TEAM HANDBOOK



TEAM HANDBOOK 2011-2012Team OrganizationPractice SchedulesTeam TravelCommunicationsBudgetSacramento Synchronized Swim Team, Inc.PO Box 60011Sacramento, CA 95860Phone: (916) 932-6606Tax ID, 501(c)(3): 94-3062185Additional Resources: StatementTo promote, instill and develop the best combination of coaching and competition to provide swimmers with the opportunity to developself-discipline, confidence, skill, and fitness, while being part of a team.Table of Contents TOC \o "1-2" \h \z \u History PAGEREF _Toc303077187 \h 5Fall Training PAGEREF _Toc303077189 \h 6Fall Workout Schedule PAGEREF _Toc303077190 \h 6Routine Selection PAGEREF _Toc303077191 \h 6Coaches Decisions PAGEREF _Toc303077192 \h 7Changes in routine placement/assignment throughout the season PAGEREF _Toc303077193 \h 7Removal from practice/competition/routine/SSST PAGEREF _Toc303077194 \h 7Commitment to the Team PAGEREF _Toc303077195 \h 7Team Rules & Expectations PAGEREF _Toc303077196 \h 8Athlete's Synchro Code of Conduct PAGEREF _Toc303077197 \h 8Parent's Synchro Code of Conduct PAGEREF _Toc303077198 \h 8Conflict Resolution PAGEREF _Toc303077199 \h 8Arrival & Attendance PAGEREF _Toc303077200 \h 9Arrive on time to practice and meets PAGEREF _Toc303077201 \h 9Attend all practices/competitions PAGEREF _Toc303077202 \h 9Excused Practices due to Illness/Injury PAGEREF _Toc303077203 \h 9Excused Absences due to Academic Events PAGEREF _Toc303077204 \h 9Unexcused Absences PAGEREF _Toc303077205 \h 9Exceptions PAGEREF _Toc303077206 \h 10Travel Policy PAGEREF _Toc303077207 \h 10Safety & Sportsmanship Rules for meets PAGEREF _Toc303077208 \h 10Miscellaneous Rules PAGEREF _Toc303077209 \h 10Uniform, Equipment and Costumes PAGEREF _Toc303077210 \h 11Required Items PAGEREF _Toc303077211 \h 11Optional Equipment & Items PAGEREF _Toc303077212 \h 11Costumes PAGEREF _Toc303077213 \h 11SSST Pre-Competition Checklist: PAGEREF _Toc303077214 \h 12SSST Parent Club Objective PAGEREF _Toc303077215 \h 13Getting Involved PAGEREF _Toc303077216 \h 13Opt Out Option for Bingo PAGEREF _Toc303077217 \h 13Communications PAGEREF _Toc303077220 \h 14Email PAGEREF _Toc303077221 \h 14Family Box PAGEREF _Toc303077222 \h 14Website PAGEREF _Toc303077223 \h 14Team Meetings PAGEREF _Toc303077226 \h 14Budget PAGEREF _Toc303077227 \h 15Team Overview PAGEREF _Toc303077228 \h 16Team Structure PAGEREF _Toc303077229 \h 16Board of Directors & Jobs Descriptions PAGEREF _Toc303077230 \h 18SSST Parent Volunteer Positions PAGEREF _Toc303077241 \h 20Fee & Schedule PAGEREF _Toc303077245 \h 23Payment Policy PAGEREF _Toc303077246 \h 24Tuition Calendar PAGEREF _Toc303077247 \h 24Registration and Pool Fee PAGEREF _Toc303077248 \h 24Team ByLaws can be found onlinemembershipHistorySacramento Synchronized Swim team, also known as Sac Synchro and SSST, was established in 1985 with 14 founding members and coached by nationally ranked swimmers. For the first two years, SSST practiced at the Arden Hills Country Club and was known as Arden Hills Synchro. Due to high membership fees for the country club, the team name was changed to Sacramento Synchronized Swim team and moved to various locations around the Sacramento area, including Rancho Arroyo and Consumes River College. In approximately 1993, SSST partnered with the YMCA and found their permanent home at Mira Loma High School, a YMCA run pool facility. The SSST family is proud that Kathryn Freer, one of the original coaches, is still involved with the team today. Her experience and guidance is a true asset to the team.SSST is a non-profit, year-round competitive synchronized swimming program that competes in competitions all over the United States. Our team ranges in size from 15-45 swimmers between the ages of 6 and 18 years, who bring our team an abundance of ethnic diversity, talent, enthusiasm, and pride for a sport that they love and to a club that is committed to all around excellence. In 2004, the Masters division of our team was created for 20-99 year olds who wish to continue their love of the sport for a lifetime of fitness. SSST has hosted two national championships for the Masters level and multiple West Zone competitions. The Parent Club's countless hours in support of the club's many activities including fund raising and production of water shows is testament to the devotion, which exists within the Sacramento Synchro family. Sacramento Synchro PhilosophySacramento Synchro is committed to developing its swimmers to their fullest athletic potential. With an open approach on the part of the athlete and his/her parents, the coaches’ mission is to offer a dynamic opportunity to develop the following qualities:?ConfidenceBuilding a deep, lasting and resilient belief in one’s ability to achieve goalsBuilding the ability to stay confident even when not performing well; staying positive, motivated, intense, focused, and emotionally in control when necessary Not being negative and uncertain in difficult competitions and not overconfident in easy competitionsBuilding confidence that enables athletes to perform at their highest level consistentlyTeamworkTeam goals are placed ahead of individual success Ability to suppress ego for the good of the team Trust in teammates & coachesCompetitive Spirit Motivates individual & team to overcome failure & maximize