VistA Scheduling Enhancements: Classroom and Training ...
Classroom and Training Preparedness ChecklistThe purpose of this checklist is to assist you in organizing all the logistical pieces that must come together to offer a smooth and conducive learning environment. Below find checklists for both the Lunch and Learn event and the Scheduling Staff Training. The Site Visit & Scheduling Staff Training Checklist directs you to this resource for the first time six weeks before Scheduling Staff Training. Please review the Lunch and Learn Preparedness and the Training Preparedness sections to provide the optimal learning environment for your participants. Lunch and Learn PreparednessTraining Preparedness1-6 Weeks Prior to TrainingThe Day Prior to TrainingThe Day of TrainingAs and After Participants ArriveLunch and Learn PreparednessThe Lunch and Learn session requires some of the same logistical considerations needed for training. Reserve a meeting room that will accommodate the number of registrants and can be configured for the participants to watch a slideshow Assess the availability of projection equipment in the meeting room or to be used in the meeting roomTest and ensure all technology is operational, as applicable:Presenter computer or laptopPresentation on presenter device in presentation modeProjector (and screen)Microphone and sound systemLaser pointerDetermine need for and arrange printing of following materials, as applicable:Presentation handoutsAttendance Sign-In Sheet Ensure there is an easel or white board where questions can be parked during the presentation and question and answer sessionEnsure everyone signs in and provides their email addresses for any necessary follow-upTraining PreparednessThis checklist helps you manage training logistics and delivery preparations to set yourself and your training participants up for success! Any pre-work required for these tasks is identified in the Site Visit & Scheduling Staff Training Checklist or the Medical Center Point of Contact (MC POC) will have completed the task.1-6 Weeks Prior to TrainingDetermine need for, customize/develop, and arrange printing of following materials, as applicable:Participant GuidesHands-On Demonstration ChecklistInformation Sheet, potentially: AgendaScheduleRelevant locations (e.g., restrooms, cafeteria, soda machines, smoking area, etc.)Internet access instructionsInstructor Guide Attendance Sign-In SheetIf TMS is unavailable during session and participants may not complete the items after the session:Post-test Class EvaluationArrange for local hosting of the simulations used during training if internet connectivity is an issueIf already hosted, contact your MC POC for the location of the simulationsPractice with the simulations and in the test database until you are comfortable using VSE GUIPractice delivering the training to other Super Users until you are comfortableFinalize your instructor notesEnsure all participants are registered for trainingEnsure you have a backup instructor scheduled in case of emergency for each of your training sessionsThe Day Prior to TrainingPerform the following tasks the day prior to training if you can access the training room. If it is not possible for you specifically to set up the training room the day prior to training, enlist another person on the training team to perform those tasks. If it is not possible to access the training room at all for setup purposes the day prior to your training, arrive early the day of training to leave adequate time to perform these tasks.Gather all printed materials to conduct the sessionConfirm that the number of workstations in training location corresponds to the number of registered and confirmed participantsTest and ensure all classroom technology you will use is operational, as applicable:Presenter computer or laptopPresentation on presenter device in presentation modeProjector (and screen)Microphone and sound systemLaser pointerEnsure that any participant accommodation requests have been adequately addressedThe Day of TrainingPerform the following tasks the day of training, prior to participants arriving:Arrive at your training space at least an hour prior to classLeave additional time to perform The Day Prior to Training tasks, if you could not access the roomArrive with the following materials for your training session, as applicable:Attendance Sign-In SheetParticipant Guides Information SheetsInstructions to access the simulations Tent name cardsArrive with your training materials and tools:Instructor Guide/notesHardcopy of the up-to-date Training Tracking FormContingency instructor’s contact informationIT person’s contact information in case there are technical issuesCheck the room temperature and adjust, if needed and possibleA cooler climate in the training room is preferable to it being too warmStage all training materials and aids:Participant materials on each deskAttendance Sign-In Sheet Easel and/or whiteboard, if available, with:Your name, class schedule, if desiredParking Lot to store items to revisit as they arise during class discussionSet yourself up comfortably at the instructor’s station with your notes and Instructor GuideReview your training materialsReview the Training Classroom Tips to keep the best practices in mindAs and After Participants ArrivePerform the following tasks the day of training, after participants have arrived:Greet each participant and introduce yourself, if neededRemind participants to sign in as they arriveStart class promptly, or acknowledge reason why class must start late Review Attendance Sign-in Sheet and ensure that all participants have signed inHand off the Attendance Sign-in Sheet and the Training Tracking Form to the class facilitator, so he or she can contact any registrants who have not arrived at starting time ................
................
In order to avoid copyright disputes, this page is only a partial summary.
To fulfill the demand for quickly locating and searching documents.
It is intelligent file search solution for home and business.