STATE OF FLORIDA - University of South Florida
STATE OF FLORIDADEPARTMENT OF STATEDivision of Library and Information ServicesForm LS5E107R4-93Form Revision: 10/12/05RECORDS DISPOSITION REQUESTNO. __________________PAGE 1 OF _____ PAGES1. AGENCYUniversity of South Florida2. DIVISION/COLLEGE3. DEPARTMENT4. ADDRESS (Street, City, and Zip Code)4202 E Fowler Ave SVC 1073Tampa, Florida 336205. CONTACT (Name, Campus Address, Phone Number)SUBMIT TO:George CotterDirector, Procurement ServicesUniversity of South Florida4202 E Fowler Ave , SVC 1073Tampa, Florida 33620-90006. SUBMITTED BY: I hereby certify that the records to be disposed of are correctly represented below, that any audit requirements for the records have been fully justified, and that further retention is not required for any litigation pending or imminent.SignatureDateName and Title7. UNIVERSITY LEVEL APPROVAL (FOR PURCHASING USE ONLY)________________________________________Irene Orefice Fiscal & Business Assistant8. NOTICE OF INTENTIONThe scheduled records listed in Item 9 are to be disposed of in the manner checked below (specify only one):___ a. Destruction (burned, dumpster, recycle, shredded, etc.)___ b. Microfilming and Destruction ___ c. Other _____________________________________9. LIST OF RECORD SERIES (DEPARTMENT MUST COMPLETE ALL CATEGORIES LISTED BELOW)ScheduleUsedItemNo. Title as indicated on SchedulePage NumberRetention Period RequiredInclusive Dates by Fiscal YearVolume in Cubic Feet* NOTE: FOR CONTINUATION USE Form LS5E108 *10. DISPOSAL AUTHORIZATION (FOR UNIVERSITY LEVEL ONLY) Disposal for the above listed records is authorized. Any deletions or modifications are indicated.UNIVERSITY OF SOUTH FLORIDAGeorge CotterDirector, Procurement ServicesDate11. DISPOSAL CERTIFICATE: The above listed records have been disposed of in the manner and on the date shown above.SignatureDateName and TitleWitnessNOTE: Upon disposition return this form to Irene Orefice SVC 1073 and retain a copy for your records.STATE OF FLORIDADEPARTMENT OF STATEDivision of Library and Information ServicesForm LS5E108R4-93FORM REVISION: 10/12/05RECORDS DISPOSITION REQUEST(CONTINUED)NO. __________________PAGE ______ OF _____ PAGES1. AGENCYUniversity of South Florida2. DIVISION/COLLEGE3. DEPARTMENT9. LIST OF RECORD SERIESScheduleUsedItemNo.Title as indicated on Schedule Page NumberRetention Period RequiredInclusive Dates by Fiscal YearVolume in Cubic FeetRECORDS VOLUME CONVERSIONTOCUBIC FOOT MEASUREMENTSFile Folder DrawersCu. Ft.Map or Plan DrawerCu. Ft.Letter-size drawer or box1.52” x 26” x 36” (flat)1.1Legal-size drawer or box2.02” x 38” x 50” (flat)2.2Letter-size, 36” shelf2.04” x 26” x 38” (flat)2.3Legal-size, 36” shelf2.54” x 38” x 50” (flat)4.4Shelf UnitsMap or Plan TubesLetter, 36” long2.42” x 2” x 38” (roll)0.1Legal, 36” long3.02” x 2” x 50” (roll)0.14” x 4” x 38” (roll)0.34” x 4” x 50” (roll)0.5Card File DrawersMagnetic Media3” x 5” x 26” long0.4Cassette Tapes (200)1.03” x 5” x 14” long0.2Cassette Tapes (20)1.03-1/2” x 7-1/2” x 26” long (tab)0.43-1/2” x 7-1/2” x 14” long (tab)0.24” x 6” x 26” long0.54” x 6” x 14” long0.25” x 8” x 26” long0.75” x 8” x 14” long0.46” x 9” x 26” long1.06” x 9” x 14” long0.68” x 8” x 26” long1.28” x 8” x 14” long0.6Note: For all other types of records storage equipment, use the following formula to obtainThe volume of records storage space in cubic feet:Length x Width x Height (inches) = Cubic Feet per unit (1 Cu. Ft. = 1728”)Saved: RecordsRetentionCu.Ft.08/25/05 ................
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