Managers, Supervisors, & Confidential Employees Handbook

Managers, Supervisors, & Confidential Employees

Handbook

San Jos? Evergreen Community College District

Adopted by the Governing Board January 3, 1984; Revised June 9, 2014

TABLE OF CONTENTS

Section 1 Section 2 Section 3

Section 4 Section 5 Section 6

MANAGEMENT, SUPERVISORY, AND CONFIDENTIAL EMPLOYEES 1.1 Management, Supervisory, and Confidential Employees Definition 1.2 Responsibility 1.3 Management, Supervisory, and Confidential Committee (MSCC)

EQUAL OPPORTUNITY 2.1 Equal Employment Opportunity 2.2 Discrimination and Harassment

COMPENSATION 3.1 Salary Schedules 3.2 Salary Placement Guidelines 3.3 Contract Dates 3.4 Salary Step Increments 3.5 Professional Growth 3.6 Administrator Additional Pay 3.7 Longevity 3.8 Educational Degree Award

CHANGE IN STATUS 4.1 Promotion 4.2 Y-Rating 4.3 Resign or Retirement

RECLASSIFICATION 5.1 Definition of Reclassification 5.2 Reclassification Procedure 5.3 Effective Date 5.4 Appeals

PERSONNEL FILES 6.1 Official Personnel File 6.2 Derogatory Materials 6.3 Right to Examine 6.4 Confidentiality

Pages

1 2 2

3 3

5 5 5 6 6 7 7 8

9 9 10

11 11 12 12

13 13 13 13

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Section 7 EVALUATION

7.1 Evaluation of Managers & Supervisors

14

7.1.1 District Philosophy

14

7.1.2 Confidentiality

15

7.1.3 Content of the Evaluation Procedure

15

7.1.4 Administrator Performance Evaluation Procedure

17

7.1.5 Evaluator Responsibilities

18

7.1.6 Evaluatee Responsibilities

18

7.1.7 Chancellor, Vice Chancellor or College President Responsibilities

18

7.1.8 Office of Human Resources Responsibilities

19

7.2 Probationary Period ? Supervisors and Confidential Employees

19

7.3 Evaluation of Confidential Employees

19

7.3.1 Responsibilities

19

7.3.2 Probationary Employees

19

7.3.3 Performance Criteria

20

Section 8 WORK SCHEDULE

8.1 Work Schedule

21

8.2 Hours

21

Section 9 BENEFITS

9.1 Eligibility

22

9.2 Medical Benefits

23

9.3 Employee Life Insurance

24

9.4 Long-Term Disability Insurance

24

9.5 Health Benefit Waiver

24

9.6 Workers' Compensation

25

9.7 Benefits During Unpaid Leaves and Unauthorized Absences

25

Section 10 RETIREMENT BENEFITS

10.1 Medical Bridge Plan

26

10.2 Retirement Benefits Prior to June 30, 1983

26

Section 11 LEAVES

11.1 Authorization

29

11.2 Credit on Salary Schedule

29

11.3 Sick Leave

29

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11.4 Personal Necessity Leave