performancePreparation is the ultimate benchmark of success, not medals and ribbonsWinning is a result of practice, good teamwork & execution of good fundamentalsWork EthicWorking hard and 100% effort are pre-requisites for membership on Sac SynchroAthletes perform to the best of their ability & maximize their talent at every practiceStretching and cross-training outside of practice are encouraged and often requiredSportsmanshipRespect for competitors, teammates, coaches, judges and referees and most importantly the sport of synchronized swimmingHow does the athlete handle winning and losing- Grace in both victory & defeatRepresent the Sacramento Synchro in a positive manner both in and out of the poolCoachabilityHow the athlete faces the limitations of his performance enables him to grow and not wallow in self-pity, blaming others, or external factorsDoes the athlete take constructive feedback or make excuses for actionsAbility to listen to instruction & apply the techniques to enhance performanceFall TrainingEach season begins with a fall training tradition called “fall workout.” During this time, the athletes focus on getting back into “synchro” shape. Fall training workouts will focus on swim conditioning, flexibility, strength training, routine swimming, training new figure elements and/or reviewing foundational figure movements. The goal is to build strength, increase cardiovascular endurance, improve foundational techniques and learn new skills. The athletes will participate in a wide range of exercises and drills: split stretching, speed swimming, ballet legs, eggbeater, figures, routine swimming and more. During the fall workout, the coaches will be watching the athletes’ overall coachability, work ethic, general strengths and determining areas where more work is needed. Fall Workout ScheduleSeptember 6 – October 8, 2011Level MONTUEWEDTHUFRISAT (AM)Novice Team5:00-7:005:00-7:008:00-10:00Intermediate Team5:00-7:005:00-7:305:00-7:009:00-12:0010 & UnderAge Group Team5:00-7:305:00-7:305:00-7:009:00-12:0011-12 Age Group Team5:00-8:005:00-8:005:00-7:308:00-1:0013-15Age Group Team5:00-8:005:00-8:005:00-7:308:00-1:0016 & Over Age Group Team5:00- 8:005:00- 8:005:00- 8:008:00-1:00Masters6:00-8:006:00-8:00Novice11:00-1:00Vets1:00-3:00Fall ClinicMake-ups & Bonus Swim6:00-7:0012:30-2:00Routine SelectionDuring the last two weeks of Fall Workout coaches will be conducting “skills testing” to assist with decision making for individual and team routine assignments. Routine assignments will determine which level/age group the athletes will train with for the duration of the season. Some swimmers may “move up” to a higher age group to match levels and complete routine needs. Training and skill testing evaluations will consist of flexibility, swimming and synchronized swimming specific conditioning and skills. This testing is encouraged by US Synchronized Swimming (our governing body) and will be performed throughout the season to track progress. Placement in routines is based on previous seasons performances, evaluation of the athlete’s current routine swimming, figures/elements, flexibility, presentation, mental competitive strengths, coachability, ability to understand and practice patterns with teammates, work ethic, attendance, commitment to the team, and input from former coach(es). Placement on a team routine is made by the coaching staff and is based on 3 broad categories and is weighted as follows:33%Attendance and perceived attitudeTakes corrections with ease and eagernessDemonstrates self-motivationIntense work ethic33%Future potentialLand and water flexibility; strengthProgress demonstrated throughout fall workoutSpeed swimming abilityExtension33%Synchronized Swimming SkillPast figure scoresPresent figure/basic skill abilityRoutine swimmingCoaches DecisionsThe selection of routines will be at the sole discretion of the coaching staff. Placement will be justified but is not up for negotiation. The participation of alternates will not be discussed. Coaches will swim those athletes whom they deem to be the best cohesive unit at the time.Coaches’ decisions will not be a topic of conversation at any time during the season, for any reason. The coaching staff needs support and the swimmers and parents are to be respectful of their decisions at all times.Once routine announcements have been made, swimmers and parents will be given a period of one week to accept their placement. Should a swimmer elect not to swim, the next swimmer will move up immediately. If there is a problem, you are required to contact your respective coach but not during practice hours. If the conflict cannot be resolved, please contact the Parent Club President.Changes in routine placement/assignment throughout the seasonIt is important to understand that routine selections may not be the final placement of a swimmer for the season. At the coach’s discretion, a swimmer may be moved to another team due to specific meet’s qualifications, and continued exceptional performances or for a lack of contribution to a routine. All appropriate coaches will make theses decision. These decisions will be justified but will not be negotiable. Removal from practice/competition/routine/SSSTPlacement in a routine is a privilege. A swimmer can be removed from a