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PENNSYLANIA LIQUOR CONTROL BOARDINVITATION FOR BID #260361BRANDED SEALING TAPE OVERVIEWThe Pennsylvania Liquor Control Board (PLCB) is seeking a Contractor to provide approximately 17,112 rolls (equivalent to 713 total cases) of Fine Wine & Good Spirits (“FW&GS”) branded sealing tape in accordance with the specifications set forth in this Invitation for Bid (“IFB”). The tape will be used to seal corrugated shipping cartons containing up to 45-50 pounds of wine and spirits for store to store transfers.ISSUING OFFICEThis IFB is issued by the PLCB, Purchasing and Contract Administration Division, Room 312, Northwest Office Building, 910 Capital Street, Harrisburg, PA 17124-0001. Tanya Readinger is the Issuing Officer and the sole point of contact at the PLCB for this IFB. Telephone: (717) 705-2238; email: Treadinger@ PLCB CONTRACTING OFFICERThe PLCB Contracting Officer is the PLCB Official authorized to enter into and administer contracts and make written determinations with respect to contracts. The PLCB Contracting Officer is Melinda John, Manager of Purchasing and Contract Administration Division, Room 312, Northwest Office Building, 910 Capital Street, Harrisburg, PA 17124-0001, Email: meljohn@.PLCB CONTACT PERSONThe PLCB Contact Person, defined as the PLCB employee charged with the day-to-day supervision of the performance of the services and who interacts with the Contractor is Zachery Shaffner, Retail Operations, telephone: (717) 787-2006; email: zshaffner@.CONTRACTOR CONTACT PERSONThe Contractor shall provide the PLCB with a single point of contact for all Contract related questions or problems. Immediately upon notification of award, the Contractor shall provide the PLCB with the name, address, email address, telephone number and facsimile number of this individual. ADDENDA TO THE IFBIf the Issuing Office deems it necessary to revise any part of this IFB before the bid response date, the Issuing Office will post an addendum to the DGS website at emarketplace.state.pa.us. It is the Contractor’s responsibility to periodically check the website for any new information or addenda to the IFB.RESPONSE DATA ATTACHMENT #1 – Bid Form BOP-1206 must be signed in ink by an official authorized to bind the Contractor to its provisions. Failure to sign the Bid Form BOP-1206 shall disqualify your bid immediately. For this IFB, the bid must remain valid for at least sixty days. The contents of the bid of the successful Contractor will be incorporated into the contract.To be considered, email your bid to the Issuing Officer on or before 12:00 PM on January 20th, 2021. Bids not received on time shall be rejected. BID #260361 RESPONSE must be listed as the subject of the email. ALL BIDS MUST BE SUBMITTED VIA EMAIL. HARD COPY BIDS WILL NOT BE ACCEPTED. The following documents must be included with your bid. Failure to include these required documents will be considered a non-responsive bid and result in bid rejection. Attachment #1 - BOP-1206Referenced on Page 2Attachment #2 - Cost SheetReferenced on Page 2COST SHEETComplete ATTACHMENT #2 – COST SHEET in its entirety with no variations or conditions. This cost sheet is the only acceptable cost sheet for your bid METHOD OF AWARDThis will be a single award contract to the lowest responsive and responsible bidder whose bid, determined by the Total Cost for all prices on Attachment #2 Cost Sheet, meets the requirements and criteria set forth in this IFB. BID TABULATIONS RESULTSResults of this bid will be posted within forty-eight hours to the DGS website at . Any additional information will require a Right to Know request found at . Bid results do not confer any legal or contractual rights until a formal Notice to Proceed has been issued by the Issuing Officer. REJECTION OF INVITATION FOR BID QUOTESThe PLCB reserves the unqualified right to reject any and/or all bids received as a result of this IFB, to waive technical defects or any informality in bids and to accept or reject any part of any bid if, in its judgment, the best interest of the Commonwealth is thereby served.TERMS AND CONDITIONS The Contract resulting from this IFB shall be governed by the PLCB’s Standard Contract Terms and Conditions for Non-Merchandise Purchase Orders (Form 54-FA-2.0), including the Printing Addendum to Standard Contract Terms and Conditions (Form 54-FA-3.0) which are collectively incorporated by reference and attached hereto as ATTACHMENT # 3.PRIME CONTRACTOR RESPONSIBILITYThe selected contractor shall be required to assume responsibility for all services offered in this IFB. Further, the PLCB will consider the selected contractor to be the sole point of contact with regard to contractual matters.SUBCONTRACTINGAny use of subcontractors by the contractor must be identified in the bid. During the contract period, use of any subcontractors by the selected contractor not previously identified in the quote, must be approved in writing by the PLCB prior to any work being done.The selected prime contractor shall be responsible for all services offered in its quote whether or not it produces them. The prime contractor shall be the sole point of contact with regard to contractual matters.INCURRING COSTThe PLCB is not liable for any cost incurred by anyone prior to issuance of a Contract. The PLCB will pay the Contractor for services rendered and good accepted only at the rates set forth in the Contract. OFFSET PROVISIONThe Contractor agrees that the Commonwealth may set off the amount of any state tax liability or other debt or obligation to the Commonwealth or its subsidiaries that is owed to the Commonwealth and is not being contested on appeal against any payments due the Contractor under this or any other contract with the Commonwealth.SUPPLIER REGISTRATIONThe Successful Contractor will be required to