281-399-1604 |

|Kings Manor Elementary School |2111 Royal Crossing Dr |Kingwood |TX |77339 |281-359-4671 |

|New Caney Elementary School |20501 FM 1485 West |New Caney |TX |77357-7323 |281-399-1400 |

|New Caney High School |21650 Loop 494 |New Caney |TX |77357-8240 |281-354-3505 |

|New Caney High School Press |22784Highway 59 |Porter |TX |77365 |281-354-7078 |

|New Caney Independent School |21580 Loop 494 |New Caney |TX |77357-8239 |281-354-1166 |

|New Caney ISD/Child Nutrition |20383 FM 1485 West |New Caney |TX |77357-7319 |281-399-5187 |

|New Caney 9th Grade/ |22784 Highway 59 |Porter |TX |77365-6425 |281-354-4137 |

|New Caney Special Education |20387 FM 1485 West |New Caney |TX |77357-7319 |281-577-8670 |

|Porter Elementary School |22256 Ford Rd |Porter |TX |77365-6664 |281-354-3267 |

|Robert L Crippen Elementary |18690 Cumberland Blvd |Porter |TX |77365-3632 |281-354-6601 |

|Bens Branch Elementary |24160 Briar Berry Land |Porter |TX |77365 |281-577-8700 |

|White Oak Middle School |24161 Briar Berry Land |Porter |TX |77365 |281-577-8800 |

|Transportation and Police |21026 Loop 494 |New Caney |TX |77357 |281-399-1515 |

|Technology Department (NOC) |20340 FM 1485 West |New Caney |TX |77357 |281-399-0336 |

Table: NCISD Campus Connectivity List

|Hub/Node |Campus |Address |Connect To |

|NOC |Technology Department (NOC) |20340 FM 1485 West |  |

|SNOC |White Oak Middle School |24161 Briar Berry Land |  |

|  | Bens Branch Elementary |24160 Briar Berry Land |White Oak |

|HUB |New Caney Ind-Admin |21580 Loop 494 |  |

|  |  |  |  |

|Node |Aikin Elementary School |600 Dogwood Ln |  |

|Node |Keefer Crossing Middle School |20350 FM 1485 West |  |

|Node |Kings Manor Elementary School |2111 Royal Crossing Dr |  |

|Node |New Caney Elementary School |20501 FM 1485 West |  |

|Node |New Caney High School |21650 Loop 494 |  |

|Node |New Caney 9th Grade/ |22784 Highway 59 |Maintenance MM to 9th |

|  | New Caney High School Press |22784Highway 59 |  |

|Node |New Caney Special Education |20387 FM 1485 West |TLC/Nutrition |

|  | The Learning Ctr |20387 FM 1485 West |MM to Spec Ed |

|  | New Caney ISD/Child Nutrition |20383 FM 1485 West |MM to Spec Ed |

|Node |Porter Elementary School |22256 Ford Rd |  |

|Node |Robert L Crippen Elementary |18690 Cumberland Blvd |  |

|Node |Transportation |21026 Loop 494 |Police MM to Transportation |

5.2 NCISD Maps

5.3 NCISD Current Network

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