HARDING TOWNSHIP BOARD OF EDUCATION



HARDING TOWNSHIP BOARD OF EDUCATIONMonday, November 4, 20137:30 P.M.PRESIDING OFFICER'S STATEMENTThe date, location, and time of this meeting were mailed to The Observer Tribune on January 14, 2013, and posted on the bulletin boards of the New Vernon Post Office, Green Village Post Office, Harding Township Municipal Building, Harding Township Elementary School and Harding Township Middle School on January 14, 2013.PLEDGE OF ALLEGIANCEAll present participated in the pledge of allegiance.ROLL CALLMEMBERS PRESENT: Mrs. Kim Macaulay, Mr. Davor Gjivoje, Mr. Dev Modi, Mr. John Flynn, Mr. Jim NovotnyMEMBERS ABSENT: ADMINISTRATION: Dr. Alex Anemone and Mr. David B. BlakeAPPROVAL OF MINUTESMr. Flynn made a motion, seconded by Mr. Novotny that the minutes of the following meeting be approved:Recommending the approval of the minutes of the Regular Meeting held on October 21, 2013. The motion carried by unanimous voice vote.Mr. Flynn made a motion, seconded by Mr.Gjivoje that the minutes of the following meeting be approved:Recommending the approval of the minutes of the Executive Session held on October 21, 2013. The motion carried by unanimous voice vote.DISCUSSION/PRESENTATIONA.Review 2013 CAFR with T. Vrabel Board Auditor – Discussed Audit to the BoardB.HIB Report (if necessary)REPORTSSuperintendent - Dr. Anemone reported on:MAP DataFire Drill/ School Security DrillMeeting with Harding Land TrustUpdated 2014 Board Planning CalendarBusiness Administrator - Mr. Blake reported on:SDA’s approval of $74,932 - final reimbursement of 2 oldest grantsPrincipal – Mr. Matthew Spelker reported on:Firewall UpdateClimate and Culture SurveyMadison/Harding articulation updatePARCC/DCC2013-2014 CommitteesMAP Testing completed COMMITTEE OF THE WHOLEThe following motions were moved by Mr. Novotny, seconded by Mr. Flynn.RES 120-13/14 “RESOLVED, that the Harding Township Board of Education approves the Quality Single Accountability Continuum (QSAC) Statement of Assurances for the 2013-2014 school year.”RES 121-13/14 WHEREAS, your personal commitment to quality education and your valued participation in establishing efficient fiscal practices have contributed to the progress of our school district; BE IT RESOLVED, that on behalf of the entire Board of Education and Superintendent, we thank David Blake for your dedicated services and wish you good health and happiness in all your future endeavors.The motion carried by unanimous voice vote.FACILITIES AND FINANCEThe following motions were moved by Mr. Flynn, seconded by Mr. Gjivoje.RES 122-13/14 "RESOLVED, that the Harding Township Board of Education approves the following professional development activities for the 2013-2014 school year:DateEmployeeActivityLocationCost11/14/13E.ThonyBest Practices For Practical Implementation of Anti Bullying Bill of Rights Act Hamilton Public LibraryN/A11/14/13K.BaileyJunior Model UN TrainingMorristown MSN/A11/15/13J.PitcherIndoor Air Quality TrainingMetuchen HSN/A4/29/14J.PitcherTraining session for Integrated Pest MgmtMetuchen HSN/ARES 123-13/14 "RESOLVED, that the Harding Township Board of Education after review of the Comprehensive Annual Financial Report (CAFR) and the Auditors Management Report (AMA) with Timothy Vrabel, the Boards auditor, accepts the audit with no recommendations in CAFR and the AMA for the fiscal year ending June 30, 2013.”RES 124-13/14 "RESOLVED, that the Harding Township Board of Education approves a change order to the window and univent replacement project and to issue a purchase order to the subcontractor, Environmental Control Corp, to provide materials and labor to convert the existing 16 electric cabinet heaters from local thermostat control to the existing Andover Controls BMS per their September 18, 2013 proposal at a total cost of $15,850.00.” RES 125-13/14 “RESOLVED, that the Harding Township Board of Education approves formM-1 Annual Maintenance Budget and prior years Actual Expenditures Report and the Comprehensive Maintenance Plan Report prepared per N.J.A.C. 6A:26A. andBE IT FURTHER RESOLVED, that the Harding Township Board of Education approves the submission of these reports by November 15, 2013 to the ExecutiveCounty Superintendent of Schools.”RES 126-13/14 “RESOLVED, that the Harding Township Board of Education approves the submission to the Executive County Superintendent of Schools the Annual Facilities Checklist dated August 30, 2013.”RES 127-13/14 WHEREAS, the Alliance For Competitive Energy Services (hereinafter referred to as “ACES”), an alliance composed of the New Jersey School Boards Association (hereinafter referred to as “NJSBA”), the New Jersey Association of School Administrators, and the New Jersey Association of School Business Officials, will from time to time during the Effective Period as defined below solicit bids from electric power suppliers for electric generation services through an energy aggregation program in which NJSBA will act as Lead Agency of the ACES Cooperative Pricing System #E8801-ACESCPS in accordance with the “Public School Contracts Law”, N.J.S.A. 18A:18A-1 et seq., and the Electric Discount and Energy Competition Act, N.J.S.A. 48:3-49 et seq. (“EDECA”) and the regulations promulgated thereunder; andWHEREAS, the Harding Township Board of Education is a Participating member of the