SPECIFICATIONS - PA - eMarketplace



SPECIFICATIONS

INVITATION FOR BID #260293

HVAC SERVICE

NORTHWEST OFFICE BUILDING, HARISBURG PA

ISSUING OFFICE

COMMONWEALTH OF PENNSYLVANIA

PENNSYLVANIA LIQUOR CONTROL BOARD

BUREAU OF PURCHASING & CONTRACT ADMINISTRATION

910 CAPITAL STREET, ROOM 316, NORTHWEST OFFICE BUILDING

HARRISBURG, PA 17124-0001

TABLE OF CONTENTS

PAGE

PART 1 GENERAL INFORMATION FOR THE CONTRACTOR……….. 3

PART II INFORMATION REQUIRED ………………………………………. 6

PART III CONTRACT SPECIFICATIONS …………………………………… 7

PART IV TASK LIST ……………………………………………………………. 10

ATTACHMENTS

1 - EQUIPMENT LIST

2 - PLCB EMERGENCY CONTACTS

3 - COST SHEET

PART I GENERAL INFORMATION

I-1 SERVICE REQUIRED

Provide all labor, material, supervision, tools and equipment necessary to perform unit inspections, preventative maintenance, including filter service and corrective service when requested by the Commonwealth of Pennsylvania, Pennsylvania Liquor Control Board (PLCB), on the heating and cooling equipment (HVAC) (See Attachment 1 for equipment list) located in the Northwest Office Building, 910 Capital & Boas Streets, Harrisburg, PA 17124-0001.

a. Preventative Maintenance – Is conducted to keep existing equipment working and/or extend the life of the equipment.

b. Corrective Service – Is required when an item has failed or worn out; the contractor will repair or replace parts necessary to restore proper functionality of equipment/system.

I-2 ISSUING OFFICE

This Invitation for Bid (IFB) is issued by the Pennsylvania Liquor Control Board, hereinafter referred to as the PLCB.

I-3 TERM OF CONTRACT

The term of this contract shall be for the period upon notification to proceed through one (1) full year with two (2) additional option years.

The PLCB is not liable for any cost incurred by anyone prior to the full execution of a contract.

I-4 CONTRACTING OFFICER

The Contracting Officer is the PLCB official authorized to enter into and administer contracts and make written determinations with respect to contracts. The PLCB Contracting Officer is Melinda John, Director, Bureau of Purchasing & Contract Administration, Room 316, Northwest Office Building, Harrisburg, PA 17124-0001, telephone: (717) 787-9851; facsimile: (717) 783-8927.

I-5 CONTACT PERSON

The Contact Person is the PLCB employee charged with the day to day supervision of the performance of the services and who interacts with the Contractor. The PLCB Contact Person is Donald James, Chief, Central Office Maintenance Division, Basement, Room 6, Northwest Office Building, Harrisburg, PA 17124-0001. (See Attachment 2) telephone: (717) 787-2786.

I-6 MANDATORY SITE VISITATION

An on-site visitation is scheduled for May 9th, 2014 at 9:00 A.M.. It is mandatory that all bidders be represented, including the current contractor if it wishes to participate in the IFB, to completely familiarize themselves with the requirements in the Invitation for Bid. Bidders may contact the Contact Person, Donald James, Central Office Maintenance Division, prior to May 9th, 2014 at 9:00 A.M. to confirm participation in the site visitation. This will be the only opportunity to survey the facility.

I-7 CONDUCT OF SERVICE

Unless otherwise provided herein, the Contractor, with due diligence, shall furnish all necessary qualified personnel, material and equipment, managing and directing same to provide service described in these specifications. In determining whether or not the Contractor has performed with due diligence hereunder, it is agreed and understood that the Contact Person and/or his/her designee may measure the amount of time and quality of the Contractor’s effort against the representations made by the Contractor. Failure to perform under this contract may lead to termination. The Contractor’s work hereunder shall be carried out under the supervision of the Contact Person and/or its designated representative(s).

