THE EDUCATION OFFICE’S LIST OF IMPORTANT THINGS YOU …



SURGERY CLERKSHIP - FAQs

SURGERY DEPARTMENTS/DIVISIONS

GENERAL SURGERY: UCLA/SMH/VA/OV/Harbor/Cedars

Ronald Reagan UCLA Medical Center

GI/Colorectal = U Service

Oncology/Pancreas = C Service

Trauma/Emergency Surgery = L Service

Trauma Night Call = A service

Pediatric Surgery

Vascular Surgery

Santa Monica-UCLA Medical Center

General Surgery

VA Medical Center, West Los Angeles, CA

General Surgery/Vascular

Olive View-UCLA Medical Center, Sylmar, CA

General Surgery

Harbor-UCLA Medical Center

General Surgery = Trauma

General Surgery = GI/Oncology

General Surgery = Colon Rectal Surgery/Ambulatory

General Surgery = Vascular

Cedars – Sinai Medical Center

ACS = Trauma & Non-Trauma Emergency Surgery

AGS = Advanced General Surgery

CRS = Colorectal Surgery

Onc = Surgical Oncology

MIS = Minimally Invasive Surgery

SURGERY SUBSPECIALTY ROTATIONS:

UCLA/SMH/VA/OV/Harbor/Cedars

Anesthesiology

Head & Neck Surgery

Neurosurgery

Ophthalmology (Jules Stein Eye Institute)

Orthopaedic Surgery

Plastic Surgery

Urology

HARBOR-UCLA MEDICAL CENTER

Students scheduled for their inpatient rotation at Harbor-UCLA Medical Center should report to Kristan Holstrom at 8:00 am at 1000 West Carson Street, Torrance, CA, in the 1 East Bldg. Conference room for orientation. Her contact information is 310-222-5251 and kholstrom@. She will assist you with getting computer user access and contacting your team. Parking is free and located all around the campus (excluding Lot D). Please bring a pair of scrubs.

You must wear your UCLA ID badge at all times, as Harbor will not issue you one.

For directions to Harbor, check out this link:

A Code of Conduct exam must be completed by all students rotating to Harbor.

If you have not rotated to an LA County facility (Harbor, OV, USC, and Rancho) you will need to complete Live Scan (Bldg. L-3) and Health Clearance (basement of the main hospital) at Harbor prior to starting a rotation.

VA WEST LOS ANGELES MEDICAL CENTER

If you are scheduled to rotate through the General Surgery/Vascular Service at the VA Medical Center, WLA (Wadsworth), please page the intern (GS/VA) before you begin your rotation to find out where and when to meet the team. The General Surgery rotation schedules can be viewed at the Department of Surgery website:

Please complete the VA Mandatory On-line Training Course (90 minutes) and AIS Access form located in the WLA VA folder (service goals & objectives) on ANGEL.

On the first day of your rotation block at the VA, see Thomas Szymanek, Office of ACOS/Educ in Bldg. 218, room 200C. His contact information is 310-478-3711 ext. 41395 and Thomas.szymanek@. The VA Surgery coordinator is Robert Lopez at Robert.lopez2@ (310-268-3457). Parking is located on the West side of Building 500. A parking decal is not required if you are scheduled at the VA for less than 2 weeks.

OLIVE VIEW-UCLA MEDICAL CENTER

Students scheduled for their inpatient rotation and Urology Track A at Olive View Medical Center should report to Lorena Ponce at 7:00 am at 14445 Olive View Drive, Sylmar, CA. When you arrive, go directly to the main building, 2nd floor, Room 2B156 for the orientation. Her contact information is 818-364-3195 and loponce@dhs.. This orientation will consist of assignment of parking, lockers, issuing of scrubs and meal tickets, as well as taking your picture for identification. Please be prepared to pay $2.00 for meal card and $40.00 for scrubs. The total amount will be refunded at the end of the rotation, so please keep your receipt.

Park in area behind Fire Dept. – Orange Parking Bowl. Map of Olive View area:

CEDARS-SINAI MEDICAL CENTER

Students scheduled for their inpatient rotation at Cedars Sinai Medical Center should report to Sheila Yancy at 8:00 am at 8730 Alden Drive, Thalians Bldg. W221. Her contact information is 310-423-3544 and Sheila.yancy@. Please park in Lot 2 (open air parking lot) on George Burns Drive, between Beverly Blvd. and Alden Drive. Bring your parking ticket with you so you can be reimbursed from the parking office for that day. The parking office requires a $15.00 deposit, which will be returned to you on your last day of the rotation when you check out. Sheila will assist you with the check-in process, badges, scrubs, parking, and meeting with your team.

For directions to Cedars, check out this link:

SANTA MONICA-UCLA MEDICAL CENTER

For the inpatient rotation please page the intern (R1) before you begin your rotation to find out where and when to meet the team. The General Surgery rotation schedules can be viewed at the Department of Surgery website:

Students scheduled for their inpatient rotation at Santa Monica Hospital should sign in with the Medical Staff Office and pick up their ID badges from the Security Office (310) 319-4883.

The Surgery Office is located at 1304 15th Street, Suite 213. Telephone (310) 319-5153. A SMH parking permit can signed out from Iris’ office in room 72-215 CHS. If a parking permit is not available there is transportation to SMH on the UCLA/Santa Monica Staff Shuttle and the Big Blue Bus #2.