practice, competition, assigned routine or the team altogether at any time during the season for discipline reasons or if the coach deems it necessary for the betterment of the mitment to the TeamOnce your daughter makes the decision to join SSST and you support her decision, she is to be a part of the team for the entire season.Team Rules & ExpectationsIt is each swimmers responsibility to know and abide by the following team rules and expectations for conduct, attendance, and travel. Athlete's Synchro Code of ConductDemonstrate good attendance, high level of commitment, and positive attitude Cooperate with your coaches and teammates; behave respectfully and appropriately at all times, displaying good sportsmanshipBe responsible for yourself and help other teammates Maintain good health habits - sufficient sleep and eat properly Set personal goals and objectives with coaches. Work to achieve these goalsSwimmer's behavior, which interferes with a coach's ability to coach, will not be tolerated. The swimmer will be given two (2) warnings, and if behavior continues, the swimmer will be asked to leave the pool and parents will be called to immediately pick up the swimmer to leave practice. The coach will determine the appropriate disciplinary action and if necessary, a parent conference will be arranged. Behavioral problems are a reason for dismissal. It is the coaching staffs desire to make each practice as productive and efficient as possible. Proper pool behavior and respect for others is mandatory.Follow through at home with land drilling, choreography, stretching, and any other assignmentsRemember that your image as an athlete and competitor reflects upon the team Parent's Synchro Code of Conduct Be supportive and help your daughters meet the above responsibilities Assist your child in setting realistic goals and expectations Be supportive and respectful of coaches, other parents, officials, and judges; be a role model for good sportsmanship Watching practice: Remember that the pool is a classroom and swimmers need to concentrate. Parents are allowed to remain and watch practice but coaches ask that you honor the following request: Stay clear of immediate practice area and sit in designated area.Avoid analyzing practiceRefrain from communicating with your swimmer during practice Remember that coaches have a plan for each practice and many times they will be focusing on some factors to the exclusion of others. When a coach is working in some capacity with swimmers, please do not interfere. The coaches will try to make time to speak with parents as needed, but their first priority is the swimmers. If you wish to speak with a coach, try to contact her before or after practice.Refer all questions about scores to your coach. Do not approach competition officials. Keep the coaches informed of any illnesses or injuries Be prompt in arrival and pickup at practices and competition events In the case of mid-season resignation of your swimmer, as per our by-law Article 2, Section 5, you are still obligated to pay any yearly dues, assessments and fundraising obligations for the entire swim season Conflict ResolutionQuestions and concerns about team issues should be directed to the swimmer’s Coach. If issues are not resolved satisfactorily, the Head Coach should be contacted next. Please schedule a time to discuss concerns with your assigned coach outside of practice time (not on deck or in parking lot)If an issue cannot be resolved with the Head Coach, contact the Parent Club Board PresidentArrival & AttendanceArrive on time to practice and meetsArrive 10-15 minutes early to practice to get situated--prepare stretching area and special equipment needed (e.g. yoga mats, fins, buoys, paddles) as per coach’s instructions. Practice will begin at the specified time.Arrive dressed in appropriate athletic swimsuit with cap, goggles and nose clips available promptly. Do not wear SSST team suit to practice. This swimsuit is reserved for competition and special events.Attend all practices/competitionsSac Synchro seeks to be competitive on a regional and national level; therefore, all swimmers are expected to attend 100% of practices and competitions. For two (2) weeks prior to competition, swimmers are required to attend every practice. Please do not schedule vacations during this time.Swimmers (not parents) are expected to notify their respective coach in well in advance if they are going to be late to practice or are going to miss a practice. This is a common courtesy which should always be extended to your teammates and coaches. Should a swimmer need to miss a practice the swimmer is required to contact her respective coach. Only in extreme cases of illness will contact by a parent to excuse a swimmer from practice be acceptable.Swimmers will beexcused for illness and academic graded events only. To avoid having unexcused absences, the swimmer can arrange a limited number of personal absences in advance with their coach. Participation in meets: our meet schedule is available from the Pacific Association in mid-October and distributed following an estimated cost analysis in mid-November. Our coaches spend considerable time working together to plan out a successful competitive season for all the swimmers. It is expected that all swimmers will attend