I-8 RESPONSIBILITY OF CONTRACTOR

If, due to the fault or neglect of the Contractor, his/her servants, agents or employees, any PLCB property, equipment, stock or supplies are lost or damaged during performance of this contract, the Contractor shall be responsible for such loss or damage and the PLCB at its option, may either require the Contractor to replace all property damaged or lost at its own expense, or reimburse the PLCB for the full replacement value of the property.

The Contractor shall be responsible for the safety of its employees and for any injury or damage done to or by them. The Contractor shall protect/indemnify and hold harmless the PLCB from all claims for damages to any and all persons and/or property resulting from the performance under this contract.

I-9 CONSTITUTION OF CONTRACT

The award of this contract by the PLCB and notice thereof to the successful bidder together with these specifications and attachments shall constitute the entire contract between the PLCB and the Contractor.

I-10 ADD/DELETE EQUIPMENT

The PLCB reserves the right to add or delete equipment during the term of this contract.

I-11 RESPONSE DATA

Bids must be signed by an official authorized to bind the bidder to its provisions. FAILURE TO SIGN THE BID FORM BOP-1206 SHALL DISQUALIFY YOUR BID IMMEDIATELY. For this IFB, the bid must remain valid for at least sixty (60) days. The contents of the bid of the successful bidder will be incorporated into the Contract.

Bid must be sealed and hand carried or mailed (U.S. Postal service, Fed Ex., etc.) and must arrive at:

PLCB Bureau of Purchasing & Contract Administration

Invitation for Bid #260293

Northwest Office Building, Room 316

Harrisburg, PA 17124-0001

Bids are to be received on or before May 21st, 2014, no later than 2:00 P.M.

Bidders mailing bids should allow time to insure timely receipt of their bid. If a receipt is desired, send by U.S. certified or Registered mail. Bid #260293 must be on the outside of the envelope.

Faxed or emailed bids will not be accepted.

Attachment 3 Cost Sheet must be typewritten or completed in ink. No additional information or costs are to be added by the bidder.

I-12 CHANGES OR UPDATES

Please refer to the Department of General Services (DGS) website at for any changes or updates to this IFB.

I-13 BID TABULATIONS RESULTS

Results of this bid will be posted within 48 hours to the DGS website at . Bid results do not confer any contractual rights until a formal written contract has been executed by all necessary PLCB Commonwealth officials. Any additional information will require a Right to Know request found at .

PART II INFORMATION REQUIRED

II-1 QUALIFICATIONS

The following qualifications must be met and should be included with your bid.

a. The successful bidder shall be required to submit a performance bond, or other performance guarantee acceptable to the PLCB, in the amount of $5,000.00. Documented evidence that surety can be furnished must accompany the bid. This documented evidence is obtainable from your surety.

b. Prior to award of the contract, the successful bidder shall furnish a certificate of insurance indicating that the following insurance coverage is in force during the term of the contract. Documented evidence, such as a Certificate of Insurance or other proof acceptable to the PLCB that insurance will be extended to the Contractor, must accompany the bid. Such policies shall name the PLCB as an additional insured on certificates when issued.

1) Workers’ Compensation Insurance sufficient to cover all of the employees of Contractor working to fulfill this contract.

2) Comprehensive General Liability Insurance and Property and Damage Insurance. The limits of such insurance shall be not less than $1,000,000.00 for injury to or death of one person in a single occurrence and $3,000,000.00 for injury to or death of more than one person in a single occurrence and $500,000.00 for a single occurrence of property damage.

c. A description of the background of the bidder should be provided indicating the date founded, principal ownership, scope of operations and general data regarding experience. Bidder must have a minimum of five (5) years of experience servicing HVAC equipment.

d. A listing of customer references from at least three (3) clients to whom the bidder has provided service similar in coverage requirements within the preceding five (5) years. Company name, address, telephone number and a contact person must accompany the bid.

e. Bidders are required to submit copies of HVAC certification for all employees that will be working on the HVAC equipment located within the Northwest Office Building.

