Resources Early Coordination Distribution List



The NEPA Analyst should use this document to conduct NEPA Early Coordination. The other specialties conduct early coordination for their respective disciplines. Similarly, other GDOT offices and the GDOT Project Manager (PM) conduct coordination with outside agencies. Do not duplicate this coordination. This list is divided into three categories: Federal and state agencies, Local agencies and governments, and project stakeholders. For the latter two categories, rather than providing a list of contacts, this document offers suggestions for finding these contacts using a variety of tools. In addition, this document offers suggestions for what to include in the early coordination letter. It references the particular early coordination letter templates—found in the NEPA Library—and notes that these templates may need to be adapted to accommodate particular projects. Remember: Environmental Impact Statements (EISs) and Environmental Assessments (EAs) require broad early coordination and some Categorical Exclusions (CEs) and Programmatic Categorical Exclusions (PCEs) require targeted early coordination. The NEPA Analyst should consult the NEPA Analyst Early Coordination Guidance for tips to develop a targeted early coordination approach. Also the NEPA Analyst should consult with the Project Manager and NEPA Team Leader to refine the Early Coordination approach. Federal and State Agencies:Federal and state agencies coordinated with through broad early coordination efforts: Regional Office of EnvironmentRegional Environmental OfficerUS Department of Housing and Urban Development40 Marietta StreetAtlanta, GA 30303Medical OfficerNational Center for Environmental Health4770 Buford HighwayAtlanta, GA 30341ChiefUS Geological SurveyEnvironmental Affairs Program12201 Sunrise Valley DriveMail Stop 423Reston, VA 20192US Environmental Protection AgencyRegion FourAtlanta Federal Center100 Alabama Street, S.W.Atlanta, GA 30303 3104Tennessee Valley Authority400 West Summit Hill DriveKnoxville, TN 37902 (If the project is in Catoosa, Dade, Fannin, Rabun, Towns, Union, or Walker) Chief, Forest ManagementGeorgia Forestry CommissionBox 819Macon, GA 31298 4599 (If the project converts a significant amount of forest land, either public or privately owned.)Coastal Resources Division, Department of Natural Resource 1 Conservation WayBrunswick, GA 31520(if the project is in one of the eleven counties along the coast)Also the NEPA Analyst should add any official Federal Cooperating Agencies not already listed above, unless coordination is being handled by another specialty. Letters to these agencies and those listed above should describe the project in broad terms, using the Early Coordination State and Federal template. Federal and state agencies coordinated with through broad and/or targeted early coordination efforts: These federal agencies may have property or facilities within the project area: US Department of Agriculture, National Forest Service US Department of the Interior, National Park Service US Army Corps of Engineers – The Ecology Section may be coordinating with this agency related to Clean Water Act Permits, however, if coordination related to property or facilities is required, this should be handled by the NEPA Analyst as discussed below. Department of DefenseGDOT projects may require property owned by one of these agencies. The PM and the NEPA Analyst (working with GDOT ROW personnel) should establish a contact responsible for the property or facility at the impacted agency. If property is required some agencies have specific NEPA requirements, Discussion regarding these requirements should begin as early as possible. Adapt the Early Coordination State and Federal template to reference the property or facilities within the project area and the project’s potential to impact the property or facility. If the project proposes to convert farmland that is prime, unique or important, coordination regarding farmland may be required.James E. Tillman, Sr. State ConservationistUS Department of Agriculture Natural Resource Conservation Service355 East Hancock Avenue, Mail Stop 200Athens, GA 30601-2769The NEPA Analyst should use the Early Coordination Farmland template for this coordination. If the project encroaches on a regulatory floodway or floodplain, the NEPA Analyst should follow Georgia Department of Natural Resources (GDNR) guidance described by GDNR Floodplain Coordination Guidance. In addition, in cases of floodway encroachment, the appropriate design office (usually the GDOT Bridge Office) may need to coordinate with the Mitigation Division of the Federal Emergency Management Agency (FEMA), the local government (community) and copy the Floodplain Management Office of GDNR. Mitigation DivisionFederal Emergency Management Agency3003 Chamblee Tucker RoadAtlanta, GA 30341Georgia Department of Natural ResourcesFloodplain Management Office7 Martin Luther King Drive, Suite 440Atlanta, GA 30334Floodway coordination usually occurs after the Hydraulic and Hydrologic Study. Confer with the Project Manager to determine when this coordination will take place and which office will handle the coordination. The NEPA Analyst should work with the PM and the coordinating office to document this coordination in the environmental document.If the project replaces a bridge over a navigable water (or a water that might be considered a navigable water), the project may require coordination with the U.S. Coast Guard. Commander OAN7th Coast Guard District Brickell Plaza Federal Building909 Southeast 1st AvenueMiami, FL 33131 3050This coordination occurs with the cooperation of the GDOT Bridge Office. It involves the preparation of a Coast Guard Bridge Project Questionnaire, submitted to FHWA for review. Following this, FHWA makes a determination as to whether or not the U.S. Coast Guard requires coordination. This coordination may result in the need for a Coast Guard Permit. Local Agencies and Governments:Local agencies and governments coordinated with through broad and/or targeted early coordination efforts (Targeted early coordination is needed particularly for those projects with potential for community impacts.):Regional CommissionsGeorgia Association of Regional Commissions Use this website to find the contact information for the project’s regional commission. Generally, the Regional Planner is the best contact for early coordination.Municipal Planning OrganizationsGeorgia Association of Municipal Planning Organizations Use this website to find the contact information for the project’s municipal planning organization (if applicable). Generally, the Planning Director is the best contact for early coordination. County Commissions Association County Commissioners of Georgia Use this website to find the contact information for the project’s county commission. Generally, the Board of Commissioners is the best contact for early coordination. Municipal GovernmentGeorgia Municipal Association. Use this website to find the contact information for the project’s municipal government. Generally, the Mayor is the best contact for early coordination. For broad early coordination with these agencies and governments use the Early Coordination Local Governments and Agencies template. Adapt this template as needed if early coordination is targeted to a specific issue (e.g. Section 4(f) concerning a city park). Local Early Coordination for Projects with Offsite DetoursFor projects with a proposed offsite detour, the NEPA Analyst must document (or in rare cases conduct) early coordination with the local emergency services, the local school district, and local city or county government to ensure that the impact of the proposed detour is minimal and other possible solutions have been considered. The NEPA Analyst should contact the Project Manager about the need for this coordination. Generally, the Project Manager conducts this coordination with the District and Area Office personnel. It is possible that the needed coordination has already taken place through concept team meetings and all that needs to be done is to document this coordination for the file. Project Stakeholders:These may include churches, institutions, and community groups, such as home owners associations, along the project corridor. If the potential for impacts are high, the NEPA Analyst may conduct early coordination with these stakeholders. Alternatively, if potential impacts are minimal or unlikely, the NEPA Analyst may simply contact these stakeholders ahead of public outreach—allowing these stakeholders to voice their concerns at the same time as the public. To identify these stakeholders, the NEPA Analyst should use online tools and project corridor surveys. Also, local agencies and governments may respond to early coordination with contact information for potential stakeholders. Lastly, the District Planning and Programming Engineer is a good resource to help identify these stakeholders. Use the Early Coordination Local Governments and Agencies template and adapt it as needed. ................
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