CS-214 Position Description Form
|CS-214 | | 1. Position Code |
|REV 8/2007 | |ADMSPLEA20N |
| |State of Michigan | |
| |Civil Service Commission | |
| |Capitol Commons Center, P.O. Box 30002 | |
| |Lansing, MI 48909 | |
|Federal privacy laws and/or state confidentiality |POSITION DESCRIPTION | |
|requirements protect a portion of this information. | | |
|This form is to be completed by the person that occupies the position being described and reviewed by the supervisor and appointing authority to ensure its |
|accuracy. It is important that each of the parties sign and date the form. If the position is vacant, the supervisor and appointing authority should complete|
|the form. |
|This form will serve as the official classification document of record for this position. Please take the time to complete this form as accurately as you can |
|since the information in this form is used to determine the proper classification of the position. THE SUPERVISOR AND/OR APPOINTING AUTHORITY SHOULD COMPLETE |
|THIS PAGE. |
| 2. Employee’s Name (Last, First, M.I.) | 8. Department/Agency |
|Vacant |Michigan State Housing Development Authority |
| 3. Employee Identification Number | 9. Bureau (Institution, Board, or Commission) |
| 4. Civil Service Classification of Position | 10. Division |
|Administrative Law Specialist 13 - 15 |Legal Affairs |
| 5. Working Title of Position (What the agency titles the position) | 11. Section |
|Staff Attorney |NA |
| 6. Name and Classification of Direct Supervisor | 12. Unit |
|Richard Norton, State Administrative Manager 16 |NA |
| 7. Name and Classification of Next Higher Level Supervisor | 13. Work Location (City and Address)/Hours of Work |
|Clarence L. Stone, Jr., State Office Administrator 17 |735 E. Michigan Ave |
| |Lansing, MI 48912 |
| |Office Hours: 8 a.m. to 5 p.m. |
| 14. General Summary of Function/Purpose of Position |
| |
|This position reviews and analyzes multi-family loan proposals, conducts multi-family initial and final closings and prepares MSHDA legal documents associated |
|with these closings; reviews and evaluates proposed and current MSHDA programs; drafts and/or reviews and edits proposed legislation and rules, program |
|parameters, procedures and policy and/or office bulletins; prepares comments on federal regulations and programs; may act as a hearings officer in informal |
|administrative hearings upon request; reviews real estate and bond closing documents for MSHDA general bond obligations; drafts Staff Reports, resolutions and |
|selected documents for pass-through (limited obligation) bond closings; conducts research on various legal matters; consults and liaisons with the Department |
|of Attorney General on various matters; reviews proposed leases and prepares form leases; and performs related work as assigned by the Director or Deputy |
|Director of Legal Affairs. |
|For Civil Service Use Only |
| 15. Please describe your assigned duties, percent of time spent performing each duty, and explain what is done to complete each duty. |
|List your duties in the order of importance, from most important to least important. The total percentage of all duties performed must equal 100 percent. |
|Duty 1 |
|General Summary of Duty 1 % of Time 40% |
|Reviews multi-family loan proposals and works to resolve legal issues and underwriting requirements associated with those loan proposals. Prepares legal |
|documents for and conducts initial and final closings for these loans. Advises staff on various issues associated with the servicing of these loans including |
|resolution of legal issues during construction and asset management/loan servicing of the loan including advising staff on the exercising of lender remedies |
|(e.g., workouts – loan modifications, acceptance of deeds in lieu of foreclosure, and foreclosures). |
|Individual tasks related to the duty. |
| |
|Underwriting Analysis – reviews legal documents associated with loan proposals such as sponsor entity documentation and approval, zoning ordinance |
|requirements, PILOT ordinance adoption, land control, title commitment, environmental requirements; determines compliance with applicable state and federal |
|regulatory requirements; reviews staff reports for conformity with MSHDA program parameters and other MSHDA requirements; and drafts feasibility and loan |
|commitment resolutions for MSHDA Board approval. |
|Loan Closings – prepares MSHDA legal documents associated with the initial and final loan closings; reviews borrowers’ legal documents to assure conformance |
|with all loan requirements; conducts initial and final loan closings; and conducts closings for workouts. |
