Accessories (Windows), 655



Index

Accessories (Windows®), 655

Account names, 561

Account Not Found dialog box, 283–84

Account numbers, 561

Account register, 263

Accountant's Copy of business files, 188–89

Accounting. See also Accounts payable; Accounts receivable; General accounting; Sales

accrual-basis, 132–33, 188, 195

depreciation, 198–200, 422–23

prepaid expenses, 196–98, 419–22

cash-basis, 195, 419

manual vs. computerized, 5

for payables and purchases, 120–21

for sales and receivables, 41

Accounting preferences, 584

Accounts. See also specific accounts

asset, 580–82

Balance Sheet, 576

bank, 579–80

changing names of, 190–91, 416–17

effect on subaccounts, 192

Chart of Accounts

adding new to, 75–77, 282

deleting existing from, 193–95, 418–19

credit card, 577–78

drawing, 205

equity, 583

inactivating, 192–93, 417–18

income, 264, 562–63

loans, 578–79

Accounts payable

accounting for, 120–21, 351–52

Aging Summary, 173

graphing by aging period, 176–77, 403–04

petty cash account, 153–56

adding to Chart of Accounts, 153–54

establishing petty cash fund, 154–55

recording payment of expense, 155–56

QuickReport on, 138–39

for a vendor, 175–76

Vendor Balance Summary, 174–75

Accounts Payable Aging Summary, 173

Accounts Payable Graph, 176–77

Accounts Payable Ledger, 121

Accounts Payable Register

bills entered using, 133–36, 386–87

credit in, 147

editing transactions in, 136–37, 387–88

QuickReport from, 138–39, 388–90

Accounts Payable Subsidiary Ledger. See Vendor List

Accounts receivable, 41. See also Invoice(s)