II-2 COST

Complete the Cost Sheet with no variations or added conditions. (Attachment 3)

PART III CONTRACT SPECIFICATIONS

III-1 SERVICES TO BE PROVIDED – SCOPE OF WORK

a. The Contractor shall provide all labor, material, supervision, repair parts, tools and equipment required to perform monthly inspections, preventative maintenance, including filter service and corrective service, to keep the heating and cooling equipment (HVAC) operating safely and efficiently. The Contractor is also responsible for the provision and disposal of refrigerant and oil(s) as well as any other hazardous materials. Corrective Service calls shall be responded to within eight (8) hours of request for service.

b. The PLCB Contact person shall determine what calls are to be treated as an “Emergency”. Contractor shall respond to emergency service calls within four (4) hours of request for service. Emergency calls outside of normal Contractor’s operational hours shall be billed at the rates listed in the Invitation for Bid. (See Attachment 2 for emergency contact names and telephone numbers)

III-2 REPLACEMENT PARTS

Replacement parts must be of original equipment manufacturer or approved for use by original equipment manufacturer. The bidder’s price shall include the standard manufacturer’s warranty for all parts and materials provided. The warranty shall commence upon installation. Any parts and materials that become faulty during the warranty period shall be the responsibility of the Contractor for replacement at no cost to the PLCB. Replacement parts cost to the PLCB should be below retail/manufacturer’s cost.

The PLCB requires the Contractor to submit an estimate for PLCB approval prior to commencement of work. (i.e., corrective service, emergency service).

III-3 HOURS OF OPERATION

Inspections, preventative maintenance, and corrective service work shall be performed during the hours of 7:30 A.M. to 4:00 P.M. Monday through Friday with minimal interference with normal maintenance operations.

III-4 INSPECTION/TESTING

All work and material shall be at all times subject to the inspection of an authorized PLCB representative. If the work proves unsatisfactory, all costs for correcting the problem shall be at the expense of the Contractor and must be rectified immediately.

III-5 LOCAL CONDITIONS COVERING WORK

The Contractor shall cooperate with the PLCB Contact Person and/or designated representative(s) when scheduling repair work to minimize interference with normal operations. Storing of supplies or any equipment on PLCB premises is not permitted. The Contractor shall repair any and all damage it may cause to the building or property to the full satisfaction of the PLCB Contact Person.

III-6 REPORTS REQUIRED

A Service Report must be prepared and forwarded to the PLCB Contact Person following each service and inspection. The report must list the date (s) service was provided; name of service technician(s); make, model, and serial number of equipment serviced; description of work performed, including probable cause of problem; and a list of all parts provided/installed.

III-7 REFRIGERANT MANAGEMENT

Refrigerant used in all units must be recovered and/or recycled for reuse. The Contractor shall work to minimize the loss of R123 into the atmosphere. Reclaimed refrigerant must meet ARI-700 standards before use. Before recycling refrigerant, the Contractor shall perform a chemical analysis of the refrigerant as appropriate.

The Contractor shall not open the unit(s) to atmosphere for service work until the refrigerant charge is fully removed / recovered.

a. E.P.A. certified refrigerant recovery and recycle equipment must be used to ensure environmentally safe refrigerant handling.

b. TECHNICIAN CERTIFICATION – Service Engineers/Technicians must have E.P.A. certification for refrigerant handling.

c. HAZARDOUS MATERIAL HANDLING – Contractor must properly handle and dispose of used compressor oil which has been exposed to refrigerant in compliance with local, state and federal regulations.

d. REFRIGERANT USAGE, RECORD KEEPING AND REPORTING –

Contractor shall:

1. Provide the PLCB Contact Person with detailed information regarding refrigerant usage each time refrigerant is added.

2. Provide continual tracking of annual refrigerant usage in a report format to the PLCB Contact Person for E.P.A. requirements.

e. E.P.A. REFRIGERANT LEAK COMPLIANCE PLAN – Upon discovery of refrigerant leak, the Contractor shall work with the PLCB Contact Person to develop a repair, conversion of or replacement plan in compliance with the 1992 Clean Air Act.

