Special Education Reporting IEP Forms User Guide

Special Education Reporting

IEP Forms User Guide

2016-2017 Version 1.0

Last Revision January 2017

John White State Superintendent of Education

IEP Forms User Guide

Revised: January 2017

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LOUISIANA DEPARTMENT OF EDUCATION

1.877.453.2721



State Board of Elementary and Secondary Education

Mr. James D. Garvey, Jr. President 1st BESE District

Dr. Holly Boffy Vice President 7th BESE District

Ms. Kira Orange Jones Secretary-Treasurer 2nd BESE District

Shan Davis Executive Director

Ms. Sandy Holloway 3rd BESE District

Mr. Tony Davis 4th BESE District

For further information, contact: Ashley Augustine

Louisiana Department of Education P.O. Box 94064

Baton Rouge, LA 70804-9064 E-mail: Ashley.Augustine@

Web-only document.

Dr. Gary Jones 5th BESE District

Ms. Kathy Edmonston 6th BESE District

Ms. Jada Lewis 8th BESE District

Mr. Thomas Roque Member-at-Large

Mr. Lurie Thomason Member-at-Large

Ms. Doris Voitier Member-at-Large

The mission of the Louisiana Department of Education (LDOE) is to ensure equal access to education and to promote equal excellence throughout the state. The

LDOE is committed to providing Equal Employment Opportunities and is committed to ensuring that all of its programs and facilities are accessible to all members of the public. The LDOE does not discriminate on the basis of age, color, disability, national origin, race, religion, sex, or genetic information. Inquiries concerning the LDOE's compliance with Title IX and other civil rights laws may be directed to the Attorney, LDOE, Office of the General Counsel, P.O. Box 94064, Baton Rouge, LA 70804-9064; 877.453.2721 or customerservice@. Information about the federal civil rights laws that apply to the LDOE and other educational institutions is available on the website for the Office of Civil Rights, USDOE, at .

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Table of Contents

SYSTEM OVERVIEW................................................................................................................................... 12 LDE APPLICATION SYSTEMS ACCESS AND SECURITY ................................................................................ 13

DATA SECURITY: .................................................................................................................................... 13 SECURITY COORDINATOR: .................................................................................................................... 13 USER ACCESS AND AUTHORIZATION: ................................................................................................... 13

User IDs and Password Standards: .................................................................................................... 14 Resetting a Password Using the Password Reset System (PRS):....................................................... 14 MINIMUM COMPUTER SYSTEM REQUIREMENTS: ............................................................................... 14 SCREEN DISPLAY PROBLEMS: ................................................................................................................ 15 Internet Explorer (IE) Options: .......................................................................................................... 15 Internet Explorer (IE) Compatibility View:......................................................................................... 15 LDE LOGIN SCREEN:............................................................................................................................... 16 SER HOME PAGE ....................................................................................................................................... 17 SER APPLICATION BUTTONS ..................................................................................................................... 18 Back Button........................................................................................................................................ 18 Refresh Button................................................................................................................................... 19 Print ................................................................................................................................................... 19 Home Button ..................................................................................................................................... 20 Help.................................................................................................................................................... 20 DATE POP-UP ............................................................................................................................................ 20 Record Information ........................................................................................................................... 21 Read Only Access ............................................................................................................................... 22 STUDENT SEARCH ..................................................................................................................................... 22 Regular Student Search ..................................................................................................................... 23 Advanced Student Search.................................................................................................................. 24 Recent Students................................................................................................................................. 25 Student Tab ............................................................................................................................................... 26 Student Quick Search ........................................................................................................................ 27 Current Student ................................................................................................................................. 28 Student Options Area ........................................................................................................................ 29 Student Profile .......................................................................................................................................... 30

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View Attachments..................................................................................................................................... 31 Parent Guardian........................................................................................................................................ 31 Jurisdiction ................................................................................................................................................ 32

Jurisdiction History ............................................................................................................................ 32 Special Education Activity ......................................................................................................................... 33 IEP ? Selection........................................................................................................................................... 34