correcting invoices, 62–65, 280–82, 286–88

created in EasyStep Interview, 566

credit memos, 331–33

Customer Center, 335–37

depositing checks, 98–100

graphing, 102–04, 264, 337–38

nonsufficient funds (NDF) checks, 328–31

payments on account, 94–95, 318–19

print A/R reports, 57–60

reports, 41, 264, 278–82

Customer Balance Detail, 74–75, 279

Customer Balance Summary, 325–26

printing, 57–60

Transaction List by Customer, 324–25

Accounts Receivable by Aging Period, 337–38

Accounts Receivable Ledger (Customer:Job List), 46–47, 109

editing, 51–52, 82–83

Accounts Receivable Register, 41, 263, 280

Accounts Receivable Subsidiary Ledger. See Customer List

Accounts topic (EasyStep Interview), 576–83

Accrual-basis accounting, 132–33, 188, 415

adjustments for, 195–200, 419–23

depreciation, 198–200, 422–23

prepaid expenses, 196–98, 419–22

Accrual-basis reports, 221–22, 452–53

Additional Info file tab, 277

Adjusting entries, 195, 419–23

for accrual-basis accounting, 195–200

in computerizing manual systems, 611–13

for depreciation, 198–200, 422–23

during reconciliation, 211–15, 440–43

inventory adjustments, 468–69

for Net Income/Retained Earnings, 227–29, 456–58, 470

for prepaid expenses, 196–98, 419–22

for purchase discounts, 423–24

Administrator, 233, 464

Advanced Find feature, 298

Aging period, accounts payable graph by, 176–77, 403–04

Aging of transactions, 102–03

All Programs (Windows®), 655

Alt key, 17

American Express credit cards, 308

Analysis

of QuickReports, 91–92

of sales, 92–94

Apple computers, 4

Application software, 3–5

Arithmetic/Logic Unit (ALU), 2

Asset accounts, 580–82

Assets, purchased with company check, 169–71

Audit trail feature, 164

Back-ordered items, 373–74

Backup, end-of-period backup, 232–33, 463–64

Backup file, 33–35, 108, 661–63

Backup services online, 717–18

Balance Detail, 41

Balance Sheet, 431–32, 454–55

accounts topic (EasyStep Interview), 576–83

capital accounts, 432–36

Net Income/Retained Earnings transfer to, 227–29, 456–58

Post-Closing, 239–41, 472–74

preparing, 431–32

printing, 226–27, 229–30, 454–55, 458–59

Standard, 226–27, 229–30, 454–55

viewing, 205–06

Balance Sheet report, 41, 264

Bank accounts, 579–80

Bank collections, 188, 415

Bank reconciliation, 206–16, 436–44

adjusting/correcting entries, 211–15, 440–43

bank statement information, 208–10, 437–39

begin reconciliation, 207–08, 437–39

mark cleared transactions, 210–11, 439–40

print reconciliation report, 216, 444

Bank statements, 188, 415

Banking menu, 14

Banking navigator, 12

Banking online, 699–707

set up, 700–704

using, 704–06

Bar charts, 28

Basic payroll service, 499

Billing, online, 714–16

Bills, 351, 381–87. See also Accounts payable; Purchases

checks to pay, 157–60, 395–97

Check Detail Report, 166–67

deleting, 162–64

editing, 160–61

Missing Check Report, 168–69

printing, 151–52, 164–66

voiding, 161–62

credit from vendor, 145–47

viewing in Accounts Payable Register, 147

deleting, 140–42, 402

detail section of, 123, 128, 381

editing and correcting errors, 124–26, 136–37

entering, 123–24, 381–84

using Accounts Payable Register, 133–37, 386–87

items already received, 369–71

items not accompanied by bill, 366–68

for job expenses, 685–86

paying, 148–51, 391–93

applying credits/discounts, 149–50, 393–94

with credit card, 148, 397–98

printing checks for, 151–52, 164–66, 395–97

preparing

more than one expense account, 127–29

without step-by-step instructions, 132–33, 385–86

printing by vendor report, 129–31

QuickZoom in, 131–32

received with items, 371–72

reviewing paid, 152

unpaid, 390–91

Unpaid Bills Detail Report, 174

vendor-related section of, 123–24, 127–28, 381

changing existing vendors' terms, 384

new vendor added while recording bill, 142–44

voiding, 402

Bits (binary digit), 2

Business Services navigator, 12

Business vehicle insurance expense, 196–97

Buttons on forms, 23

By Class Profit and Loss Statement, 225, 453

By Job Profit and Loss Statement, 225, 453

Bytes, 3

Calculations

QuickMath, 30–31

with Windows® calculator, 31–32

Calculator (Windows®), 655

Capital accounts, 432–36

for each owner/partner, 432–36

Net Income/Retained Earnings to, 227–29, 456–58

noncash investment by owner, 204–05

Cash-basis accounting, 195, 419

Cash-basis reports, 221, 452

Cash control, 164

Cash customer, 74, 316–17

Cash flow, 222–23

Cash Flow Forecast, 222–23

Cash investment by owner, 203–04

Cash purchases, 351

Cash receipt transactions, 263

