RYLE HIGH SCHOOL PTSA FALL ARTS & CRAFT SHOW



RYLE HIGH SCHOOL PTSA

HOLIDAY ARTS & CRAFTS SHOW

P. O. BOX 299

UNION, KY 41091

e-mail: rylecraftshow@



Dear Crafter:

We would like to take this opportunity to invite you to apply to display your art and craft works in our upcoming show. This prestigious juried exhibition of arts and crafts is held annually (always the weekend before Thanksgiving) by the PTSA at Ryle High School in the upscale neighborhood of Union in Northern KY, the heart of the Tri-state area of Ohio, Kentucky, and Indiana. Ryle High School, one of the best facilities in the area, is just 5 minutes from I-75, 30 minutes from downtown Cincinnati and Lawrenceburg, IN, and one hour from Lexington and Louisville.

We will be accepting approximately 175 juried artists and crafters. All items displayed at this show will be handcrafted and juried by a show committee. Our event will be held from 7-10:00pm the Friday and Saturday before the week of Thanksgiving (so the dates change every year). The times Friday evening are 7-10 pm and 9am to 4pm on Saturday. We offer set up time on Friday afternoon from 3-6:30pm. For those of you traveling long distances, we will be providing information to our vendors regarding local hotels/motels. The following is for your application:

CRITERIA & SELECTION

1. Original works of art and original crafts are permitted. Minimal enhancements to a purchased item does not qualify an item as an original craft. Please be specific on your application regarding what is purchased and what is handcrafted on your items. This is an important part of the jury selection. Failure to be specific is more likely to result in not being accepted.

2. Please be aware of any copyright laws pertaining to Disney, UK, etc. We will not monitor this; it will be your responsibility.

3. No novelties, commercial items, souvenirs, or t-shirts (other than hand decorated ones) will be permitted for this show.

4. Whether a product/material may be exhibited and/or sold at this event is within the sole discretion of the RYLE HIGH SCHOOL PTSA EXHIBITOR SELECTION COMMITTEE. All decisions by the Exhibitor Selection Committee are final.

5. Application photographs become the property of RHS-PTSA and will not be returned unless you send an envelope with adequate postage for the return.

6. Exhibitors in the current show will not be asked to send photographs with their applications, unless their mediums have changed.

7. We highly recommend and prefer no more than 2 mediums per booth. Example: (wood items=1 medium), (Wreaths/florals=1 medium), (fabric/stuffed/sewing=1 medium). Please be VERY SPECIFIC on application regarding your medium(s).

8. All crafters/artists, displaying products in the booth MUST have their name on the application. We prefer that there be no more than 2 crafter/artists per booth.

LIABILITY

The Ryle High School, Boone County School Board, and the Ryle High School PTSA will take precautions to safeguard the exhibitors; however, no one will be responsible for the loss or damage to any work exhibited due to weather, student helpers, the public, war, or Acts of God. Submission of application implies agreement to these conditions.

APPLICATIONS AND REQUIREMENTS

Artists and crafters who wish to apply for the show must complete the official application attached. You must submit at least 4 or 5 photos, (taken in the last 12 months) of merchandise to be offered. The quality of your photos is very important, as they are the basis upon which the jury makes its decision. Each photo should only contain 1 or 2 items, taken up close to best show details and the quality of your work. It would be helpful to also send a picture of your booth at a show and, if possible, pictures of you in the process of making your craft. The entry fee will be $90 for most booths. (See ‘cost of booths’ next page.)

A check or money order must be enclosed with your application for booth rental. (A $35 service fee will be charged in the event of any NSF checks). PLEASE include a self - addressed, stamped business size envelope (#10) for response from the jury committee. You will receive a reply either accepting or denying your application.

We have over five thousand people who come to our show each year. We request that all crafters be prepared for the size of our crowds, and have enough product to last until the end of the day on Saturday. Any crafter who runs out before the end of the show may not be accepted back to participate in future shows. Some leeway is given first year crafters.

BOOTHS

All booths will be 10 feet by 10 feet. They include 1 chair and NO TABLES. We suggest all tables be covered with attractive table covers that reach the floor on all sides visible to the public. If you want to be next to certain other crafters, please specify that on your application. Although we try to accommodate these requests, they are not guaranteed. Once booths are assigned we will seldom reassign. Each exhibitor shall be responsible for cleaning and restoring the booth space to its original condition at the conclusion of the show. This includes cleaning up your trash.

