American Association of Neuroscience Nurses



Chapter Leader Call Minutes – 1st Quarter

10:00 AM PT, 11:00 AM MT, 12:00 PM CT, 1:00 PM ET

|Call to Order |

|Meeting called to order at 12:00 pm CT |

|Roll Call |

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|Volunteer Leaders |

|Staff |

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|Elaine Kopp, Chapter Facilitator |

|Patience McCarty, AANN Account Administrator |

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|Kim Suda, Chapter Co-Facilitator |

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|Melissa Moreda, AANN Board Liaison for Chapters |

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|Janice Hinkle, AANN President-Elect |

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|State |

|Chapter |

|Representative(s) |

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|AZ |

|Arizona |

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|CA |

|Bay Area (San Francisco) |

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|CA |

|Greater Sacramento |

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|CA |

|Orange County |

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|CO |

|Rocky Mountain |

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|FL |

|Gold Coast |

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|FL |

|Northeast Florida |

|Wayne Hodges & Loretta Schnepel |

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|FL |

|Tampa Bay |

|Elaine Morse |

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|GA |

|Peachtree |

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|GA,SC |

|Georgia-Carolina |

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|IA |

|Eastern Iowa |

|Melissa Gross |

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|IL |

|Central Illinois |

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|IL |

|Northern Illinois |

|Dawn Merman |

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|IN |

|Central Indiana |

|Jennifer Cohn |

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|IN |

|Northwest Indiana |

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|IN, KY |

|Kentuckiana |

|Lindsey Siewert |

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|KS |

|Mokan Blues |

|Cathy Cartwright |

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|MA |

|Greater Boston |

|Carole Atkinson |

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|MD |

|Chesapeake Bay |

|Sue Pugh |

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|MI |

|Southeast Michigan |

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|MI |

|West Michigan Neuro Nurse |

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|MO |

|River City |

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|MO |

|Southwest Missouri |

|Ashley Combs |

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|MS |

|Greater Mississippi |

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|NC |

|Charlotte |

|Julia Retelski, Debbie Lambert |

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|NC |

|Triad |

|Holli Takahashi |

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|NC |

|Triangle |

|Melissa Moreda |

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|NC |

|Western North Carolina |

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|NH VT |

|Green & White Mountains |

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|NV |

|Northern Nevada |

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|NY |

|Greater New York |

|Elaine Kopp |

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|NY |

|Greater Rochester |

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|NY |

|Upstate New York |

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|NY |

|Western New York |

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|OH |

|Central Ohio |

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|OH |

|Greater Dayton |

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|OH |

|Northeast Ohio |

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|OH, MI |

|Northwest Ohio |

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|OR |

|Rose City |

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|PA |

|Eastern Pennsylvania |

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|PA |

|Philadelphia |

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|PA |

|Pittsburgh |

|Thomas Moore |

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|PA |

|Susquehanna Valley |

|Kim Suda |

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|SC |

|Coastal Carolina |

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|SC |

|South Carolina Upstate |

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|SD |

|Great Plains |

|Alyssa DeJong |

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|TX |

|Central Texas |

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|TX |

|Dallas Area |

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|TX |

|Houston-Galveston |

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|TX |

|Panhandle |

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|TX |

|Tarrant County |

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|VA |

|National Capital |

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|VA |

|SE Virginia |

|Corinna Brander |

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|WA |

|Inland Northwest |

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|WA |

|Northwest Seattle |

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|WI |

|Madison Area |

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|Reminders |

|Chapter news in Neuroscience News – Content due each Monday by 10 am CST |

|Chapters can submit their chapter news to AANN Marketing Manager Allison Begezda (abegezda@), and it will be included in the next |

|issue of Neuroscience News. |

|Submit content on Monday by 10 am CT in order for it to be included in that week’s issue; otherwise, it will be in the next week’s issue. |

|AANN Calendar of Events – Free for AANN chapters |

|Complete an AANN Calendar Posting Order Form, found on the Calendar of Events page of the AANN website |

|(apps/ws_events/evt_calendar_public.php?event=&date), and submit it to Allison Begezda (abegezda@). Your chapter’s |

