State Personnel Branch - Idaho



STATE OF IDAHOMILITARY DIVISIONHuman Resource Office (HRO)State Personnel Branch4794 General Manning Avenue, Building 442Boise, Idaho 83705-8112Telephone: (208) 422-3346/3347STATE VACANCY ANNOUNCEMENTRegisters established from this announcement may remain valid up to one year to fill vacancies.OPENING DATE: 3 November 2017ANNOUNCEMENT NUMBERS:17-54-N-TEMPAREA OF CONSIDERATION:Open to all applicantsPOSITION TITLE:Idaho Office of Emergency Management (IOEM) Mitigation PlannerPAY GRADE: NGA-10POSITION CONTROL NUMBER: 9941CLASS CODE: 95000SALARY: $26.35 to $34.25 hourly ($54,803 to $71,247 annually)FLSA CODE: Administrative (Exempt)DUTY LOCATION: Military Division, Idaho Office of Emergency Management (IOEM), Gowen Field, Boise, IDTYPE OF POSITION: Civilian Nonclassified; Temporary (Not to exceed 1385 hours in 12 months)COMPATIBLE MILITARY FIELD:Not applicableCLOSING DATE: 20 November 20171. HOW TO APPLY: Application forms and announcements are available at the Human Resources Office (HRO), 4794 General Manning Avenue, Building 442, Gowen Field, Boise, Idaho, 83705-8112 and at Internet address and . Submit application packets to the above listed street address no later than 4:30 p.m. of the announcement closing date. Applications may be faxed to (208) 422-3348 (Attn: HRO State Personnel Branch). Applications will not be accepted via e-mail except from deployed Service members, DOD Civilians, and DOD Contractors serving overseas in support of contingency operations. Applicants are responsible for contacting the HRO State Personnel Branch to confirm receipt of faxed or e-mailed applications.Civilian applicants who want to hand-deliver an application to HRO, but do not possess a military ID card (issued to military service members, retirees and dependents) must contact HRO at (208) 422-3346/3347/3345 to schedule access to Gowen Field. Failure to pre-arrange sponsorship may result in denial of entry onto Gowen Field. The HRO State Personnel Branch will not forward incomplete application packets for consideration.YOUR APPLICATION PACKET MUST INCLUDE:Employment Application (SPB-1) – Complete, sign and date. You must provide a YES or NO response to each of the three questions above your signature, and provide additional information if required (felony offense).Mandatory Requirements – Attach sheet(s) of paper with your individual responses to each of the Mandatory Requirements beginning on page 2 of this announcement under QUALIFICATION REQUIREMENTS.Knowledge, Skills and Abilities (KSAs) – Attach sheet(s) of paper with your individual responses to each KSA beginning on page 2 of this announcement under QUALIFICATION REQUIREMENTS.Documentation identified as a Mandatory Requirement – When required, attach copies of educational diplomas, transcripts, or training certificates; or professional licenses, certifications or registrations.Optional: Attach a resume and/or other supplemental documentation to support your qualifications.Optional: War Era Veterans Preference Form (SPB-1A) – Complete, sign and date. Attach supporting documentation demonstrating your eligibility (e.g., VA Disability Letter, DD Form 214, etc.). Optional: Equal Employment Opportunity Worksheet (SPB-1B) – The Military Division monitors recruitment and selection programs in order to assure equal employment opportunity. We appreciate your cooperation by voluntarily furnishing us with your completed SPB-1B.IMPORTANT REMINDERS BEFORE SUBMITTING YOUR APPLICATION: Handwritten applications are discouraged. Applicants are strongly encouraged to submit typed application forms available on our website: . If our forms are not compatible with your computer, contact the Human Resources Office for alternate format forms. Make sure your Forms SPB-1 and SPB-1A are complete (blocks checked), signed and dated.Provide detailed, relevant, KSA responses. Elaborate on your past education, training and experience as it specifically relates to the desired KSAs. Well-written KSA responses increase the likelihood of referral to the Hiring Official for interview. Secure your application with a single staple or clip. Presentation folders and binding are discouraged; applications will be unbound and stapled prior to referral for consideration.2. QUALIFICATION REQUIREMENTS – Mandatory Requirements and Knowledge, Skills and Abilities (KSAs).a. Applicants must meet the following Mandatory Requirements (conditions of employment). Provide your individual responses on paper addressing each (1-4) separately.(1) Must have and maintain a valid and unrestricted state issued driver’s license. Provide your driver’s license number, issuing state, license expiration date, and the full name specified on the license. (Do not provide a copy of your driver’s license.)(2) Must agree to submit to and successfully pass a state background check, and must be eligible to obtain and maintain a “SECRET” security clearance through the U.S. Department of Homeland Security.(3)? Travel is required for training and job performance.? Must agree to travel by all modes of transportation and stay at destinations for moderate to extended periods.