COUNTY of KANE PURCHASING DEPARTMENT KANE COUNTY ...

COUNTY of KANE PURCHASING DEPARTMENT KANE COUNTY GOVERNMENT CENTER

Theresa Dobersztyn, C.P.M., CPPB Director of Purchasing

719 S. Batavia Ave., Bldg. A, 2nd Floor Geneva, Illinois 60134

Telephone: (630)232-5929 Fax: (630) 208-5107

July 23, 2019 RFP No. & Title:

ADDENDUM #1 23-019 VEHICLE FLEET LEASING PROGRAM

The attention of bidders is called to the following changes, clarifications and/or additions/deletions to the original bid document and they shall be taken into account in preparing the proposal and shall be part of the contract.

CLARIFICATIONS & CORRECTIONS

1. As to the insurance section, are you insuring the vehicle while the vehicle is in your care, custody and control?

A. Correct, the County is responsible for maintaining liability coverage of all leased vehicles while they are in our custody or being used by the County. Vendors shall reference to Section VI. Special Conditions: Insurance and Liability.

2. Will the vehicles require any up fitting (Lights, decals tool boxes etc.)? A. There are no up fitting needed.

3. Please provide the complete VINs for the 12 vehicles listed in the RFP. A. Reference to below table for VINs of all vehicles as listed in the RFP.

VEHICLE NO.

10 18 19 21 24 37 40 44 57 61 62 77

MAKE

FORD FORD FORD FORD FORD FORD FORD FORD FORD FORD FORD FORD

MODEL

F-150 ESCAPE EXPLORER ESCAPE ESCAPE ESCAPE F-150 ESCAPE ESCAPE ESCAPE FOCUS ESCAPE

YEAR

2010 2011 2014 2017 2017 2011 2009 2008 2014 2009 2009 2011

MILEAGE AS OF JUNE 20, 2019

78,13 121,720 75,509 14,337 14,936 105,549 125,750 80,308 31,446 105,538 67,565 82,946

VIN#

1FTEX1EW7AKC09827 1FMCU0D7XBKB15006 1FM5K8B88EGC27013 1FMCU0F7XHUD67512 1FMCU0F71HUD67513 1FMCU0D75BKB99171 1FTRX14W89FA60982 1FMCU03178KE75050 1FMCU0F75EUE01402 1FMCU03769KB88885 1FAHP35N49W221900 1FMCU0D77BKB99172

4. In order to compare apples to apples and to put all respondents on equal footing, does the County wish to specify a depreciation rate or residual percentage for the vehicle lease terms?

A. The County would like to utilize the Vendor's expertise and knowledge within the scope and or context of the services and programs sought for best offer recommend for the County. As specified, The Vendors shall demonstrate to the County their capability to obtain multiple offers and methods for the delivery of best resale value of used County's leased vehicles.

5. In order to compare apples to apples and to put all respondents on equal footing, does the County wish to specify a sample mileage for the maintenance program?

A. The County would like to utilize the Vendor's expertise and knowledge within the scope and or context of the services. As the County deems necessary it may request maintenance services to be included on select leased vehicles. This is an as-needed service. Please reference to bid Statement of Work.

6. The County states invoices will be paid monthly. If we invoice on the 10th when should we expect payment?

A. There is nothing specific in our Financial Policies regarding payment terms. Departments pay invoices for each accounts per payable cycle, which are every two weeks. Please reference to proposal terms and conditions.

7. Section C.02.1, the County is asking for information about owners. Is there a specific form we need to complete for this purpose?

A. There is no specific or standard form to fill out. Please reference attached Contractor Disclosure Sample letter as provided with RFP documents.

Proposals due date is July 31, 2019 at 3 p.m., please confirm receipt of Addendum #1 and respond accordingly.

Sincerely, Tim Keovongsak, CPPB Buyer III Kane County Purchasing Department

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