|Construction and Asset Management Oversight – provides consultation to MSHDA staff on construction related issues and asset management related issues during |
|loan servicing including but not limited to: enforcement of building loan and other construction loan agreements, general contractor, subcontractor and |
|supplier issues, settlement of construction claims, title insurance issues, construction litigation, loan workouts, leasing and tenant related issues, real |
|estate tax issues, management agent issues, marketing and management related issues, other lender remedy advice including foreclosures and deeds in lieu of |
|foreclosure and workouts . |
|Duty 2 |
|General Summary of Duty 2 % of Time 25% |
|Analyzes proposed state and federal regulations; performs legal research on matters of interest to MSHDA; prepares agreements and memoranda of understanding |
|between federal and state agencies; participates in bond closings; analyzes changes or new proposals for MSHDA housing and housing initiative programs and |
|related legal functions. |
|Individual tasks related to the duty. |
|Drafts/reviews and edits legislation including amendments to MSHDA Act. |
|Drafts/reviews and edits MSHDA rules and prepares comments on proposed state and federal regulations. |
|Research questions and prepares memoranda and correspondence relating to litigation or potential litigation. |
|Analyzes affordable housing issues and problems and provides advice to executive staff on structuring housing and community development programs. |
|Drafts MSHDA Board Resolutions. |
|Participates in MSHDA bond closings including the preparation of official statements, bond documents, and MSHDA Board Resolutions approving the sale of bonds. |
|Conducts informal hearings upon request. |
|Interprets and provides advice on existing and proposed state and federal laws, regulations, policies, and procedures. |
|Reviews and updates forms. |
|Duty 3 |
|General Summary of Duty 3 % of Time 20% |
|Advises various MSHDA Programs, based on assignment by Director of Legal Affairs or Deputy Director of Legal Affairs. Programs to which attorney may be |
|assigned include, but are not limited to, Housing Initiatives, Rental Development, SHPO, Single Family, and Mortgage Credit Certificate, Tax Credit Allocation |
|Section, Tax Credit Compliance Monitoring Section, and MSHDA Asset Management Division on various loan servicing, Low Income Housing Tax Credit and other state|
|and federal regulatory requirements associated with the programs, including, but not limited to, tenant eligibility and physical inspection requirements, |
|Government and Media Relations and any other divisions to which he or she may be assigned. |
|Individual tasks related to the duty. |
|Reviews and analyzes loan documents and/or federal law and regulations on issues including tenant eligibility and physical compliance requirements. |
|Participates in dispute resolution process to bring housing developments into compliance. |
|Participates and makes recommendations for changes in compliance monitoring policies and procedures. |
|Interprets and determines applicability of various federal and state regulatory requirements. |
|Duty 4 |
|General Summary of Duty 4 % of Time 20% |
| |
|Works on special projects or ad hoc committees as assigned by the Director or Deputy Director of Legal Affairs. |
|Serves as inhouse counsel to selected divisions at the Authority. |
|Individual tasks related to the duty. |
|Performs research and drafts memoranda pursuant to requests of Director or Deputy Director of Legal Affairs. |
|Learns new affordable housing programs or regulatory policies governing affordable housing programs. |
|Learns legislation or rules that may impact Authority. |
|Duty 5 |
|General Summary of Duty 5 % of Time |
|Individual tasks related to the duty. |
|Duty 6 |
|General Summary of Duty 6 % of Time |
|Individual tasks related to the duty. |
| 16. Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions. Use additional sheets, |
|if necessary. |
| |
|This position works independently under general supervision of the Director and Deputy Director of Legal Affairs, with mentoring provided by most senior staff |
|attorneys. Such independent decisions might include but are not limited to the following: adequacy of zoning on property, easements and use restrictions that|
|might affect a development, corporate and partnership formation documentation, and adequacy of insurance for a development and legal analysis. These decisions|
|affect whether a proposal is acceptable for financing by MSHDA. |