Cash sales, 41, 263, 305–11, 316–17

depositing checks, 98–100, 326–28

depositing credit card receipts for, 326–27

QuickReport on, 316–17

recording, 83–85, 305–07

sales tax and, 305–07

transactions without step-by-step instructions, 86–87, 310–11

Central processing unit (CPU), 2–3

Charges, 188

Chart of Accounts, 47, 548

adding new account to, 75–77, 282

changing name of accounts in, 190–91, 416–17

deleting existing account, 193–95, 418–19

EasyStep Interview to set up, 550–55, 588–89

petty cash account added to, 153–54

Check(s)

asset purchase by, 169–71

bills paid by, 148–49, 157–60, 305

Check Detail Report, 166–67

deleting, 162–64

editing, 160–61

Missing Check Report, 168–69

printing, 151–52, 164–66

reviewing, 152

voiding, 161–62

deleting, 402

depositing, 98–100, 326–28

duplicate, 160

online payment, 706–07

paychecks, 501–20

correcting, 517–18

creating, 501–09

deleting, 519–20

for next pay period, 515–17

printing, 509–10, 517–18

viewing, 517–18

voiding, 519–20

printing, 395–97

refund, 331–33

returned for nonsufficient funds, 328–31

sales paid by, 309–10

voiding, 402

writing, 148

Check box (Windows®), 658

Check Detail Report, 166–67

Check numbers, 164, 166

Checking account, bank reconciliation, 206–16, 436–52

adjusting/correcting entries, 211–15, 440–44

bank statement information, 208–10, 437–39

begin reconciliation, 207–08, 437–39

cleared transactions, 210–11, 217–18, 439–40

print Reconciliation Report, 216

Reconcile-Checking window, 207–08, 210

viewing Checking Account Register, 216–17, 444–45

Checking Account Register, 216–17, 444–45

Checking preferences, 584

Checking Register, petty cash funding through, 154–55

Clear button, 23

Click, 658

Clicking, mouse, 2, 4

Close button (Windows®), 656

Closing

a company, 32, 108

Windows®, 665

Closing date, 188, 234–35, 464–65

Command button (Windows®), 657

Commands, menu, 13–14

Company Info topic (EasyStep Interview), 550–55

Company logo, 613–17

Company menu, 13

Company name, personalizing, 45–46

Company navigator, 11

Company preferences, 356

Company web site, 709

Company(ies)

closing a, 32, 108

creating new, 543–47

opening a, 7–9, 44–45, 122

verifying, 9–10, 45

Comparison Balance Sheet, 454

Computer hardware, 2–3

input devices, 2

output devices, 3

processing devices, 2

storage devices, 3

Computerized accounting, 5

Computerizing a manual system, 545–621

adjusting entries, 611–13

Chart of Accounts, 588–89

company logo, 613–17

create a new company, 546–47

customer information, 589–90

customizing forms, 617–19

customizing reports, 619–21

EasyStep Interview for, 545, 547–48

General section, 548–60

Income & Expenses section, 561–65

Income Details section, 566–72

Opening Balances section, 573–83

What's Next section, 583

employees, 592

Payroll Setup Interview, 592–600

Company Setup, 592–600

Employees Setup, 600–606

year-to-date amounts, 606–11

Preferences section, 584–87

Accounting, 584

Checking, 584–85

Desktop View, 585

Finance Charge, 585

General, 585

Integrated Applications, 585

Jobs & Estimates, 585

Payroll & Employees, 586

Purchases & Vendors, 586

Reminders, 586

Reports & Graphs, 586

Sales & Customers, 586–87

Sales Tax, 587

Send Forms, 587

Service Connection, 587

Spelling, 587

Tax: 1099 form, 587

Time Tracking, 588

vendor information, 591–92

Computers, 1–5

hardware, 2–3

introduction to, 1–3

software, 3–5

as way of life, 1

Connect To (Windows®), 655

Control menu icon (Windows®), 656

Control Panel (Windows®), 655

Copy command, 126

Copying files, 32–33

Correcting. See also Editing

bills, 124–26

during bank reconciliation, 211–15, 440–43

invoices, 51–52, 62–65, 280–82

to include sales discount, 286–88

paychecks, 517–18

sales receipt, 89–91, 313–15

sales transactions, 264, 270–71

Cost of goods sold, 424–25

CPA, 415

CPU (central processing unit), 2–3

Credit

in Accounts Payable Register, 147

applying, 319–21, 393–94

from vendor, 145–47, 376–77

lines of, 578

Credit card accounts, 577–78

Credit Card Charges, 378

Credit card receipts, depositing, 326–28

Credit card reconciliation, 415, 445–49

Credit card transactions

automatic billing, 716–17

bill payments, 397–88

business purchases, 377–79

inventory items, 379–80

deleting

online services, 713–17

sales, 305, 308–09

voiding, 402

Credit check services online, 51, 709–12

Credit customer, 74

Credit limit, transaction exceeding, 277–78

Credit memos, 72–74, 145–46, 301–03, 319, 331–33, 376–77

Credits, 41

Customer(s)

