OREGON JOINT USE ASSOCIATION



Oregon Joint Use Association

Meeting Minutes

Comcast – Beaverton

Thursday, March 21, 2013

President Tom McGowan called the meeting to order at 10:11 a.m. A quorum was present:

Present:

Tom McGowan

Janet Ebright

Sam Ackley

Terry Blanc

Mark Beaudry

Richard Gray

Scott Rosenbalm

Stuart Sloan

Scott Wheeler

Not Present:

Jeff Kent

Gary Lee

Doug Morten

Guests

Jerry Donovan

Mark Simonson, UC Synergetic

Craig Andrus, Emerald PUD

Tom Jeffreys, Emerald PUD

President’s President Tom McGowan reviewed the agenda and introduced OJUA’s newest Board Comments Member, Sam Ackley of Hunter Communications.

Work The Board discussed future handling of work sessions versus regular Board Meetings

Session and determined that the notes from March 6 do not require approval. The notes will be an internal document and not posted on the website for public review.

MOTION: Moved by Richard Gray and seconded by Scott Rosenbalm to approve the minutes of the December 20, 2012 Board Meeting. Motion passed.

MOTION: Moved by Terry Blanc and seconded by Scott Wheeler to form a sub-committee, Inspection-Correction Efficiency, moved by Terry Blanc, seconded Scott Wheeler, passed unanimously.

Treasurer’s Terry Blanc reviewed 3 financial documents provided to Board Members. Staff and Terry

Report discussed that the adjusting entries from the accountant’s Financial Review that are throwing off some areas within QuickBooks reports. There will be a follow-up with Antico Forbess to clear up any questions. There was a request from the Board to add back to the Cash Flow Report that had been provided in the past.

The Board recapped the recent discussions regarding the Small Municipal Representative.

Board members requested an update of conversations with the League of Oregon Cities and asked staff to write off passed uncollected dues for the Small Municipal Representative.

MOTION: Moved by Stuart Sloan and seconded by Mark Beaudry to approved the Treasurer’s Report. Motion passed.

Committee Publicity & Education Jerry Donovan discussed keeping the dinner on Monday evening

Reports at the hotel restaurant. Staff will contact Dave Marne and invite him to the dinner.

Action Item: Staff was asked to send the registration form and sponsor list to the Board.

The Board discussed the possibility of a second session for Spring Training in the future if it continues to grow in size.

Action Item: Staff was asked to create an evaluation and include questions about other training locations.

The Board also discussed providing multiple field day event. President McGowan suggested that he take the P&E Committee out to lunch at the conclusion of event as a thank you.

Conflict Resolution No current cases.

Standards Minutes included in meeting materials.

Executive Janet Ebright discussed increased communication that was put forth to invite Committee Chairs to join various meetings to share what is happening in their committees.

Legislative Richard Gray reviewed the bill tracking report and timeline governing the legislative session. He noted that there is an open seat on the committee if any interest.

Industry No updates.

Updates

Old Business

UM 1643

a. Recap of March 6 Meeting – discussed the meeting notes.

b. Board Recommendation

c. Intervener/Person of Interest Status – discussed the attached definition from PUC.

Action Item: Staff was asked to contact the OPUC to if OJUA has a voice legally within the OAR or if they need to file to be a Party in the process.

New Business

UM 1643 Subcommittee

a. Appointment of Chair: President McGowan asked for volunteers to chair the Sub-Committee. Hearing none, President McGowan will send notice to all Board Members and those nominated so that everyone, including those absent, have an opportunity to volunteer. He will request reply back within two weeks.

b. Nominations that are not current Board Members:

• Sanjeev King – Springfield Utility Board

• Mark Oberle – EWEB

LOC Request The Board discussed a request from League of Oregon Cities. Staff was asked to forward LOC’s email so Board Members can inquire within their companies on information they have requested.

Clearance Sam Ackley discussed an exception within OJUA Rules for CLEC for pole setting that is creating situations where there is limited space, creating approach issues. Tom requested an email with specifics to all Board so they can research this issue. This item will be on future agenda for discussion.

Member Feedback Mark Simonson asked if the OJUA sends out notice to members that they represent to ensure they are communicating what is happening within OJUA? Sam shared that he participate in another Board and will be reporting to them about OJUA happenings and also suggested attending the Oregon Connections Telecommunication Conference in October as a good resource.

Adjourn There was no additional business and the meeting was adjourned at 12:14 p.m.

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