| 17. Describe the types of decisions that require your supervisor’s review. |
| |
|A determination of the acceptability of unusual or out of the ordinary land control or environmental conditions where no guidance is applicable or there is a |
|significant risk to MSHDA. Recommendations made regarding significant legal issues facing MSHDA. The appropriateness of form legal documents prepared for a |
|new loan program or documentation out of the ordinary activities of MSHDA. |
| |
| 18. What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your position? Indicate the |
|amount of time and intensity of each activity and condition. Refer to instructions on page 2. |
| |
|Typical office environment with limited bending and lifting. |
| 19. List the names and classification titles of classified employees whom you immediately supervise or oversee on a full-time, on-going basis. (If more than |
|10, list only classification titles and the number of employees in each classification.) |
|NAME |CLASS TITLE |NAME |CLASS TITLE |
|NA | | | |
| | | | |
| | | | |
| | | | |
| | | | |
| 20. My responsibility for the above-listed employees includes the following (check as many as apply): |
|Complete and sign service ratings. Assign work. |
|Provide formal written counseling. Approve work. |
|Approve leave requests. Review work. |
|Approve time and attendance. Provide guidance on work methods. |
|Orally reprimand. Train employees in the work. |
| 21. I certify that the above answers are my own and are accurate and complete. |
| |
|Signature Date |
NOTE: Make a copy of this form for your records.
|TO BE COMPLETED BY DIRECT SUPERVISOR |
|22. Do you agree with the responses from the employee for Items 1 through 20? If not, which items do you disagree with and why? |
|Yes. |
| 23. What are the essential duties of this position? |
|The essential duties of this position are to review and analyze multi-family loan proposals, conduct multi-family initial and final closings and prepare MSHDA |
|legal documents associated with these closings; review and evaluate proposed and current MSHDA programs; draft proposed legislation and rules, program |
|parameters, procedures and policy and/or office bulletins; prepare comments on federal regulations and programs, act as a hearings officer in informal |
|administrative hearings upon request; review real estate and bond closing documents for MSHDA general and limited bond obligations; conduct research on various|
|legal matters; consult with the Department of Attorney General on various litigation matters; review proposed leases and prepares form leases; and perform |
|related work as assigned by the Director or Deputy Director of Legal Affairs. |
| 24. Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed. |
|N/A |
| 25. What is the function of the work area and how does this position fit into that function? |
|The Legal Affairs Division provides a variety of legal related services to MSHDA with most emphasis on its multi-family loan programs, single-family loan |
|programs, Low Income Housing Tax Credit Program, Housing Choice Voucher Program, Housing Development Fund Program, compliance monitoring and matters involving |
|the MSHDA. |
| 26. In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this position. |
|EDUCATION: |
|Possession of a Juris Doctorate from an accredited law school. |
|EXPERIENCE: |
|Administrative Law Specialist 13 |
|No specific type or amount is required. |
|Administrative Law Specialist 14 |
|One year of professional experience in legal work equivalent to an Administrative Law Specialist 13 or Administrative Law Examiner 13, or as an attorney. |
|Administrative Law Specialist 15 |
|Two years of professional experience in legal work, including one-year equivalent to an Administrative Law Specialist 14 or Administrative Law Examiner 14; or,|
|two years of experience as an attorney. |
|KNOWLEDGE, SKILLS, AND ABILITIES: |
|Some combination of affordable housing, community development, real estate, and business transaction law preferred but not required. |
|CERTIFICATES, LICENSES, REGISTRATIONS: |
|Membership in good standing with the Michigan Bar. |
|NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position. |
| 27. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities |
|assigned to this position. |
| |
|Supervisor’s Signature Date |
|TO BE FILLED OUT BY APPOINTING AUTHORITY |
| 28. Indicate any exceptions or additions to the statements of the employee(s) or supervisor. |
| 29. I certify that the entries on these pages are accurate and complete. |
| |
|Appointing Authority’s Signature Date |
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