every meet indicated on their meet schedule. Deciding which competitions to compete in is a coaching decision. If your swimmer cannot attend a particular meet listed on their schedule, please let their coach know immediately. This will allow time to plan for routine alternates as may be necessary. Sac Synchro's swim season begins in September and runs through the middle of August. To be trained for the competitive objectives of the team, all swimmers are expected to swim through the entire swim season. Excused Practices due to Illness/Injury Swimmers with a serious illness that requires them to stay home from school (flu, strep throat, fever etc.) are excused from practice Swimmers with minor illness or injury (for example, mild cold, outer ear infection, sinus infection, muscle strain, broken bone), if circumstances permit and a coach feels it would be valuable, should attend a practice or a portion of a practice in an effort to keep abreast of new techniques, learning a routine or routine choreography. A swimmer may be able to participate in land drill sessions, stretching or assist with coaching figures/elements.Excused Absences due to Academic Events Graded academic events (includes SATs), extracurricular school events, such as performances for a grade, will be considered an excused absence. Unexcused Absences Sporting events (football, basketball games) dances, homework, or study groups are NOT considered academic events. Swimmers may participate in these types of events by scheduling one of their personal absences (see Exceptions: Personal Absences section) ExceptionsFamily Events: Scheduled events such as family weddings, reunions, out of area parental visits, graduations, and/or illness in the family require the swimmer to notify their coach in writing at least four (4) weeks prior to the event. The note must include the reason, date(s) of absence and expected return date to practice. Personal Absences: Each swimmer is allowed up to eight (8) excused "personal" absences throughout the current swim season (examples: social events, weekend travel, homework, study group work). Attendance roll will be taken at the beginning of each practice. Your coach will let you know where you stand in regards to your personal absences. At no time can a personal absence occur twoweeks prior to competition. Travel PolicySafety & Sportsmanship Rules for meetsAthletes must be in team attire at all times--during travel to and from competition, outings (dinners), athlete events, etc. Jeans and street clothes are NOT allowed unless by special permission from Coach. Swimmers in uniform are representing Sacramento Synchro and should always demonstrate their SSST pride, good sportsmanship and respect for others.Never go anywhere alone. This means across the street or around the block.Always travel in groups of three or moreNever go anywhere without reporting to a chaperone. They need to know where you are at all times. Remember to report to a chaperone not a coach or a parentHotel doors are to be locked at all times. Do not open the door until you have asked and determined that you know the person on the other side. Do not leave your door open with the lock on to keep it ajar.Report immediately any illness, usual occurrences or problems to chaperones. Let the chaperones know right away if you are on medication or have a physical problem.When finally bedded down, no one is to leave her room for any reason. Call the chaperones if you need help or are ill.Hotel phone use is for emergencies only. Use a cell phone as there is very often a charge to use the hotel room phones.Men and boys are strictly forbidden in the hotel roomsRemember the safety of others. Unplug all appliances like curling irons when not in use. Stay off ledges and balconies. No jumping on the beds.Please keep the room neat at all timesBe considerate of other people staying at the hotel. Keep the noise to a minimum.Chaperones are responsible for the kids even if parents are at the meet. Contact the chaperone and if need be, they will contact the parentSupport the girls from other teams. You can develop very good friendships with these girls many of whom may be competing with you for a long time.Be proud. You are a member of the Sacramento Synchronized Swim team. Have a good time and do your bestMiscellaneousShower usage: due to multiple false alarm responses from the Fire Department that SSST was responsible for in 2009, 2010 and 2011, we will no longer be allowed to use the locker room showers. Sun Safety: Especially on Saturdays, please send your athletes to practice with sunscreen already applied. Sunscreens often take 30 minutes to set and there is not time built-in to practice to wait for sunscreen to set. Coaches understand that time should be given for re-application mid-practice.Uniform, Equipment and CostumesRequired ItemsThe following must be purchased from SSSTTeam swim suitTeam jacket and sweatpantsTeam t-shirtTeam swim capThe following can be purchased at any sporting goods storesBlack Figure SuitWhite competition capSwim finsBuoyPaddlesNose ClipsSunscreen, Waterproof/resistant (SPF 15 or higher)Hair & make-up items can be purchased at any store See “Hair & Make-up” belowOptional Equipment & ItemsYoga mattMP3 (Finis)Tempo Trainer (Finis)Black athletic shortsTeam