ROUNDS AND CONFERENCES (UCLA, VA, SMH, OV, CS)

The department has established protected educational conferences for all surgical residents and students on Wednesday mornings. These are required for ALL students rotating through surgery services, except for students at Harbor. During the three-hour consecutive block students will be unavailable for clinical duties. The three one –hour sessions are as follows:

1. 7:00 am - Surgical Morbidity & Mortality (M&M) conference.

2. 8:00 am - UCLA Surgery conference including Grand Rounds and other lectures

3. 9:00 am – Core Lecture Series for medical students.

Attendance is required of all third year medical students assigned to any of the General Surgery & Sub-Specialty services. General Surgery conferences are held in room 73-105 CHS. You are expected to be prompt and dressed professionally for these conferences. No scrubs.

At each lecture session there will be sign-in sheets. The Surgery Education Office maintains the sign-in sheets and tracks the attendance of students for the Wednesday lectures. Failure to attend and/or leaving early from these lectures will result in a Physicianship Form, can greatly reduce your Surgery final grade and may be noted on your final summative evaluation.

For the Core lecture Series; a schedule of lecture topics is located on ANGEL. In addition, you can find PowerPoint presentations of all topics for your review.

OTHER CONFERENCES – (UCLA, WVA, SM, OV, H, CS)

Each of the services you rotate through will have their own conferences you must attend while on that service. There may come a time when a conference on the service you are rotating on conflicts with a General Surgery conference, i.e. Grand Rounds, it is expected that you will attend the General Surgery conference.

The Harbor lecture schedule is posted on ANGEL in the Harbor folder. Attendance at these lectures is mandatory. If you are unable to attend a lecture please call Kris at 310-222-5251.

Cedars Continuity students will attend Grand Rounds at Cedars followed by student core lectures at UCLA.

CLINICS

Each of the services you rotate through will also have specific days of the week designated for clinic. You are required to attend and participate in these scheduled clinics.

CLINICAL AND ON-CALL RESPONSIBILITIES

You will be expected to attend and participate in the clinics on the services you rotate through. You will be scheduled to be on-call by the Attending/Chief Resident on the service. Generally, the on-call schedule is every fourth night. There is up to a 30 hr. max in-house call. If you come in at 6am you are to go home no later than 12pm the next day. There should be a 10-hour grace period between shifts. Not all services require you to take call.

SBHLP SCHEDULES

The Surgery coordinators at UCLA, Harbor, WLA VA, Cedars-Sinai, Santa Monica and Olive View Medical Centers have all been provided a copy of the Systems Based Healthcare & Longitudinal Preceptorship (SBHLP) schedule for this block.

Please do not attempt to take a day off and say that you were at SBHLP, as this could earn you a Physicianship Form.

DRESS

While on the Surgery Clerkship rotation, please dress professionally. This includes shirt and tie for gentleman and appropriate dresses/slacks for ladies. Please wear your white lab coat ID name badges at all times. The exception to this would be when you are in the operating room and must wear scrubs. Please do not make a habit of wearing scrubs all of the time.

PATIENT CASE LOG SYSTEM

Please enter all the surgery core problems you have seen. If you do not have the opportunity to see a core problem you are expected to learn about it through lectures, reading materials, cases, etc. and log them in as didactics in the Surgery Patient Log System portal found on ANGEL. All patient cases must be entered by the end of the clerkship. If you are experiencing difficulty please contact Katherine Wigan at kwigan@mednet.ucla.edu or Zhen Gu at zgu@mednet.ucla.edu

SICK DAYS & OTHER APPOINTMENTS

If you are ill and cannot report to work, you will need to notify your Chief Resident. If you cannot reach them, please call Iris in the Surgery Education Office at 310-206-2567. She can notify the Chief Resident.

If you have scheduled other appointments during your assigned rotations, please provide advance notification to your Chief Resident. Iris should be made aware of all absences from the surgery rotation.

GRADES

Ward Evaluations = 50%

Shelf Examination = 25%

Practical Examination = 25%

Because each individual ward evaluation is but one small component of your final grade, it is our policy to not review individual written ward evaluations with you during the course of the Clerkship

Advice: It is recommended that you ask about course expectations at the beginning of your time on each service, and that you seek verbal feedback on your performance from your residents or faculty during each rotation.

SURGERY FINAL EXAMS

Radiology Exam: The radiology exam is scheduled for Wednesday, March 28, 2012 in the TLC Lab BioMed Library at 3:00 pm.

Shelf Exam: The shelf exam will take place on Thursday, March 29, 2012 in room 53-105 CHS at 8:15 am.

Practical Exam: The practical exam will take place at the Medical West Building, 2nd Floor on Thursday, March 29, 2012 at a time to be determined following the shelf exam.

You are expected to dress professionally for the Practical Exams. Please wear your white lab coat and ID badge.

YOU ARE RESPONSIBLE FOR LEARNING THE MATERIAL LISTED IN THE SURGERY CURRICULUM UNDER EACH GENERAL SURGERY AND SUBSPECIALTY SECTION REGARDLESS OF WHETHER OR NOT YOU ROTATE THROUGH THAT SERVICE.

SURGERY EDUCATION OFFICE

The Surgery Education Office is located in room 72-215 CHS near the O elevator. The Medical Student Coordinator is Iris Mau and she can be reached at 310-206-2567or imau@mednet.ucla.edu. We provide an “open door” policy to any students with questions or issues that may need to be addressed and resolved during the Surgery Clerkship. If you encounter any difficulties with attendings or housestaff, please contact Dr. Chen (pager 21607) immediately.

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