Handbook for Institutions Seeking Reaffirmation - SACSCOC

Handbook for

Institutions Seeking

Reaffirmation

HANDBOOK FOR INSTITUTIONS SEEKING

REAFFIRMATION

Southern Association of Colleges and Schools Commission on Colleges 1866 Southern Lane

Decatur, Georgia 30033-4097

February 2020 edition

Statement on Fair Use

The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) recognizes that for purposes of compliance with its standards, institutions and their representatives find it necessary from time to time to quote, copy, or otherwise reproduce short portions of its handbooks, manuals, Principles of Accreditation, and other publications for which SACSCOC has protection under the Copyright Statute. An express application of the Copyright Statute would require these institutions to seek advance permission for the use of these materials unless the use is deemed to be a "fair use" pursuant to 17 USC ?107. This statement provides guidelines to institutions and their representatives as to what uses of these materials SACSCOC considers to be "fair use" so as not to require advance permission. SACSCOC considers quotation, copying, or other reproduction (including electronic reproduction) of short portions (not to exceed 250 words) of its handbooks, manuals, Principles of Accreditation, and other publications by institutions of higher education and their representatives for the purpose of compliance with SACSCOC's standards to be fair use and not to require advance permission from SACSCOC. The number of copies of these quotations must be limited to 10. Representatives of institutions shall include employees of the institutions as well as independent contractors, such as attorneys, accountants, and consultants, advising the institution concerning compliance with SACSCOC's standards. By providing these guidelines, SACSCOC seeks to provide a workable balance between an express application of the Copyright Statute, which may prove overly burdensome in some situations, and the right of SACSCOC to protect its creative and economic interests. These guidelines, therefore, do not constitute a waiver of any rights SACSCOC may have under the Copyright Statute.

? 2020 Southern Association of Colleges and Schools

Commission on Colleges

TABLE OF CONTENTS

Statement on Fair Use ............................................................................................................... i Table of Contents ...................................................................................................................... ii SACSCOC Mission .................................................................................................................. iv Preface........................................................................................................................................ v

GETTING STARTED: BUILDING A FOUNDATION OF UNDERSTANDING .....................1

PART I: AN OVERVIEW OF THE REAFFIRMATION PROCESS .................................................... 2 SACSCOC Structure ............................................................................................................................ 2 Benefits of the Internal Institutional Analysis...................................................................................... 4 Key SACSCOC Policies and Materials................................................................................................ 5 Documents of the Reaffirmation Process ............................................................................................. 8 Institutional Responsibilities during the Reaffirmation Process ........................................................ 10 SACSCOC Staff Responsibilities during the Reaffirmation Process................................................. 12 Steps in the Reaffirmation Process..................................................................................................... 12 Timeline and Reporting Deadlines..................................................................................................... 15

PREPARING FOR THE OFF-SITE REVIEW ................................................................17

PART II: COMPLIANCE CERTIFICATION ................................................................................. 18 Leadership for Institutional Analysis of Compliance......................................................................... 18 Developing the Compliance Certification.......................................................................................... 19 Determining the Method of Submission ............................................................................................ 25

PART III: OFF-SITE REVIEW ................................................................................................... 26 Role of the Off-Site Reaffirmation Committee .................................................................................. 26 Composition of the Off-Site Reaffirmation Committee..................................................................... 26 Materials for the Off-Site Review ...................................................................................................... 27 Report of the Off-Site Reaffirmation Committee............................................................................... 28

PREPARING FOR THE ON-SITE REVIEW..................................................................30

PART IV: FOCUSED REPORT AND THE QUALITY ENHANCEMENT PLAN............................... 31 Focused Report................................................................................................................................... 31 Compliance Issues Cited for Further Review..................................................................................... 31 U.S. Department of Education Requirements .................................................................................... 32 Quality Enhancement Plan ................................................................................................................. 32 Developing the Quality Enhancement Plan: Suggested Steps ........................................................... 34

PART V: ON-SITE REVIEW....................................................................................................... 41 Role of the On-Site Reaffirmation Committee................................................................................... 41 Composition of the On-Site Reaffirmation Committee...................................................................... 43 Materials for the On-Site Review....................................................................................................... 44 Hosting the On-Site Review............................................................................................................... 45 Daily Schedule for the On-Site Review ............................................................................................. 48 Report of the Reaffirmation Committee............................................................................................. 49 Exit Conference.................................................................................................................................. 51

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COMPLETING THE REAFFIRMATION PROCESS .......................................................52

PART VI: REVIEW BY THE SACSCOC BOARD OF TRUSTEES.................................................. 53 Role of the Evaluators ........................................................................................................................ 53 Materials for the Review by the Board of Trustees............................................................................ 54 Record of the Board of Trustee's Action ........................................................................................... 55 Immediate Follow-Up ........................................................................................................................ 56 Fifth-Year Interim Report .................................................................................................................. 57

APPENDIX: GLOSSARY AND REFERENCE GUIDE ..................................................................... 61

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