ACES Cooperative Pricing System and is eligible thereby to obtain electric generation services for its own use through one or more contracts to be awarded to electric power suppliers following said bids for electric generation services pursuant to the aggregation program; andWHEREAS, the Lead Agency will from time to time during the Effective Period (from date of adoption through May, 2018 hereinafter referred to as “Effective Period”) issue one or more Requests for Bids for electric generation services on behalf of the ACES Cooperative Pricing System pursuant to the Public School Contracts Law and EDECA; andWHEREAS, due to significant volatility and the potential for price increases in the wholesale electric market, Participating Members will preauthorize the Lead Agency to award contracts for Electric Generation Service in each service territory to one or more electric power suppliers that submit bids which are reasonably forecasted to provide estimated savings to the Participating Member based upon its previous electric usage and utility provided Basic Generation Service rates; and WHEREAS, the Lead Agency will only award contracts for said electric generation services to electric power suppliers that submit bids with pricing reasonably estimated to be lower than the utility-provided basic generation service; andWHEREAS, the District agrees to purchase all electric power needed for its own use (exclusive of on-site electric generation sources) during the Effective Period through any electric power supplier(s) awarded a contract, it being understood that the term of any one contract shall be subject to the provisions of Public School Contracts Law;WHEREAS, the Lead Agency will notify the Department of Community Affairs’ Division of Local Government Services by mail prior to the issuance a Request for Bids for electric generation services, with the understanding that if the Division of Local Government Services does not respond within 10 business days, it will be deemed to have approved the issuance of the Request for Bids or the Request for Rebids.NOW, therefore, be itRESOLVED that the District binds itself to the ACES Cooperative Pricing System ##E8801-ACESCPS to purchase all electric power needed for its own use (exclusive of on-site electric generation sources) during the Effective Period from the electric power supplier or suppliers awarded a contract for electric generation services by the Lead Agency; and, be itFURTHER RESOLVED that the Lead Agency of the ACES Cooperative Pricing System is hereby authorized to execute a master performance agreement that obligates the district to purchase electricity at the terms and conditions stated therein with a third-party supplier or suppliers who have been awarded the contract or contracts by the Lead Agency on behalf of the participating members of the ACES Cooperative Pricing System #E8801-ACESCPS (or any CPS number to be assigned in the future), and provided further that all such contracts shall be at prices reasonably forecast and estimated by the Lead Agency to provide savings to the Districts relative to the price charged for basic generation service by the electric public utility that would otherwise provide such service; and, be it FURTHER RESOLVED that ACES is authorized to continue to bid to obtain electric generation services at any time during the Effective Period on behalf of the ACES Cooperative Pricing System including, for example, a rebid if energy market conditions do not initially lead to a successful bid, on additional dates to be determined by the Lead Agency; and FURTHER RESOLVED that this Resolution shall take effect immediately upon passage. The authorization provided to the NJSBA pursuant to the Local Public Contracts Laws (N.J.S.A. 40A:11-11(5)), and the Local Public and Public School Contracts Laws Administrative Code (N.J.A.C. 5:34-7.1 et seq.) shall be valid until May, 2018 (the Effective Period) at which time the Cooperative Pricing System will be subject to renewal. Any rescission or expiration of this resolution shall not affect any Agreements entered into prior to such rescission or expiration. RES 128-13/14 WHEREAS, the Alliance For Competitive Energy Services (hereinafter referred to as “ACES”), an alliance composed of the New Jersey School Boards Association (hereinafter referred to as “NJSBA”), the New Jersey Association of School Administrators, and the New Jersey Association of School Business Officials, will from time to time during the Effective Period as defined below solicit bids from natural gas suppliers for retail natural gas supply services including interstate transportation to the local natural gas distribution utility company (Natural Gas Supply Services) through an energy aggregation program in which NJSBA will act as Lead Agency of the ACES Cooperative Pricing System #E8801-ACESCPS in accordance with the “Public School Contracts Law”, N.J.S.A. 18A:18A-1 et seq., and the Electric Discount and Energy Competition Act, N.J.S.A. 48:3-49 et seq. (“EDECA”) and the regulations promulgated thereunder; andWHEREAS, the Harding Township Board of Education is a Participating member of the ACES Cooperative Pricing System and is eligible thereby to obtain natural gas services for its own use through one or more contracts to be awarded to natural gas suppliers following said