ParkaTeam Backpack (Speedo)CostumesSSST will pay for team routine costumes. Suits will either be reused from previous seasons or created new for the routine. Individual routine suites will be the responsibility of the parentsHair & Make-upTo save money and to ensure that everyone has their supplies ready for the competitive season, we are asking all families to buy enough quantity of supplies for the whole season, just prior to the first routine meet. Coaches will do a supply check on Monday, January 23, 2012.Lg. container Knox Gelatin, 16 oz. (Smart & Final)Lg. container Bobby Pins (Sally Beauty)Bun Form (Sally Beauty)Make-up as above (liner, mascara, remover)16 hairnets nets (Raley’s, Sally Beauty)20 hair bandsGel Equip: brush, cups, combPortable Box to carry everything, labeledSSST Pre-Competition Checklist:Stretch an additional 20-30 minutes daily for one week prior to meetRemove nail polish from fingers and toes before leaving home (deductions in figures) and all jewelry – rings, bracelets, anklets, earrings watches, etc. and leave at home.To be prepared for swimming:Red and black team suit (no need to label, name is stitched)Black figures suit (label as these get quite confused after they are hung to dry)SSST swim capWhite figures capTeam sweats & SSST shirt (label the pants and t shirt for sure!)3 noseclips (need to wear two during routine)Goggles for warm-up and figure competition only. May bring both clear and dark goggles.Towels (2-3 suggested)Stretching mat - optionalTo be prepared for knoxing:Knox gelatin in plastic bag or packets (4 minimum per meet if packets) Paper /coffee/plastic cupStirrer (plastic spoon or knife)Hair color brush (not paintbrush)Sturdy ponytail holders (3 per meet)Bun form (matching swimmers hair- blonde or brown)Bun hair nets (at least two per meet, sometimes they tear) Full package of bobby pins in your own labeled packageRag hand towel to hold while being knoxedTo be prepared for makeup:Waterproof mascara- black (not water resistant!!)Waterproof eye liner – black liquid and/or PencilWaterproof makeup remover; typically an oily liquidOther items:Portable container to hold hair and makeup supplies listed above with swimmers name on boxSunscreen, SPF 15 or higher (preferred)Day of meet:Wake up early, eatKnox according to coach instructions (come knoxed or come to meet to knox)Remove ALL jewelry including earringsBE ON TIME!!Parents who stay at meets are not allowed to call out to, coach, hold towels for, or visit with their children on the pool deck. If you need to send a message to your child, send the message with the team mom who will check with your child at an appropriate time.After the meet:Refill supplies to be ready for the next meet SSST Parent Club ObjectiveThe SSST Parent Club is the primary fundraising organization of the team and coaching staff support. Each of us who has a child on the team is a member of the Parent Club. Getting InvolvedYour involvement in your child’s life, including her athletic passions, is one of the most important factors in raising a happy, healthy child. Joining our team is a big commitment both for swimmers and parents. Our team depends on volunteer effort on the part of all families. Fundraising is a crucial part of our annual budget, which helps to keep our dues reasonable. For this reason, all families are expected to complete 35 hours of volunteer service per season (approximately 2 hours and 10 minutes per month from September thru August. These hours are in addition to Bingo and hosted meets in which all parents are required to help. A $35 assessment will be charged for each hour not met.There are many volunteer opportunities:Attend Parent Meetings Assist CoachesWebsite SupportAll parent volunteer positions (see page 18-22)Deck CleaningVideotape routinesVideotape at meetsTeam PhotosShed Clean-upGarage SaleVideotape FiguresEquipment Asst.Board MemberDecorating CostumesPoker PartySoliciting SponsorsExcluded Volunteer HoursParents will be asked to help at all meets that their daughter s attendParents will be asked to assist with local meets that Sac Synchro hostsBingo Hours should be submitted monthly via the appropriate form or team websiteOpt Out Option for BingoFamilies may opt out of working 12 bingos for the team by making an$1800 donation in lieu of service. Payment is due by October 1, 2011.Club fundraisers to offset travel costsLaps-4-Cash Fundraiser: Each swimmer is expected to participate and donate the first $50 to the general team fund. Monies raised over the first $50 go directly in to your swimmers travel account. Monies raised can be used to pay for team clothing or to offset team travel expenses. Monies may not be used to offset monthly dues Bingo: 13th bingo worked and moreCar WashesOtherFundraisers to offset costs to team travel do not count towards the 35 required hoursCommunicationsEmailThe primary mode of communication will be via email. All families must have an email account.Family BoxEach swimmer and board member will have a folder in the team shed. You will be notified via email to check your folder or the box will be pulled from the shed to the exit door for special circumstancesWebsitePlease check the website often for the team calendar, events and news. A special member’s only section of the website will feature