(4) Must agree to attend/accomplish required training and participate in training exercises as identified in federal grant guidance, by the IOEM Training and Exercise Program, and by IOEM Senior Management; must agree to successfully complete online courses as determined by the same.b. Applicants must have 24-months of specialized experience performing related duties as specified below. Provide your individual responses on paper addressing each (1-7) separately. In your responses describe your civilian and military education, training, and work experience as it relates to the following KSAs. KSA responses assist in determining the best-qualified applicants. (1) Knowledge of the natural and man-made hazards that threaten Idaho and the United States.(2) Knowledge of state and federal laws and regulations; administrative processes and grant management procedures.(3) Knowledge of hazard mitigation grants, program procedures, and processes.(4) The ability to work with others in a team environment day-to-day and during periods of extreme stress.(5) Oral and written communications skills demonstrating logic, focus, critical thinking and clarity. (6) Skill in negotiation, compromise and collaborative thinking and problem solving.(7) Emergency Management principles, practices, organizations and procedures.3. SUMMARY OF DUTIES: Refer to the attached position description.4. CONDITIONS OF EMPLOYMENT:a. Each person hired will be required to provide verification of eligibility to work in the United States and may be subject to a criminal background check.b. Refer to the attached position description for the Mandatory Requirements for this position.c. The State of Idaho, Military Division is an Equal Opportunity employer. Selection for this position will be made without regard to race, color, religion, sex, national origin, political affiliation, marital status, physical handicap or age which does not interfere with job accomplishment. Appropriate consideration shall be given to veterans in accordance with applicable state and federal laws and regulations.5. PERSONNEL MANAGER CERTIFICATION: The title, series, grade, duties and responsibilities are complete and accurate as written and a current or projected vacancy exists as advertised. Paula R. EdmistonHuman Resources ManagerMilitary Division – State Personnel BranchJOB TITLE: IOEM MITIGATION PLANNER TEMPORARY GROUP POSITIONCLASS CODE NUMBER: 95000SALARY GRADE: NGA-10INTRODUCTION: This position is assigned to the Mitigation Section of the Preparedness and Protection Branch, Idaho Office of Emergency Management (IOEM), functioning within the State of Idaho – Military Division. The purpose of this position is to manage emergency preparedness and mitigation programs and projects, to implement and coordinate response and recovery activities and programs in support of state and federally declared disasters/emergencies, and to manage a wide variety of special plans, projects, and tasks related to each of the IOEM mission areas (prevent, protect, respond, and recover) for the State of Idaho. DUTIES AND RESPONSIBILITIES:1. Under the direction of the IOEM Mitigation Section Chief, manage the agency’s planning for preparedness, mitigation, response, and recovery programs and projects in support of the state’s all-hazard Emergency Management Program. Develops and implements the State Hazard Mitigation Program through a variety of methods, to a wide range of audiences, as a Mitigation Planner. Coordinate and implement preparedness goals and objectives as outlined in the State and Federal Agreement, the State Disaster Preparedness Act, Federal Code of Regulations and other statutes and instructions with limited supervision. Drafts, reviews, and suggest changes to the State Hazard Mitigation Plan, Standard Operating Procedures, and other documents that provide state and local guidance for implementing preparedness, and mitigation activities that protect Idaho’s citizens from natural and man-caused disasters, including terrorism and the use of weapons of mass destruction. Contributes information and feedback to the EMAP accreditation process. Drafts, reviews, and supports changes to local Hazard Mitigation Plans and other planning documents that provide local guidance for implementing preparedness, mitigation, and response activities that protect Idaho’s citizens from all hazards. Provides hazard mitigation program training for county, tribe, and state officials as well as elected officials. Assists training and exercise specialists with planning and developing exercises to test federal, state and local mitigation plans. May serve as an exercise evaluator or controller for the emergency management exercise program. Meets with local emergency management coordinators, agency leaders, private industry, and elected officials to facilitate mitigation planning program goals and objectives to fulfill IOEM missions and assignments. Manages and coordinates Idaho’s Mitigation Grant Programs by working directly with federal, state and local government representatives. Supports the IOEM Mitigation Section Chief by ensuring performance milestones are met, and reporting and financial responsibilities comply with federal and state guidelines and regulations. Serves as acting IOEM Mitigation Section Chief in the absence of the designated section chief. 