cash, 74, 316–17

credit, 74

credit limit of, 277–78

individual customer details, 105

information on, 589–90

modifying records, 82–83, 296–97

new

adding, 78–81, 289–91

sale to, 291–96

overdue balances, 336

price level associated with, 688–90

QuickZoom of item/customer, 107–08

viewing transactions by, 97–98

Customer Balance Detail Report, 74–75, 264, 279

Customer Balance Summary, 41, 57–60, 264, 325–26

Customer Center, 11, 335–37

Customer Contact Information, 336

Customer Detail Center, 336–37

Customer:Job List, 46–47, 109

editing/correcting errors, 51–52, 82–83

Customer:Job Not Found, 79

Customer List, 41, 263, 277, 289, 589–90

modifying records in, 296–97

Customer menu, 13

Customer navigator, 11

Customer notes, 676–77

Customer Tax Code, 273

Customer topic (EasyStep Interview), 573–74

Customizing report format, 171–72

Data encryption, 717

Date

closing, 188, 234–35, 464–65

keyboard shortcuts, 15

start, 548, 560–61

Debits, 41, 132–33

Delete Accounts dialog box, 194

Delete Transaction dialog box, 163, 300

Deleting

accounts, 193–95

bills, 140–42, 402

checks, 162–64, 402

credit card payments, 402

existing account from Chart of Accounts, 193–95

invoices, 66–72

paychecks, 519–20

purchase orders, 402

Deluxe Payroll service, 499–500

Deposits

for cash sales and payments on account, 98–100

of checks and credit card receipts, 326–28

Depreciation, 195, 198–200, 415, 419, 422–23

DES encryption, 717

Desktop

QuickBooks® Pro, 10

Windows®, 653–54

Desktop View Preferences, 585

Detail Balance Sheet, 226, 454

Detail Profit and Loss Statement, 225, 453

Dialog box

Delete Accounts, 194

Delete Transaction, 163, 300

Did check(s) print OK?, 166

Make Payment, 448

New Account, 283

QuickBooks Message, 170

Resize Columns, 312

Vendor Not Found, 143

Windows®, 657

Dictionary, spelling, 277–78

Direct deposit, 718–19

Discounts, 120, 264, 282–88

adjusting entries for, 423–26

applying to bills, 393–94

correcting invoices to include, 286–88

Cost of Goods Sold and, 424–26

early-payment, 264, 321–22, 352

Discover cards, 308

Disks, 3

duplicate, 35, 659–61

Domain name, Internet, 708–09

DOS (Disk Operating System), 4

Double-click, 658

Drag, 658

Drag and drop, 659

Drawing account, 205

Drop-down list arrow, 21–22

Drop-down list or box, 657

Dun and Bradstreet, 709

Duplicate checks, 160

Duplicate disks, 35, 659–61

Early-payment discount, 264, 321–22, 352

Earnings, retained, 227–29

adjustments for, 470

transferring to capital accounts, 227–29, 456–58

EasyStep Interview, 545

General Section, 548–60

Company Info topic, 550–55

Preferences topic, 556–60

start date, 560–61

Welcome topic, 438–39

Income & Expenses section, 561–65

Expense Accounts topic, 563–65

Income Accounts topic, 562–63

Income Detail section, 566–72

Introduction topic, 566

Inventory topic, 570–72

Items topic, 567–69

Opening Balances section, 573–83

Accounts topic, 576–83

Customers topic, 573–74

Vendors topic, 575–76

Edit menu, 13

Editing

bills, 124–26

using Accounts Payable Register, 136–37, 387–88

checks, 160–61

cleared transactions, 217–18

Customer:Job List, 51–52, 82–83

invoices, 51–52

keyboard shortcuts, 15–16

purchase orders, 372–73

sales transactions, 270–71

transactions from previous period, 236–37, 466–67

Electronic funds transfer (EFT), 707

E-mailing invoices, 275

Employee(s)

adding new, 512–15, 592, 600–606

changing information about, 511–15

W-2 forms, 532–34

Employee Defaults, 592

Employee Earnings Summary Report, 520–22

Employee menu, 14

Employee navigator, 12

Employee notes, 677

Employee template, 592

adding employees using, 600–606

End-of-period procedures, 188–89, 206–07, 414–15

accrual-basis reporting, 452–53

backup, 232–33, 463–64

Balance Sheet, 454–55

Post-Closing, 239–41, 472–74

Standard, 226–27, 229–30, 454–55

bank reconciliation, 206–16, 436–52

adjusting/correcting entries, 211–15, 440–43

bank statement information, 208–10, 437–39

begin reconciliation, 207–08, 437–39

cleared transactions, 210–11, 217–18, 439–40

print reconciliation report, 216, 444

Reconcile-Checking window, 207–08, 210, 437

viewing Checking account register, 216–17, 444–45

Cash Flow Forecast, 222–23

close drawing/transfer to owners' capital account, 459–61

closing date for period, 234–35, 464–65

credit card reconciliation, 445–49

exporting reports to Excel, 231–32, 461–63

inventory adjustments, 468–69

Journal, printing, 230–31

Net Income/Retained Earnings adjustments, 227–29, 470

Profit and Loss Statement, 225–26, 453–54

Post-Closing, 239, 471–72

reporting preference, 221–22

Statement of Cash Flows, 223–24

transactions from previous period, 235–37, 465–66

accessing, 235

editing, 236–37

Trial Balance, 219–21, 450–52

Post-Closing, 237–38, 470–71

preparing, 219–20

printing, 220–21

QuickZoom in, 220

Enter Bills feature, 120, 351, 377

Entering transactions, 20–21

Equity, owners,' 432–36, 459–61

Equity accounts, 583

Error correction, 41

invoices, 51–52

Esc key, 18

Excel, exporting reports to, 231–32, 461–63, 672–74

Exiting QuickBooks® Pro, 35–36

Expense(s), 195

business vehicle insurance, 196–97

office supplies, 196–97, 415, 467–68

petty cash payments for, 155–56

prepaid, 196–98, 419–22

Expense accounts, billing with two accounts, 127–29

Expense Accounts topic (EasyStep Interview), 563–65

Expenses tab, 381

Exporting reports to Excel, 231–32

Fax service online, 712–13

Faxing invoices, 275

Field(s), 21

File menu, 13

File(s)