all pertinent team news and documents. This is our primary source for team-facing information.Team MeetingsOccasionally the need arises for the swimmers and/or parents to meet together to discuss team issues in a small group setting (by age group or level). These meeting should be planned prior to or after practice with advanced notice to all parties.BudgetIncomeBingoMasters MeetFundraisersClinicsDues11,840.006,000.008,200.001,900.0050,896.00Total Income78,836.00ExpensesAdministrationRegistrationCoachingCostumesEquipment & MusicPoolMembership Services2,731.001,386.0052,496.00900.001,550.0016,473.00500.00Total Income78,836.00Team Overview22872708489940050057053328670Team Moms:Novice/Int10 & Under11 & 1213-1516 & Over00Team Moms:Novice/Int10 & Under11 & 1213-1516 & Over6064885125476000507682412541250042799001565910Other Specialty Staff:Consulting CoachesSue AhlfKathryn FreerSonia SusacJudges00Other Specialty Staff:Consulting CoachesSue AhlfKathryn FreerSonia SusacJudges33712141252220001097279274764500-539753394710General Membership ParentsAll familiesVolunteer Positions00General Membership ParentsAll familiesVolunteer Positions26987501532255Assistant Coaches:Robin MizellKristin WaltonHeather Freer00Assistant Coaches:Robin MizellKristin WaltonHeather Freer-119380425450Parent Club Board of Directors:President: Sonia Susac VP: Eric VanderbiltSecretary: Meeyoung SongTreasurer: Terri HalahanMembership: Linda O’ConnellPublicity: Kimmie KwongSocial Coordinator: Mary GwaltneyFundraising: Aram BeloianMember-at-Large: Kathryn FreerMember-at-Large: Masters Rep.00Parent Club Board of Directors:President: Sonia Susac VP: Eric VanderbiltSecretary: Meeyoung SongTreasurer: Terri HalahanMembership: Linda O’ConnellPublicity: Kimmie KwongSocial Coordinator: Mary GwaltneyFundraising: Aram BeloianMember-at-Large: Kathryn FreerMember-at-Large: Masters Rep.2700020414655Head CoachOlga Molotilova00Head CoachOlga MolotilovaTeam StructureSac Synchro Board of Directors and Parent Volunteer StructurePresidentVice-PresidentSecretaryTreasurerFundraisingMembershipPublicitySocial CoordinatorOverseesBoard of Directors*Shed Manager*EquipmentManagerMerchandise*CompetitionCoordinator*NominationCommittee*Oversees Hosted Meet ManagerssTeamPicturesTravelWaterShow*Sponsors*Scrip*Laps-4-Cash*Garage Sale*OtherFundraisersRegistration*Clinics*NewSwimmersAdvertising*Videographer*PhotographerHistorian*WebsiteHospitality*Big/Little Sister ProgramResponsibilitiesDevelopingBudget*PresidesOverBoard*Enforces SSSTPolicy*ConflictResolution*Coaches ContractsAssistsPresident*ResearchAdditional Pools*DevelopsCalendar*OverseesNominations*Coordinates Pools*Maintain Pool SiteArranges Board Meetings*Records & Distributes Board Minutes*Arranges for team picturesDevelops Budget*Reports delinquent accounts*Collections of Dues and travel8Banker of club activities*Prepares Annual Report*W-9Tax FormsCoordinatesFundraisingActivities*Oversees all FundraisingCommitteesMaintainDatabase and Roster*Answer SSST phone*Online Registration of members on USSSI websiteCoordinates Team publicity*Notify media of competition results*Publicize team events*Maintain WebsitePlan team social events*Plan team Parties*Plan Awards Banquet*Helps with new swimmer clinicBoard of Directors & Jobs DescriptionsPresidentPresides over all SSST board meetingsEnsures all SSST policies are adhered toProvides general direction and organization of the teamRepresents SSST at USA Synchro meetings and eventsRepresents SSST in community affairsAssists the Head Coach in personnel matters when neededPrepares agendasWorks with Head Coach and Board of DirectorsAssists to fulfill parent volunteer positions if not filledOversees Board of Directors, Shed Manager, Equipment Manager, Team Manager, Team SecretaryVice President Performs the duties of the President in his/her absenceCoordinates with the YMCA and Sac Synchro Coordinates with Mira Lorna Staff and Sac Synchro Applies for grantsHeads the Board's Nominating CommitteeRepresents SSST in community affairs, along with the PresidentHandles flyers for the teamOversees nominations for elections in JulyOversees Merchandise, Competition Coordinator, Publicity, and Website ManagerEnsures that locker room is maintained and clean and, if needed, contact YMCA to make appropriate repairs or arrange for maintenance Researches additional pools for Sac Synchro useAssists to fulfill parent volunteer positions if not filledSecretary Makes arrangements for all board meetingsRecords and distributes minutes of all meetings within a week after SSST board meetings.Prepares agendas for boardWrites all correspondence for SSST: Thank you notes, Sympathy cardsDistributes official club mailings throughout the year as directed by the boardChecks P.O. Box and distributes mail to proper personResponsible for arranging for team and individual pictures taken in the springTreasurer Prepares monthly financial statements for the boardResponsible for collection of dues and payment of bills from swimmersReports delinquent accounts monthly to the PresidentBanker of all club activitiesPrepares annual report for membershipCollects travel costs prior to travel Responsible for Federal and State tax returns Collects receipts for expenses immediately upon the return from competitionsOversees travelFundraisingDevelopment