HP OfficeJet 5200 All-in-One series

[Pages:12]HP OfficeJet 5200 All-in-One series

Table of contents

1 How do I? ...................................................................................................................................................... 1

2 Get started .................................................................................................................................................... 2 Accessibility ............................................................................................................................................................ 2 HP EcoSolutions (HP and the Environment) .......................................................................................................... 2 Printer parts ........................................................................................................................................................... 5 Control panel and status lights ............................................................................................................................. 7 Paper basics ........................................................................................................................................................... 9 Load media .......................................................................................................................................................... 11 Load original ........................................................................................................................................................ 16 Update the printer ............................................................................................................................................... 18 Open the HP printer software (Windows) ............................................................................................................ 19 Use the HP Smart app to print, scan, and troubleshoot from an iOS, Android, or Windows 10 device ............. 19 Turn the printer off .............................................................................................................................................. 20

3 Print ........................................................................................................................................................... 21 Print using the HP Smart app .............................................................................................................................. 21 Print documents using HP printer software ........................................................................................................ 22 Print photos using HP printer software ............................................................................................................... 23 Print on envelopes ............................................................................................................................................... 24 Print on both sides (duplexing) ........................................................................................................................... 25 Print from apps on mobile devices ...................................................................................................................... 25 Print using the maximum dpi .............................................................................................................................. 26 Tips for successful printing ................................................................................................................................. 27

4 Copy and scan .............................................................................................................................................. 30 Copy ..................................................................................................................................................................... 30 Scan ...................................................................................................................................................................... 30 Tips for copy and scan success ............................................................................................................................ 36

5 Fax ............................................................................................................................................................. 37 Send a fax ............................................................................................................................................................ 37 Receive a fax ........................................................................................................................................................ 41 Set up phone book contacts ................................................................................................................................ 46 Change fax settings ............................................................................................................................................. 48 Fax and digital phone services ............................................................................................................................ 52

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Fax on Voice over Internet Protocol .................................................................................................................... 52 Use reports .......................................................................................................................................................... 52 Additional fax setup ............................................................................................................................................ 55

6 Web Services ............................................................................................................................................... 76 What are Web Services? ....................................................................................................................................... 76 Set up Web Services ............................................................................................................................................. 76 Print with HP ePrint ............................................................................................................................................. 77 Remove Web Services .......................................................................................................................................... 78

7 Work with cartridges ................................................................................................................................... 79 Information on cartridges and the printhead ..................................................................................................... 79 Check the estimated ink levels ............................................................................................................................ 79 Replace the cartridges ......................................................................................................................................... 80 Order cartridges ................................................................................................................................................... 82 Use single-cartridge mode .................................................................................................................................. 82 Store printing supplies ........................................................................................................................................ 83 Cartridge warranty information .......................................................................................................................... 83

8 Network setup ............................................................................................................................................. 84 Set up the printer for wireless communication ................................................................................................... 84 Change network settings ..................................................................................................................................... 87 Use Wi-Fi Direct .................................................................................................................................................... 88

9 Printer management tools ........................................................................................................................... 92 The HP Smart app ................................................................................................................................................ 92 Toolbox (Windows) .............................................................................................................................................. 92 HP Utility (OS X and macOS) ................................................................................................................................ 92 Embedded web server ......................................................................................................................................... 93

10 Solve a problem ......................................................................................................................................... 96 Jams and paper-feed issues ................................................................................................................................ 96 Ink cartridge issues ........................................................................................................................................... 102 Printing issues ................................................................................................................................................... 103 Copy issues ........................................................................................................................................................ 111 Scan issues ........................................................................................................................................................ 111 Fax issues ........................................................................................................................................................... 111 Network and connection issues ........................................................................................................................ 119 Printer hardware issues ..................................................................................................................................... 121 Get help from the printer control panel ............................................................................................................ 121

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Get help from the HP Smart app ....................................................................................................................... 122 Understand printer reports ............................................................................................................................... 122 Solve problems using Web Services .................................................................................................................. 123 Maintain the printer ........................................................................................................................................... 124 Restore original factory defaults and settings ................................................................................................. 126 HP support ......................................................................................................................................................... 126

Appendix A Technical information ................................................................................................................. 128 HP Company notices .......................................................................................................................................... 128 Specifications ..................................................................................................................................................... 128 Regulatory notices ............................................................................................................................................. 130 Environmental product stewardship program .................................................................................................. 140

Index ........................................................................................................................................................... 153

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1 How do I?

Learn how to use your HP OfficeJet 5200 series Get started on page 2 Print on page 21 Copy and scan on page 30 Fax on page 37 Web Services on page 76 Work with cartridges on page 79 Network setup on page 84 Solve a problem on page 96

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2 Get started

This section contains the following topics: Accessibility HP EcoSolutions (HP and the Environment) Printer parts Control panel and status lights Paper basics Load media Load original Update the printer Open the HP printer software (Windows) Use the HP Smart app to print, scan, and troubleshoot from an iOS, Android, or Windows 10 device Turn the printer off

Accessibility

The printer provides a number of features that make it accessible for people with disabilities.

Visual

The HP software provided with the printer is accessible for users with visual impairments or low vision by using your operating system's accessibility options and features. The software also supports most assistive technology such as screen readers, Braille readers, and voice-to-text applications. For users who are color blind, colored buttons and tabs used in the HP software have simple text or icon labels that convey the appropriate action.

Mobility

For users with mobility impairments, the HP software functions can be executed through keyboard commands. The HP software also supports Windows accessibility options such as StickyKeys, ToggleKeys, FilterKeys, and MouseKeys. The printer doors, buttons, paper trays, and paper-width guides can be operated by users with limited strength and reach.

Support

For more information about accessibility solutions for HP products, visit the HP Accessibility and Aging website (accessibility).

For accessibility information for OS X and macOS, visit the Apple website at accessibility.

HP EcoSolutions (HP and the Environment)

HP is committed to helping you optimize your environmental footprint and empowering you to print responsibly--at home or in the office.

2 Chapter 2 Get started

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