bids for natural gas services pursuant to the aggregation program; andWHEREAS, the Lead Agency will from time to time during the Effective Period November 4, 2013 through May, 2018, hereinafter referred to as “Effective Period” issue one or more Requests for Bids for natural gas services on behalf of the ACES Cooperative Pricing System pursuant to the Public School Contracts Law and EDECA; andWHEREAS, due to significant volatility and the potential for price increases in the wholesale natural gas market, Participating Members will preauthorize the Lead Agency to award contracts for Natural Gas Supply Service in each service territory to one or more natural gas suppliers that submits bids which are reasonably forecasted to provide estimated savings to the Participating Member based upon its previous natural gas usage and utility provided Basic Gas Supply Service rates; and WHEREAS, the Lead Agency will only award contracts for said Natural Gas Supply Services to natural gas suppliers that submit bids with pricing reasonably estimated to be lower than the utility-provided basic gas supply service; andWHEREAS, the District agrees to purchase all Natural Gas Supply Services for its own use during the Effective Period through any natural gas supplier(s) awarded a contract, it being understood that the term of any one contract shall be subject to the provisions of Public School Contracts Law; and WHEREAS, the Lead Agency will notify the Department of Community Affairs’ Division of Local Government Services by mail prior to the issuance a Request for Bids for natural gas supply services, with the understanding that if the Division of Local Government Services does not respond within 10 business days, it will be deemed to have approved the issuance of the Request for Bids or the Request for Rebids. NOW, therefore, be itRESOLVED that the District binds itself to the ACES Cooperative Pricing System ##E8801-ACESCPS to purchase all natural gas supply services needed for its own use during the Effective Period from the natural gas supplier or suppliers awarded a contract for natural Gas supply services by the Lead Agency; and, be itFURTHER RESOLVED that the Lead Agency of the ACES Cooperative Pricing System is hereby authorized to execute a master performance agreement that obligates the district to purchase natural gas at the terms and conditions stated therein with a third-party supplier or suppliers who have been awarded the contract or contracts by the Lead Agency on behalf of the participating members of the ACES Cooperative Pricing System #E8801-ACESCPS (or any CPS number to be assigned in the future), and provided further that all such contracts shall be at prices reasonably forecast and estimated by the Lead Agency to provide savings to the districts relative to the price charged for basic gas supply service by the natural gas public utility that would otherwise provide such service; and, be it FURTHER RESOLVED that ACES is authorized to continue to bid to obtain natural gas services at any time during the Effective Period on behalf of the ACES Cooperative Pricing System including, for example, a rebid if energy market conditions do not initially lead to a successful bid, on additional dates to be determined by the Lead Agency; and FURTHER RESOLVED that this Resolution shall take effect immediately upon passage. The authorization provided to the NJSBA pursuant to the Local Public Contracts Laws (N.J.S.A. 40A:11-11(5)), and the Local Public and Public School Contracts Laws Administrative Code (N.J.A.C. 5:34-7.1 et seq.) shall be valid until May, 2018 (the Effective Period) at which time the Cooperative Pricing System will be subject to renewal. Any rescission of this resolution shall not affect any Agreements entered into prior to such rescission or expiration. ROLL CALL VOTE:AYES: Mr. John Flynn, Mr. Davor Gjivoje, Mr. Dev Modi, Mr. Jim Novotny, Mrs. MacaulayNOES: NoneABSENTIONS: NoneCURRICULUM AND INSTRUCTIONThe following motion was moved by Mr. Modi, seconded by Mr. Flynn, RES 129-13/14 “RESOLVED, that the Harding Township Board of Education approves the following field trips during the 2013-2014 school year:DateGradeDestinationPurpose10/29/136Madison Jr. SchoolPlay 6005/14/142Liberty State ParkScience explorationROLL CALL VOTE:AYES: Mr. John Flynn, Mr. Davor Gjivoje, Mr. Dev Modi, Mr. Jim Novotny, Mrs. MacaulayNOES: NoneABSENTIONS: NonePRESIDENT'S COMMENTSLooking Ahead – November 18, 20131. Culture and Climate Presentation2. Enrollment Report3.HIB Report (if necessary)December 2, 20131. Preliminary Budget Report2.HIB Report (if necessary)RESOLUTION TO MEET IN EXECUTIVE SESSION STATEMENTRES 130-13/14 “RESOLVED, that pursuant to N.J.S.A. 10:4-13 and 10:4-12 that the Harding Township Board of Ed. holds a closed session on November 4, 2013 at 9:40 p.m. It is expected that the discussion will be made public as soon as official action is taken.”The motion was carried by a unanimous voice vote.The Board returned to regular meeting at 10:18 p.m.ADJOURNMENTThere being no further business, the meeting was adjourned at 10:18 p.m. by a motion moved by Mr. Gjivoje and seconded by Mr. Modi.The motion was carried by a unanimous voice vote.Respectfully submitted, Mr. David B. BlakeInterim Board Secretary ................
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