RSG New Starters Welcome Kit .au



South Eastern Victoria Region New Starter Welcome Kit CONTENTS TOC \t "HEADING 1,1,HEADING 2,2,Heading 3,3" South Eastern Victoria Region (SEVR) PAGEREF _Toc530148673 \h 12Welcome from Acting Regional Director, Angela Singh PAGEREF _Toc530148674 \h 12SECTION 1: REGIONAL INDUCTION PAGEREF _Toc530148675 \h 13About PAGEREF _Toc530148676 \h 13The regional model PAGEREF _Toc530148677 \h 13Regional responsibilities PAGEREF _Toc530148678 \h 13SEVR LEADERSHIP AND CULTURE PAGEREF _Toc530148679 \h 14Strategic Overview PAGEREF _Toc530148680 \h 14Regional organisational chart PAGEREF _Toc530148681 \h 14Areas within SEV Region PAGEREF _Toc530148682 \h 14Divisions within SEV Region PAGEREF _Toc530148683 \h 15Early Childhood and School Support Division PAGEREF _Toc530148684 \h 15School Improvement Division PAGEREF _Toc530148685 \h 16Regional Operations and Support Branch PAGEREF _Toc530148686 \h 16South Eastern Victoria Region PAGEREF _Toc530148687 \h 17KEY REGIONAL INFORMATION PAGEREF _Toc530148688 \h 18Office locations and contact details PAGEREF _Toc530148689 \h 18Resources and contact information PAGEREF _Toc530148690 \h 18Staff contact details PAGEREF _Toc530148691 \h 18Schools by Area, by SEIL, by Network PAGEREF _Toc530148692 \h 18Regional Business Plan PAGEREF _Toc530148693 \h 19General policies and processes PAGEREF _Toc530148694 \h 19IT support PAGEREF _Toc530148695 \h 19Briefings and Correspondence PAGEREF _Toc530148696 \h 19Desk allocation PAGEREF _Toc530148697 \h 19Fleet vehicles PAGEREF _Toc530148698 \h 19Myki / Cabcharge / Wilson Parking vouchers PAGEREF _Toc530148699 \h 19Meeting rooms PAGEREF _Toc530148700 \h 19Milk and corporate catering PAGEREF _Toc530148701 \h 20Stationery ordering process PAGEREF _Toc530148702 \h 20SECTION 2: DANDENONG OFFICE INFORMATION PAGEREF _Toc530148703 \h 21Parking and transport PAGEREF _Toc530148704 \h 21Parking PAGEREF _Toc530148705 \h 21Public transport PAGEREF _Toc530148706 \h 21Bike lockers PAGEREF _Toc530148707 \h 21Local Amenities PAGEREF _Toc530148708 \h 21ATMs PAGEREF _Toc530148709 \h 21Cafes PAGEREF _Toc530148710 \h 22Chemist PAGEREF _Toc530148711 \h 22Post Office PAGEREF _Toc530148712 \h 22Medicare PAGEREF _Toc530148713 \h 22Medical Centre PAGEREF _Toc530148714 \h 22Nearest Hospital PAGEREF _Toc530148715 \h 22Building access and security PAGEREF _Toc530148716 \h 23Office hours PAGEREF _Toc530148717 \h 23Security cards PAGEREF _Toc530148718 \h 23Visitors’ passes PAGEREF _Toc530148719 \h 23Workstations PAGEREF _Toc530148720 \h 23Set up your phone and voicemail PAGEREF _Toc530148721 \h 23Set up your signature block PAGEREF _Toc530148722 \h 23Update your contact details in eduPay PAGEREF _Toc530148723 \h 23Set up a printer PAGEREF _Toc530148724 \h 23Complete a Workstation Risk Assessment Form PAGEREF _Toc530148725 \h 23Meeting rooms and office areas PAGEREF _Toc530148726 \h 23Meeting rooms PAGEREF _Toc530148727 \h 23Catering PAGEREF _Toc530148728 \h 24External venues PAGEREF _Toc530148729 \h 24Breakout and quiet areas PAGEREF _Toc530148730 \h 24Storage areas PAGEREF _Toc530148731 \h 24General housekeeping PAGEREF _Toc530148732 \h 24Office cleaning PAGEREF _Toc530148733 \h 24Kitchen PAGEREF _Toc530148734 \h 24Milk for the fridge PAGEREF _Toc530148735 \h 24Furniture PAGEREF _Toc530148736 \h 24Office walls and displays PAGEREF _Toc530148737 \h 25Mail and deliveries PAGEREF _Toc530148738 \h 25Incoming mail and deliveries PAGEREF _Toc530148739 \h 25Pigeon holes PAGEREF _Toc530148740 \h 25Outgoing mail and parcel collection PAGEREF _Toc530148741 \h 25Internal DX mail PAGEREF _Toc530148742 \h 25Registered Post / Express Post PAGEREF _Toc530148743 \h 25Couriers PAGEREF _Toc530148744 \h 25Stationery and equipment PAGEREF _Toc530148745 \h 25Printing and scanning PAGEREF _Toc530148746 \h 25Toner and printer cartridges PAGEREF _Toc530148747 \h 25Laminator and binding machines PAGEREF _Toc530148748 \h 25Secure document collection PAGEREF _Toc530148749 \h 25Trolleys PAGEREF _Toc530148750 \h 25Local Workforce Information PAGEREF _Toc530148751 \h 25Teams in the office PAGEREF _Toc530148752 \h 25Culture Club Committee PAGEREF _Toc530148753 \h 25Buddy program PAGEREF _Toc530148754 \h 26Travel and accommodation PAGEREF _Toc530148755 \h 26Myki PAGEREF _Toc530148756 \h 26Cabcharge PAGEREF _Toc530148757 \h 26Wilson Parking PAGEREF _Toc530148758 \h 26Fleet vehicles PAGEREF _Toc530148759 \h 26Emergency procedures PAGEREF _Toc530148760 \h 26First aid PAGEREF _Toc530148761 \h 26First aid kits PAGEREF _Toc530148762 \h 26Sick bay PAGEREF _Toc530148763 \h 26Fire wardens PAGEREF _Toc530148764 \h 26Health and safety representatives PAGEREF _Toc530148765 \h 26Security guards PAGEREF _Toc530148766 \h 26Duress alarm PAGEREF _Toc530148767 \h 27Emergency procedures PAGEREF _Toc530148768 \h 27Evacuation procedures PAGEREF _Toc530148769 \h 27Emergency Alert Tones PAGEREF _Toc530148770 \h 27Other Information PAGEREF _Toc530148771 \h 28Regional communications PAGEREF _Toc530148772 \h 28School Delivery Unit (SDU) PAGEREF _Toc530148773 \h 28SECTION 2: MOE OFFICE INFORMATION PAGEREF _Toc530148775 \h 29Parking and transport PAGEREF _Toc530148776 \h 29Travel to and from the Moe office – Melbourne PAGEREF _Toc530148777 \h 29Parking PAGEREF _Toc530148778 \h 29Public transport PAGEREF _Toc530148779 \h 29Moe Station PAGEREF _Toc530148780 \h 29Bike lockers PAGEREF _Toc530148781 \h 29Local Amenities PAGEREF _Toc530148782 \h 29ATMs PAGEREF _Toc530148783 \h 29Post office PAGEREF _Toc530148784 \h 30Cafes PAGEREF _Toc530148785 \h 30Medicare PAGEREF _Toc530148786 \h 30Medical centres PAGEREF _Toc530148787 \h 30Hospital PAGEREF _Toc530148788 \h 31Medicare PAGEREF _Toc530148789 \h 31Building access and security PAGEREF _Toc530148790 \h 31Office hours PAGEREF _Toc530148791 \h 31Security cards PAGEREF _Toc530148792 \h 31Visitors’ passes PAGEREF _Toc530148793 \h 31Workstations PAGEREF _Toc530148794 \h 32Set up your phone and voicemail PAGEREF _Toc530148795 \h 32Set up Skype for Business PAGEREF _Toc530148796 \h 32Set up your signature block PAGEREF _Toc530148797 \h 32Update your contact details in eduPay PAGEREF _Toc530148798 \h 32Update your intranet details PAGEREF _Toc530148799 \h 32Set up a printer PAGEREF _Toc530148800 \h 32Complete a Workstation Risk Assessment Form PAGEREF _Toc530148801 \h 32IT Support PAGEREF _Toc530148802 \h 33Meeting rooms and office areas PAGEREF _Toc530148803 \h 33Meeting rooms PAGEREF _Toc530148804 \h 33Toilets PAGEREF _Toc530148805 \h 33Shower facilities PAGEREF _Toc530148806 \h 33Breakout and quiet areas PAGEREF _Toc530148807 \h 33Storage areas PAGEREF _Toc530148808 \h 33General housekeeping PAGEREF _Toc530148809 \h 34Office cleaning PAGEREF _Toc530148810 \h 34Kitchen PAGEREF _Toc530148811 \h 34Milk for the fridge PAGEREF _Toc530148812 \h 34Furniture PAGEREF _Toc530148813 \h 34Office walls and displays PAGEREF _Toc530148814 \h 34Mail and deliveries PAGEREF _Toc530148815 \h 34Incoming post and DX mail PAGEREF _Toc530148816 \h 34Pigeon holes PAGEREF _Toc530148817 \h 34Outgoing post and DX mail PAGEREF _Toc530148818 \h 34Registered Post / Express Post PAGEREF _Toc530148819 \h 34Couriers PAGEREF _Toc530148820 \h 34Stationery and equipment PAGEREF _Toc530148821 \h 35Utility and storerooms PAGEREF _Toc530148822 \h 35Stationery PAGEREF _Toc530148823 \h 35Printing and scanning PAGEREF _Toc530148824 \h 35Toner and printer cartridges PAGEREF _Toc530148825 \h 35Laminator and binding machines PAGEREF _Toc530148826 \h 35Secure document collection PAGEREF _Toc530148827 \h 35Trolleys PAGEREF _Toc530148828 \h 35Local Workforce Information PAGEREF _Toc530148829 \h 35Phone lists PAGEREF _Toc530148830 \h 35Teams in the office PAGEREF _Toc530148831 \h 35Culture Club Committee PAGEREF _Toc530148832 \h 35Buddy program PAGEREF _Toc530148833 \h 35Travel and accommodation PAGEREF _Toc530148834 \h 36Myki / V/Line PAGEREF _Toc530148835 \h 36Cabcharge PAGEREF _Toc530148836 \h 36Wilson Parking PAGEREF _Toc530148837 \h 36Fleet vehicles PAGEREF _Toc530148838 \h 36Accommodation PAGEREF _Toc530148839 \h 36Emergency procedures PAGEREF _Toc530148840 \h 36Health and safety representatives PAGEREF _Toc530148841 \h 36First aid PAGEREF _Toc530148842 \h 36Fire wardens PAGEREF _Toc530148843 \h 36OH&S procedures PAGEREF _Toc530148844 \h 37Security guards PAGEREF _Toc530148845 \h 37Duress alarm PAGEREF _Toc530148846 \h 37Evacuation procedures PAGEREF _Toc530148847 \h 37Other Information PAGEREF _Toc530148848 \h 38Regional communications PAGEREF _Toc530148849 \h 38School Delivery Unit (SDU) PAGEREF _Toc530148850 \h 38SECTION 2: FRANKSTON OFFICE INFORMATION PAGEREF _Toc530148852 \h 39Parking and transport PAGEREF _Toc530148853 \h 39Parking PAGEREF _Toc530148854 \h 39Public transport PAGEREF _Toc530148855 \h 39Bike lockers PAGEREF _Toc530148856 \h 39Local Amenities PAGEREF _Toc530148857 \h 39ATMs PAGEREF _Toc530148858 \h 39Cafes PAGEREF _Toc530148859 \h 39Medical centres PAGEREF _Toc530148860 \h 39Building access and security PAGEREF _Toc530148861 \h 39Office hours PAGEREF _Toc530148862 \h 39Security cards PAGEREF _Toc530148863 \h 39Visitors’ passes PAGEREF _Toc530148864 \h 39Workstations PAGEREF _Toc530148865 \h 39Set up your phone and voicemail PAGEREF _Toc530148866 \h 39Set up your signature block PAGEREF _Toc530148867 \h 39Update your contact details in eduPay PAGEREF _Toc530148868 \h 40Set up a printer PAGEREF _Toc530148869 \h 40Complete a Workstation Risk Assessment Form PAGEREF _Toc530148870 \h 40Meeting rooms and office areas PAGEREF _Toc530148871 \h 40Meeting rooms PAGEREF _Toc530148872 \h 40Breakout and quiet areas PAGEREF _Toc530148873 \h 40Storage areas PAGEREF _Toc530148874 \h 40General Housekeeping PAGEREF _Toc530148875 \h 40Office cleaning PAGEREF _Toc530148876 \h 40Kitchen PAGEREF _Toc530148877 \h 40Milk for the fridge PAGEREF _Toc530148878 \h 40Furniture PAGEREF _Toc530148879 \h 40Office walls and displays PAGEREF _Toc530148880 \h 40Mail and deliveries PAGEREF _Toc530148881 \h 40Incoming mail and deliveries PAGEREF _Toc530148882 \h 40Pigeon holes PAGEREF _Toc530148883 \h 40Outgoing mail and parcel collection PAGEREF _Toc530148884 \h 40Internal DX mail PAGEREF _Toc530148885 \h 40Registered Post / Express Post PAGEREF _Toc530148886 \h 41Couriers PAGEREF _Toc530148887 \h 41Stationery and equipment PAGEREF _Toc530148888 \h 41Printing and scanning PAGEREF _Toc530148889 \h 41Toner and printer cartridges PAGEREF _Toc530148890 \h 41Laminator and binding machines PAGEREF _Toc530148891 \h 41Secure document collection PAGEREF _Toc530148892 \h 41Trolleys PAGEREF _Toc530148893 \h 41Local Workforce Information PAGEREF _Toc530148894 \h 41Teams in the office PAGEREF _Toc530148895 \h 41Culture Club Committee PAGEREF _Toc530148896 \h 41Buddy program PAGEREF _Toc530148897 \h 41Travel and accommodation PAGEREF _Toc530148898 \h 41Myki PAGEREF _Toc530148899 \h 41Cabcharge PAGEREF _Toc530148900 \h 41Wilson Parking PAGEREF _Toc530148901 \h 41Fleet vehicles PAGEREF _Toc530148902 \h 41Emergency procedures PAGEREF _Toc530148903 \h 42First aid PAGEREF _Toc530148904 \h 42Fire wardens PAGEREF _Toc530148905 \h 42Security guards PAGEREF _Toc530148906 \h 42Duress alarm PAGEREF _Toc530148907 \h 42Evacuation procedures PAGEREF _Toc530148908 \h 42Other Information PAGEREF _Toc530148909 \h 43Regional communications PAGEREF _Toc530148910 \h 43School Delivery Unit (SDU) PAGEREF _Toc530148911 \h 43SECTION 2: SALE OFFICE INFORMATION PAGEREF _Toc530148913 \h 44Parking and transport PAGEREF _Toc530148914 \h 44Travel to and from the Sale office – Melbourne PAGEREF _Toc530148915 \h 44Parking PAGEREF _Toc530148916 \h 44Public transport PAGEREF _Toc530148917 \h 44V/Line PAGEREF _Toc530148918 \h 44Bike lockers PAGEREF _Toc530148919 \h 44Local Amenities PAGEREF _Toc530148920 \h 44ATMs PAGEREF _Toc530148921 \h 44Cafes PAGEREF _Toc530148922 \h 45Chemist PAGEREF _Toc530148923 \h 45Medical centres PAGEREF _Toc530148924 \h 45Hospital PAGEREF _Toc530148925 \h 45Postal services PAGEREF _Toc530148926 \h 46Building access and security PAGEREF _Toc530148927 \h 46Office hours PAGEREF _Toc530148928 \h 46Security cards PAGEREF _Toc530148929 \h 46Visitors’ passes PAGEREF _Toc530148930 \h 46Workstations PAGEREF _Toc530148931 \h 46Set up your phone and voicemail PAGEREF _Toc530148932 \h 46Skype for Business PAGEREF _Toc530148933 \h 47Set up your signature block PAGEREF _Toc530148934 \h 47Update your contact details in eduPay PAGEREF _Toc530148935 \h 47Update your intranet profile PAGEREF _Toc530148936 \h 47Set up a printer PAGEREF _Toc530148937 \h 47Complete a Workstation Risk Assessment Form PAGEREF _Toc530148938 \h 47IT Support PAGEREF _Toc530148939 \h 47Meeting rooms and office areas PAGEREF _Toc530148940 \h 47Meeting rooms PAGEREF _Toc530148941 \h 47Breakout and quiet areas PAGEREF _Toc530148942 \h 48Storage areas PAGEREF _Toc530148943 \h 48Toilets PAGEREF _Toc530148944 \h 48Shower and locker facilities PAGEREF _Toc530148945 \h 48General housekeeping PAGEREF _Toc530148946 \h 48Office cleaning PAGEREF _Toc530148947 \h 48Kitchen PAGEREF _Toc530148948 \h 49Recycling and Waste Management PAGEREF _Toc530148949 \h 49Milk for the fridge PAGEREF _Toc530148950 \h 49Furniture PAGEREF _Toc530148951 \h 49Office walls and displays PAGEREF _Toc530148952 \h 49Catering PAGEREF _Toc530148953 \h 49Mail and deliveries PAGEREF _Toc530148954 \h 49Incoming post and DX mail PAGEREF _Toc530148955 \h 49Pigeon holes PAGEREF _Toc530148956 \h 50Outgoing post and DX mail PAGEREF _Toc530148957 \h 50Registered Post / Express Post PAGEREF _Toc530148958 \h 50Couriers PAGEREF _Toc530148959 \h 50Outer Gippsland mailing lists PAGEREF _Toc530148960 \h 50Outer Gippsland Cost Centres PAGEREF _Toc530148961 \h 51Stationery and equipment PAGEREF _Toc530148962 \h 51Stationery PAGEREF _Toc530148963 \h 51Utility rooms PAGEREF _Toc530148964 \h 51Printing and scanning PAGEREF _Toc530148965 \h 52Toner and printer cartridges PAGEREF _Toc530148966 \h 52Laminator and binding machines PAGEREF _Toc530148967 \h 52Secure document collection PAGEREF _Toc530148968 \h 52Trolleys PAGEREF _Toc530148969 \h 52Local Workforce Information PAGEREF _Toc530148970 \h 52Teams in the office PAGEREF _Toc530148971 \h 52Culture Club Committee PAGEREF _Toc530148972 \h 52Buddy program PAGEREF _Toc530148973 \h 52Travel and accommodation PAGEREF _Toc530148974 \h 52Accommodation PAGEREF _Toc530148975 \h 52Myki PAGEREF _Toc530148976 \h 52Cabcharge PAGEREF _Toc530148977 \h 52Wilson Parking PAGEREF _Toc530148978 \h 52Fleet vehicles PAGEREF _Toc530148979 \h 53Emergency procedures PAGEREF _Toc530148980 \h 53Health and Safety Representatives PAGEREF _Toc530148981 \h 53OH&S Procedures PAGEREF _Toc530148982 \h 53First aid PAGEREF _Toc530148983 \h 53Fire wardens PAGEREF _Toc530148984 \h 53Security guards PAGEREF _Toc530148985 \h 53Duress alarm PAGEREF _Toc530148986 \h 53Evacuation procedures PAGEREF _Toc530148987 \h 53Other Information PAGEREF _Toc530148988 \h 54Regional communications PAGEREF _Toc530148989 \h 54School Delivery Unit (SDU) PAGEREF _Toc530148990 \h 54For further information, advice or assistance on any matters related to SRS PAGEREF _Toc530148992 \h 54south eastern Victoria Region (seVR)left25971500Welcome from ACTING Regional Director, ANGELA SINGHWelcome to the South Eastern Victoria Region (SEVR) in Schools and Regional Services (SRS). As a member of the SEVR workforce, you will play a critical role in supporting our schools and early childhood services to deliver quality education and improved learning outcomes for children and young people and help make Victoria the Education State.SEVR includes a School Improvement Division, Early Childhood and School Support Division, and Regional Operations and Service Delivery Division, along with four Area Divisions (Southern Melbourne, Bayside Peninsula, Inner Gippsland and Outer Gippsland). The region has over 400 government schools and over 700 services delivering a kindergarten program. Angela SinghActing Regional DirectorSouth Eastern Victoria Region SECTION 1: REGIONAL INDUCTION AboutThe SEVR provides an interface between the Schools Regional Services (SRS) central divisions and our schools and service providers, ensuring that learners move seamlessly through our education system and that improved outcomes for all Victorians and ambitious targets are realised. We are one of four regions across the state with two divisions and four Areas in locations across the southeast of Victoria. With around 523.1 FTE in our “establishment” we have professionals working in our divisions and multi-disciplinary Area teams, we lead a place-based approach to service delivery and are responsible for managing this delivery through our schools and early childhood providers in local communities right across the SEVR.The regional modelLearning Places: Partnering for Better Outcomes is the regional operating model. With a focus on people and place, Learning Places supports our regions to:connect between central government policy and the delivery of high-quality services to Victoriansdrive outcomes across all stages of learning through expert advice and supportconnect with families, service providers, schools and communitieslead, collaborate and partner at a local level to overcome social and economic challenges facing our communities, towns and citiesdeliver health, wellbeing and support services to children, young people and their families to assist them in their learning and developmentimprove connectedness and transitions between important points in a child’s life - such as between early childhood, kindergarten, school and tertiary educationassist and support children and young people who are vulnerable, disengaged, and those with disabilities or challenging behaviour.enable complex issues to be addressed through more targeted, integrated and coordinated responses.Regional responsibilitiesThe Department is responsible for delivering state-wide learning and development services to at least one-third of Victorians every year across the early childhood, school education and higher education and skills sectors.In regions, we support children, young people and their families through early childhood and school education working with services and schools to ensure the best outcomes.Learning Places supports a place-based approach by placing Areas at its core. This ensures a deeper understanding of the characteristics, trends and issues of our community, and the operating context of each school and early childhood service. It requires a highly matrixed, collaborative way of working. The development of the RACI model has been an iterative process, based on annual consultation and feedback from regions and central, to support the full implementation of the regional operating model.The RACI model is a straightforward tool used for identifying roles and responsibilities and avoiding confusion over those roles and responsibilities.Region and Area Executive AccountabilitiesThe Region and Area Executive Accountabilities SharePoint site summarises the decision-making authority for key region and Area accountabilities, designed with relevant program areas and agreed by the Regional Services Group Executive.Accountabilities relate to delegations under Ministerial Orders, Department policy and program guidelines.For more information and to view details, see: Region and Area Executive Accountabilities Early childhooddevelopmentSchool educationTraining and skillsBirth to 8 yearsover 400,000 children and families5 to 18 yearsover 915,000 students15 to 65+ yearsover 443,000 in government subsidised vocational education and training Maternal and child health servicesEarly years learning and development including early childhood education and care servicesEarly childhood intervention servicesPrimary educationSecondary educationSpecial educationHealth and wellbeingTechnical and Further Education (TAFEs)UniversitiesPrivate registered training providers (RTOs)Learn LocalsWe have a diverse range of public, private and not-for-profit providers serving Victorians of all ages:Almost 4000 approved education and care services and approximately 450 licensed children’s services, including long day care services, community kindergartens, outside school hours care providers, occasional care services and family day care services652 maternal and child health service locations1528 government schools700 non-government schools (493 Catholic schools and 207 independent schools)12 TAFE institutes8 public universities (4 of which also provide vocational training), 1 specialised university and campuses of the multi-state Australian Catholic University314(a) registered adult and community education providers which include two Adult Education Institutions497(b) government contracted private registered training organisations Learning Places enables us to work collaboratively with stakeholders and education partners including: parents, students and their familieslocal communitiesthe community sectorlocal governmentlocal government schoolsearly childhood servicesTech schools tertiary education providersSEVR LEADERSHIP AND CULTUREStrategic OverviewThe SEVR is led by Acting Regional Director Angela Singh, and each of our four multi-disciplinary Area teams is led by an Area Executive Director. Two Divisions within our region ensure a focus on School Improvement and Early Childhood and School Support and is led by an Executive Director.A third Division ensures a focus on Regional Operations and Service Delivery and is led by an Assistant Director.Regional organisational chartFig. 