30

11.5 Industrial Accident and Illness

31

11.6 Family Medical Leave Act-1993

32

11.7 Bereavement

35

11.8 Military Leave

36

11.9 Jury Duty

36

11.10 Quarantine

36

11.11 Catastrophic Illness Leave Bank

36

11.12 Parental Leave

38

11.13 Unpaid Leave of Absences

39

11.14 Leave of Absence Report

39

11.15 Use of Vacation for Sick Leave

39

11.16 Unpaid Leave Provisions

39

11.17 Differential Sick Leave

40

Section 12 PROFESSIONAL DEVELOPMENT LEAVE

12.1 Purpose

41

12.2 Statutory Requirements

41

12.3 Eligibility

41

12.4 Application and Approval Process

41

12.5 Schedule of One Year Leave

42

12.6 Compensation

42

12.7 Credit for Benefits and Longevity

42

12.8 Service Obligation

42

12.9 Illness, Injury or Death

43

12.10 Reinstatement

43

12.11 Interim Report

43

12.12 Written Report Upon Completion

43

12.13 Professional Development Committee Procedures and Processes

44

12.14 Educational Improvement, Government Service, Exchange

44

Programs

12.15 Professional Organizations

45

Section 13 VACATION

13.1 Vacation Days

46

13.2 Administrative Leave

46

13.3 Prorated Leave Calculation

46

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Section 14 HOLIDAYS

14.1 Designated Holidays

47

Section 15 TERM

15.1 Term

48

iv

APPENDICES

Appendix A 2013-2014 Management, Supervisory and Confidential Employees Classifications

Appendix B 2013-2014 Management, Supervisor and Confidential Employees Salary Schedules

Appendix C MSCC Position Description Questionnaire (PDQ) Appendix D Comprehensive Administrator Performance Evaluation Checklist Appendix E Administrator Performance Appraisal Forms Appendix F Confidential Employees Performance Evaluation Form

Pages 49

53

57 63 68 79

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SECTION 1 MANAGEMENT, SUPERVISORY, AND CONFIDENTIAL EMPLOYEES

1.1 MANAGEMENT, SUPERVISORY AND CONFIDENTIAL EMPLOYEES DEFINITIONS

The San Jos? Evergreen Community College District management, supervisory and confidential positions designated by the Governing Board are listed in the Management Salary Schedule and the Supervisory and Confidential Salary Schedule. See Appendix A ? Classifications and Appendix B ? Salary Schedules.

1.1.1

Managers A manager is any person employed by the governing board of a community college district in a supervisory or management position.

1.1.1.1

Academic Managers Academic Managers are those managers employed in an academic position designated by the governing board of the district as having direct responsibility for supervising the operation of or formulating policy regarding the instructional or student services program of the college or district. Academic Managers referenced in this handbook include supervisory or management employees designated on the salary schedule. Some managers may have supervisory responsibilities because they have employees reporting to them and some may not.

1.1.1.2

Classified Managers Classified Managers are managers who are not employed as Academic Managers. Classified Managers referenced in this handbook include supervisory or management employees designated on the salary schedule. Some managers may have supervisory responsibilities because they have employees reporting to them and some may not.

1.1.2

Supervisory Employees Supervisory employees have varied major responsibilities such as formulating and recommending District policies and procedures; administering and evaluating district programs; assigning, supervising, and evaluating employees; and adjudicating grievances. These responsibilities require the use of independent judgment.

1.1.3

Confidential Employees

1

Confidential employees are responsible for understanding confidentiality and protecting the integrity of information to which they are privy. A confidential employee who is required to develop or present management proposals with respect to employer-employee relations or whose duties normally require access to confidential information that is used to contribute significantly to the development of management positions to employee groups.

1.2 RESPONSIBILITY

When speaking or acting as individuals, rather than as employees of the District, managers, supervisors and confidential (MSC) employees have the same rights and responsibilities as any citizen living in a democracy to participate as individual in political and governmental affairs.

1.2.1

Management and Supervisory Employees Management and supervisory employees are key contributors in providing overall leadership for the District. This includes educational leadership and support services, formulating and implementing District policies and procedures, administering District programs, adjudicating grievances, supervising and evaluating District employees. The duties and responsibilities of management and supervisory employees are outlined in this document, Board Policies, Administrative Procedures, and in their individual job descriptions.

1.2.2

Confidential Employees Confidential employees are responsible for understanding confidentiality and protecting the integrity of information to which they have access while performing the duties as per their particular job description.

1.3 MANAGEMENT/SUPERVISORY/CONFIDENTIAL EMPLOYEES COUNCIL (MSCC)

The MSCC represents managers, supervisors, and confidential employees except executive managers and any non-permanent employees. MSCC represents its members in discussion with the District concerning working conditions, economic and welfare matters, performance issues, disciplinary matters, and other employment related concerns. A represented employee may present individual concerns in these areas through regular administrative channels.

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