III-8 INVOICING

At the time of each visit, a work order slip must be prepared by the Contractor and shall be presented to the PLCB Contact Person for certification that the service was properly rendered. A copy of the work order slip must be left with the PLCB Contact Person. All parts and material shall be listed separately with individual cost shown for each item. The Contractor must attach a copy of this slip to the invoices submitted as proof that the service was rendered. The Purchase Order number MUST be documented on each invoice. The invoice should be forwarded to the following:

Commonwealth of Pennsylvania

Comptroller Operations LCBS

PO BOX 12025

Harrisburg, PA 17108-2025.

All invoices shall reflect the appropriate cost breakdown as quoted on the attached Invitation for Bid. (See attachment 3)

a. Location where service is performed.

b. A description of work or services performed, including probable cause of problem.

c. Cost as quoted in the Invitation for Bid.

d. An itemized list of all parts and materials provided in completing each job and their cost.

e. Purchase Order (PO) Number, and service date(s).

f. Each heating and air conditioning unit shall be identified by a model and serial number.

PART IV TASK LIST

IV-1. LOW PRESSURE CENTRIFUGALS- for the cooling system

A. Cooling season start-up preparation and inspection (the following tasks prepare the unit for cooling duties with reliability, safety and efficiency). Contractor shall complete the unit inspections and service routines described below with that date being decided by the PLCB. The service date will be based on building needs and outside temperatures.

1. Pressurizing the unit and conducting a leak check

2. Checking refrigerant and oil levels

3. Checking oil sump and purge oil heaters and temperatures

4. Checking and testing all operating and safety controls

5. Checking the starter operation

6. Starting the chilled water pump

7. Starting the condenser water pump and cooling tower

8. Starting the chiller and calibrating controls

9. Checking purge unit operation

10. Logging operating conditions after system and unit stabilize

11. Reviewing operating procedures and owners log with operator

12. Checking auxiliary equipment operation

B. Operating season inspections (the following inspection items ensure the unit is operating reliably and efficiently through the cooling season). Contractor shall complete unit inspections on a monthly basis.

1. Inspecting chiller and adjusting safety controls

2. Checking purge operation

3. Checking operation of controls

4. Checking oil and refrigerant levels

5. Checking operation of lube system

6. Checking the oil return system

7. Checking operation of motor and starter

8. Recording operating conditions

9. Checking log and reviewing chiller and system operation with operator

10. Conducting routine maintenance as recommended and required

11. Logging and reporting repairs and parts that are required

C. The annual equipment shutdown inspection and PM (the following tasks are performed once each year during a shutdown period in order to properly evaluate the equipment status and prepare the unit for the next cooling season). Contractor shall complete the unit inspections and service routines described below with that date being decided by the PLCB. Winter Shut Down service is generally performed between the months of November and March. The service date will be based on building needs and outside temperatures.

1. Checking the compressor-motor assembly for the following items and performing PM tasks as indicated.

i. Recording voltages

ii. Merging and recording motor winding resistance

iii. Lubricating open motor

iv. Checking the alignment on open drive units

v. Checking the coupling

vi. Checking seals

vii. Checking inlet vane operator and linkage (lubricating where required)

2. Checking the compressor oil system for the following items:

i. Changing oil filter and dryer (if required)

ii. Conducting analysis on oil and oil filter at an independent laboratory

iii. Checking oil pump, seal and motor

iv. Cleaning the dirt leg

v. Checking heater and thermostat

vi. Checking all other oil system components including cooler, strainer and solenoid valve where applicable