2.1 Regional Organisational Structure Link coming soon SRS Group Executive TeamThe SRS Group organisation chart can be found here:?HYPERLINK "" \o "SRS Organisational Chart" within SEV RegionThere are four Areas within SEVR that provide the connection between the Department and the community, providing a comprehensive view of community issues to drive improved health, wellbeing, learning and development outcomes. They are the primary point of contact on a day-to-day basis for services, place and community, monitoring performance improvement across services and mobilising the right response and support.Area teams develop partnerships to support successful transitions between ages and stages of the learning continuum and encourage collective responsibility for all learners in the community.?Senior Education Improvement Leaders (SEILs) work within the multi-disciplinary Area teams to facilitate networks, support schools and school principals, and to drive strong school improvement and student outcomes. ? ?The four Areas in SEVR are:South Melbourne led by Acting AED Mark Anderson and covering Cardinia, Casey, and Greater Dandenong. For more information, see: Southern Melbourne Area Bayside Peninsula led by AED Simon Hamilton and Frankston, Glen Eira, Kingston, Mornington Peninsula, Port Phillip, and Stonnington. For more information, see: Bayside Peninsula Area Inner Gippsland led by AED Andrew Eastcott and covering Bass Coast, Baw Baw, Latrobe, and South Gippsland. For more information, see: Inner Gippsland AreaOuter Gippsland led by AED Alison Clark and covering East Gippsland, and Wellington. For more information, see: ?Outer Gippsland AreaEach Area has a number of branches to support implementation of the work:Health, Wellbeing and Specialist Services BranchVisiting Teachers UnitNursing UnitRespectful RelationshipsSpecialist Children’s Services Unit Education Improvement BranchService Support BranchKoorie Education UnitEarly Childhood Performance and Planning Advisors (in Areas without an Early Childhood Branch)Provision and Planning OfficerCommunity Liaison OfficerLanguage Education Student Support Services (SSS)LOOKOUTTAFE and Participation DivisionEarly Childhood Branch (in some Areas)School Readiness FundingEarly Childhood Performance and Planning AdvisorsOtherDivisions within SEV RegionThere are three Divisions within SEVR that work in a matrix model to support region-wide priorities with Area teams and teams in the central office.Early Childhood and School Support DivisionActing Executive Director: John OshaughnessyThe Early Childhood and School Support Division provides coordination and oversight of the delivery of services that support the health, wellbeing and engagement of children and young people, particularly the vulnerable, to enable them to learn and develop to their full potential. The Division also supports early childhood services to improve the wellbeing, learning and development outcomes of Victorian learners, and ensures strong early childhood service provision across the region.School Improvement DivisionActing Executive Director: Ian BurrageThe School Improvement Division supports schools’ improvement planning, monitors and evaluates the effectiveness of interventions in priority review schools, supports schools to improve the wellbeing, learning and development outcomes of Victorian learners, and oversees operations and emergency management across the region.Regional Operations and Support BranchAssistant Director: Kylie Kaye The Division was launched in December 2017 and has two main functions:Leadership, coordination and advocacy in areas where the Division is the practice lead.School support through coaching, capability building, direct service support in emergency management preparedness, OHS and Facilities support and the operation of the Principal Employment processes and staffing guidance for schools.South Eastern Victoria RegionFig. 2.2 Map of South Eastern Victoria Region and AreasKEY REGIONAL INFORMATIONThe following information will provide you with a general guide to a range of resources and support to assist you with your induction in the SEVR.Office locations and contact detailsDandenongLocation: 165-169 Thomas St, Dandenong 3175Phone: 1300 338 738Postal address: PO Box 5, Dandenong 3175WarragulLocation: 70 Smith Street, Warragul 3820PO Box 759, Warragul VIC 3820Phone: 1300 338 738MoeLocation: Corner Kirk and Haigh streets, Moe 3820Postal address: PO Box 381, Moe 3825Phone: 1300 338 738 FrankstonLocation: 1 Petrie St, Frankston 3199Postal: PO Box 3003, Frankston 3199Phone: 1300 338 738LeongathaLocation: 16-26 Jeffery Street, Leongatha 3953PO Box 683, Leongatha VIC 3953Phone: 1300 338 738SaleLocation: Level 2, 64-66 Foster St, Sale 3853Postal address: PO Box 974, Sale 3853Phone: 1300 338 738 East BentleighLocation: 16A North Drive, East Bentleigh 3165Postal: PO Box 461, East Bentleigh 3165Phone: 1300 338 738BairnsdaleLocation: Unit 1/2 - 195-197 Mcleod St, Bairnsdale 3875Postal: PO Box 974, Sale, 3853Phone: 1300 338 738 OrbostLocation: 171-173 Nicholson St, Orbost 3888PO Box 260, Orbost, Victoria 3888Phone: 1300 338 738Resources and contact informationStaff contact detailsSouRCe is a knowledge base available within the Department’s intranet, accessible to all Departmental staff including principals and school staff. It contains overview information, frequently asked questions, plus key resources and contacts for the services that the Department offers. Staff are encouraged to update their contact details in SouRCe, which is managed by the Contact Management team.For more information, see: Service Referral Catalogue (SouRCe).Schools by Area, by SEIL, by NetworkSchools Regional Services (SRS) maintain a database of all Victorian government schools with details of what region and Area the school is in and their allocated SEIL, Area Executive Director, Principal Network and Network Chair.Region and Area teams are responsible for ensuring the data in this resource is up to date by emailing any staff or Network Chair changes to: Sevr.rosdd.administration.support@edumail..auTo search the database, see: Regional maps and dataRegional Business PlanThe Regional Business Plan describes objectives, performance indicators and actions of the SEVR over the financial year (1 July – 30 June).To view the latest Regional Business Plan, see: HYPERLINK "" SEVR Business Plan General policies and processesIT supportIf IT support is required, you will need to request support via the service desk; see: IT Service Desk Once you have submitted your request for support, the appropriate IT Support will contact you to resolve your issue. If you do not complete a service desk request, the IT Support will not be able assist you. Briefings and CorrespondenceResources have been developed to assist Department staff in drafting briefings and correspondence and in using the?Tracking System; see: Briefings and Correspondence Support and TrainingFor templates, quick reference guides, processes and examples of briefings, see: Quality Assurance Tools and Resources for SRS StaffTo access the Tracking System, see Tracking System DashboardDesk allocation Staff permanently based in a corporate location and working a full-time/part-time fraction will be allocated a desk. Part-time staff may need to desk share with a fellow part-time colleague, and on non-working days your allocated desk may be utilised as a hot desk facility.Mobile staff will be required to utilise the hot desk facilities. Storage provisions will be made available for staff utilising hot desks but may not be in direct access of where the hot desk area is located. Staff should speak to their line manager to confirm desk allocation.Fleet vehiclesBefore a staff member can drive a government car, they will be required to talk to the Fleet Coordinator for their particular corporate location and complete an online form disclosing their driver licence details. This is required for insurance purposes and you will not have access to the online fleet booking system without completing this step.For contact details of your Fleet Coordinator, Please email the Regional Operations and Service Delivery Division Team: sevr.rosdd.administration.support@education..auAll government fleet bookings are required to be done online, see: .auIt is at the discretion of the Fleet Coordinator at the corporate location to cancel a car booking. This may be required if another staff member who requires to travel further requests a car and no fleet vehicles are available. Factors for this cancellation will be the distance, destination and if public transport or a taxi could be utilised instead. The Fleet Coordinator will notify the affected staff member and they can discuss alternative options available to them. Where possible, staff should utilise public transport or carpool, keeping in mind that it is encouraged to take public transport when travelling to Melbourne CBD. Myki / Cabcharge / Wilson Parking ticketsCab Charge and Wilson Parking tickets are located in a secure location on level 5 of the building and is managed by the Regional Operations and Service Delivery Division Team. Manager’s approval for use of Cabcharge and Wilson Parking Tickets should be sought prior to use and all information is to be completed on the required form. Myki cards can be located on level 6. When you require a Myki card, please ensure you sign the card out for use and when you promptly return the Myki card to the Myki box, and sign the myki card in after your travels.Meeting roomsAll meeting rooms are booked through the calendar section of Outlook. You will need to request a meeting room and once it is booked, you will receive a confirmation email. To request a meeting room, you will be required to ‘invite’ the room to the meeting. If you book a meeting room via the room calendar, you will be unable to cancel the booking as you will not have permission to do this.Most meeting rooms have Webex conferencing facilities. This can be checked via Outlook.Milk and corporate cateringCutlery and crockery are provided in kitchens. Staff are also welcomed to bring their own.Milk will be delivered to region and Area office locations by local arrangement. In some locations, milk will be delivered to the doorstep and it will be the responsibility of staff to ensure the milk is stored in the fridge. Corporate catering will comply with the relevant policy, see: Gifts benefits and hospitality All catering requests will need to be approved by the appropriate Executive Director and ordered a week prior to the date of the required catering. Stationery ordering process Stationery orders are processed once a month in each office location with all standard stationery items restocked. Any items required outside of the standard list will require staff to complete an order form and be approved by their manager before the item can be purchased. Order forms are available in each office and will be processed by the relevant administration team. Standard items will include supplies for the kitchen i.e. tea, coffee, sugar, dishwashing liquid, etc.SECTION 2: DANDENONG OFFICE INFORMATIONParking and transport ParkingOn-site car parking is available for corporate fleet cars and packaged executive staff cars. To view options for parking around the Dandenong Office, see: Multi-Deck Car ParksPublic transportDandenong Railway Station is a five-minute walk to and from the Dandenong Office. For directions, see: Dandenong Station Google MapsTo plan your journey, see: PTV Dandenong Railway StationBike lockersThe bicycle rack is stored within the building on the Ground Floor and can be accessed from Halpin Way. The bicycle rack is in a secure room and can be accessed using your security card. A number of racks are available to use in this area.Local AmenitiesATMsBank of Queensland 161A Lonsdale StPhone: 9293 2155For directions, see: BOQ MapNABDandenong Plaza 1 McCrae StPhone: 13 22 65For