Faculty Administrative Roles



Faculty Management Roles

Proposed Functional Responsibilities

|Title |Reports to |Major Responsibilities |

|Faculty General Manager – (FGM) |Dean |Effective and efficient professional management of the Faculty's administrative functions including financial management, management |

| | |information, planning, marketing and communications, human resource management, physical and technology resources and |

| | |secretariat/administrative services to facilitate delivery of the core activities of teaching, research and industry engagement |

| | |Contributes to and coordinates the strategic and operational planning activities of the Faculty. Ensures implementation and monitoring |

| | |of plans, strategies and objectives |

| | |Provides leadership to general staff throughout the Faculty and is a primary interface with other areas within the University and |

| | |external organisations and represents and promotes the Faculty in management and administrative issues |

|Faculty Human Resources Manager |FGM |Manage HR strategies for the Faculty |

| | |Manage the performance development and review program for all Faculty staff |

| | |Provide advice on and support to individual learning and development plans and organisational development for the Faculty |

| | |Ensure Faculty compliance with the Enterprise Agreement, Human Resource policies & OH&S legislation. |

| | |Provides the Dean & HOD’s with advice & support in all HR matters (e.g. grievances, conflict resolution, appeals, induction & probation)|

| | |Ensure that the academic & general staff details in the central HR system are accurate |

| | |Administer academic workload models |

| | |Work collaboratively with the University’s Human Resource Office related to the development and implementation of HR policies and |

| | |procedures |

|Faculty Information Technology Manager |FGM |Plan the Faculty’s IT requirements and make recommendations to the Dean with respect to enhancements |

| | |Operate & maintain the Faculty’s IT environment (hardware & software) |

| | |Troubleshoot IT problems for Faculty staff & students |

| | |Acquire & implement new IT hardware & software |

| | |Manage the Faculty’s networks & IT infrastructure |

| | |Manage the Faculty’s relationship with Information Technology Services |

|Faculty Marketing Manager |FGM |Develop marketing strategies for the Faculty & Departments |

| | |Provide marketing advice to the Faculty’s executive and academics |

| | |Actively support the Associate Deans in relation to growing revenue &enhancing the reputation of the Faculty & Departments |

| | |Manage the Faculty’s promotional activities, including advertising |

| | |Manage the Faculty’s external publications |

| | |Support the process of up-dating web pages and other electronic marketing |

| | |Ensure Faculty strategies, activities, publications and web site are in line with the University’s Marketing Unit strategic direction |

| | |Work with The Institutional Advancement team to ensure a planned approach to promotional, fundraising and alumni activities and |

| | |publications |

|Faculty Technical Manager (Science only) |FGM |Manage & ensure appropriate planning and preparation for practical classes |

| | |Support the academics with their teaching & research |

| | |Manage the procurement of a wide variety of consumables e.g. animals, chemicals, etc |

| | |Provide assistance with web page design |

| | |Perform specialist roles required by statutory authorities e.g. chemical & radiation safety |

| | |Co-ordinate fieldwork activities with academic staff & students |

| | |Manage OH&S compliance including the introduction of best practices for management of hazards and risks |

|Student Administration Manager |Assoc Dean |Manage all aspects of student and course administration within the Faculty |

| |Learning & |Provide support for development, implementation and review of academic programs |

| |Teaching |Undertake high-level research and analysis of relevant information, reports and data on a broad range of student and course related |

| | |matters |

| | |Management of undergraduate and postgraduate student administration and associated processes |

| | |Ensure compliance with University Academic Rules |

| | |Develop, implement and provide ongoing management of quality assurance processes for student and course administration within the |

| | |Faculty |

| | |Manage the relationship with the University’s Coursework Studies Unit and ensure compliance with University processes |

| | |Support Faculty Board ensuring compliance with University Rules and governance processes |

|Research Manager |Assoc Dean |Manage all aspects of research administration within the Faculty |

| |Research |Provide strategic advice and support to the senior management of the Faculty on building research capacity and output to |

| | |enhance the research profile of the Faculty |

| | |Provide an efficient and effective research support infrastructure to enable achievement of the Faculty’s research goals and |

| | |accountabilities |

| | |Contribute to the development of research policy and guidelines for the conduct of research and related administration |

| | |Assist with the development of early career and experienced academics and research staff |

| | |Develop and devise strategies to raise awareness of research and grant opportunities and support offered by the Faculty |

| | |Assist with the development and monitoring of the Faculty research budget |

| | |Act as liaison person with the University’s Research Office and other areas of the University for research related matters |

|Higher Degree Research Manager |Assoc Dean, HDR |Assist with the strategic development and implementation of higher degree research training and support activities |

| | |Manage the administration of research candidature in accordance with internal and external governance requirements |

| | |Provide advice and support to the Assoc. Dean, HDR on building HDR capacity |

| | |Develop and maintain effective networks with Faculty candidates, supervisors, Department staff and external stakeholders |

| | |Contribute to the development of HDR policy and guidelines for the conduct of higher degree research and related |

| | |administration |

| | |Deliver a responsive service to all Faculty HDR candidates and supervisors and track progress |

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