3. Checking motor starter and performing the following tasks:

i. Running diagnostic check

ii. Cleaning contacts or recommending replacement

iii. Checking linkage

iv. Meting motor

v. Checking all terminals and tightening connections

vi. Checking overloads, dash pot oil

vii. Cleaning or replacing air filter where required

viii. Checking status lights

4. Review the control panel for the following items:

i. Running diagnostic check

ii. Checking safety shutdown operation

iii. Checking all terminals and tightening connections

iv. Checking display data accuracy and set points

5. Reviewing the purge unit for the following items:

i. Inspecting the operation of the unit

ii. Changing oil

iii. Cleaning dryer filter

iv. Cleaning orifice in the liquid feed line to coil

v. Cleaning solenoid valves

vi. Cleaning purge drum, checking and cleaning float valve and replacing gaskets

vii. Checking heater operation

viii. Checking all other components for proper condition and operation and recording pressure control set point

6. Checking the condenser for the following items:

i. Checking the water flow

ii. Checking flow switch operation

iii. Removing condenser head and inspecting end sheets

iv. Mechanically brush cleaning condenser water tubes

7. Checking the cooler for the following items:

i. Checking the water flow

ii. Checking flow switch operation

iii. Checking refrigerant level

8. Checking the system for the following items:

i. Conducting a leak check and identifying leak sources for repairs

ii. Adding refrigerant as required per unit (10 percent maximum included)

iii. Recording condition of sight glasses

iv. Checking the refrigerant cycle to verify the proper operating balance

v. Checking condenser water and chilled water heater transfer

9. General items included:

i. Repairing insulation removed for inspection and maintenance procedures

ii. Cleaning equipment and surrounding area upon completion of work

iii. Consulting with the operator

iv. Reporting deficiencies and repairs required

IV-2. Annual Preventive Maintenance & Inspection Program for HVAC System Water Pumps

A. Seasonal start-up preparation and inspection. Contractor shall complete the unit inspections and service routines described below with that date being decided by the PLCB. Seasonal startup service is generally performed between the months of March and April. The service date will be based on building needs and outside temperatures.

1. Checking and cleaning pump strainers if isolation valves are installed and working properly

2. Starting pumps and verifying proper operation

3. Measuring pressure drops with the system to verify proper operation, if gauges are available

4. Inspecting motor-pump coupling connections

B. Operating season inspections. Contractor shall complete unit inspections on a monthly basis.

1. Checking pump strainers for blockage

2. Inspecting seals as required

3. Verifying the integrity of the coupling connection between the pump and motor

4. Recording pressure drop readings if gauges are available

C. Annual shutdown inspection. Contractor shall complete the unit inspections and service routine described below with that date being decided by the PLCB. Services are generally performed between the months of October and December. The service date will be based on building needs and outside temperatures.

1. Checking and cleaning pump strainers if isolation valves are

installed and working properly

2. Greasing motor bearings

3. Inspecting impellers and seals for wear and replacing when

required

4. Inspecting coupling connections for condition and proper

operation

5. Cleaning the in-line condenser water loop strainers

IV-3. Annual Preventive Maintenance & Inspection Program for Centrifugal and Axial Fan Ejector Type Cooling Towers (for the cooling season)

A. Cooling season start-up preparation and inspection. Contractor shall complete the unit inspections and service routine described below with that date being decided by the PLCB. Services are generally performed between the months of March and April. The service date will be based on building needs and outside temperatures.

The following tasks prepare the unit for cooling duties with reliability, safety and efficiency:

1. Inspecting the general condition of unit

2. Cleaning debris from unit

3. Cleaning and flushing sump

4. Cleaning sump strainer

5. Checking and adjusting sump water level

6. Inspecting heat transfer section and reporting on condition

7. Inspecting spray nozzles or water distribution pans

8. Checking and adjusting fan belt tension (if needed)

9. Checking unit for unusual noise or vibration

10. Checking fan bearing locking collars

11. Checking motor voltage and current

12. Lubricating fan shaft bearings (if needed)

13. Lubricating motor base adjusting screw

14. Checking fan for rotation without obstruction

15. Checking fan and pump motor for proper rotation

16. Inspecting gear box oil for water and other foreign materials and changing gear box oil when required (if needed)

B. Operating season inspections. Contractor shall complete unit inspections on a monthly basis.

The following inspection items ensure your unit is operating reliably and efficiently through the cooling season:

1. Inspecting the general condition of unit

2. Cleaning debris from unit

3. Cleaning sump strainer

4. Checking and adjusting sump water level

5. Inspecting heat transfer section and reporting on condition

6. Inspecting spray nozzles or water distribution pans

7. Checking and adjusting fan belt tension

8. Checking unit for unusual noise or vibration

9. Observing oil level in gear box and adding when necessary (if needed)

10. Lubricating fan shaft bearings (if needed)

C. The Annual Equipment Shutdown Inspection and PM. Contractor shall complete the unit inspections and service routine described below with that date being decided by the PLCB. Services are generally performed between the months and December. The service date will be based on building needs and outside temperatures.

The following tasks are performed once each year during a shutdown period in order to properly evaluate the equipment status and prepare the unit for the next cooling season:

1. Cleaning debris from unit

2. Cleaning and flushing sump

3. Cleaning sump strainer

4. Checking fan bearing locking collars

5. Checking motor voltage and current

6. Lubricating fan shaft bearing (if needed)

7. Lubricating motor base adjusting screw (if needed)

8. Draining pump and piping

9. Isolating make-up water from the cooling tower to prevent freezing

IV- 4. Monthly maintenance inspection checklist for Data Aire equipment.

A. Contractor shall complete the unit inspections and service routine described below with that date being decided by the PLCB. Services are to be provided on a monthly basis. The service date will be based on building needs and outside temperatures.

1. Air Filters

i. Check for restricted air flow

2. Blower Section

i. Blower wheel free of debris moves freely

i. Check belt tension and condition

ii. Bearings in good condition

iii. Check pulleys and motor mounts

3. Air Distribution Section

i. Check for restriction in grille(2)

4. Compressor

i. Check oil levels (Semi-compressor only)

i. Check for leaks

5. Refrigeration Cycle/Selection

i. Check crank case temperature

6. Air Cooled Condenser

i. Condenser coil clean

ii. Motor mounts tight

iii. Motor fan bearings in good condition

iv. Refrigeration lines properly supported

7. Condensate Drain

i. Check for water leaks

ii. Check drain line for restrictions

8. Electrical Panel

i. Check contactor operation

ii. DAP III control panel operations

IV- 5. Quarterly maintenance inspection checklist for Data Aire equipment.

A. Contractor shall complete the unit inspections and service routine described below with that date being decided by the PLCB. Services are to be provided on a quarterly basis. The service date will be based on building needs and outside temperatures.

1. Air Filters

i. Check for restricted air flow

ii. Check filter differential switch

iii. Wipe filter rack section clean

2. Blower Section

i. Blower wheel free of debris and moves freely

ii. Check belt tension and condition

iii. Bearings in good condition

iv. Check air flow safety switch operation

v. Check pulleys and motor mounts

3. Air Distribution Section

i. Check for restriction in grille(s)

4. Compressor

i. Check oil levels (Semi-hermetic compressor only)

ii. Check for leaks

5. Refrigeration Cycle/Section

i. Check for moisture (site glass)

ii. Check suction pressure

iii. Check discharge pressure

iv. Check hot gas bypass valve operation

v. Check thermostatic expansion valve op

vi. Check solenoid valve operation

vii. Adding 407-C refrigerant as required per unit (10% maximum included)

6. Air Cooled Condenser

i. Condenser oil clean

ii. Motor mounts tight

iii. Motor fan bearings in good condition

iv. Refrigeration lines properly supported

7. Reheat

i. Check reheat element(s) for dust

ii. Check high limit switch operation

8. Electrical Panel

i. Check fuses

ii. Check contactor operation

iii. Check all electrical connections

iv. Check operation sequence

v. Check calibration of change over thermostat (Energy Saver System Only)

vi. DAP III Control panel operations

a. Check calibration of temperature (47*)

b. Check calibration of humidity sensor (48*)

c. Check calibration of discharge air sensor (49*)