activities and Sponsorship coordinationCoordinates fundraising activities for the teamOversees all fundraising committees Oversees Hospitality, Car Wash Coordinator, Wreath Sales Coordinator, Swim-a- thon Coordinator, Kings Booth Coordinator and Swim Show ProducerEnsures parent volunteer position(s) are filled if not filled Membership Recruitment Develop and maintain a database of past and current membersCreate mailing labels when requested by board or committeesCreate a team roster and hand out to general membershipKeep rooster updated and inform membership of any changesCheck SSST voice messages; keep a log of calls and forward to appropriate person.Oversees the recruitment of new swimmersOversees summer clinicRecruit from schools, scouts and other organizationsOversees the Summer Clinic, Lady Bug Clinic and new swimmersWorks with Publicity Verify all outgoing flyers meet team font guidelines established by Publicity/Marketing Social Coordinator Meet with team parents monthlyPlan team social events, holiday parties, end of year party and awards, Back to swim, new swimmers clinic & meetingsWorks with the head coach to ensure that all monthly birthdays are being celebrated during the monthly seminar Saturday practicesOversees Big Sister/Little Sister program and HospitalityAssigns family mentors to incoming familiesPublicityCoordinates all the team publicity Notifies local and school newspapers and other media in a timely manner of meet results, team events and other accomplishmentsDoes all the publicity for team eventsOversees all the team Marketing guidelinesManages the team publicity video libraryAssists Vice President with Website ManagementMember(s)-at-Large ?Attend Board meetings and perform duties that are requested by the Board or the President SSST Parent Volunteer PositionsBingo Coordinator (1-2 positions, can be divided by months) Coordinates the volunteers at scheduled Bingo work nights to ensure enough workers at each shift; maintains sign-up sheets; keeps track of volunteers who have worked. Reports to Fundraising Chair Costume Coordinator (1 position) Responsible for storage and inventory of costumes and headpieces.Reports to Head CoachEnd-of-the-Year Awards Banquet (1 position) Coordinate and plan the banquet for the end of the year for the athletes and their families; determine location, food, decorations, raffle, etc. Report to Social Coordinator Equipment Manager (1 position) Maintenance of sound system and other practice equipment; available for calls from coaches while at practice (troubleshoot); makes purchases with prior approval from board for merchandise and other equipment needed; maintains warranty information. Reports to PresidentHospitality (1 position) Takes charge of snack bars for our hosted meets and team functions; Plans menu, obtains and prepares food, set prices and work schedules for snack bar prep, set-up, serving, and clean-up during the meets; solicit food donations and kitchen equipment for the team whenever possible. Reports to Social Coordinator Newsletter (1 position) ?Collects articles from Coaches, Board and Team Moms and creates a monthly newsletter and calendar of events; Reports to Secretary. Meet Manager (2 positions) Organizes each meet that the team hosts, coordinates scoring volunteers, involved in host meet computer input; obtain sanctions; Reports to Vice PresidentCompetition Coordinator/Meet entries (1 position)Prepares entries and paperwork for host/away meets, and gets payment from treasurer for payment of such meet fees; Maintain meet result history; forward notable results to website support; keeps a record of each girl’s achievements for the end of the year banquet; Acquires the awards for the end of the year banquet – coordinate this with coaches and Awards Banquet Coordinator at least two months prior Reports to Vice PresidentMerchandise (1 position):Works with vice-president and Head Coach on whole team uniform design. Responsible to collect merchandise orders and money from team members; gives purchase records to treasurer; Responsible for sizing individual swimmers when needed; Responsible for collecting all money due to the team for merchandise orders; coordinates embroidery needs for suits; stores all merchandise (caps and noseclips, additional sizes of uniforms).. Reports to Vice PresidentShed Manager (1 position)Responsible for the sheds maintenance and organization. Cleans shed quarterly (or when needed) by organizing a workday with parents; transports equipment to and from team storage as needed; maintains pool area; maintains inventory list of tables, pop-ups and other equipmentReports to the PresidentSwim Show Producer (1-2 positions) Coordinates and oversees all committees for our swim show with Head Coach; forms committees to for all aspects of event: program, food, decoration, script, raffle, etc. Write a final report on the event. Reports to FundraisingTeam Mom (1 for each team, assigned by Head Coach) Assist coaches to design team competition swim suits and headpieces; Heads team telephone tree; Submits articles about the team to the Sac Synchro newsletter and web site; work with the social coordinator to schedule team get-togethers throughout the year, including end of season party and coach appreciation; Keeps coach and president abreast of