directions, see: NAB Map Westpac Branch Dandenong PlazaShop 123-125, McCrae StPhone: 8710 7755For directions, see: Westpac Map ANZDandenong Plaza 1 McCrae StPhone: 13 22 65For directions, see: ANZ MapCafesFor useful reviews from critics and food bloggers to help you find popular restaurants and cheap eateries nearby the Dandenong office, see: ZomatoSome of the most popular eateries around the area are:Polish Rye Crust Bakery – 101 Foster StA1 Bakery – 201-203 Lonsdale StSiam Basil Thai Restaurant – 195 Thomas StOsaka Sushi Café – Halpin WayYoung Uncles Cafe – 127 Thomas StChemistChemist Warehouse265 Lonsdale St (but you can access the chemist from Thomas St)For directions, see: Chemist WarehousePost OfficeAustralia Post228 Lonsdale StFor directions, see: Australia Post DandenongMedicare27-29 Robinson StFor directions, see: Medicare DandenongMedical CentreThere are three Medical Centres near the Dandenong office:Robinson Street Medical Centre58 Robinson StPhone: 9793 6925Dandenong Medical Centre176 Lonsdale StPhone: 9794 7866Family Medical & Dental Clinic75 Stud RdPhone: 9792 9775Nearest HospitalDandenong Hospital135 David StPhone: 9554 1000For directions, see: Dandenong HospitalBuilding access and securityOffice hours8.30am to 5.00pm – Monday to FridaySecurity cardsSecurity Access cards allows corporate staff to have access to the Dandenong Building. This is managed by the Regional Operations and Service Delivery Division Administration Team on Level 5 and Concierge. HYPERLINK "mailto:sevr.rosdd.administration.support@education..au" sevr.rosdd.administration.support@education..auVisitors’ passesIf you have arranged for external visitors to attend a meeting in the Dandenong office, you must complete the Concierge Visitor Notification Form and send to Concierge: gsoconcierge@.au at least 24 hours prior to the meeting date.Please Note: If there is a visitor who is not listed with concierge, they will not be permitted to enter the building. All visitors are also required to present photo ID on arrival. Visitors must be accompanied by a corporate staff from Concierge. WorkstationsSet up your Skype and voicemailGetting Started - Skype for Business GuideGuide to set up voicemailHow-to add your new phone number to your contact card in Skype for BusinessSet up your signature blockEmail signature blocks provide details about who you are, where you work and how to contact you. To set up your email signature block, see: How to update your email signature blockUpdate your contact details in eduPayFor more information on using eduPay, see: eduPaySet up a printer HYPERLINK \l "_Set_up_a" to setting up User Box / Secure Printing Complete a Workstation Risk Assessment Form rooms and office areas Meeting rooms SEV – Dandenong Meeting Room 6.02_Cap 16SEV – Dandenong Meeting Room 6.08 _Cap 26 SEV – Dandenong Meeting Room 6.10_Cap 8SEV – Dandenong Meeting Room 6.12_Cap 16SEV – Dandenong Personal Harbour Room 6.14_Cap 3Level 4 also has meeting rooms available for staff to utilise and they can be booked through GSO Building Services via email on GSO.Building.Services.Team@dhhs..au, cc: gsoconcierge@.auHow to bookDandenong office bookings can be made online via Outlook and it is the responsibility of the person making the booking to ensure the room has been set up and returned to its original layout. Tea and Coffee will be provided.Equipment availableSmartboard, whiteboard, data projector, internet access (only when logged on to network) and share drive access (only when logged on to network).Video conferencingWebEx video conferencing is available in Rooms 6.02, 6.8, 6.10 and 6.12.CateringIf catering is required for meetings in excess of 3 hours, it is the organiser’s responsibility to ensure that they adhere to the conditions within the department’s hospitality policy. If established that catering is appropriate, a request is to be submitted via ARIBA for approval. The delegate is the relevant Divisional/Area Director. There is no preferred caterer for the Dandenong office, however, options are:Rustik Catering /Mary’s Courtyard / RJ & MJ Sutton (also known as Fishes and Loaves)For more information, see: Gifts, Benefits and Hospitality Registry SystemExternal venuesFor large external meeting, there are professional learning venues at:Jean Russell Centre – Nossal High School, BerwickJan Lake Centre – Bayside Special Development School, MoorabbinNeville Rowan Centre – Mount Erin Secondary College, FrankstonHow to book a SEVR PD Centre: All bookings for the centres are through Pronestor, our online booking system. PRONESTOR link to create a new account (If you are not yet a ‘user’ this is the link).Breakout and quiet areasReception and Kitchen area on Level 6 Storage areasBasement area of the building and Locker Storage Area in the East Wing on Level 6General housekeepingOffice cleaningOffice cleaning is managed by GSO Building Services located on Level 4Kitchen Kitchen is for the use of all corporate staff and visitors to use for mealtimes, stand up meetings and also can be used as a quite breakout area when needed. Staff are responsible for keeping the kitchens in order by cleaning and tidying up after themselves, and filling or emptying the dishwashers when needed.? Cleaners will empty rubbish and recycling bins. Milk for the fridgeMilk is delivered on Tuesdays and Thursdays of each week by a contractor to the GSO Building Services, it is placed on Level 6 in the lift foyer, usually 2 boxes, one for us on Level 6 and one for the other government department on level 6 on the south side.FloorFurnitureIf you require floor furniture, please email HYPERLINK "mailto:sevr.rosdd.administration.support@education..au" sevr.rosdd.administration.support@education..auOffice walls and displaysThere is a general notice board outside kitchen located on level 5 & 6 e.g. for General Notices of interest, OHS, Social Club etcMail and deliveriesIncoming mail/ outgoing Mail and deliveriesMail is processed by one designated Administration Team Member who has been trained to process and distribute mail. This task is completed twice a day; at 10:00am and 2:45pm.The Mailroom is shared amongst multiple Departments within the Dandenong Government Service Office (GSO) so it is important to note that not all mail in the Mailroom will be addressed to the Department of Education and Training (DET). We are only responsible for collecting and distributing DET’s mail. PigeonholesThe Pidgeon holes are located in the West Wing on level 6, the Pidgeon holes are utilised for when distributing incoming mail to corporate staff.Outgoing mail and parcel collectionThe afternoon dispatch of mail is at 2.45pm, Monday to FridayInternal DX mailFor outgoing and incoming DX mail, there is a basket located behind the old reception desk area. it is required for the DX mail to be placed in a yellow bag and taken to the mail room at 2.45pm every day.Registered Post / Express PostRegistered post stickers, express post envelopes, Standard envelopes can be located in the cupboard behind the old reception desk on level 6CouriersToll is the main courier we use for dispatching parcels. Stationery and equipmentPrinting and scanning HYPERLINK \l "_Set_up_a" HYPERLINK "" Guide to setting up User Box / Secure Printing Toner and printer cartridgesThe photocopiers automatically notify Konica to re-order when the toner and printer cartridges need replacing. You would only need to contact Konica if a service person is required due to an error with the photocopier. Laminator and binding machinesThe laminators can be located both in West and East wing in the utilities areas located on level 6. Secure document collectionThe Secure document collection bins are used for are located in the West and East Wing on level 6. This is managed by GSO Building Services on level 4. GSO.Building.Services.Team@dhhs..auTrolleysA large trolley is located behind the old reception desk. Most work units may also have a foldinggreen clax trolley for transporting materials. Local Workforce InformationSocial Club CommitteeThe Dandenong office Social Club consists of a group of staff who work together to deliver a range of opportunities throughout the year for staff to come together socially to connect and enjoy each other’s’ company! For example, some of the events the Dandenong Social club organises have included office breakfasts; a hot cross bun morning tea; Queens birthday afternoon tea and Quiz; Melbourne Cup Sweep; and the office Christmas lunch, to name a few! If you’d like to become part of the Social Club, please email: Ruki Bartholomeusz bartholomeusz.ruki.j@edumail..au / Melanie Ritchie ritchie.melanie.e@edumail..auTravel and accommodationMykiThe MYKI cards are available for the purposes of travel in Melbourne Metro and Regional Victoria, on the Public Transport of Victoria network. Myki Cards can be located on level 6 for all Corporate Staff Use for work related purposes only.CabchargeCab Charge Tickets, also known as E-Tickets, are for South Eastern Victorian Region (SEVR) Corporate Staff to use when they require a Taxi service for work related purposes. All Corporate Staff who require a Cab Charge Ticket are responsible for completing and submitting a Cab Charge Ticket Request Form to the Regional Operations and Service Delivery Division (ROSDD) Administration Team. The ROSDD Administration Team will process and distribute the Cab Charge Ticket/s as required.Wilson Parking South Eastern Victorian Region (SEVR) Corporate Staff require Wilson Parking Tickets for parking at the Park Hyatt Hotel when attending a meeting within the Melbourne CBD. All Corporate Staff who require a Wilson Parking Ticket are responsible for completing and submitting a Wilson Parking Ticket Request Form to the Regional Operations and Service Delivery Division (ROSDD) Administration Team. The ROSDD Administration Team will process and distribute the Wilson Parking Tickets as required.Fleet vehiclesWelcome to SmartfleetEmergency proceduresFirst aid - First Aid Officers: (located on Level 6)Allyson TannerMelanie RitchieFirst aid kitsAutomated External Defibrillators (AED)A defibrillator is located in the kitchen on the Fifth Floor and on the Sixth Floor and can only be used by the First Aid Officers who have been trained on how to use it.Wellness room/Sick BayThe sick bay is located on the First Floor. All accidents, injuries and near misses at work need to be reported to the First Aid Officer and logged on eduSafe.Note: Please inform a First Aid Officer (see above) prior to attending the sick bay. Fire wardens: (located on Level 5/6)Glen Tarrant, Floor Warden level 6 / Kylie Kaye, Floor Warden, Level 6Nicole Regan, Floor Warden Level 5Health and safety representativesThe following people are the Health and Safety Representatives (HSR’s) represent Southern Melbourne on the Designated Work Group:TBC Security guardsGSO Building Services manage the Security Guards for the BuildingDuress alarmN/AEmergency proceduresEmergencies should be reported as per the following list. If first on the list cannot be contacted, ring in order of 2 to 5.Kylie Kaye, Manager, Operations and Emergency ManagementPhone: 