backup, 33–35

copying, 32–33

master, 32

Finance Charge preferences, 585

Financing Activities, 223

Find icon, 22

Find tab, 19

Floppy disks, 3

Form 940 Employer's Annual Federal Unemployment Tax Return (FUTA), 529–32

Form 941 Employer's Federal Tax Return, 525–29

Forms, 20–23

customizing, 617–19

sales

deleting, 68–72, 300–301

voiding, 297–300

voiding an invoice, 66–68

General accounting, 188–89, 206, 414–15

adjusting entries, 195, 419–26

depreciation, 198–200, 422–23

prepaid expenses, 196–98, 419–22

Balance Sheet, 205–06, 431–32

changing name of accounts, 190–91, 416–17

effect on subaccounts, 192

deleting accounts, 193–95, 418–19

General Journal, viewing, 200–201, 427–28

inactivating accounts, 192–93, 417–18

owner cash investments, 203–04

owner non cash investments, 204–05

owner withdrawals, 201–03, 429–31

partnerships, 428–31

Profit and Loss Statement, 423–24

General Journal, 41, 120. See also Journal

cash investment by owner, 203–04

depreciation in, 198–200

prepaid expenses in, 196–98

printing, 334–35

viewing, 200–201, 218–19, 427–28, 449–50

General Ledger, 47, 109, 588. See also Chart of Accounts

General preferences, 585

General section of EasyStep Interview, 548–60

Company Info topic, 550–55

Preferences topic, 556–60

start date, 560–61

Welcome topic, 548–49

Gigabyte (GB), 3

Graph(s), 28–29, 337

Accounts Payable by aging period, 176–77, 403–04

Accounts Receivable, 102–04

sales graphs, 106–07, 264, 338–39

setting preferences for, 586

Graphical user interface (GUI), 4

"Hard" copy, 3

Hard disk, 3, 7

Hardware. See Computer hardware

Help, on-screen, 18–19

Help & Support navigator, 12, 655

Help menu, 14

History icon, 22

I-beam, 658

IBM-PC microcomputers, 4

Icon, 2

Icon bar, 18

Icons, Windows®, 4, 653–54

Inactivating accounts, 192–93, 417–18

Income

in accrual-basis accounting, 419

in cash-basis accounting, 419

Net Income, 415

adjustments for, 470

transferring into capital accounts, 227–29, 456–58

Income accounts, 47, 264, 562–63

Income Accounts topic (EasyStep Interview), 562–63

Income Details section of EasyStep Interview, 566–72

Introduction topic, 566

Inventory topic, 570–72

Items topic, 567–69

Income & Expenses section of EasyStep Interview, 561–65

Expense Accounts topic, 563–65

Income Accounts topic, 562–63

Income Statement, 225–26

Index tab, 19

Ink jet printers, 3

Input devices, 2

Insurance, 415

prepaid, 195–96

Insurance Benefits, 595–96

Integrated Applications preferences, 585

Internet, 691. See also Online features

connecting to, 696–98

domain name, 708–09

personalized web site, 708–09

Internet protocol (IP) addresses, 708–09

Introduction topic (EasyStep Interview), 566

Intuit Web site, 6, 691

Inventory, 263–64, 351–52. See also Purchases

adjustments to, 468–69

credit card payment for items on order, 379–80

item report, 363–64

receipt of items without bill, 366–68

Inventory Stock Status by Item report, 363–64

Inventory topic (EasyStep Interview), 570–72

Investing activities, 223

Investments by owner

cash, 203–04

noncash, 204–05

Invoice(s), 41

adding new customers while creating, 78–81, 289–91

billable hours, 682–83

correcting, 51–52, 62–65, 280–82

to include sales discount, 286–88

deleting, 68–72, 300–301

e-mailing, 274

editing, 51–52

faxing, 274

for job items and expenses, 686–87

locating, 68–69

more than one sales item, 272–74

nonsufficient funds (NsF) check recorded in, 328–31

price level applied on, 689

printing, 52–53, 55–56, 62–65, 271–72, 280–82

by customer report, 303–05

sales on account, 48–51

sales tax, 272–74

for two sales items, 54–55

voiding, 66–68, 297–300

without step-by-step instructions, 56–57, 275–76

Invoice form, 21–22

Invoices icon, 49

Item List, 25, 266

adding new items to, 77–78, 282–85

Items topic (EasyStep Interview), 567–69

Job costing and tracking, 684–88

bill for expenses, 685–86

creating job for customer, 685

invoicing, 686–87

reports on, 684, 687–88

Job estimates vs. actuals detail, 684

Job estimates vs. actuals summary, 684

Job notes, 677

Job Profitability Detail, 684

Job Profitability Summary, 684

Job progress invoices vs. estimates, 684

Jobs & estimates preferences, 585

Journal

printing, 100–101, 230–31, 463

viewing, 200–201, 218–19

Keyboard, 2

Keyboard conventions, 17–18

Keyboard shortcuts, 14–17

activities, 16–17

dates, 15

editing, 15–16

general, 15

help window, 15

moving around a window, 16

Kilobyte (K), 3

Laser jet printers, 3

Lead time, 707

Ledger, 5

Letters, 666–72

Liabilities

graphing, 29

payroll liabilities, 522

taxes and other liabilities, 523–24

Lines of credit, 578

List(s), 23–25

adding new items to, 77–78, 282–85

Customer, 263, 277–78, 289, 589–90

modifying customer records, 296–97

Customer:Job, 46–47

Item, 77–78

maximum number of entries, 24

Price Level, 688–90

Purchase Order, 361, 372

