Job Title Asset Management Job Description / Purpose ...

[Pages:2]Job Title

Asset Management

Job Description / Purpose Statement

Develops policies, maintains, controls and monitors assets in accordance with laws and regulations

Product /Service Asset Management System

Strategic and annual asset management plans

Asset Registers

Lease Register

Asset management plans developed Asset management plans executed and monitored Assets verified

Spatial plans updated

Safeguarded assets Reconciliation of Assets

Reports

Immovable asset

Tasks Develop and oversee the implementation of the asset management system, including: the establishment of the Asset Management Unit, and departmental policies and procedures Develop and maintain the strategic and annual asset management plans aligned with the departmental strategy and budget, and in consultation with Public Works where applicable Develop and maintain asset registers, including; acquisitions, maintenance management, transfers and valuations Develop and maintain the lease register

Develop asset needs assessment, acquisition management, operational and disposal plans

Execute and monitor the implementation of the asset acquisition, maintenance and disposal plans Plan and execute the asset verification, investigate and report on variances, make necessary recommendations to resolve discrepancies, and update the asset register Verify the spatial plans to the physical asset and update with changes, for example; renewals and enhancements Develop, implement and manage mechanisms to safeguard assets Prepare a monthly reconciliation with supporting schedules of the asset registers to the relevant accounting records, and resolve uncleared items Prepare a business plan for the life cycle of assets, including; an analysis of pricing options utilising life cycle cost, and recommendations on the most appropriate asset solution Report on asset management

Indicator of Competence An established and effective asset management system that includes; an established and capacitated Asset Management Unit (AMU) with competent officials, and approved and implemented departmental policies and procedures, that are compliant with the applicable legislative framework and requirements

Approved strategic and annual management plans developed and aligned with the departmental strategy and budget and in compliance with relevant framework and guidelines

Current and complete Asset Registers are effectively maintained in compliance with legislative requirements and accounting standards A current and complete Lease Register is effectively maintained in compliance with legislative requirements and accounting standards Approved asset needs assessment, acquisition management, operational and disposal plans developed in alignment with the budget and in compliance with departmental policies and procedures Assets are acquired, maintained and disposed of in accordance with their respective approved plans and departmental policies and procedures

The asset verification performed in accordance with the policy, variances effectively investigated, discrepancies resolved and reported, informed recommendations made, and the asset register accurately updated in accordance with accounting standards Verified and updated spatial plans

Assets are effectively safeguarded in line with departmental policies and procedures The asset registers are reconciled to the accounting records, supporting schedules maintained, and outstanding uncleared items are resolved, in accordance with departmental policies and procedures and relevant framework A comprehensive business plan for the management of assets, including, recommendations on the most effective, efficient and economical procurement solution, in compliance with departmental policies and procedures and legislative requirements

Timely and relevant asset information reported to

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Product /Service management plans

Valuations for immovable assets Performance measurement system

Basic Accounting System (BAS) utilised

LOGIS utilised

Vulindlela utilised

Tasks information as required to internal and external stakeholders

Manage valuations for immovable assets and update the asset register Establish and execute a performance measurement system to evaluate the effective utilization of assets Utilise BAS to capture accounting transactions, control the general ledger, perform financial administration and prepare financial reports Utilise LOGIS for provisioning, procurement, stock control and reporting Utilise Vulindlela as a management information system for monitoring and reporting of revenue, expenditure, assets and liabilities

Indicator of Competence relevant stakeholders in compliance with departmental policies and procedures and applicable legislative requirements Valuations for immovable assets are managed and asset registers updated in line with departmental policies and procedures and requirements The utilization of assets are effectively evaluated in accordance with legislative requirements

BAS is effectively utilised to capture accounting transactions, maintain the general ledger, administer finances and prepare financial reports in compliance with user and legislative requirements

LOGIS is effectively utilised for provisioning, stock control and reporting in compliance with user and legislative requirements Vulindlela is effectively utilised as a management information system to monitor and report on revenue, expenditure, assets and liabilities in compliance with user and legislative requirements

Disciplinary Knowledge In Public Financial Management and Asset Management

Knowledge Applicable legislative and regulatory framework Public Finance and Management Act (PFMA), Treasury Regulations and guidelines Government Immovable Asset Management Act (GIAMA) Movable assets policies and procedures Movable assets systems (Manual/automated) Accounting standards and systems (Government) Supply chain management policies and procedures Preferential Procurement Policy Framework Act (PPPFA) Maintenance contracts and standards Occupational health and safety regulations Life cycle costing utilising various techniques Standard chart of accounts Principles and practice of asset management Tools and techniques for asset verification Principles and practice of immovable asset valuations Tools and techniques for the performance measurement of immovable assets Life cycle costing utilising various techniques Principles and practice of accounting

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