8904 2445 or 0437 313 479Glen Tarrant, Emergency Management Support OfficerPhone: 8904 2406 or 0438 018 269Mark Anderson, Acting Executive Director, School ImprovementPhone: 8904 2644 or 0407 361 504Darren Clarke, Provision and Planning ManagerPhone: 8904 2559 or 0408 563 990Evacuation proceduresIn the event of an emergency situation where staff are instructed to evacuate the building:Floor Wardens (yellow hats) report to the Emergency Phones for advice from the Chief Warden located on Ground FloorWardens (red hats) commence instructing staff to prepare to evacuateAdvice from Floor Warden when evacuation is to commence and which stairwell to useAll GSO staff congregate at the nominated Assembly Area as advised by Floor WardenFirst Aid Officers (green hats) collect portable first aid kit and defibrillator in readiness to evacuateOther Department and DHHS Offices SEVR staff based in other offices across the region are to contact the relevant Officer Manager to access a copy of the office emergency procedures.Emergency Alert TonesAlert Tone (Beep Beep)Cease all activities and prepare to leave the building. Follow warden instructions.Evacuation Tone (Whoop Whoop)Proceed immediately to your nearest safe exit and unless in danger await instruction from your warden to proceed to the assembly area.The Floor Warden will evacuate people who are mobility impaired. Please do not congregate outside or re-enter the building until you have been told to do so by warden or emergency services personnel.Other InformationRegional communicationsFor communication and engagement planning and/or content for SRS News regional corporate newsletters or the School Update (including Across Our Regions – the regional section of the School Update), contact the Regional Directorate. For key dates and planners, see:SRS Governance site High-level Schools Planner Principal Key DatesSchool Delivery Unit (SDU)All proposed engagements with more than one school must go through the School Delivery Unit, using the online School Engagement Self-Assessment Tool. The GCEU can help with communications planning advice.To submit the self-assessment tool to the SDU: School Engagement Self-Assessment TemplateGECU and the PESG Communications Division will implement communications once the submission has been endorsed.For more information about the SDU, see: School Engagement and CommunicationContact the SDU via email at: school.delivery@edumail..au.SECTION 2: MOE OFFICE INFORMATIONParking and transport Travel to and from the Moe office – MelbourneTravel by car to Moe from Melbourne CBD will take approximately two and a half hours, without traffic.For directions, see: Google map directions We encourage staff to carpool and to use video conferencing (Webex) facilities for meetings to reduce travel.Your closet all day parking is available in front of the building and in front of The Moe Hotel, 45 Lloyd St, Moe. ParkingOn-site car parking is available for corporate fleet cars and packaged executive staff cars at the rear of the building, and at the front facing onto Haigh St. The six allocated parking bays are marked with diagonal lines.All regional fleet vehicles and Executive Office vehicles are to be parked in these allocated bays. There are two different areas to park your vehicle. On the Kirk St side, and there is access to the main carpark from Haigh St and through the side lane way on Kirk St. Parking is not generally provided for permanent or visiting staff at corporate office locations. Public transportMoe StationLloyd St and Linton Ave Moe Station accepts Myki and V/Line tickets, which are available from the office. Access the train timetable by selecting Moe Railway Station Link and click on the Timetable tab, which will allow you to select your travel options. Trains depart Moe Station every hour. Bike lockersThere is no bike rack at our Moe office, but anyone arriving by bicycle can store their bike under the staircase in the foyer. Local AmenitiesATMsYou can find the following banks in Moe. ANZ Corner Moore St and Albert StCommonwealth Bank36 Moore StBank Australia50 Moore StBendigo Bank16 Moore StWestpac7 Moore StNational Australia Bank18-20 Moore StPost officeAustralia Post has three outlets. Moe Post Shop24-30 Kirk StOpening hours: Monday to Friday from 9am to 5pm; Saturday from 9am to 1pmNewborough LPO38 Rutherglen Rd, Newborough Opening hours: Monday to Friday from 9:00am to 5:00pm; Saturday from 9:00am to 12:00pmNewborough East LPO 23b Boolarra Avenue, NewboroughOpening hours: Monday to Friday from 7:00am to 6:30pm; Saturday from 8:00am to 6:30pmCafesSome of the most popular eateries around the area are:Coffee Central 10 Moore StGroovy Tuesdays Café11-15 Kirk StSpiders Café93 Albert St, MoeTurn Back Time Café36 George StMaddison's1A Moore StAmay Cafe & Restaurant3/85 Albert StMedicareMedicare is located at 150 York St, Sale within Centrelink.Medical centresThere are five medical centres within walking distance of the Moe office. Latrobe Community Health Services42-44 Fowler StPhone: 1800 242 696United Medical Centre Moe5-7 Lloyd StPhone: 5127 3333Tanjil Place Medical Centre46-48 Albert StPhone: 5126 1344Central Gippsland Family Practice28 George StPhone: 5127 9800Newborough Health41 Monash Rd, Newborough VIC 3825Phone: 5127 2700Hospital Latrobe Regional Hospital is the major provider of Hospital Based Services, Sub – Acute Services and Mental Health Services in the Latrobe City Shire and Warragul Regional Hospital provides Hospital – Acute Services, Age Care Services, Community Health Services, Diagnostic Services, Allied Health Services and Home Nursing. Both the Warragul Regional and Latrobe Regional Hospitals provides an emergency department service.Latrobe Regional Hospital10 Village Avenue, Traralgon WestPO Box 424, Traralgon, Victoria, 3844 Phone: 5173 8000Email: enquires@.au Website: .au Warragul Regional Hospital41 Landsborough St, Warragul VIC 3820Phone: 5623 0611Email: info@.auWebsite: .au/WGHG MedicareThe closest Medicare office is located at the corner of Elgin and Chapel streets in Morwell, within Centrelink.Building access and securityOffice hours8.30am to 5.00pm Monday to FridaySecurity cardsAll Corporate staff will be issued with a FOB pass. The pass will provide access to the building. Visitors’ passesAll visitors and external stakeholders are to proceed to the main reception counter. The visitor will be required to sign into the visitors register, collect a visitor Lanyard and is to be collected by a corporate staff and/or escorted as appropriate. WorkstationsSet up Skype for Business and voicemail Your contact details in Skype for Business will need to be updated as well. You need to enter your new phone number in the ‘Phones’ tab, this will ensure your number is updated in your contact card. You can access instructions here: Getting Started - Skype for Business GuideGuide to set up voicemailHow-to add your new phone number to your contact card in Skype for BusinessSet up your signature blockEmail signature blocks provide details about who you are, where you work and how to contact you. To set up your email signature block, see: How to update your email signature blockUpdate your contact details in eduPayUpdate your eduPay details here: eduPayYour contact details, such as your phone number and mobile number, are based on your contact details listed in eduPay. Once you update contact details in eduPay they will appear in eduMail within two hours.Your office location and work address are sourced from information in eduPay. Your eduMail details will be automatically updated within 24 hours of your new location being updated in the eduPay system.Update your intranet detailsPlease ensure that you also update your profile on the intranet.Your intranet profile can include a photo, your contact details and desk location, and you can list your skills and expertise, current and past projects and even your personal interests if you want to include them.To update your profile, follow these few steps:Open the intranet and click on your name in the top right-hand cornerClick the ‘Edit’ buttonFill in the details that you want to display on your intranet profileUpload your photo by clicking on the blue ‘Edit’ button to the left of the pageClick save at the bottom of the page.Having an up-to-date profile can help colleagues across the Department get in contact with you by using the intranet search function to search for a name, a job or project title or even a set of skills.Set up a printer HYPERLINK \l "_Set_up_a" HYPERLINK "" Guide to setting up User Box / Secure Printing Complete a Workstation Risk Assessment Form SupportLog a service request on the following methods:Marval Service Gateway: : 9637 3333Email: servicedesk@edumail..auMeeting rooms and office areas Meeting rooms There are two meeting rooms on the First Floor (1.1 and 1.2), one reading recovery room (used for meeting), three meeting rooms on the Ground Floor and two personal harbours on the Ground Floor within the office. Polycom video conferencing facilities are installed in the meeting rooms 1.1,1.2 and G.7, reading recovery and personal harbour G.2. The meeting rooms and personal harbour rooms are to be booked via Outlook. It is the responsibility of the person making the booking to ensure the room has been set up and returned to its original layout.For a guide to booking a room through Outlook, see: Guide to booking roomsSEV - Moe Meeting Room 1.1 Cap25SEV - Moe Meeting Room 1.2 Cap30SEV - Moe Meeting Room G.1 Cap6SEV - Moe Meeting Room G.2 Cap6SEV - Moe Meeting Room G.7 Cap5SEV - Moe Personal Harbour GF Cap3SEV - Moe Personal Harbour L1 Cap3SEV - Moe Reading Recovery Room Cap10ToiletsAn appropriate number of male and female staff toilets are located in the foyer on the Ground Floor, and on the landing area of the First Floor, as you come up the stairs. An accessible toilet is located on the First-Floor landing area. To gain access to this toilet you must use the lift on the Ground Floor.Shower facilitiesShower facilities located in the toilets on the Ground Floor to be used by staff.Breakout and quiet areasGround floor staff room, rear of secure office area.First floor foyer seating area.First floor wellbeing room, rear of secure office area.First floor kitchen, rear of secure office area.Storage areasGround floor - Storage room accessed via cleaner’s storage room off foyer.Filing storage in G.3 in secure office areaGeneral housekeepingOffice cleaningCleaning is done after hours by an external company.Kitchen Staff are responsible for keeping the kitchens in order by cleaning and tidying up after themselves, and filling or emptying the dishwashers when needed.? Cleaners will empty rubbish and recycling bins. Milk for the fridgeMilk is delivered weekly and stored in staff kitchens.FurnitureIf you have any queries, please email: sevr.rosdd.administration.support@education..auOffice walls and displaysThere is a general notice board outside kitchen e.g. for General Notices of interest, OHS, Social Club etcMail and deliveriesIncoming post and DX mailIncoming post & DX mail is managed by Administration and placed in the relevant pigeon