INCIDENT HISTORY FILE -- Box Inventory List
BOX INVENTORY LIST - Permanent Records (20 year)Permanent Fire Incident Records: Transfer ownership to National Archives after twenty (20) years.Incident Name:Incident Date: Location:Accession Number:?Permanent Records - Folder TitleBox NumberFolder(s)FRC LocationNotesDelegation of Authority / Return of DOAField Weather Observations (not RAWS)Final FBAN / LTAN / IMET ReportFinal Agency Jurisdiction / Ownership MapFinal Fire Perimeter MapFinal Fire Progression MapFinal Statement of CostsFire Narrative / Executive SummaryIAPs (original & corrected) (Dates: )ICS 201 Incident BriefingICS 209WF Incident Status Summary (final only)ICS 215 Planning Worksheet (if not filed with IAP)ICS 215A LCES Safety Analysis (if not filed with IAP)Individual Fire Report (FS 5100-29 / DI-1202)Infrared Imagery (with interpretation)Mechanical Use in Wilderness RequestMedia Releases / Daily Fire UpdatesNewspaper ClippingsPhotos (with captions)Significant Events Narrative / ReportsSpecial Interest / Political InquiriesWildland Fire Decision Support System (WFDSS)BOX INVENTORY LIST - Temporary Records (7 year)Keep on unit 3 years or until no further business need, then retire to Federal Records Center for storage.Incident Name:Incident Date: Location:Accession Number:?Temporary Records - Folder TitleBox NumberFolder(s)FRC LocationNotesINCIDENT COMMANDERAgency Administrator Briefing / PacketIMT Transition / DebriefingIncident Complexity AnalysisTurnback StandardsINFORMATIONCommunity Relations / PSAsClosure Orders / RestrictionsInformation Summary / Communication StrategyMedia Log / Key Contacts / TraplinesPublic Meeting Agendas / Notes / BriefingsSpecial Events / Tours / VIP VisitsThank You LettersWeb Pages / Videos / PhotosLIAISON / AGENCY REPSContact Log / Conversation RecordLOFR Significant Events / ReportsSAFETYAccident Investigation ReportsHazard Abatement / Safety StrategyJHAs / Fire Shelter TrainingSafety Inspections / OSHA ReportsSAFENETsIT SUPPORT SPECIALISTEquipment / Property RecordsDEMOB UNITDemob PlanFinal Resources Database PrintoutICS 221 Demob Checkout AIRCRAFTICS 221 Demob Checkout CREWSICS 221 Demob Checkout EMERGENCYICS 221 Demob Checkout EQUIPMENTICS 221 Demob Checkout OVERHEADPerformance Evaluations (Overhead, Crews, Equipment)R & R Plan / InformationDOCUMENTATION UNITMaster Documentation Index (copy #2)FBAN / LTAN / IMET Fire Behavior ProjectionsSpot Weather ForecastsRESOURCE ADVISORResource Advisor Information / PlansSuppression Repair / Rehab PlanRESOURCES UNITICS 207 Organization ChartICS 211 Check-in ListsResource Tracking Glide PathSITUATION UNITFinal Fire Suppression Repair / Rehab MapGIS Data (file w/electronic @ close of incident)ICS 209WF Incident Status Summary (final to IHF)Maps – Special Products (not daily ops)Structural Damage AssessmentTRAINING SPECIALISTIncident Training Narrative / Final Training ReportIndividual Records A-LIndividual Records M-ZCOMMUNICATION UNITCommunications Equipment InventoryRadio Traffic Logs / Telephone LogsRepeater Site DocumentationRadio RepairsFACILITIES UNITFacilities Health InspectionsFOOD UNITCaterer – Menu / Meal LogsCaterer – Orders / WaybillsFood / Caterer Health InspectionsGROUND SUPPORT UNITEquipment Repair OrdersHazard Mitigation – Noxious Weeds / HazmatICS 212WF Demob Vehicle Safety InspectionICS 218 Support / Transportation Vehicle InventoryOF 296 Vehicle / Heavy Equipment Inspection ChecklistRental Vehicle Checkout ListRental Vehicle InventoryVehicle Dispatch Logs – Buses, Pick-ups, etc.MEDICAL UNITAccident Action PlanMedical Injury / Treatment LogMedical Issue LogSECURITY UNITPatrol LogsSecurity PlanSUPPLY UNITAccountable Property Summary to CacheIncident Replacement AuthorizationsCache Issue ReportDaily InventoryFire Property Issue LogsProperty Loss / Salvage ReportResource Orders – CREWS/EQUIP/OH/SUP (ICS 213)Saw Part OrdersSupply Issue LogsSupply Orders – BUYT / CACHE / LINE (ICS 213)Supply Orders – General (ICS 213)Waybills / Buying Team WaybillsOPERATIONSContingency Plan(s)Demob Glide PathEvacuation / Re-entry PlansStrategy / TacticsStructure Defense / Protection Plan(s)AIR OPERATIONSAircraft AuthorizationsFlight Use / Hour Tracking (FS 127 / OES 23)Helibase Daily Use / Cost SummaryHelibase Documentation (misc)Helicopter Daily Use / Cost SummaryHelicopter Briefing / Debriefing ChecklistHelicopter Crew Information SheetHelicopter Information SheetHelicopter Demob Information SheetLoad Calculations / ManifestsMission Request / Flight Following LogRetardant Drop TrackingSafecomsTemporary Flight Restrictions (TFRs)FINANCE SECTIONLand Use AgreementsCOMP / CLAIMS UNITComp for Injury Documents / LogsProperty Damage Claims / LogsCOST UNITAircraft Cost – Rotary / Fixed WingCost Share Apportionment / AgreementsCost Summary (Cumulative)Cost ManagementFinal Daily Cost Tracking Database PrintoutPROCUREMENT UNITBuying Team Purchase ReceiptsBuying Team Purchase LogBuying Team Equipment LogCommissary – Contract / Costs / ClaimsContract Letter to COContractor Performance EvaluationsEquipment Time / Records / ClaimsInvoices / Issue ReportsOperating PlanPricing IssuesTIME UNITExcessive Shift JustificationI-9s and Tax FormsLength of Assignment ExtensionPersonnel Time RecordsWork / Rest Justification / WorksheetICS 213 GENERAL MESSAGESCommand / AdminFinance SectionLogistics SectionPlanning SectionOperations SectionICS 214 UNIT LOGSCommand / AdminFinance SectionLogistics SectionPlanning SectionOperations Section ................
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