Receive Items, 369–71

Reminders, 353–55, 363

Sales Item, 46–47

Vendor List, 121–22, 351, 353, 591–92

Lists menu, 13, 24–25

Loan accounts, 578–79

Logo, company, 613–17

Make Payment dialog box, 448

Manual accounting, 5

computerizing. See Computerizing a manual system

Master file, 32

MasterCard, 308

Maximize button (Windows®), 656

Megabyte (MB), 2

Memory, random access memory (RAM), 2–3

Memos, 48

credit, 72–74, 145–46, 301–03, 331–33, 376

transactions, 267, 353

Menu

alt key access to, 17

lists, 24–25

reports, 26–27

Menu bar

in QuickBooks® Pro, 10

in Windows®, 10, 657

Menu commands, 13–14

Merchandising business

accounts payable in, 351–52

graphing by aging period, 403–04

accounts receivables in, 263–64, 278–82

correcting invoices, 26–288

credit memos, 331–33

Customer Balance Summary, 325–26

Customer Center, 335–37

graphs for, 264, 337–39

nonsufficient funds (NSF) checks, 328–31

payments on account, 318–19

reports, 264, 278–82

sales discount, 286–88

Transaction List by Customer, 324–25

end-of-period procedures in, 414–15

accrual-basis reporting, 452–53

backup, 463–64

Balance Sheet, 454–55

bank reconciliation, 436–52

close drawing/transfer into owners' capital account, 459–61

closing date for period, 464–65

credit card reconciliation, 445–49

exporting reports to Excel, 461–63

inventory adjustments, 468–69

modifying transactions for previous period, 465–66

Net Income/Retained Earning adjustments, 470

post-closing Balance Sheet, 462–74

post-closing profit and loss statement, 471–72

post-closing trial balance, 470–72

printing journal, 463–64

profit and loss statement, 453–54

trial balance, 450–52

general accounting in, 414–15

adjusting entries, 419–26

Balance Sheet, 431–32

changing name of existing accounts, 416–17

deleting accounts, 418–19

General Journal viewing, 427–28

inactivating an account, 416–17

owner withdrawals, 428–31

partnership, 428–31

Profit and Loss Statement, 423–24

practice set (comprehensive example), 486–98

business description, 486

documents and reports, 497–98

instructions, 487–88

recording transactions, 488–96

purchases in, 351–52

credit card, 377–78

recording receipt of items, 366–68

sales in, 263–64

cash, 263, 305–11, 316–17, 326–28

check payment for, 305, 309–10

correcting errors, 264, 270–71

correcting receipts, 313–15

credit card, 305, 308–09

deleting an invoice, 300–301

discounts, 282–88

editing, 270–71

entering, 268–79

exceeding customer's credit limit, 277–78

graphing, 264

graphs of, 337–39

income accounts, 266

invoices, 271–72

multiple items and sales tax, 272–74

new customer, 291–96

printing Sales by Item Summary Report, 311–13

printing sales receipt, 307

recording, 291–96

report format for, 267–68

reports, 264

sales on account, 268–71

terms of, 267

trial balance, printing, 335

voiding, 297–300

sales tax and, 305–07, 317–18, 399–401

Merchant services, online, 713–17

Automatic Credit Card Billing, 716–17

credit card transactions, 713–14

Online Billing, 714–16

Message box (Windows®), 657

Microsoft Word, integration with, 666–72

Minimize button (Windows®), 656

Missing Check Report, 168–69

Monitor, 3

Mouse, 2, 4

how to use, 658

terminology of, 658–59

Mouse pointer, 658

MS-DOS, 4

My Computer (Windows®), 655

My Documents (Windows®), 655

My Music (Windows®), 655

My Network Places (Windows®), 655

My Pictures (Windows®), 655

Navigator(s), 10–12, 46

examining lists with, 25

Reports, 26

Net Income, 415

adjust Journal entry, 470

transferring to capital accounts, 227–29, 456–58

Net Income account, 205

Net Worth, graph of, 28

New Account dialog box, 283

Next icon, 22

Non-inventory parts, 569

Nonsufficient funds (NSF), 328–31

Notes, 675–78

customer or job, 676–77

time tracking, 678

To Do notes, 675

vendor, employee, and other names, 677–78

Object linking and embedding (OLE), 5

Office supplies expense, 196–98, 415, 467–68

On-screen help, 18–20

Online features, 691–719

accessing, 698–99

backup services, 717–18

banking, 699–706

connecting to Internet, 696–98

credit check services, 709–12

direct deposit service, 717–19

fax service, 712–13

merchant services, 713–17

Automatic Credit Card billing, 716–17

credit card transactions, 713–14

Online Billing, 714–16

payments, 706–07

personalized Web site and domain name, 708–09

Trial Version of QuickBooks® Pro, 690–93

updates, 693–95

Open Invoices report, 303–05

Opening

a company, 7–9, 44–45, 122

verifying, 9–10, 44–45

QuickBooks® Pro, 7, 43

Opening Balances section of EasyStep Interview, 573–83

Accounts topic, 576–83

Customers topic, 573–74

Vendors topic, 575–76

Operating activities, 223

Operating system software, 3–4

Option buttons (Windows®), 658

Ordering merchandise, 351, 353–55

preparing purchase order for, 357–58

Other Names notepad, 677

Output devices, 3

Outstanding Items on Order, 336

Owner(s)