ELECTRICAL

If you need electricity, PLEASE note that on the application. Exhibitors are to provide their own UL approved heavy-duty extension cord. We have limited electrical outlets, and we will try to accommodate everyone that needs electricity. There is a $10.00 charge for electricity. All cords must be taped down for safety. You may not “share” the electricity from an adjoining crafter. The PTSA Craft Show may access electric through your booth to accommodate other crafters electrical needs.

SET UP

If accepted, your exhibitor packet will arrive in October with many details. This will include your booth number, map of booth area, your check-in location, and map of unloading point and menu. PLEASE BRING YOUR PACKET WITH YOU TO THE SHOW.

We have convenient loading and unloading access (no stairs) to each display area. When you arrive, you will check in at your designated point and receive instructions. Ryle will be open for set-up on Friday afternoon by approximately 3:00pm. You are required to check in prior to setting up, and no later than 5:00. ALL booths must be ready for the public by 6:30pm Friday. Exhibitors must be present at their booth for the entire show.

END OF SHOW

Everyone wants to be able to pack up and leave as quickly as possible. However, crafters are not permitted to begin packing up before 4:00 on Saturday. It is not fair to those shoppers who come in towards the end of the show.

OUTSIDE PUBLICITY

We will mail flyers with your crafter packet for you to display and distribute at your other shows. This form of advertising is very important to everyone involved. The Ryle PTSA invests over $30 of your application fee for advertising costs - the show will be publicized through area tri-state magazines, newspapers, flyers, television and radio. However, word of mouth (your building up the show and encouraging others to attend) is at least as important as the radio, television, and newspaper advertising we do. All questions should be addressed to the PTSA by mail, by e-mail (rylecraftshow@) or our permanent phone number - (859) 384-5300.

FRIDAY PREVIEW SHOW

Admission to Friday Night’s Preview Show will be by pre-purchased ticket only. The cost is $8 per ticket. There will be a limited number of tickets sold on a first come, first serve basis. We normally sell around 1,300 tickets for the Friday night preview. Those who purchase Friday tickets are able to attend Saturday at no additional cost. If you choose to advertise our show in your itinerary, please be sure to mention this information.

COST OF BOOTHS

Please refer to the following examples and map for price listings. Please note that most booths will be single-sided.

Booths with one (1) side open to the public will be $90.00/booth

Booths with two (2) sides open will be $100.00/booth

Booths with three (3) sides open will be $110.00/booth

Each crafter that uses electricity will pay a $10.00 fee.

PLEASE SEND 2 CHECKS ($90 + $10) FOR A TWO SIDED BOOTH, AND 3 CHECKS ($90 + $10 + $10) FOR A THREE SIDED BOOTH. This allows us to return checks if needed if you will have a booth with fewer sides than is your first choice. If you need electricity please advise on the application. We cannot guarantee this, but we will try to grant your request. There is a $10.00 charge for each crafter using electricity. Please send it in with your application.

ONLY 1 CHAIR AND NO TABLES WILL BE PROVIDED IN YOUR BOOTH. THE BOOTH SPACE IS 10 FEET BY 10 FEET ONLY! Do not go outside the booth area with either your product or any chairs. This blocks traffic and is not fair to the adjoining crafters. If you go outside assigned booth space you will be charged overage fee ($10/ft.)

****UPON ACCEPTANCE – Acceptance letter and advertising flyers to use for spring, summer and fall shows.

****OCTOBER -Artist and crafter packets will be mailed with booth assignments and all information regarding show.

****FRIDAY DAY OF SHOW- Set - up for the show 3PM TO 6:30PM.

PREVIEW SHOW: 7-10PM

(Building closes shortly after 10pm)

****SATURDAY DAY OF SHOW – RYLE HOLIDAY ARTS & CRAFT SHOW

Show will be open from 9:00 AM TO 4:00 PM

Please retain this letter for reference throughout the year until you receive your packet in October. If you have any questions, comments or concerns please feel free to send them with your application. If you have questions, your best option is to e-mail rylecraftshow@. Also, you may mail questions to the PTSA address, P.O. Box 299, Union, KY 41091. You may also call the school at 859-384-5300 and leave a message which will be forwarded to the committee.

Sincerely,

Ryle Craft Show Committee

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