holes. Any confidential mail is to be date stamped and placed back into envelope, then placed into appropriate pigeon hole. All incoming post should be addressed to:PO Box 381, MOE VIC 3825The DX number is: DX 217631The reception area will be stocked with various size envelopes. Pigeon holesIncoming post & DX mail is managed by the Administration Team and placed in the relevant pigeon holes. Outgoing post and DX mailAll outgoing post should be placed in the designated mail trays in the Reception area. This will be emptied daily, ready for collection. It will be the responsibility of Administration to collect the external and DX mail and prepare it for despatch. Staff are reminded it is their responsibility to place their mail in the relevant envelopes and place them at the designated location by 3pm.Please be aware that DX is picked up and dropped off the AM only. Registered Post / Express PostRegistered and Express Post is available. The Administration team is responsible for sending mail.? Mail is to be taken to the mail sorting area by 4.00 p.m. each day. CouriersUpon requestStationery and equipmentUtility and storeroomsThere is a utility area near Reception, which houses stationery, toner recycling bin and Doc Shop paper recycling bin, printer and sorting of the mail area. There are two storerooms under the staircase: one houses the cleaner’s equipment; the other has stationary (folders, office equipment, banners and filing cabinets, etc). On the Ground Floor, (east side of the building) is a second storeroom with compactus, and another large storeroom on the First Floor (to the east side) with compactus and office equipment. StationeryAdministration staff will stock and supply all basic stationery needs, including paper, via the Department’s preferred supplier, Complete Office Supplies. There is a list available on the wall at Reception to write your requirements if we are low on stock or need something specific.Any items outside of the standard list, staff will be required to get approved by their line manager before the item can be purchased. Stationary orders are processed at least once a month (or as required) with all standard stationary items restocked.Standard items will include supplies for the kitchen i.e. tea, coffee, sugar, dishwashing liquid, etc.Printing and scanningThis is for all Corporate Staff useToner and printer cartridgesConsumables are kept in a locked cupboard at reception.? Please see admin team when consumables are required. Laminator and binding machinesEach utility room has a laminator.? Binding machines are located in the ground floor utility room. Secure document collectionThe Doc Shop secure shredding bins are located near each printer and are emptied once a fortnight. TrolleysTrolleys are available near the ground floor back door.Local Workforce InformationPhone listsFor a regularly updated phone list, see: - Inner Gippsland Staff Phone ListIf your contact details have changed or need updating, please contact administration. Social Club CommitteeThe social club committee organises events such as morning teas and lunches which raises money for local charities.Social club committee:? Erin Davidson, Nicola Stuart, Sue McLaren, Katie Parnell, Jenny Grigg, Crystal Bertoli (Burgess-Hogg), Nisha SpenceTravel and accommodationMyki / V/LineMyki cards, V/line vouchers and Wilson Parking vouchers are with the administration team in each corporate location. When you require a Myki card, please ensure you signed the card out and you promptly return the Myki card to the administration team after your travels.CabchargeManager’s approval for use of Cabcharge tickets should be sought prior to use. The Administration Team store Cabcharge tickets in each office, and you will be required to sign out and return of receipts as soon as possible after use. Wilson Parking Manager’s approval for use of Wilson Parking vouchers should be sought prior to use. The administrative team holds Wilson Parking tickets in each office, and you will be required to sign out and return of receipts as soon as possible after use. Fleet vehiclesThere are Thirteen regional fleet vehicles available for use by Department staff at the Moe office. All vehicles are to be booked via Smartfleet, the Department’s fleet management system, see: instructions on how to create a booking, see: Welcome to Smartfleet Accommodation As of 1 September 2016, travel and accommodation bookings now take place through a new travel management services provider, Corporate Travel Management (CTM).Administration can book accommodation for Inner Gippsland staff. If you require accommodation, please fill in the Accommodation Booking Request Form and submit to administration for processing. Emergency proceduresHealth and safety representatives Health and Safety Representatives (HSRs) are Leah Arbon and Diana Mueller (Deputy). First aidA First Aid Kit is located in the kitchens on the Ground Floor and the First Floor. Arrangements have been put in place for the kit to be checked and replenished on an annual basis or earlier as required. A defibrillator is located in the Reception area and should only be used by the First Aid Officers who have been trained. However, in an immediate crisis, voice instructions are available on the unit by pressing the “i” button.First Officers are Leah Arbon and Kylie Pollard. Fire wardensGround Floor: Diana Mueller, Sandra Laidlaw, Dick Phillips, Heather WatsonFirst Floor: Crystal Bertoli, Tracey Coutts.OH&S proceduresIf you have experienced an injury, accident, near miss or identified a hazard, you should notify your manager and log it into eduSafe.Security guardsN/ADuress alarmThere are duress alarm switches at the reception desk and in meeting rooms G.1 and G.2.? A continuous beep will sound, and a blue light will flash in the office area. Evacuation proceduresFire wardens will direct staff in the event of an emergency to the nearest evacuation point. Staff are required to familiarise themselves with all exits and emergency procedures as per signage in the office.Other InformationRegional communicationsFor communication and engagement planning and/or content for RSG News regional corporate newsletters or the School Update (including Across Our Regions – the regional section of the School Update), contact the SRS Group Communications and Engagement Unit (GCEU) via email at: sevr.rosdd.administration.support@education..auFor key dates and planners, see:SRS Governance ScheduleHigh-level Schools Planner For more information, email: regional.services@edumail..au.School Delivery Unit (SDU)All proposed engagements with more than one school must go through the School Delivery Unit, using the online School Engagement Self-assessment Tool. The GCEU can help with communications planning advice.To submit the self-assessment tool to the SDU, see:?School Engagement Self-Assessment TemplateGECU and the PESG Communications Division will implement communications once the submission has been endorsed.For more information about the SDU, see: School Engagement and CommunicationContact the SDU via email at: school.delivery@edumail..au.SECTION 2: FRANKSTON OFFICE INFORMATIONParking and transport ParkingOn-site car parking is available for corporate fleet cars and packaged executive staff cars on level 1. Parking is not generally provided for permanent or visiting staff at corporate office locations. Public transportFrankston train line, nearest station is Frankston, and a 5-minute walk to the office.Bike lockersLimited space for parking bicycles on Level 1.Local AmenitiesATMs7-11 Frankston, 53 Beach Street, FrankstonAlso Bayside Shopping Centre, 5 minute walk down Beach Street and across railway line to shopping centre: Commonwealth Bank, Westpac at Woolworths end of complex.CafesGluten Free Shop: downstairs in same building, offers coffees and gluten free rangeChisholm TAFE, across Beach StCafé Jen, cnr Beach Street and Petrie Streets7-11 Frankston has coffee and a small range of foodFrankston Bakery in this small group of shopsMedical centresBeach Street Family MedicineMy Health Bayside, in Bayside Shopping CentreBuilding access and securityOffice hours8.30am-5.00pmMonday to FridaySecurity cardsSecurity Building passes can be obtained from the Administration Team at Frankston Office for the Frankston and Bentleigh East Office.Visitors’ passesIf a visitor pass if required, please refer to the Administration Team. WorkstationsSet up your phone and voicemailTo update your contact details in Skype for Business, enter your new phone number in the ‘Phones’ tab, this will ensure your number is updated in your contact card. You can access instructions here: Getting Started - Skype for Business GuideGuide to set up voicemailHow-to add your new phone number to your contact card in Skype for BusinessSet up your signature blockEmail signature blocks provide details about who you are, where you work and how to contact you. To set up your email signature block, see: How to update your email signature blockUpdate your contact details in eduPayUpdate your eduPay details here: eduPayYour contact details, such as your phone number and mobile number, are based on your contact details listed in eduPay. Once you update contact details in eduPay they will appear in eduMail within two hours.Your office location and work address are sourced from information in eduPay. Your eduMail details will be automatically updated within 24 hours of your new location being updated in the eduPay system.Update your intranet detailsPlease ensure that you also update your profile on the intranet.Your intranet profile can include a photo, your contact details and desk location, and you can list your skills and expertise, current and past projects and even your personal interests if you want to include them.To update your profile, follow these few steps:Open the intranet and click on your name in the top right-hand cornerClick the ‘Edit’ buttonFill in the details that you want to display on your intranet profileUpload your photo by clicking on the blue ‘Edit’ button to the left of the pageClick save at the bottom of the page.Having an up-to-date profile can help colleagues across the Department get in contact with you by using the intranet search function to search for a name, a job or project title or even a set of skills.Set up a printer HYPERLINK "" Guide to setting up User Box / Secure Printing Complete a Workstation Risk Assessment Form rooms and office areas Meeting rooms Room 1.01 – conference room, seat 18, board room styleRoom 1.02 – large table, seat 8Room 1.03 – large table, seat 8Breakout and quiet areasThere are two small breakout rooms for Corporate use, these rooms do not have a booking system. Otherwise your welcome to use the kitchen / staff area.Storage areasLimited space in compactus roomGeneral HousekeepingOffice cleaningRubbish / recycling bins in kitchen emptied daily by an external cleaner Kitchen Staff are responsible for keeping the kitchens in order by cleaning and tidying up after themselves, and filling or emptying the dishwashers when needed.? Cleaners will empty rubbish and recycling bins. Milk for the