cash investment by, 203–04

noncash investments by, 204–05

withdrawals by, 201–03, 415, 428–31

Owners' equity, 432–36, 459–61

Page breaks, 60

Page Range, 60

Partial receipt of merchandise ordered, 373–74

Partnerships, 428–31

capital account for each owner, 432–36

definition of, 428

owner withdrawals, 429–31

Passwords, 233, 464

Paste command, 126

Pay Bills command, 120, 148–50, 351, 379, 391

Pay period, 597

Payables. See Accounts payable

Payee, 707

Payments

of bills, 148–51, 391–93

applying credit/discounts, 149–50, 319–21, 393–94

with credit card, 397–99

printing checks for, 151–52, 395–97

depositing checks and credit card receipts, 98–100, 326–28

online, 706–07

recording, 94–95

applying credit and, 319–21

customer with early-payment discount, 321–22

payments on account, 318–19

without step-by-step instructions, 96–87, 323–24

sales tax, 400–401

Payroll, 499–534

Employee Earnings Summary Report, 521–22

employee information

adding new employee, 512–15

changing, 511

paychecks, 501–20

correcting, 517–18

creating, 501–09

deleting, 519–20

for next pay period, 515–17

printing, 509–10, 517–18

viewing, 517–18

voiding, 519–20

Payroll Liabilities Report, 522

reports, 520–22

tax forms, 524

Form 940, 529–32

Form 941, 525–29

W-2 form, 532–34

W-3 form, 532

taxes and other liabilities, 523–24

Payroll & Employees preferences, 586

Payroll Liabilities Report, 522

Payroll service plans, 499

Payroll Setup Interview, 592–600

Company Setup, 594–600

Employees Setup, 600–606

year-to-date amounts, 606–11

Payroll Summary Report, 521–22

PC-DOS, 4

Personalizing company name, 45–46

Petty cash account, 153–56

adding to Chart of Accounts, 153–54

establishing fund, 154–55

recording payment using, 155–56

Petty Cash Register, 155

Petty Cash Voucher, 153

Pie charts, 28

Pointer, mouse

Portrait orientation, 60

Post-Closing Balance Sheet, 239–41, 472–74

Post-Closing Profit and Loss Statement, 239, 471–72

Post-Closing Trial Balance, 237–38, 470–71

Practice sets

comprehensive problem, 634–52

adjustments, 640–41

business description, 634–35

Chart of Accounts, 635–36

creating new company, 635

Customer List, 637–38

Employee List, 639–40

Items List, 637

recording transactions, 641–49

Vendor List, 638

for merchandising business, 486–98

business description, 486

documents and reports, 497–98

instructions, 486–88

recording transactions, 488–96

for service business, 252–62

business description, 252

instructions, 252–54

transactions, 254–60

Preference topic (EasyStep Interview), 556–60

Preferences settings, 584–87

Premier Payroll Service, 500

Prepaid expenses, 133, 196–98, 419–22

Prev Year Comparison Balance Sheet, 226

Prev Year Comparison Profit and Loss Statement, 225, 453

Previewing, QuickReport from Accounts Payable Register, 138–39

Previous icon, 22

Price levels, 688–90

Print icon, 22

Printers, 3

Printing

Accounts Payable Aging Summary, 173

Accounts Receivable reports, 57–60

Balance Sheet, 226–27, 229–30, 454–55, 458–59

Cash Flow Forecast, 222–23

checks, 151–52, 164–66, 395–97

Customer Balance Summary, 325–26

Deposit Summary, 327

General Journal, 334–35

invoices, 52–53, 55–56, 62–65, 271–72

by customer report, 303–05

corrected, 280–82

Journal, 100–101, 230–31, 463

payroll checks, 509–10, 517–18

Post-Closing Balance Sheet, 239–41, 472–74

Profit and Lost Statement, 225–26, 453–54

Post-Closing, 239, 471–72

QuickReports

from Accounts Payable Register, 138–39, 388–90

for Purchase Orders, 365–66

reconciliation report, 216, 444

Reminders List, 355

Sales by Customer Detail Report, 87–88

Sales by Item Summary Report, 311–13

sales receipt, 85, 89–91, 307, 313–15

transactions by vendor report, 129–31

Trial Balance, 219–21, 335, 451–52

Post-Closing, 237–38, 470–71

Unpaid Bills Detail Report, 174, 390–91

Vendor Balance Summary, 174–75

Processing devices, 2

Profit and Loss Statement, 41, 225–26, 264, 423–24

By Class, 225

By Job, 225

detail, 225

Post-Closing, 239, 471–72

preparing, 426–27

Prev Year Comparison, 225, 453

printing, 453–54

purchase discounts, need for adjustment, 423–24

Standard, 225, 453–54

Unclassified statement, 225

YTD Comparison, 225, 453

Purchase Order List, 361, 372

Purchase orders, 351, 355–61

closing manually, 374–75

customizing, 617–18

deleting, 402

editing, 372–73

marked Received in Full, verifying, 368–69

for more than one item, 358–60

preparing to order merchandise, 357–58

printing QuickReport for, 365–66

verifying, 356–57

viewing list of, 361

voiding, 402

without step-by-step instructions, 360

Purchases, 120–21, 351–52

asset by company check, 169–71

credit card, 377–79

recording receipt of, 366–72

items already received, 369–71

items with a bill, 371–72

partial receipt of order, 373–74

verifying marked in full, 368

without a bill, 366–68

Purchases & vendor preferences, 586

.Qbb files, 33, 661

.Qbw files, 33, 661–62

Quick Add method, 78, 289

QuickBooks alerts, 335–36

QuickBooks Letters folder, 666

QuickBooks Merchant Services, 713–17

QuickBooks Navigators, 10–12

QuickBooks Notes, 675–78

QuickBooks® Pro 2002

automatic updates to, 694–95

backup file, 661–63

computerized vs. manual accounting, 5

desktop features of, 10

Excel and, 672–74

exiting, 35–36

forms in, 20–23

graphs in, 28–29, 102, 337

Internet connection, 696–98

job costing and tracking, 684–87

keyboard shortcuts, 14–17

lists in, 23–25

navigators in, 10–12, 46

notes, 675–78

on-screen help, 18–19

online features, 691–719

opening in Windows®, 7, 43

price levels, 688–90

registers in, 25–26

reports in, 26–27

restore backup file, 663–65

spelling check, 277

system requirements for, 6–7

Tracking Time, 678–83

Trial Version of, 691–93

updates, 693–95

updates online, 683–95

versions of, 6

Windows® calculator, 32

Word and, 666–72

QuickBooks Spell Check, 277

QuickMath, 30–31

QuickReport(s), 29–30

analyzing, 65, 91–92, 288–89

on cash sales, 316–17

from Accounts Payable Register, 138–39, 398

for Purchase Order, 365–66

for sales transactions, 91–92

for vendor, 175–76

viewing, 65, 91, 288, 316

QuickZoom, 27

in Accounts Payable graph details, 177–78

in Customer Balance Summary Report, 60–62

individual customer detail, 105

individual item/customer, 107–08

payables and purchases, 131–32

in reports, 280

in Trial Balance, 220, 451

Random access memory (RAM), 2–3

Receipts, sales

adding new customers while creating, 78–81, 289

cash sales, 83–85

check payments, 309–10

correcting, 89–91, 313–15

credit card, depositing, 326–28

deleting an invoice, 300–301

printing, 85, 89–91, 307, 313–15

voiding, 297–300

Receivables. See Accounts receivable

Received in Full, 355, 368–69

Received Items List, 369–71

Reconcile-Checking window, 207–08, 210, 437

Reconciliation. See Bank reconciliation; Credit card reconciliation

Reconciliation report, 216, 444

Record

modifying customer, 82–83

of vendors, 145–47

Recording payments on account, 94–95, 318–19

applying credit, 319–21

customer with early-payment discount, 321–22

without step-by-step instructions, 96–97, 323–24

Refund check, 331–33

Registers, 25–26

Accounts Receivable, 41, 280

Checking Account, 216–17, 444–45

Petty Cash, 155

Sales Tax Payable, 317–18

Undeposited Funds

Reminders List, 353–55, 363

Reminders preferences, 586

Reorder limits, 362

Reorder point, 363

Report(s), 5, 26–27. See also QuickReport(s)

A/R reports printing, 57–60

Accounts Receivable, 264, 278–82

accrual-basis, 221–22, 452–53

Balance Sheet report, 41, 264

cash-balance, 221, 452

Check Detail Report, 166–67

Customer Balance Detail, 74–75, 264, 279

Customer Balance Summary, 57–60, 264, 325–26

customizing, 171–72, 267–68, 619–21

Employee Earnings Summary, 521–33

exporting to Excel, 231–32, 462–63, 672–74

Inventory Stock Status by Item, 363–64

job-tracking, 684

Missing Check Report, 168–69

Open Invoices, 303–05

payroll, 520–22

Payroll Liabilities Report, 522

Payroll Summary, 520–21

Post-Closing Balance Sheet, 239–41

Post-Closing Profit and Loss Statement, 239

Post-Closing Trial Balance, 237–38

Profit and Lost, 264

QuickZoom for, 280

Reconciliation, 216

sales, 264, 267–68

Sales by Item Summary, 311–13

Sales Tax Liability, 399–400

Transaction List by Customer, 324–25

Transaction Reports by Customer, 97–98, 264

Trial Balance, 264

Unpaid Bills Detail, 139–40, 390–91

Report Finder, 27

Reports & graphs preferences, 586

Reports Finder, 74

Reports menu, 14, 26

Reports navigator, 12, 26

Resize Columns dialog box, 312

Restore button (Windows®), 656

Retail business, 263–64

Retained Earnings, 227–29

adjustments for, 470

transferring into capital accounts, 227–29, 456–58

Retained Earnings account, 188

Revenue

in accrual-basis accounting, 419

in cash-basis accounting, 419

Right-click, 658

Run (Windows®), 655

Sales, 41, 263–64. See also Invoice(s)