team concerns; ensures "post card" correspondence from out-of-state competitions to teammates. Reports to Head Coach Travel Coordinator Assistant (1 position) Help maintain and calculate travel/competition worksheet; Makes all travel arrangements and determines estimated travel costs for Treasurer to bill parents in a timely manner. Reports to Treasurer Website Manager (1 position)Maintains team website, including calendar and team events; public-facing and team-facingReports to PublicityVideographer for Figure/Routine Training (1 position per team)Videotapes swimmer figures and routines at coaches requests for training purposes and skills testing; upload files to web as directed by coach; plans viewings at practice as directed by coachReports to Head CoachLaps-4-Cash Coordinator (1 position):Arranges a date with the board and coaches for swim-a-thon; Coordinates the pledge sheets for the swim a thon from the swimmers and collection of the donations; maintains records of pledges and monies received from each swimmer; Plan snacks for swim-a-thon, gets adults to help count laps and record for each swimmerReports to Fundraising ChairGarage Sale Coordinator (1 position):Arranges date with the board; finds location of sale; coordinates the donation, storage, organization and pricing of items; organizes staff; publicizes Garage sale to the public; signageReports to Fundraising ChairTeam Pictures (1 position)Arranges a time with board and coaches for pictures to be taken of team routines, individuals and whole team; hires photographer; distribution of photosReports to SecretaryVideographer/Historian:In charge of maintaining the team movie camera for coaches; organize, label, and store the tapes in some sort of order in the shed for coaches to use; make sure the camera is charged and in working order before meets; make sure the chaperones have the cameras before leaving for meets; make sure someone tapes the local and away competitions according to the coaches’ instructions. Transfers videos to DVD for team viewing and historyReports to Head CoachOther Miscellaneous JobsRecruiting Assistant (reports to Membership)Costume and Headpiece embellishmentPool Deck Cleaning & Maintenance (reports to Shed Maintenance)Swimmer SafetySponsorship Solicitations (reports to Fundraising)Advertising Solicitations (reports to Meet Manager and Show Producter)Donation Solicitations Bingo Coordination AssistantParent Hours ReportingAdministrative AssistanceFee & ScheduleThis schedule begins Monday, October 10, 2011, following Fall Workout. Level & FeeMONTUEWEDTHUFRISAT (AM)Novice Team$162 per month6 hours per weekRegistration & Pool Fee$203 Note: $6.75per hr x 24 hrs a month5:00-7:005:00-7:008:00-10:00Intermediate Team$190 per month x 11 mo10 hours per weekRegistration & Pool Fee$203 Note: $4.75per hr x 40 hrs a month5:00-7:005:00-7:305:00-7:309:00-12:0010 & Under Age Group Team$190 per month x 11 mo10 hours per weekRegistration & Pool Fee$203 Note: $4.75per hr x 40 hrs a month5:00-7:005:00-7:305:00-7:309:00-12:0011-12 Age Group Team$245 per month x 11 mo13+ hours per weekRegistration & Pool Fee $203 Note: $4.71 per hr x 52 hrs a month5:00-7:305:00-8:005:00-7:308:30-1:3013-15 Age Group Team$245 per month x 11 mo13+ hours per weekRegistration & Pool Fee $203 Note: $4.71 per hr x 52 hrs a month5:00-7:305:00-8:005:00-7:308:30-1:3016 & Over Age Group Team$267.50 per month x 11 mo14+ hours per week Registration & Pool Fee$203 Note: $4.52 per hr x 52 a month5:00- 8:005:00- 8:005:00- 8:008:00-1:00Fall Clinic$85 for 5 classes#1 Sep.10-Oct. 8, 2011#2 Oct. 15-Nov. 12, 2011Registration Fee $0Make-ups & Bonus Swim6:00-7:0012:30-2:00Winter Clinic$85 for 7 classesDates: TBD Registration Fee $0, Incl.nose-clip4:30-5:30YMCASpring Clinic$85 for 5 Saturdays Dates: TBD Registration Fee $0, Incl. nose-clip12:30-2:00Summer Camp#1 June 13-June 23, 2011#2 June 27-July 8, 2011#3 July 11-July 21, 2011#4 July 25-Aug 4, 20112012: TBD$100 for 2 wk session. All agesRegistration Fee $0 ($8.33 hr)4:00-5:304:00-5:304:00-5:304:00-5:30Payment PolicyTuition is due on the 1st the month.$25 Late Fee will be assessed on payments received after the 10th of the month.A 5% discount is offered for a one-time annual payment if paid in full by October 1,, 2011. A 3% discount is offered for 3 annual payments, paid in full by March 2012. All other monthly payments should be placed in the designated payments box located in the team shed or sent to the team Treasurer.If payment has not been received by the 20th of the month, the swimmer will not be allowed to swim. A $25 fee will be assessed for returned checks. Schedule subject to change.Tuition CalendarIn order to keep up with the facility and coaching fees, the tuition is scheduled on a yearly basis and divided into 11 payments. We require your regular payment even during absences or vacation times. Registration and Pool FeeThere is an annual insurance registration fee with United States Synchronized Swimming, Inc. ($70), Pacific Association ($8) payable upon registration. A pool assessment fee of $125.00 per swimmer, is due October 1, 2011.Registration and September dues are due by September 1, 2011 to allow time for processing prior to the first night of swim practice. ................
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