Rookwood School
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JOB DESCRIPTION AND PERSON SPECIFICATION
|Job Description |
|Job title |Management Information System (MIS)Administrator |
|Hours of work |In accordance with the respective contract |
|Safer recruiting |Rookwood is committed to safeguarding and promoting the welfare of children and references, DBS checks and evidence of the |
| |right to work in the UK are essential |
|Main purpose of the job |To maintain wider school MIS processes. |
|Reporting to |PA to Headmaster and Director of IT |
|Main responsibilities | |
|and duties |Starters and leavers |
| |Work with Registrar to add details of prospects and follow up |
| |Communicate details of pupil starters and leavers to Director of IT to ensure timely removal of computer accounts |
| | |
| |Current pupils |
| |Produce reports from Daybook for Heads of School |
| |Create and generate data reports as requested by other members of staff |
| |Keep Schoolbase up to date with student changes – liaising with office staff |
| |Input student and staff timetables into Schoolbase |
| |Update users each summer to ensure they are in correct year |
| |Liaise with Director of IT about implementation of new functions |
| |Population of timetable with teaching groups and update pupil changes throughout the year |
| |Clearing/tidying up database at end of school year – moving up, deleting old tags, swap & drop. |
| |Loading pupil and staff photos |
| |Academic reports and tracking |
| |Set up and monitor academic reports – termly or half termly as required |
| |Generate tracking information from reports |
| |Generate pupil targets from reports |
| |Monitor completion of reports and inform heads of school of missing data |
| |Parent Portal |
| |Manage usernames for parent portal access – liaise with parents as needed |
| |Set up Parents' Evening Appointments for Staff and Parents |
| |Upload letters |
| |Upload Reports |
| |Upload Pupil Timetables |
| |Upload Homework Timetables |
| | |
| |Extra-Curricular |
| |Create activities list, assign members of staff and timetable |
| |Publish clubs for parent portal signup |
| |Produce reports of activities sign-ups and distribute to relevant staff |
| |Create bus management profiles, make available to parent portal, monitor signups and generate registers |
| | |
| |Administration |
| |Mange staff logins and passwords |
| |Training of new staff on system usage |
| | |
| |This Job Description and areas of responsibility may be developed to reflect the strengths of the post holder, their areas |
| |for development and aspirations. Whilst every effort has been made to explain the main duties and responsibilities of the |
| |role, each individual task may not be identified. The post holder may be asked to undertake other duties from time to time |
| |as required and commensurate with the position as deemed necessary. |
| | |
| |The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and |
| |volunteers to share in this commitment. The post holder will be subject to enhanced Disclosure and Barring Service (DBS) |
| |checks prior to commencing employment. |
|Person Specification |
|Qualities, Knowledge, Skills & Attributes |
|Essential: |
|Excellent communication skills both verbally and in writing and be able to communicate equally well in person, by telephone, via e-mail or in writing|
|Experience of minute taking |
|Excellent IT skills and be conversant in Microsoft Outlook, Work, Excel and Power Point |
|Have experience of using databases in particular Schoolbase |
|Able to interact effectively with parent/carers |
|Tactful, diplomatic |
|Excellent organisational skills |
|Flexible approach to working |
|Ability to perform under stress |
|Fully committed to the School’s equal opportunities policy |
| |
|Desirable: |
| |
|A desire to play a full and active part in the life of the school |
|A sense of humour |
| |
|Qualifications and Experience |
| |
|Essential: |
|Hold GCSE English and Maths or the equivalent |
|Experience of working within a busy office undertaking receptionist duties. |
|Ability to prioritise tasks. |
|Desirable: |
| |
|Hold a First Aid at Work Qualification or hold a First Aid Appointed Persons qualification or be willing to train |
| |
| |
| |
|The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this |
|commitment. The post holder will be subject to enhanced Disclosure and Barring Service (DBS) checks prior to commencing employment. |
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