analysis, 92–94

cash, 305–11, 3316–17

depositing checks received from, 98–100, 326–28

depositing credit card receipts, 326–28

QuickReport on, 316–17

recording, 83–85, 305–07

sales tax and, 305–07

transactions without step-by-step instructions, 86–87, 310–11

Chart of Accounts, 75–77

check payment for, 304, 309–10

correcting errors, 264, 270–71

credit card, 305, 308–09

credit memos, 72–74

Customer Detail Report, printing, 87–88

deleting, 68–72, 300–301

discounts, 282–88

editing, 270–71

entering in account, 268–71

multiple sales item and sales tax, 272–74

exceeding customer's credit limit, 277–78

graphs of, 106–07, 264, 337–39

income accounts, 266

invoices, 271–72

new account, 75–77

new customer, 78–81, 291–96

printing Sales by Item Summary Report, 311–13

QuickReport, 91–92

QuickZoom of item/customer, 107–08

receipts

correcting, 89–91, 313–15

creating, 83–85

printing, 85, 89–91, 307, 313–15

recording, 291–96

report format for, 267–68

reports, 41, 264

sales on account, 48–51

sales tax, 272–74, 305, 317–18, 398–401

terms of, 267

transactions using two sales items, 54–55

Trial Balance, 101–02, 335

voiding, 66–68, 297–300

Sales & Customers preferences, 586

Sales by Item Summary Report, 311–13

Sales form, 41

voiding and deleting, 66–68

Sales Item List, 46–47, 266

Sales Journal, 41

Sales receipt, 83–85, 263, 306

Sales supplies, 467–68

Sales Tax Liability Report, 399–400

Sales Tax Payable Register, 317–18

Sales Tax Preferences, 587

Save & Close button, 23

Save & New button, 23

Scanner, 2

Scroll bars, 19

Search (Windows®), 655

Send Forms preferences, 587

Send icon, 22

Service business

accounts payable in

graphing by aging period, 176–77

QuickReport, 138–39, 175–76

Vendor Balance Summary, 174–75

accounts receivables in, 41

Customer Balance Detail Report, 74–75

depositing checks, 98–100

graphs for, 102–04

payments on account, 94–95

printing A/R reports, 57–60

cash sales, 83–85, 98–100

Chart of Accounts, 75–77

credit memos, 72–74

end-of-period procedures in, 206–41

backup, 232–33

bank reconciliation, 206–16

Cash Flow Forecast, 222–23

closing date for period, 234–35

Journal, printing, 230–31

Net Income transfer to proprietor capital, 227–29

Post-Closing Balance Sheet, 239–41

Post-Closing Profit and Loss Statement, 239

Post-Closing Trial Balance, 237–38

reporting preference, 221–22

Standard Balance Sheet, printing, 226–27, 229–30

Standard Profit and Loss Statement, 225–26

Statement of Cash Flows, 223–24

transactions for pervious period, 235–37

Trial Balance, 219–21

general accounting in, 188–89

accrual-basis adjustments, 195–200

Balance Sheet, 205–06

changing name of accounts, 190–91

deleting accounts, 193–95

General Journal, 200–201, 218–19

inactivating accounts, 192–93

owner cash investments, 203–04

owner noncash investments, 204–05

owner withdrawals, 201–03

payables and purchases, 120–21

petty cash account, 153–56

practice set (comprehensive example), 252–62

instructions, 252–54

transactions, 254–60

sales on account, 48–51

sales forms

deleting, 68–72

voiding, 66–68

sales graphs, 106–07

sales in, 41

analysis, 92–94

new account, 75–77

new customer, 78–81

QuickReport, 91–92

QuickZoom of item/customer, 107–08

receipts, 83–85, 89–91

Trial Balance, 101–02

voiding an invoice, 66–68

transactions using two sales items, 54–55

Service Connection preferences, 587

Service Items, 567–69

Session, ending, 35–36

Set Credits button, 149–50

Set Up method, 78–79, 289

Shift+Tab key combination, 18

Shortcuts, keyboard, 14–17

Sick/vacation hours, 599–600

Software, 3–5

application software, 3–5

introduction to, 3–5

operating system software, 3–4

Sole proprietorship, 201

Sort Bills text box, 148

Spelling check feature, 277

Spelling icon, 22

Spelling preferences, 587

Spin box (Windows®), 658

Standard Balance Sheet, 226–27, 229–30, 454–55

Standard Profit and Loss Statement, 225–26, 453–54

Start button (Windows®), 654

Start date, 548, 560–61

Statement of Cash Flows, 223–24

Statement Charges, 566

Status area (Windows®), 654

Stopwatch, 679

Storage devices, 3

Summary Balance Sheet, 226, 454

Supplies, 419

System requirements, 6–7

System software. See Operating system software

Tab key, 17

Taskbar buttons (Windows®), 654

Taskbar (Windows®), 654

Tax(es)

paying sales tax, 400–401

payroll, 523–24, 592–94, 598

sales, 272–74, 305–07, 317–18, 399–401

Tax forms, 524–34

Form 940, 529–32

Form 941, 525–29

W-2 form, 532–34

W-3 form, 532

Tax tables, 499

Tax: 1099 preferences, 587

Text box, 21, 658

Time by Job Detail, 684

Time by Job Summary, 684

Time tracking, 679–83

billable hours, 682–83

notes for, 678

steps to, 679–70

timesheets, 680–82

Time Tracking preferences, 588

Time/Costs icon, 22

Timer program, 679

Timesheets, 680–82

Title bar, 9–10

in forms, 22

in Windows®, 10, 656

To Do notes, 675–76

Toolbar, in forms, 22

ToolTip (Windows®), 654

Tracking. See Job costing and tracking; Time tracking

Transaction date, 48, 267

Transaction List by Customer, 324–25

Transaction Reports by Customer, 41, 264

Transactions. See also Accounts receivables; Purchases: Sales

aging of, 102–04

cleared, 210–11, 217–18

description of, 157

editing in Accounts Payable Register, 387–88

entering, 20–21

from pervious period, 235–37, 465–66

accessing, 235, 465–66

editing, 236–37, 466–67

verifying corrections, 467–68

graphing, 102–04

locating, 69

QuickZoom in, 27

two sales items, 54–55

viewing by customer, 97–98

Trial balance, 219–21, 450–52

preparing, 219–20

printing, 101–02, 220–21, 335, 451–52

post-closing, 470–71

QuickZoom in, 220

Trial Balance report, 41, 264

Trial version of QuickBooks®, 691–93

Turn Off Computer, 655

Unbilled job-related expenses, 335–36

Unclassified Profit and Loss Statement, 225

Undeposited Funds account, 83, 92, 98, 263, 305, 318, 326

Undeposited Funds Register, 41

Unpaid Bills Detail Report, 139–40, 390–91

printing, 174, 390–91

Unused credits, 320–21

URL, 708

Vacation hours, 599–600

Vendor Balance Summary, printing, 174–75

Vendor Detail Center, 402–03

Vendor List, 25, 121–22, 351, 353, 591–92

Vendor Not Found dialog box, 143

Vendor notes, 677–78

Vendor Report, print transactions by, 129–31

Vendor(s)

adding new while recording bill, 142–44

changing terms for, 384

credit from, 145–47, 376–77

details and terms, 127

information on, 591–92

modifying records of, 145

QuickReport for, 175–76

Vendors menu, 13

Vendors navigator, 12

Vendors topic (EasyStep Interview), 575–76

Verifying opening a company, 9–10, 45

View menu, 13

Visa credit cards, 398

Voiding

bills, 402

checks, 161–62, 402

credit card payments, 402

invoices, 68–72

paychecks, 519–20

purchase orders, 402

W-2 forms, 532–34

W-3 forms, 532

Web address, 708

Web hosting, 708

Web sites, personalized, 708–09

Welcome topic (EasyStep Interview), 548–49

Widow/orphan control, 60

Window menu, 14

Windows®, 653–74

backing up files with, 33, 661–63

calculator, 31–32

closing or shutting down, 35–36, 665

disk duplication in, 35, 659–61

introduction to, 653–58

keyboard conventions, 17–18

mouse terminology, 658–59

mouse use in, 658

OLE (object linking and embedding), 5

as operating system, 4

restoring backup file, 663–65

starting

Windows® borders, 657

Withdrawals, by owner, 201–03, 415, 428–31

Withholding, payroll, 592, 594

Year-to-date amounts, adding, 606–11

YTD Comparison Profit and Loss Statement, 225, 453

Zoom. See QuickZoom

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