IEEE Meeting Minutes



IEEE Orlando Section

Executive Committee Meeting Agenda

2010/08/03

Call to Order: 1903 hours

Proxy Notification: No proxies received.

Reading and Approval of Minutes: Minutes were electronically distributed. Minutes were approved as amended.

Officers Report

Chair’s Report Dr. Donghui Wu

Will be creating an employment assistance chair. Scholarship and award nominations due dates are coming up.

Vice Chairs Report Dr. Xun Gong

No report.

Treasurer’s Report Mr. Stan Buchanan

File “20100803 - 03 - Treasurers Report - Account Balances” contains the report on the overall account balances while file “20100803 - 04 - Treasurers Report - Checkbook Register” contains a statement of the individual checks written and cashed in the past month. File “20100803 - 05 - Treasurers Report - Meeting Refreshments” contains the breakdown of expenses to provide refreshments for the IEEE Orlando Section EXCOM Meetings (See Secretary’s Report for discussion). A new tax exemption form has been received and is attached as file “20100803 - 06 - Treasurers Report - New Sales Tax Exemption Form”.

Secretary’s Report Mr. Mike Orlovsky

(1) Providing refreshments for the six EXCOM meetings in 2010 have totaled $852.59, or $142.10 per meeting. The established budget for this line item was $1000, or $100 per meeting for ten meetings. The expenses registered this year include Sales Tax which, based on the IEEE being a 501(C)(3) Organization, should be exempt .I was able to successfully employ the tax-exempt form at Publix for this evening’s refreshments so the form does work. Given that the Sales tax runs 6.5%, this would still put the average refreshment cost per meeting at $133.43 per meeting. The refreshments for this evening meeting ran $84.46 but this represents a minimal food order and it must be noted that the food was insufficient for the entire EXCOM and guests. Dr. Donghui Wu offered to donate the funding to cover the refreshments for the remainder of 2010. Based on the above numbers, it is recommended that the EXCOM refreshment 2010 budget be increased to $130 per meeting or $1300 (assumes use of sales tax exemption and a 3% inflation in expenses).

(2) The attendance list for this meeting is included as file “20100803 - 02 - EXCOM Meeting Attendance List”.

(3) The L31 submission for this meeting is included as file “20100803 - 18 - L31 Meeting Report”.

Chapters Chair Report Ms. Slavica Malobabic

No report.

Chapter’s Reports

Aerospace and Electronics Systems (AES) Mr. Mike Orlovsky

No report.

Antennas and Propagation / Microwave

Theory and Techniques (APMTT) Dr. Xun Gong

Looking at an officer change. Dr. Hortos emailed the list of IEEE Orlando Section APMTT members to Dr. Gong. The formal notice to the membership will need to be done and then a meeting held. A majority of the members in attendance is required to make the change.

Computer (C) Dr. Donghui Wu (Acting)

No meeting held this summer. A lunch meeting is planned.

Communications / Signal Processing (CSPVT) Mr. Tom Wandeloski

COMSOC/SP/VT Chapter report - Currently waiting on approval for DLT speaker for the fall tour - Oct/Nov time-frame. Hopefully, turnout will be greater than 10 if speaker is approved or it may be the chapter's last DLT for some time.

Components, Packaging, and

Manufacturing Technology (CPMT) Mr. David Ellis

No report.

Control Systems/Robotics and Automation/Systems,

Man, and Cybernetics (CSRASMS) Dr. Bill Hortos

Another meeting is planned for late September.

Electron Devices (ED) Ms. Slavica Malobabic

No report

Photonic Society Dr. Shin-Tson Wu

No report

Power Energy / Industry Applications /

Power Electronics (PEIAPE) Ms. Charlene Rubano

No report

DeVry Student Branch Mr. Julian Cespedes

No report.

UCF Student Branch Mr. Vinit Todi

Freshmen recruitment continues … over 100 signatures collected. The resume and movies night had a low turnout due to the email account being flagged as spam. The problem has been corrected. Meeting will start again in September.

