Copy Editing and Proofreading Symbols - SUNY Polytechnic Institute
Copy Editing and Proofreading Symbols
Symbol
# / or lc stet
? no ?
.
` ;
Meaning
Example
Delete
Remove the end fitting.
Close up
The tolerances are with in the range.
Delete and Close up Insert Space
Deltete and close up the gap. The box insointserted correctly. The#procedure is incorrect.
Transpose
Remove the fitting end.
Lower case
The Engineer and manager agreed.
Capitalize
A representative of nasa was present.
Capitalize first letter and lower case remainder
Let stand
GARRETT PRODUCTS are great. stet
Remove the battery cables.
New paragraph
The box is full. The meeting will be on Thursday.
Remove paragraph break
The meeting will be on Thursday. no
All members must attend.
Move to a new position
All members attended who were new.
Move left
Remove the faulty part.
Flush left
Move left.
Flush right
Move right.
Move right
Remove the faulty part.
Center
Table 4-1
Raise
162
Lower
162
Superscript
162
Subscript
162
Period
Rewrite the procedure. Then complete the tasks.
Apostrophe or single quote The company` s policies were rewritten.
Semicolon
He left however, he returned later. ;
Symbol
: , -|
sp
|| or =
Meaning
Colon Comma Hyphen Spell out Abbreviate Align
__________
Underscore Run in with previous line
Em dash
Example
There were three items : nuts, bolts, and screws. Apply pressure to the first,second,and third bolts. A valuable byproduct was created. The info was incorrect. sp
The part was twelve feet long.
Personnel Facilities
Equipment
The part was listed under Electrical.
He rewrote the pages and went home.
It was the beginning so I thought.
En dash
The value is 120 408.
ital bf wf
sm cap
Set in italics Set in bold Wrong font Set in small caps
The book was titled Technical Writing Styles. ital This is the only time we can offer this price. bf This is the first step in the procedure. wf Set the MFG REGISTER to zero. sm cap
Meaning
Abbreviate Align
Apostrophe or single quote Capitalize Capitalize first letter and lowercase remainder Center Close up Colon
Symbol
|| or = `
Example
The part was twelve feet long. Personnel Facilities
Equipment The company` s policies were rewritten.
A representative of nasa was present. GARRETT PRODUCTS are great.
Table 4-1
The tolerances are with in the range.
:
There were three items nuts, bolts, and screws. :
Meaning
Comma Delete Delete and close up Em dash
Symbol
,
Example
Apply pressure to the firs,t secon,d and third bolts. Remove the end fitting. Deltete and close up the gap. It was the beginning so I thought.
En dash
The value is 120 408.
Flush left Flush right Hyphen Insert Let Stand Lower Lower case Move left Move right Move to a new position New paragraph Period Raise Remove paragraph break
Run in with previous line
Semicolon Set in bold Set in italics Set in small caps Space Spell out Subscript
-| stet / or lc
?
.
no ?
; bf ital #
sp
Move left.
Move right.
A valuable byproduct was created. The box nisoitnserted correctly. Remove the batterysctaebtles.
162
The Engineer and manager agreed.
Remove the faulty part.
Remove the faulty part.
All members attended who were new.
The box is full. The meeting will be on Thursday.
Rewrite the procedure. Then complete the tasks.
162
The meeting will be on Thursday. no
All members must attend.
He rewrote the pages and went home.
He left; however, he returned later. This is the only time we can offer this price.bf The book was titled Technical Writing Styles.ital Set the MFG REGISTER to zero. sm cap The#procedure is incorrect. The info was incorrect. sp
162
Meaning
Superscript Transpose Underscore Wrong font
Symbol
__________ wf
Example
162 Remove the fitting end. The part was listed under Electrical. This is the first step in the procedure. wf
Ten Rules of Proofreading
1. Never proofread your own copy.
2. Read everything in the copy straight through from the beginning to end.
3. Read copy backward to catch spelling errors.
4. Read pages out of order.
5. Have proofreaders initial the copy they check.
6. Have someone read numbers while you check hardcopy.
7. Take short breaks so you can concentrate more clearly.
8. List errors you spot over a month.
9. Alter your routine.
10. Make your marks legible and understandable.
From "How to Avoid Costly Proofreading Errors" by Carolyn Boccella Bagin and Jo Van Doren
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