Village of New Holland - New Holland, Illinois



Village of New Holland

June 12, 2019

Meeting called to order 6:40pm

Public Forum: None 

Roll Call: Mike Rodgers, Joni McAllister, Scott Kuhlman (absent), Dan Dean (absent), Steve Andersen and Vaughn Whiteman.

Secretary’s report:  May minutes read-Vaughn Whiteman motions to approve and Steve Andersen seconds.

Roll call Mike Rogers, Joni McAllister. Steve Andersen, Vaughn Whiteman

Treasurer’s Report:  Current bills were reviewed and discussed for General and water fund.  

CD at First National Bank is due for renewal.  Lesley will move CD to New Holland bank for renewal.  Motion to approve Joni McAllister and Mike Rogers seconds. 

Roll call Mike Roger, Joni McAlister, Steve Andersen and Vaughn Whiteman

Old Business

Water Project:  EPA is requiring that well 4 be sealed immediately. Will need to get at least 2 bids to seal and abandon before well 4 can be shut down. Coers spoke with Kim Albers yesterday and he has let the EPA that we have the new water project coming, but they are aware that it is 2 years out.  It will cost about $4000 to drill a new well. 

Discussion about shutting well 4 down for general water supply, but keeping it open for the fire department to use. 

Vaughn Whiteman feels that this has been going on for 4 years now a decision has to be made. Steve Andersen is fine with sealing well 4 or using for the fire department.  Joni McAllister agrees with Steve Andersen. 

Annie Coers is wondering if we can supply water with the wells that we have now? Steve Andersen reports that the other wells are not completely reliable, but if EPA wants to shut down the well or ok with it be capped and just accessible for the fire department, that is what needs to be done.

Coers with discuss with Scott Kuhlman, New Holland Fire Chief.

Also discussed about getting water supply from Mason City due to the cost.  Steve Andersen is worried about Mason City making money off of us by being our supplier. 

Sidewalk Bid: Annie Coers received a bid at prevailing wage rates for 1200 feet of sidewalk repairs at $14,000.

Steve Andersen feels we should do half of repairs with the worst sidewalks, from the original list and then finish the sidewalks next year.

Steve Andersen makes a motion to approve hiring Jason Bradburn and Mike Rogers seconds.

Roll call, Mike Roger, Joni McAllister, Steve Andersen, and Vaughn Whiteman

Squad Car: Kirk had squad car in for AC repair and received an estimate for $300.  Spot light and radar will be looked at Monday. Computer system is still not working. 

Will clean up an area at Community Center for an office space. 

Vaughn is not wanting to spend money on this squad car.  He is discussing with Logan County Sheriff Landers to see if we could purchase one of their cars.  Discussed needing to put identification on the car as well.  

Kirk also may be able to get a loaner radar from San Jose, but not sure. 

Steve Andersen would like Board to approve $1000 for car repairs now.  Discuss a new laptop next month. Steve Andersen motions to approve and Vaughn Whiteman seconds. 

Roll call Mike Rogers, Joni McAllister, Steve Andersen, Vaughn Whiteman

New Business:

Treasurer’s Report:  Current bills were reviewed and discussed for General and Water fund.  

CD at First National Bank is due for renewal.  Lesley will move CD to New Holland bank for renewal.  Motion to approve Joni McAllister and Mike Rogers seconds. 

Roll call Mike Roger, Joni McAlister, Steve Andersen and Vaughn Whiteman

Accountant/Treasurer position : Lesley reports that she was not aware of all the accounting work that goes into being the treasurer.  She is putting in at least 15 hours a week doing both positions. She will be doing water bills month starting in July. Current pay is $250 a month.  Vaughn Whiteman motions to raise Lesley's pay an extra $100 for the treasurer position. Then an additional $100 a month from the water fund to prepare bills.  Motion to approve Steve Andersen and Mike Rogers seconds.

Roll call Mike Roger, Joni McAlister, Steve Andersen, Vaughn Whiteman

Ordinance Violations:  3 properties-Smith, Mester, and Griggs,  will be sent a certified letter mailed to have their property cleaned by August 1st.  If letter is denied, Kirk can hand deliver. Dan Dean is notifying Leonard’s of their violations.  They had previously talked to Dan and advised cars were being cleared up and moved away.

There is a property by the park needs to cleaned, but need to find out who owns the property.

Property behind the back needs to be notified as well as their landlord.

Will reevaluate at the August meeting

Guy Podbelsek, additional town employee:  Guy Podbelsek has been helping cleaning up around town. Has been hired to help with Ethan Kuhlman. He has 7 hours already this week. Will be paid $11 an hour.

RCAP/USDA Grant application:  RCAP funding personal will be at the next meeting with numbers when financials are together.  Hoping to have the funding totals from RCAP at next meeting. Annie Coers will send new EPA letter to RCAP. 

Prevailing Wage:  Prevailing wage is passed by Board.iMotion to approve Joni McAllister and Steve Andersen seconds

Roll call Mike Rogers, Joni McAllister, Steve Andersen, and Vaughn Whiteman

Auditors:  Need to  hire auditors.  Motion to approve Vaughn Whiteman and Joni McAllister seconds

Roll call Mike Rogers, Joni McAllister, Steve Andersen, and Vaughn Whiteman.

Motion to adjourn: at 8:07pm by Mike Rogers and Joni McAllister seconds

Roll call Mike Rogers, Joni McAllister, Steve Andersen, and Vaughn Whiteman

Minutes by Clerk Leonard

................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download