LEGISLATIVE PROPOSAL - Baylor University



LEGISLATIVE PROPOSAL

TITLE: Asian Students Association Asian Fest NUMBER: LAF 56-08

AUTHORS: Sam Han and Kathleen Simpson DATE SUBMITTED: 10/22/2008

SPONSORS: Sam Han, Kathleen Simpson, Brandon Baker, Alexander Cole, Mina Back, Randall Hollomon

VOTE: FOR: 4

AGAINST: 0

ABSTAIN: 0

Conflict of Interest: 0

NOT PRESENT: 1

Whereas: Student Senate is elected by the Student Body to represent and voice the opinions of students; and

Whereas: Student Senate is a means by which student concerns are addressed; and

Whereas: Asian Students Association is an organization dedicated to promoting Asian culture on campus, supporting other student organizations, and actively participating in community service, campus, and multicultural events; and

Whereas: Asian Students Association was recognized by Student Activities as Student Organization of the Year in 2006; and

Whereas: Asian Students Association is organizing Asian Fest, an annual event scheduled for November 07 - November 08; and

Whereas: The event will consist of two parts: the Pandamonium and a banquet; and

Whereas: Asian Students Association is following the success of Asian Fest 2005, Asian Fest 2006, and Asian Fest 2007 in having an annual two day event. In 2007, Asian Students Association successfully put on Pandamonium, a culture show that showcases various aspects of Asian cultures and a banquet for our keynote speaker Tak Toyoshima; and

Whereas: Asian Students Association, last year, received an attendance of 300+ persons for Pandamonium; and

Whereas: This year, ASA hopes to attract an even greater number of students to its event; and

Whereas: On November 07, Pandamonium IV, a culture show, will showcase various student acts demonstrating the diversity of Asian and Asian American culture; and

Whereas: Asian Students Association encourages attendance from the entire student body and anticipates acts from multiple student associations; and

Whereas: On November 08, a banquet will feature the keynote speaker, Giles Li and award one scholarship; and

Whereas: Keynote speaker Giles Li will discuss the Sichuan Earthquake and it’s after effects; and

Whereas: Allocation will go towards promotion and production of Asian Fest 2008 and is necessary in order to ensure a successful event and attendance; and

Whereas: The budget for the 2008 Asian Fest is as follows:

ADVERTISEMENT

|ITEM |QUANTITY |UNIT COSTS |TOTAL |

| | | | |

|Flyers, Posters, Print | | |275.00 |

|Advertisements | | | |

|Screensavers | | |0.00 |

|Programs |200 |0.04 |8.00 |

|T-Shirts |144 |7.00 |1008.00 |

|Chalk |2 |15.00 |30.00 |

|Total Advertisement Cost | | |1321.00 |

PANDEMONIUM SHOW PRODUCTION COSTS

|ITEM |QUANTITY |UNIT COSTS |TOTAL |

|Gravel Bags |3 |10.00 |30.00 |

|Plastic Flowers |17 |2.00 |34.00 |

|Plastic Plates |15 |1.50 |22.50 |

|Hot Glue |1 |1.00 |1.00 |

|Balloon Bags |2 |2.00 |4.00 |

|Misc. Décor | | |75.00 |

|Generator |1 |300.00 |300.00 |

|Backdrop |1 |150.00 |150.00 |

|Projector |1 |0.00 |0.00 |

|Sound System |1 |0.00 |0.00 |

|Total Production Cost | | |616.50 |

BANQUET FOOD EXPENSES

|ITEM |QUANTITY |UNIT COSTS |TOTAL |

|Aramark | | |300.00 |

|Magic China | | |610.00 |

|Dessert | | |52.00 |

|Total Food Costs | | |962.00 |

OTHER BANQUET EXPENSES

|ITEM |QUANTITY |UNIT COSTS |TOTAL |

|Speaker Giles Li | |4750.00 |4750.00 |

|ASA Scholarship | |300.00 |300.00 |

|Total Banquet Expenses | | |5050.00 |

DONATIONS/REVENUE

|ITEM |QUANTITY |UNIT COSTS |TOTAL |

|Speaker Payment - Giles Li |Hotel, All Travel |4750.00 |4750.00 |

|(Sponsored by Department Of |Accommodations, Honorarium | | |

|Multicultural Act.) | | | |

|ASA Member T-Shirt Sales |30 |8.00 |240.00 |

|T-Shirts |114 |10.00 |1140.00 |

|Student Ticket Sales for Banquet |59 |10.00 |590.00 |

|Portion | | | |

|Staff/Non Baylor Member Ticket |20 |15.00 |300.00 |

|Sales | | | |

|Total Revenue Costs | | |7020.00 |

Total Pandemonium Cost: $1937.50

Total Banquet Cost: $6012.00

Total two-day ASA Asian Fest Cost: $7949.50

Less Group Contribution: $7020.00

Allocation Requested: $929.50

Therefore: Be it resolved by the Baylor university student senate that: $( 929.50), or 11.7% of the total event cost, whichever is less, be allocated to Asian Students Association for the purpose of putting on JUST the Pandamonium culture show on November 7th, 2008.

Furthermore: The officers of ASA will meet with the Attorney General within 7 business days of the event with all receipts.

Furthermore: All extra money raised from Ticket Sales will be donated to the Sichuan Earthquake fund

Furthermore: Pandamonium will be FREE of charge and is open to all Baylor Students

Furthermore: The Department of Multicultural Activities has agreed to fund the speaker, Giles Li for the Banquet portion of Asian Fest

Furthermore: No money from the Limited Allocation Fund (LAF) will be used either in awarding any scholarship funding during the banquet or in the production of the banquet on November 8th.

Furthermore: No money from the LAF will be donated to the Sichuan Earthquake foundation or will it fund the t-shirts.

Furthermore: All decorations funded by the LAF will be returned to Student Activities for future use by other organizations

Furthermore: Any remaining allocated LAF money not used for the above stated purposes will be returned to the LAF in an expedient manner.

Furthermore: The SGAF will be recognized and given due credit in a visible manner throughout the event.

Furthermore: The members and officers of the Asian Student Association cordially invite the members of Student Government to attend the 2008 Asian Fest Pandamonium culture show and Banquet on November 7-8, 2008.

Approved by:

Bryan Fonville, Student Body President

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