2. Provides advice and works with the IOEM technology specialist and Public Information Officer (PIO) for webpage design, development, and maintenance to ensure internal and external communications of IOEM programs are current and timely. Works with IOEM and Military Division IT as a permanently assigned project team member to develop and produce grants portfolio data base products. 3. Prepares for and performs in a leadership position during state or federally declared disaster/emergency in the IDEOC and/or the Department of Homeland Security (DHS) Joint Field Office (JFO). Provides strategic guidance and oversight for the Mitigation Assistance Program. Provides leadership to meet the overall disaster mission and goals as defined by the State Coordinating Officer (SCO) and/or the Bureau Chief. Presents program briefings detailing the technical aspects of the Hazard Mitigation Program and their interface with other disaster assistance programs. Ensures a good team working environment that ensures open and candid communications within the federal and state responders. 4. Serves on special project working groups as the direction of the Bureau Chief, Preparedness and Protection Branch Chief, and Mitigation Section Chief in the area of emergency management programs. Serves as the alternate IOEM mitigation program representative to the Silver Jackets agency working group. Incumbent is the designated alternate point of contact (POC) for the State Earthquake Program, alternate POC for the Western States Seismic Policy Council (WSSPC), and serves as a permanent member of the Idaho Lands Resource Coordinating Council (ILRCC). May receive floodplain management training, become a certified floodplain manager (CFM), and participate in the Association of State Floodplain Managers (ASFPM) and the Idaho chapter of the Northwest Floodplain Managers Association (NORFMA).5. On a voluntary basis, attends training and performs duties as the on-call IOEM HAZMAT Duty Officer several times per year, on a 24/7 weekly basis, in accordance with established rotation schedule. Facilitates emergency conference calls with Local Incident Commanders, and other supporting agencies. Upon request, coordinates federal resources, and coordinates and approves state resources available to assist in the response. Ensures the Idaho Hazardous Materials/Weapons of Mass Destruction (WMD) Incident Command and Response Support Plan is properly executed.6. Performs other related duties as necessary or assigned. Deploys as directed to a designated Emergency Operations Center at a local, state, or federal level during federally declared disasters.? Upon activation of the Idaho State Emergency Operations Center (IDEOC), performs duties as directed by the IOEM Deputy Chief.? During activation of the IOEM’s Continuity of Operations (COOP) Plan, may perform as member of Advance Echelon party (ADVON) and/or other supporting COOP role as required.SUPERVISORY CONTROLS: Work is performed under the general supervision of the IOEM Mitigation Section Chief. Receives broadly defined tactical assignments that support the overall strategic goals of the Mitigation Section, and Preparedness and Protection Branch, and IOEM organization. Works independently to define overall project objectives, schedule and cost estimates to fulfill assignments. Sets own priorities within general guidelines and carries out assignments using applicable regulations, policies, and directives.PERSONAL WORK CONTACTS: May be required to deal with citizens, government officials and organizations under emotional distress as a result of the loss of lives and personal property. Requires extensive communications and contact with IOEM staff, state agency personnel, local government officials, elected officials and citizens in one-on-one meetings as well as large meetings such as town meetings. WORKING CONDITIONS / PHYSICAL EFFORT: Majority of day-to-day work is performed in an office environment. Working in the response and post disaster environment may require the incumbent to travel extended distances to find meals and hotel accommodations. May be required to work in adverse and hazardous conditions and inclement weather. May involve lifting and carrying up to 40 pounds and walking for extended shifts through urban and remote areas that have been affected by natural or human-caused events. May be required to deal with citizens who are under extreme emotional distress. Duties periodically require overnight stays and extended periods of travel within and outside of the State of Idaho. May be on call after normal work hours to respond to emergencies and may be required to deploy to the field. May require extended work hours including shifts up to 12 hours under emergency or exercise conditions.MANDATORY REQUIREMENTS / REQUIRED EXPERIENCE: As stated in the State Vacancy Announcement.FLSA Overtime Code: (Administrative Exempt; straight time) EEOC: B02 (Professional)WCC: 9410SEPTEMBER 2017 ................
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