View Link............................................................................................................................................ 35 Edit Link ............................................................................................................................................. 35 Print Link ............................................................................................................................................ 35 Type ................................................................................................................................................... 37 Team Meeting Date ........................................................................................................................... 38 Current Grade .................................................................................................................................... 38 IEP Status ........................................................................................................................................... 38 Submitted to SER Indicator................................................................................................................ 39 Add New ............................................................................................................................................ 39 Request Delete .................................................................................................................................. 40 Individualized Education Program (IEP) Forms......................................................................................... 41 IEP Form Operations ............................................................................................................................. 41 IEP Form Help .................................................................................................................................... 43 Spell Check......................................................................................................................................... 44 Regular IEP ................................................................................................................................................ 45 Transition Services ................................................................................................................................ 45 Date of Student Invitation ................................................................................................................. 45 Method of Student Invitation............................................................................................................ 46 Anticipated Exit Date ......................................................................................................................... 46 Postsecondary Goals.......................................................................................................................... 46 Measurable Postsecondary Goals ..................................................................................................... 46 Training or Educational Goal ............................................................................................................. 46 Employment Goal .............................................................................................................................. 46 Independent Living Goal.................................................................................................................... 46 Transition Assessments ..................................................................................................................... 47 Transition Services/Action Steps ....................................................................................................... 47 Instruction/Related Services ............................................................................................................. 47

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Community Experiences .................................................................................................................... 48 Employment and Post-school Adult Living ........................................................................................ 48 Functional Vocational Evaluation and Daily Living Skills ................................................................... 48 School Action Steps ........................................................................................................................... 48 Student Action Steps ......................................................................................................................... 48 Family Action Steps ........................................................................................................................... 48 Agency Action Steps .......................................................................................................................... 48 Individual Graduation Plan (IGP) ....................................................................................................... 49 Individual Graduation Plan for LAA 1 ................................................................................................ 49 Educational/Career Plan for LAA 1 .................................................................................................... 49 Document Other Actions for Agency Linkages.................................................................................. 49 Type of Exit Document ...................................................................................................................... 50 Expected Number of Years to Graduate/Exit .................................................................................... 50 General Student Information ................................................................................................................ 50 Type of IEP ......................................................................................................................................... 51 Team Meeting Date ........................................................................................................................... 51 Current Grade .................................................................................................................................... 51 Home Based School ........................................................................................................................... 51 Other School (System) ....................................................................................................................... 51 Reevaluation IEP ................................................................................................................................ 52 IEP Participants .................................................................................................................................. 53 Age of Majority .................................................................................................................................. 53 Education Rights of Exceptional Children.......................................................................................... 54 General Student Information ............................................................................................................ 54 Consideration of Special Factors ....................................................................................................... 56 Transition Courses of Study............................................................................................................... 58 Educational Needs ............................................................................................................................. 58 Instructional Plan .................................................................................................................................. 59 Entering Goals.................................................................................................................................... 60 Editing/Deleting Goals ....................................................................................................................... 60 Educational Need Area ...................................................................................................................... 60 Content Area...................................................................................................................................... 61 ESY Instruction ................................................................................................................................... 61

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Targeted for Secondary Transition .................................................................................................... 61 Act 833 applied .................................................................................................................................. 61 Present Level of Academic Achievement and Functional Performance ........................................... 61 Measurable Academic/Functional Goal ............................................................................................ 62 Method of Measurement .................................................................................................................. 63 Date Goal Achieved ........................................................................................................................... 64 Short-Term Objectives/Benchmarks ................................................................................................. 65 Date Achieved.................................................................................................................................... 66 Personnel Responsible for Implementing Goal ................................................................................. 67 Accommodations .................................................................................................................................. 67 ESY Instruction ................................................................................................................................... 69 Program Services................................................................................................................................... 72 Louisiana Education Assessment Program........................................................................................ 72 Regular Assessments ......................................................................................................................... 73 Alternate Assessments ...................................................................................................................... 74 Act 833 Eligibility ............................................................................................................................... 75 Regular Classes .................................................................................................................................. 77 Activities with Non-Disabled Peers ................................................................................................... 78 Services .............................................................................................................................................. 78 Adding Additional Services ................................................................................................................ 85 Comments.......................................................................................................................................... 85 Supports Needed for School Personnel............................................................................................. 86 Special Transportation....................................................................................................................... 86 Extended School Year Services (ESYS) ............................................................................................... 86 Placement/Least Restrictive Environment............................................................................................ 91 Placement decisions for students whose ages are 6-21 only: .......................................................... 91 Placement decisions for students whose ages are 3-5 only: ............................................................ 93 Site Determination ............................................................................................................................ 95 Progress Reports................................................................................................................................ 96 Alternate Assessment Implications ................................................................................................... 96 Parent/Student Consent for Services ................................................................................................ 97 Supporting Documentation ............................................................................................................... 98 ODR Approval .................................................................................................................................... 98