GOLD Mr. Vinit Todi

No report.

Women in Engineering Vacant

The UCF WIE group was in attendance. They are working to be a registered student organization (RSO) at UCF. WIE is planning a recruitment drive in September. You need to be a RSO to have official events at UCF. They are working to make sure that people click the box on the form to be IEEE members.WIE ECS officer will be a liaison to IEEE and AC. Make sure that members understand that there is a Computer Society group within the IEEE. Many members think it is only engineering. There is either $100 or $200 in the budget line for this group. They are looking for $375 to support two students to attend conference (see “20100803 - 07 - WIE Report - Funding Request”). We voted to increase the WIE budget to $400 … motion passed unanimously.

Consultants Network Dr. Michael Hassan

(1) The next meeting of the Inventors Council of Central Florida (ICCF) will be held Saturday August 7th at 1-4 PM at the Orlando Business Development Center. Mr. Robert Jasper will give a presentation on “Marketing Your Invention”.

(2) August is National Inventor's Month - The Orange County Public Library(main) is hosting “The Big Idea” workshop. Necessity is the mother of invention. So if you want to be the next great inventor, then it’s very necessary for you to attend this program. Members of the Inventors Council of Central Florida will present a workshop to provide guidance on how you can move forward with your big ideas. Time: Saturday August 21, 2:00 – 4:00 PM. Location: Albertson Room,101 E. Central Blvd., Orlando, FL 32801, Tel: 407.835.7323.

Lifemembers Dr. David Flinchbaugh

Two programs coming up … one on intellectual property and the other on October 3rd with two guests. One guest is the “Inventing for Dummies” author. The other is Dr. Bird who is the inventor of the respirator.

Committee Reports

Awards Mr. Tom Wandeloski

(1) Based on the information provided from Jorge, the attached forms (see files 20100803 – 009 to 14) have been updated to reflect the current Section's award cycle and with EXCOM approval can be posted to the website.

(2) The Draft #3 guidelines posted on the website have not been approved by a vote of the EXCOM, but are still being used for this award cycle. See attached file “20100803 - 08 - Awards_guidelines – 2010”.

(3) The Awards Committee essay question for the 2010 scholarship award and to be posted on the Section website is: "What are the three most important leadership qualities/traits which make an Engineering leader successful and explain your reasons why you picked them."

(4) The award and scholarship packets must be received by 1 September 2010, NO EXCEPTIONS

(5) The mailing address for all award & scholarship packets to be posted on the Section website for the 2010 cycle is:

Tom Wandeloski

Chief Technology Officer

C/O TDW Consultants, LLC

5224 West SR 46

Suite 141

Sanford, FL 32771

(6) Any questions or further clarifications for awards & scholarship packets can be e-mail to me - twandeloski@.

Bylaws/Communications/Publications Mr. Jorge Medina

(1) Bylaws: The three major amendments approved by the ExCom at the June 8th meeting have been implemented in our bylaws which are posted on line as well.

(2) Communications: Our list of events for the month of August were sent to the Orlando Sentinel on July 20th as well as to Orange County CTST which publishes and emails the Central Florida (CFL) Orange County (OC) Professional Development/Networking Calendar to all Central Florida Professional.

(3) Publications: The August eNewsletter went out to ExCom members on July 26th and to all IEEE Orlando Section members on July 27th.

See attached file “20100803 - 18 - 20100803 - 19 - Publications-Communications-Bylaws Report” for the full details and specifics.

Conferences Mr. Steve Karlovic

No Report. Steve was not present. Discussions followed around the upcoming autotestcon2010.

Education/Historian Dr. Kalpathy Sundaram

No report.

Florida Engineering Society Liaison Dr. David Flinchbaugh

Vote to have Dr. Flincbach representing Region at IEEE USA Intellectual Property committee.