fridgeMilk Deliveries are on Tuesday and Friday of each weekFurnitureFor installation of new furniture is managed by SSPOffice walls and displaysThere is a general notice board outside kitchen e.g. for general notices of interest, OHS, Social Club etcMail and deliveriesIncoming mail and deliveriesAustralia Post mail ?and DX are delivered in the morning before 9amPigeon holesThere are pigeon holes for mail for staff that use shared desksOutgoing mail and parcel collectionThere is a basket for outgoing mail and DX by Admin Team is collected at 4.00pm to go out the next day.Internal DX mailDX mail is available for internal and external mail.Registered Post / Express PostThe envelopes / registered post stickers available from Administration TeamCouriersTOLL is the preferred CourierStationery and equipmentPrinting and scanningPrinters – multi function devices that can print and scan ( to email address)Toner and printer cartridgesSpares kept beside printerLaminator and binding machinesLaminator, paper cutter, coil binding machine and fusion binding machines available for use on L2.Secure document collectionTwo secure waste locked bins available.TrolleysA couple of different style trolleys available for use. Local Workforce InformationTeams in the officeArea Executive Director, Senior Education Improvement Leaders (SEIL’s), Health and Wellbeing Specialist Services (including Disability Coordinators and Respectful Relationships), Student Support Services (including Koori Engagement), School Nurses, Visiting Teachers and Student Support Services Branch.Social Club CommitteeThere is a Social Club for Frankston office, that run various activities through the year and a final end of year lunch.Travel and accommodationMykiMYKI cards available for using public transport to travel to work related meetingsCabchargeCabcharge Tickets are available, please speak to the Admin TeamWilson Parking Wilson parking tickets for CBD meetings are available, please speak to Admin TeamFleet vehiclesFleet vehicles available for booking for work related meetings in SmartFleet. To get access, please speak to Admin Team - instructions on how to create a booking, see: Welcome to Smartfleet Emergency proceduresFirst aidFirst aiders on site and first aid kit and defibrillatorMadeleine KellyJulie RobinsonFire wardensRoss Gardiner – Chief Fire WardenCarpell Dang, Annie LeesSecurity guardsNo security guardsDuress alarmAt reception desk, which is not mannedEvacuation proceduresEvacuation procedure posters are located around the officeOther InformationRegional communicationsFor communication and engagement planning and/or content for RSG News regional corporate newsletters or the School Update (including Across Our Regions – the regional section of the School Update), contact the RSG Group Communications and Engagement Unit (GCEU) via email to the Regional Directorate.For key dates and planners, see:SRS Governance ScheduleHigh-level Schools Planner For more information, email: regional.services@edumail..au.School Delivery Unit (SDU)All proposed engagements with more than one school must go through the School Delivery Unit, using the online School Engagement Self-assessment Tool. The GCEU can help with communications planning advice.To submit the self-assessment tool to the SDU, see:?School Engagement Self-Assessment TemplateGECU and the PESG Communications Division will implement communications once the submission has been endorsed.For more information about the SDU, see: School Engagement and CommunicationContact the SDU via email at: school.delivery@edumail..au.SECTION 2: SALE OFFICE INFORMATIONParking and transport Travel to and from the Sale office – MelbourneTravel by car to Sale from Melbourne CBD will take approximately three hours, without traffic.For directions, see: Google map directionsWe encourage staff to car pool and to use videoconferencing facilities for meetings to reduce travel.ParkingThere are 14 allocated parking bays at the rear of the building (64-66 Foster St) marked ‘Reserved’. All regional fleet vehicles and Executive Office vehicles are to be parked in these allocated bays. There is plenty of all-day parking at the rear of the building where staff and visitors can park their cars. Public transportVline and local busesV/Line Sale Station, Pettit StSale Station does not accept Myki cards. Sale Station only offers V/Line tickets. For train timetables, see: V/Line train timetablesThere are only three services a day that depart the Sale Station. Bike lockersA bike rack is installed for use by staff. The bike rack is located in the downstairs storage room. Local AmenitiesATMsYou can find the following banks in Sale. Commonwealth Bank 256 Raymond StANZ255 Raymond StBendigo Bank260-264 Raymond StWestpac225-227 Raymond StNational Australia Bank245 Raymond St CafesFor useful reviews from critics and food bloggers to help you find popular restaurants and cheap eateries near the Sale office, see: ZomatoSome of the most popular eateries around the area are:Portside Cafe –100 Foster StPort of Sale Café – 70 Foster StThe Hunting Ground – 3/102 York StPastry & Pieces – 207 Raymond StRedd Catt – 192 Raymond StWild Honey – 76 Cunninghame StChemistChemist Warehouse 278 Raymond StPhone: 5144 2338Findlay & Weymouth Amcal Pharmacy275 Raymond StPhone: 5144 2005Medical centresThere are two medical centres within walking distance of the Sale office. Sale Medical Centre49 Desailly St Phone: 5144 5766Clocktower Medical Centre284 Raymond StPhone: 5144 4788Hospital Central Gippsland Health Service is the major provider of health and aged care services in the Wellington Shire.The Sale Hospital provides an emergency department service.Sale Hospital155 Guthridge PdePhone: 5143 8600Email: enquiries@.auWebsite: .au/CGHS.aspxPostal services Australia Post has two outlets. Sale Business Centre 140 – 154 York StOpening hours: Monday to Friday; 8:30am to 5:30pm Sale Post Shop 70 Desailly StOpening hours: Monday to Friday; 9:00am to 5:00pmBuilding access and securityOffice hoursThe office can be accessed from 7.00am to 7.00pm Monday to Friday.The office is located Level Two. The main entry can be accessed from Foster St. There is also a back-door entry from the carpark.Security cardsAll staff will be issued with a security pass. The pass will provide access to the building from 7:00am until 7:00pm, Monday to Friday. Visitors’ passesVisitors and external stakeholders should report to the main Reception counter via the front doors and wait to be collected by the relevant staff member. Visitors are required to sign into the visitors’ register and will be required to provide photo identification.When you are expecting external visitors to the building, please advise the Administration Officer in advance to their arrival and to facilitate the issue of a visitor security pass as required. WorkstationsSet up your phone and voicemailTo set up your voicemail, see Skype for Business – Set Up Voicemail Skype for Business To update your contact details in Skype for Business, enter your new phone number in the ‘Phones’ tab, this will ensure your number is updated in your contact card. You can access instructions here: How-to add your new phone number to your contact card in Skype for BusinessGetting Started - Skype for Business GuideGuide to set up voicemailSet up your signature blockEmail signature blocks provide details about who you are, where you work and how to contact you. To set up your email signature block, see: How to update your email signature block. As a representative of our organisation, your email signature block must be consistent with the Department’s visual style and have a professional appearance. Individual preferences cannot be met.?Update your contact details in eduPayYour contact details, including your office location and work address and your office phone number and mobile number, are sourced from information in eduPay. To update your details, see: eduPayOnce you update your contact details in eduPay they will automatically update in eduMail, and should appear in eduMail within two hours.Update your intranet profilePlease ensure that you update your profile on the intranet.Your intranet profile can include a photo, your contact details and desk location, and you can list your skills and expertise, current and past projects and even your personal interests if you want to include them.To update your profile, follow these few steps:Open the intranet and click on your name in the top right-hand cornerClick the ‘Edit’ buttonFill in the details that you want to display on your intranet profileUpload your photo by clicking on the blue ‘Edit’ button to the left of the pageClick save at the bottom of the page.Having an up-to-date profile can help colleagues across the Department get in contact with you by using the intranet search function to search for a name, a job or project title or even a set of skills.Set up a printerSale has two MFD printers. A guide to adding printers is below: HYPERLINK "" Guide to adding printers in Sale OfficeA guide to set up secure printing with a pin is below: Guide to setting up User Box / Secure Printing Complete a Workstation Risk Assessment Form HYPERLINK "" SupportLog a service request on the following methods:Phone: 9637 3333Email: servicedesk@edumail..auMarval Service Gateway: rooms and office areas Meeting rooms There is one conference room, two meeting rooms and two personal harbours within the Sale office. Polycom video conferencing facilities are installed in the conference and meeting rooms. The conference room and meeting rooms are to be booked via Outlook. It is the responsibility of the person making the booking to ensure the room has been set up and returned to its original layout.For a guide to booking a room through Outlook, see: Guide to booking roomsGuide to sharing calendarGuide to adding meeting rooms to your calendarSEV - Sale Conference Room 2.1_Cap18SEV - Sale Meeting Room 2.2_Cap6SEV - Sale Meeting Room 2.3_Cap8Breakout and quiet areasKitchen area Storage areasTBCToiletsMale and female and accessible toilets are located near the kitchen exit. Shower and locker facilitiesShower facilities and lockers for use by staff are also located in the downstairs storage room. General housekeepingOffice cleaningThis is arranged through JLL – They look after all the facilities for the OGA offices. Kitchen A staff kitchen is located in the middle of the office. It contains two refrigerators, two microwaves, a sandwich press, dishwasher and a plentiful supply of crockery, cutlery and glassware. There are also benches for food preparation and a number of above and below bench storage cupboards.Newspapers are supplied Monday to Friday, during the school term. All staff are reminded that it everyone’s responsibility to clean up after themselves when using any of the facilities within the office. Cleaners will not stack/unload the dishwashers nor wash dishes in the sink. Please ensure that you show some respect for others that need to use the facilities and clean up after yourself. Rinse dishes prior to placing them in the dishwasher, turn the dishwasher on if it is full, unload if