register with the PLCB’s Supplier Unit and have their information entered into PLCB’s Oracle systems database. This registration must be completed before a Purchase Order (PO) can be fully executed and approved. To obtain this supplier number, the Supplier Registration Form PLCB-2348 will need to be completed and submitted in accordance with the instructions included on the form located on the following link: supplier registration is completed by the PLCB, access to the iSupplier Portal will be automatically granted with the ability to view purchase orders, invoices and payments online.? An auto-generated email will be sent from the PLCB’s Supplier Unit granting administrator rights with log-in credentials and further instructions.It is the supplier’s responsibility to ensure that the supplier information contained in the Oracle system is accurate and complete and keep the PLCB updated with any data changes, including bank data.? Failure to notify the PLCB of any changes to supplier information may result in delayed payments.INVOICINGUpon award of the Contract, a PO will be issued. Invoices must include the PO number and all charges must be itemized, providing the description and date. Amounts charged must match the charges referenced on the IFB and the PO line item. Invoices will only be paid if record of services and/or materials provided is documented and confirmed by the PLCB. Invoices shall be forwarded to Comptroller Operations LCBS, PO Box 12025, Harrisburg, PA 17108-2025 or emailed to: ra-plcb_invoices@.PAYMENT INQUIRES/QUESTIONSAny question or inquiries concerning payment of invoices shall be emailed to Comptroller Operations at: ra-plcbexceptionprocess@. PENNSYLANIA LIQUOR CONTROL BOARDINVITATION FOR BID #260361BRANDED SEALING TAPESTATEMENT OF WORKThe Contractor shall create and provide the PLCB with approximately 17,112 rolls of FW&GS branded tape in accordance with the specifications listed in this section of the IFB. Specifically, Contractor is to furnish the PLCB’s Philadelphia Distribution Center with approximately 5,208 rolls; Scranton Distribution Center with 6,216 rolls; and Pittsburgh Distribution Center with 5,688 rolls. (Refer to SHIPPING INFORMATION below for delivery addresses). GRADE: Heavy duty -2.5 milWIDTH: 3” – 72 mmLENGTH: 110 yardsCOLOR: White poly tape with Brown PMS color 1817 printIMAGE: See attached image for requested designPACKAGING: 24 rolls per case. All cases are to be stacked on a pallet and not placed in master cases. PROOFSAn Electronic Digital Proof must be provided to the PLCB Issuing Officer for approval within one (1) week of receipt of a purchase order. SAMPLESPrior to production, awarded Contractor must provide one (1) roll of printed tape to the PLCB Issuing Officer for approval within two (2) weeks of receipt of a purchase order. PLCB written approval must be provided before order production begins. LABELING REQUIREMENTSAwarded Contractor will be responsible for labeling each case shipped to the PLCB. Labels must contain the following info:Shipping Container Code (SCC) – EAN/UCC-14 barcode appearing and readable on two adjacent sides of each case. Please review additional information on SCC label requirements and specifications. PLCB item code number appearing on one end of each case. Please reviewadditional PLCB standard case code requirements and specifications.Brief product description (including number of rolls per case) appearingon one end of each case.Universal Product Code (UPC) barcode appearing on one end of each case.New vendors are encouraged to confirm that their labeling (size, clarity and symbology) is acceptable prior to shipment by contacting the PLCB SCC/Labeling Coordinator. If a shipment is received by the PLCB from a vendor bearing an incorrectly formatted or affixed label or one bearing unrecognized coding, distribution of the merchandise to stores will be delayed until the cases are properly identified and labeled. Corrections will be made by distribution center operators with accessorial and administrative fees assessed for failure to comply with these requirements.SHIPPING INFORMATION: Cases will be broken down and delivered to the three (3) PLCB Distribution Centers listed below. LOT 1 – 217 Cases (5,208 Total Rolls)PLCB – Philadelphia Distribution Center11601 Roosevelt BlvdPhiladelphia, PA 19154Contractor: KLSAttn: Jessica Rysak, PLCB ManagerPhone: (215) 937-1530APPOINTMENT SCHEDULING Contact KLS.PHL.Appointments@ *If there are any questions regarding the appointment process, or you have not received any appointment within 24 hours, you may call KLS appointment team at: (215) 268-9261*LOT 2 – 259 Cases (6,216 Total Rolls)PLCB – Scranton Distribution CenterKane Warehouse Inc.24 Stauffer Industrial ParkDistribution Center #6Taylor, PA 18517-9694Contractor: Kane Warehousing, Inc.Attn: Maria Staback, PLCB ManagerPhone: (570) 562-5006APPOINTMENT SCHEDULINGContact: Jeff Owens.Phone: (570) 558-5187Scheduling Hours: 05:00 – 11:30Receiving Hours: 06:00- 14:30LOT 3- 237 Cases (5,688 Total Rolls)PLCB – Pittsburgh Distribution CenterPapercraft Building100 Papercraft ParkPittsburgh, PA 15238-3218Contractor: Debra Weaver, PLCB Manager Phone: (412) 826-6560APPOINTMENT SCHEDULING Contact: Hutch TambelliniPhone: (412) 826-1199Scheduling Hours: 06:30 – 14:00Receiving Hours: 03:00 – 11:00ATTACHMENT #1BID FORM BOP-1206IFB #260361Signature of Authorized Representative of Bidder:Printed Name of Authorized Bid SignatoryClick here to enter text.Full Legal Name of Individual or Entity:Click here to enter text.Address of Bidding Individual or Entity:Click here to enter text.Contact Phone Number:Click here to enter text.Contact Email Address:Click here to enter pany Accounting Email Address: Click here to enter text.Date:Click here to enter text. ................
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