Membership Development Dr. Bill Hortos

(1) As of August 2, 2010, there were 1386 members’ active members of all grades in the Orlando Section. This is a modest increase of 26 from the 1360 members tallied on June 7, 2010. A closer examination of the membership counts by grade for the last three reporting periods is shown below.

(2) Active Member Counts by Grade, Orlando Section:

IEEE Current Grade Count, 8-2-2010 Count, 6-7-2010 Count, 4-22-2010

Affiliate 48 45 43

Associate Member 58 53 51

Fellow 15 15 15

Graduate Student Member 139 173 167

Life Fellow 12 12 12

Life Member 119 119 118

Life Senior 31 31 32

Member 729 655 639

Senior Member 86 85 84

Student Member 149 172 157

TOTALS 1386 1360 1318

(3) Significant changes occurred for the following grades: Affiliate (3), Associate Member (5), Graduate Student Member (-34), Member (74), Senior Member (1), and Student Member (-23).

(4) From May 22, 2010 to July 19, 2010, 21 new IEEE members joined the Orlando Section: 1 Associate Member, 5 Members, 3 Graduate Student Members, and 12 Student Members. Please welcome these new IEEE members; their names appear on the attached list of new members to the Orlando Section. See file “20100803 - 15 - New IEEE Members - Orlando Section”.

(5) From May 22, 2010 to July 19, 2010, 7 active IEEE members moved into the Orlando Section: 1 Member, 3 Graduate Student Members, and 3 Student Members. Please welcome the IEEE members who have moved to the Orlando Section. Their names are shown on the attached list of existing members who have joined the Orlando Section during this period. See file “20100803 - 16 - Members Moved into Orlando Section”.

(6) A Membership Development Conference Call was held on June 19, 2010. The Membership Development Presentation for June 19, 2010 is attached as file “20100803 - 17 - IEEE_MD_Web_Cast_2010_June_v1_0”. There was no web cast in July. The next web cast is scheduled for Saturday, August 21, 2010.

Professional Activities Dr. K.Sundaram/ Mr. U. Silva /Mr. V. Todi

No report.

Programs and Finance Chair Dr. Xun Gong

No report.

Public Relations Vacant

No report.

Strategic Planning Mr. George McClure

(1) Fall Region 3 meeting - the dates have been set as October 8-10, in Atlanta at the Airport Hilton. Earlier, Quang Tang announced a Florida Council meeting there.

At the region meeting, the candidates for director-elect will be confirmed.

(2) An all-day Career Survival Workshop is planned for October 23 at the Cocoa Civic Center in Cocoa Village, Florida. It will be presented by the IEEE-USA Career & Workforce Policy Committee with support from the Employment & Career Services Committee and the Region 3 Employment Assistance team. The primary target is engineers who are being displaced from NASA contractors with the end of the space shuttle program, but all interested members are invited to attend.

The topics covered will include:

• Globalization and your Career - how you can adapt

• Developing a Career Strategy - finding the right job opportunities; networking, informational interviewing, continuing education

• Careers in consulting – the Consultants’ Network

• The Entrepreneurs’ Village – starting your own company

• Resume development - how to identify your "value added" and market yourself; recasting your accomplishments

• Interviewing Skills - the process and networking

• Emerging Future Jobs - an overview

• Wrap-up and Program Evaluation

While the primary audience consists of the folks being separated from the Shuttle program as it winds down, the material is applicable to job searches by other engineers as well. There will be a nominal registration fee - to cover the cost of breaks and a box lunch. Presentations will be provided to attendees in both a hard copy and a CD. Further details will be provided as they become available - including the luncheon speaker and registration information.

(3) The next IEEE-USA Annual Meeting (March 3-6 in Austin, TX) will have a transportation theme.

(4) SoutheastCon 2012 - Volunteers Needed- Local arrangements, technical program committee and other functions will need volunteers.

(5) AUTOTESTCON 2010 - Volunteers are needed to stuff bags for registrants on Saturday, Sep. 11, at the Marriott World Center.

Old Business

None.

New Business

None.

Adjourn: 2040 hours

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