it is full of clean dishes and wipe up any spills/messes you make.Recycling and Waste ManagementRecycling and landfill bins are located in the staff kitchen. In addition, waste paper and locked secure document bins are located in the utility room and bench. It is the responsibility of staff to dispose of their rubbish appropriately at the designated points.There will be no waste collection bins located at each workstation, and it is the responsibility of staff to dispose of their paper and food waste in the appropriate bin/s. Staff should continue with the clear desk policy and keep all documentation secure.Milk for the fridgeMilk is delivered on a weekly basis. Furniture HYPERLINK "" : 1800 742 733The SSP Helpdesk portal allows staff to log and track facilities maintenance requests online in real time. The type of requests that can be submitted through this portal include the following examples:Air Conditioning / Cleaning / Doors locks and keys / Electrical / Fire Services / Furniture Repairs / Landscaping / Lifts / Lighting / Moves / Relocations / Pest Control / Plumbing / Security / SignageFor any Emergency or High Priority issues, major operational or service interruptions ALWAYS make a phone call to the SSP Helpdesk on 1800 Shared (1800 742 733). Do not use this online tool for these situations as our response may otherwise be inadvertently delayed.The online portal should only be used to log Non-Urgent and Non-Critical requestsOffice walls and displaysThere is a general notice board inside the kitchen e.g. for General Notices of interest, OHS, Social Club etcCateringIf catering is required for meetings in excess of three hours, it is the organiser’s responsibility to ensure that they adhere to the conditions within the Department’s Gifts, Benefits and Hospitality policy. To view the policy, see: Gifts Benefits and Hospitality PolicyIf established that catering is appropriate, a Hospitality Approval Form must be submitted to Administration for processing in Ariba, see: Hospitality Approval FormThe following caterer’s have been loaded onto Ariba as suppliers: Triple F Café – 5144 1121Pastry & Pieces – 5144 1031Centre Bakery – 5144 1202Other caters in the Outer Gippsland Area: Albert & Co – Lakes Entrance – 5155 1209New Leaf – Bairnsdale – 0438 526 168Rosie’s Hot Bake – Orbost – 5154 2008 Mail and deliveriesIncoming post and DX mailIncoming post and DX mail is managed by Administration and placed in the relevant pigeon holes. All inbound mail will be opened and date stamped. Any confidential mail will be date stamped and placed back into the envelope, then placed into the appropriate pigeon hole. All incoming post should be addressed to:PO Box 974, SALE VIC 3853The DX number is:DX 218519 The utility area will be stocked with various size envelopes. Pigeon holesConfidential mail will be date stamped and placed back into the envelope, then placed into the appropriate pigeon hole. Outgoing post and DX mail All outgoing post should be placed in the designated mail trays in the utility room. This will be emptied daily, ready for collection by Administration staff, and prepared for despatch. Staff are reminded it is their responsibility to place their mail in the relevant envelopes and place them at the designated location by 3pm.Please be aware that DX is picked up and dropped off the AM only. Registered Post / Express PostRegistered and Express Post is available. The Administration team is responsible for sending mail.? Mail is to be taken to the mail sorting area by 4.00 p.m. each day. CouriersUpon requestOuter Gippsland mailing lists Staff DL RSG – SEV – Outer Gippsland AreaDL RSG – SEV – SSS Branch Outer Gippsland Schools DL All Schools SEV – Outer Gippsland Area Stationery and equipmentStationeryAdministration will stock and supply all basic stationery needs, including paper, via the Department’s preferred supplier, Complete Office SuppliesStationary orders are processed once a month in each corporate location, with all standard stationary items restocked. Standard items include supplies for the kitchen i.e. tea, coffee, sugar, dishwashing liquid etc.Any items outside of the standard list, staff will be required to get approved by their line manager before the item can be purchased. Utility roomsThere is one large utility room near Reception, which houses stationery, the compactus, one large MRD. It also houses a 240-litre secure disposal bin, paper recycling bins and toner recycling bin. There is also a utility area located on the skate park side of the building.Printing and scanningSale has two MFD printers. A guide to adding printers is below: Guide to adding printers in Sale OfficeGuide to setting up User Box / Secure Printing Toner and printer cartridgesThis is based on automatic orders, based on readers in printer. Contract has been set up with KonicaLaminator and binding machinesAvailable in utilities room Secure document collectionThe Doc Shop secure shredding bins are located near each printer and are emptied once a fortnight. TrolleysThere are two trolleys available for staff to use to get items to the ground floor or to take to forums or workshops. There are located in the storage room next to the conference room Local Workforce InformationTeams in the officeArea Profile Outer Gippsland Area Profile Branches/DivisionsHealth, Wellbeing and Specialist Services BranchVisiting Teachers UnitNursing UnitRespectful RelationshipsSpecialist Children’s Services UnitWellbeing and Engagement OfficerSchool Wide Positive Behaviour (SWPBS)Disability co-ordinatorEducation Improvement BranchService Support BranchKoorie Education UnitKoorie Academy of ExcellenceProvision and Planning OfficerCommunity Liaison OfficerLanguage Education Early Childhood Improvement Branch Student Support Services (SSS)LOOKOUTTAFE and Participation Division VictorianProfessional learning communities (PLC)Quality Assessment and Regulation Division (QARD)Social Club CommitteeYes, we have a social club for OGA. There is a couple of ppl that help out and try and organise activities throughout the year. The committee members are: Chris Rush, Sarah Corbell, Sarah Feil ,Michelle Hibbert,Kate Adam ,Belinda Kendall Would you like to join the committee? We are always asking for people to join. It’s been a bit hit and miss with events and fundraising. We can’t sell soft drink/chocolates to raise money as we are part of the Achievement Program that promotes a healthy workplace. Social club generally organise the end of year lunch for OGA staff. The committee has tried to organise after work drinks on a few occasions but it’s hard with lots of staff living out of town. There has been some bakeoffs and markets held to fundraise. Travel and accommodationAccommodation As of 1 September 2016, travel and accommodation bookings now take place through a new travel management services provider, Corporate Travel Management (CTM).Administration can book accommodation for Outer Gippsland staff. If you require accommodation, please fill in the Accommodation Booking Request Form and submit to Administration for processing, see: Accommodation Booking Request FormMykiMyki cards and V/Line vouchers are with the Administration team in each corporate location. When you require a Myki card, please ensure you signed the card out and you promptly return the Myki card to the Administration team after your travels.CabchargeManager’s approval for use of Cabcharge vouchers should be sought prior to use. The administrative team hold Cabcharge vouchers in each office and you will be required to sign out and return of receipts as soon as possible after use. Wilson Parking Manager’s approval for use of Wilson Parking vouchers should be sought prior to use. The administrative team hold Wilson Parking vouchers in each office and you will be required to sign out and return of receipts as soon as possible after use. Fleet vehiclesThere are seven regional vehicles available for use by Department staff at the Sale office.All vehicles are to be booked via Smartfleet, the Department’s fleet management system, which can be accessed, see: SmartfleetInstructions on how to create a booking can be located here: Welcome to SmartfleetEmergency proceduresHealth and Safety RepresentativesLia Andrews and Kate AdamOH&S ProceduresIf you have experienced an injury, accident, near miss or identified a hazard, you should notify your manager and log it into eduSafeFirst aidA First Aid Kit is located in the kitchen. Arrangements have been put in place for the kit to be checked and replenished on an annual basis or earlier as required.A defibrillator is located in the kitchen and should only be used by the First Aid Officers who have been trained. However, in an immediate crisis, voice instructions are available on the unit by pressing the “i” button.The First Aid Officers for the Sale office are:Ebony Pedersen – Administration & Early Childhood Support Officer Christina Rush – Health, Wellbeing & specialist Services Branch ManagerMyf Shefford – Speech PathologistFire wardensKate Adam – Student Support Services Administrator Ebony Pedersen - Administration & Early Childhood Support OfficerDerek Hayman - Liaison Officer – Respectful Relationships?Security guardsN/ADuress alarmThis is managed by property management contract.Evacuation proceduresThe Sale office forms part of the Whole of Victorian Government (WoVG) Property Management contract. An emergency evacuation plan and related management procedures have been prepared by First 5 Minutes and copies of the plan are located throughout the tenancy. Staff should familiarise themselves with evacuation points, along with fire warden details, which will be displayed around the floor. In line with emergency management procedures, DET will have fire wardens who will be trained in emergency evacuation procedures. The building has audible and visual alarms, which will activate in an emergency.All DET staff will be required to take part in emergency evacuation exercises regularlyOther InformationRegional communicationsFor communication and engagement planning and/or content for RSG News regional corporate newsletters or the School Update (including Across Our Regions – the regional section of the School Update), contact the RSG Group Communications and Engagement Unit (GCEU) via email at: sevr.rosdd.administration.support@education..auFor key dates and planners, see:SRS Governance ScheduleHigh-level Schools Planner Principal Key DatesFor more information, email: regional.services@edumail..au.School Delivery Unit (SDU)All proposed engagements with more than one school must go through the School Delivery Unit, using the online School Engagement Self-assessment Tool. The GCEU can help with communications planning advice.To submit the self-assessment tool to the SDU, see:?School Engagement Self-Assessment TemplateGECU and the PESG Communications Division will implement communications once the submission has been endorsed.For more information about the SDU, see: School Engagement and CommunicationContact the SDU via email at: school.delivery@edumail..au. ................
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