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Extended School Year Services (ESYS)................................................................................................... 99 Responsibilities ................................................................................................................................ 100 Evaluation ........................................................................................................................................ 100 Eligibility Criteria Determination ..................................................................................................... 100 Duration........................................................................................................................................... 100 IEP Goals .......................................................................................................................................... 101 Accommodations............................................................................................................................. 101 Location ........................................................................................................................................... 101 Provision of ESY Services ................................................................................................................. 101 Special Transportation..................................................................................................................... 103 How to develop the ESYS Form ....................................................................................................... 104 Progress Reports.............................................................................................................................. 104

Additional IEP Forms ........................................................................................................................... 105 Site Determination .......................................................................................................................... 109 Progress Reports.............................................................................................................................. 109 Act 833 ............................................................................................................................................. 111 LAA 1 ................................................................................................................................................ 111

Validation ............................................................................................................................................ 112 IEP Form Validation ......................................................................................................................... 112 IEP Fields to move to SER ................................................................................................................ 112

Official IEPs.......................................................................................................................................... 113 Amendments ....................................................................................................................................... 117 IEP Forms Version History ................................................................................................................... 118

Using the IEP Forms Version History ............................................................................................... 120 Selecting a Sub Form ID ................................................................................................................... 120 Obtaining Version Information........................................................................................................ 121 Viewing More Detail ........................................................................................................................ 123 Refresh Buttons ............................................................................................................................... 125 Amendment Versioning ...................................................................................................................... 125 Gifted and Talented Only IEPs ................................................................................................................ 125 General Student Information .............................................................................................................. 125 Type of IEP ....................................................................................................................................... 125 Team Meeting Date ......................................................................................................................... 125

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Current Grade .................................................................................................................................. 125 Home Based School ......................................................................................................................... 126 Other School (System) ..................................................................................................................... 126 Reevaluation IEP .............................................................................................................................. 126 IEP Participants ................................................................................................................................ 127 Age of Majority ................................................................................................................................ 127 Education Rights of Gifted/Talented Children ................................................................................ 127 Section 504 Plan .............................................................................................................................. 128 General Student Information .......................................................................................................... 128 Consideration of Special Factors ..................................................................................................... 130 Educational Needs ........................................................................................................................... 130 Instructional Plan ................................................................................................................................ 131 Entering Goals.................................................................................................................................. 131 Editing/Deleting Goals ..................................................................................................................... 131 Educational Need Area .................................................................................................................... 132 Content Area.................................................................................................................................... 132 Present Level of Academic Achievement and Functional Performance ......................................... 132 Measurable Academic/Functional Goal .......................................................................................... 133 Method of Measurement ................................................................................................................ 135 Date Goal Achieved ......................................................................................................................... 136 Personnel Responsible for Implementing Goal ............................................................................... 136 Program Services................................................................................................................................. 136 Services ............................................................................................................................................ 136 Adding Additional Services .............................................................................................................. 141 Comments........................................................................................................................................ 141 Special Transportation..................................................................................................................... 141 Placement/Least Restrictive Environment.......................................................................................... 142 Site Determination .......................................................................................................................... 144 Progress Reports.............................................................................................................................. 144 Parent/Student Consent for Services .............................................................................................. 144 Supporting Documentation ............................................................................................................. 145 ODR Approval .................................................................................................................................. 145 Additional IEP Forms ........................................................................................................................... 146

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