ATTACHMENT 1

EQUIPMENT LIST

|Equipment |Qty |Mfgr. |Model |Serial |Rating |

| | | | | | |

|Chiller Driveline#1(top-bottom) |1 |York |YDT76 |GBDC070195 |198TR |

|Chiller Driveline#2(top-bottom) |1 |York |YDT76 |GBDC140107 |224TR |

| | | | | | |

|Cooling Tower |1 |BAC |3272C-2 |V122311101-01 |750 Tons |

|Moving parts only | | | | | |

| | | | | | |

|Air Handler - 1 Supply fan |1 |Teco Westinghouse |326T |4V7101169005 |50HP |

|Air Handler -1 Return fan |1 |Lincoln Electric Com. |284-U |452100 |15HP |

|Air Handler -2 Supply fan |1 |Reliance Electric |XN9428A1 |36B15A-HQ |50HP |

|Air Handler -2 Return fan |1 |Teco Westinghouse |254T |JMH118472010 |15HP |

| | | | | | |

|P4 - chilled water pump |1 |Marathon Electric |256T |EVJ256TTDB4026BB |20HP |

|P3 - chilled water pump |1 |Marathon |256T |FVK256TTDB4026BB |20HP |

| | |Electric | | | |

|P2 - condenser pump |1 |Marathon |284T |EVN284TTDC4026BB |25HP |

| | |Electric | | | |

|P1- condenser pump |1 |Marathon Electric |284T |HVA284TTDC4026BB |25 HP |

|P7 - Fan Coil hot water pump |1 |A.O. Smith Century |S213T |BZ10 |7.5HP |

|P6 - Fan Coil (Backup) pump |1 |A.O. Smith Century |S213T |BZ10 |7.5HP |

|P5 - Fan Coil chilled water pump |1 |A.O. Smith Century |S213T |BZ10 |7.5HP |

| | | | | | |

|Air Handler – 3 |1 |Westinghouse |ABDP-6512 |N/A |7.5HP |

|Air Handler – 4 |1 |Westinghouse |ABDP-6512 |N/A |5HP |

|Air Handler – 6 |1 |Westinghouse |ABDP-6512 |N/A |5HP |

|Refrigerant Monitor |1 |Chillgard RT |A-RT-A-1-1-1-0-F|F08-2832868-10 | |

|(Located in the South Penthouse) | | |-1-0-D-0-0-0-0-0| | |

| | | |-0-0-0 | | |

|Air Cooled Cooling Unit DX6-30 – 1 |1 |Data Aire |DAAD-1032 |2011-3783-E | |

|(Located in Rm 209) | | | | | |

|Air Cooled Cooling Unit DX6-30– 2 |1 |Data Aire |DAAD-1032 |2011-3784-E | |

|(Located in Rm 209) | | | | | |

|Air Cooled Condenser – 1 (Located on |1 |Data Aire | | | |

|roof aside Rm 209) | | | | | |

|Air Cooled Condenser – 2 (Located on |1 |Data Aire | | | |

|roof aside Rm 209) | | | | | |

ATTACHMENT 2

PLCB EMERGENCY CONTACTS

The following individuals should be contacted in order by number sequence:

1. Donald James – Chief, Central Office Maintenance Division

Work: (717) 787-2786

2. Chris Kaster – Foreman, Central Office Maintenance Division

Work: (717) 783-1124

ATTACHMENT 3

PENNSYLVANIA LIQUOR CONTROL BOARD

HVAC INVITATION FOR BID #260293 COST SHEET

| |

|THIS IS A FULL SERVICE CONTRACT FOR ONE (1) YEAR WITH TWO (2) ADDITIONAL OPTION YEARS. |

|REFER TO THE SPECIFICATIONS FOR THE FULL SCOPE OF SERVICE. AND ATTACHMENT 1 FOR EQUIPMENT LIST |

|All of the requested information is to be completed on this cost sheet. No additional information or costs are to be added. |

| |

|SPECIFY YOUR NORMAL OPERATIONAL BUSINESS HOURS ____ ________A.M. ___________P.M. |

|(A MINIMUM OF 8-1/2 HOURS ARE REQUIRED) |

|SPECIFY YOUR NORMAL OPERATIONAL BUSINESS DAYS._____________________________________________ |

| | | |

|A FIXED DOLLAR AMOUNT for all labor, materials, including filters, filter changing, and repair | | |

|parts to perform inspections and preventative maintenance during the Contractors normal operational| | |

|hours. Months to be decided by the PLCB. | | |

|Travel time will not be paid. | |$_____________ |

|Parts, refrigerant, oil and any other material needed to complete the preventative maintenance are | |(Per Service) |

|to be furnished by the contractor. Contractor is also responsible for the disposal of refrigerant | | |

|and oil, as well as any other “hazardous” material. | | |

| | | |

|REPLACEMENT PARTS to be furnished at | | |

|Your Cost Plus %_________________ | | |

|A copy of your purchased cost must be supplied to the PLCB for verification when charging for | | |

|replacement parts. | | |

| | | |

|Hourly Rates below are for CORRECTIVE SERVICE/DURING NORMAL HOURS | | |

|A FIXED DOLLAR HOURLY RATE PER PERSON for corrective service performed outside preventative | | |

|maintenance during the Contractors normal business hours. | | |

|Service shall only be invoiced when service is performed on-site. | | |

|Travel time will not be paid. | | |

|Hourly Rate – Monday through Friday | | |

|Service Technician | | |

| | | |

|Helper | | |

| |$_____________ | |

| | | |

| | | |

|Hourly Rates below are for CORRECTIVE SERVICE/AFTER NORMAL HOURS |$_____________ | |

|A FIXED DOLLAR HOURLY RATE PER PERSON for corrective service performed outside preventative | | |

|maintenance after the Contractors normal business hours. | | |

|Corrective Service shall only be invoiced when service is performed on-site. | | |

|Travel time will not be paid. | | |

|Hourly Rate – Monday through Friday | | |

|Service Technician | | |

| | | |

|Helper | | |

| | | |

| | | |

| | | |

| | | |

| | | |

| | | |

| | | |

| | | |

| |$_____________ | |

| | | |

| | | |

| |$_____________ | |

| | | |

|Hourly Rates below are for EMERGENCY SERVICE | | |

|A FIXED DOLLAR HOURLY RATE PER PERSON for “emergency service: AFTER the Contractor’s normal | | |

|business hours. “Emergency Service” shall only be invoiced when emergency service is performed | | |

|on-site. PLCB Contract person will decide what calls are to be treated as an “Emergency”. | | |

|Travel time will not be paid. | | |

|Hourly Rate – Monday through Friday | | |

|Service Technician | | |

| | | |

|Helper | | |

| | | |

| |$_____________ | |

| | | |

| | | |

| |$_____________ | |

| | | |

|Hourly Rates below are for EMERGENCY SERVICE | | |

| | | |

|A FIXED DOLLAR HOURLY RATE PER PERSON for “emergency service: AFTER the Contractor’s normal | | |

|business hours. “Emergency Service” shall only be invoiced when emergency service is performed | | |

|on-site. PLCB Contract person will decide what calls are to be treated as an “Emergency”. | | |

|Travel time will not be paid. | | |

|Hourly Rate – Saturdays, Sundays and Holidays | | |

|Service Technician | | |

| | | |

|Helper | | |

| | | |

| | | |

| |$_____________ | |

| | | |

| | | |

| |$_____________ | |

| | | |

| TOTALS |$_____________ |$______________ |

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