|event will be posted free-of-charge, as an AANN chapter benefit |

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|Chapter Compliance |

|Reminder to Submit Outstanding Reporting Documentation |

|If your chapter has not yet completed its annual chapter compliance report submission for 2013, please do so as soon as possible. Send |

|attachments to Patience McCarty (pmccarty@) and Leah Zamora (lzamora@). Let Patience and Leah know if you have any |

|questions. |

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|Chapter Records |

|Recordkeeping Recommendations |

|Keep all legal documentation, including meeting minutes. |

|Keep all tax-filing documents and receipts. |

|Keep all financial documents, including bank statements, for the past 6 years. |

|Keep clear records of current and past chapter leadership and membership, including contact information for all – these may come in handy |

|when recruiting members and leadership |

|Examples of chapter newsletters or programming should be kept for historical value |

|Contact your Secretary of State’s office online and ask about your state’s recordkeeping requirements |

|Transfer of Records |

|All legal records and records that protect the rights of members that are required by the state or by the U.S. must be kept. This may |

|include chapter charter records, bylaws, and the chapter’s EIN |

|It is suggested that chapters hold a Transition of Officers Meeting where all incoming, continuing, and outgoing board members have an |

|opportunity to ask questions and receive answers pertaining to key position responsibilities |

|AANN 2015 Annual Meeting |

|Dates: March 29-April 1, 2015, Nashville, TN |

|Chapter Networking Session Brainstorm |

|Chapter leaders are asked to present ideas for the next Chapter Leader Networking Session |

|Invite chapter leaders to showcase at least one of their chapter’s activities; display in a binder to offer ideas for other chapters |

|Reminder to send any further chapter session ideas to the Chapter Leaders Listserv |

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|Chapter Feedback |

|Sponsorship at Chapter Events |

|Request for information on how chapters secure sponsors for their events |

|Ask AANN staff members if you have any questions regarding sponsorship and/or commercial support, particularly in regards to CE programs. |

|Another resource regarding this is the AANN CE application, which includes details regarding commercial support/sponsorship in relation to |

|CE programs. The CE application can be found at . |

|Ask members questions regarding if they would prefer CE or a sponsored meal |

|Action: AANN Chapters are asked to send examples of needs assessment surveys, etc. to the Chapter Leaders listserv, so that they can be |

|compiled into a Chapter Leader resource manual |

|Action: AANN Administrator to investigate if the National Office can provide a Survey Monkey account for AANN chapters, so that they all |

|have access to create larger, improved surveys and to view other chapters’ surveys |

|Combine efforts with other local AANN chapters in your state or local chapters from other organizations; this should bring in more |

|attendees, which will make vendors more likely to accept an invitation to sponsor or exhibit during the event |

|A few sponsors are Bard, Besins Critical Care, Neuroptics, and Corazon |

|Integration Questions |

|Chapter members can join their chapter through the National Office when they renew their National dues |

|Some chapters’ membership numbers have not shifted since the integration, and some have grown significantly, which results in increased |

|revenue and possibly increased prospective chapter leaders |

|Some members have reported issues when signing up on the website; members are automatically signed up for all chapters within their state of|

|residence, and must opt-out from those chapters they do not wish to join |

|Chapters are encouraged to keep a list of honorary members at the local level, as there is no way for AANN to charge $0 for chapter |

|membership |

|Dues collected for local chapters will be remitted to those chapters at the end of each quarter. The quarters are January-March, April-June,|

|July-September, and October-December |

|The chapter membership list each chapter receives at the time their dues are remitted may include some members who have joined the chapter |

|and paid dues, but whose dues have not yet been remitted to the chapter because they were collected in the next quarter |

|Refunds – Chapters may get requests for refunds from members who accidentally joined the chapter and paid the chapter dues, and whose dues |

|have been remitted to the chapter already. If chapters get such requests, they may contact AANN staff to verify that the member joined their|

|chapter and paid through the National Office, and that the dues for that member were remitted to the chapter already. |

|Action: AANN Account Administrator to investigate if the National Office can contact chapters regarding refunds for dues already remitted, |

|collect the amount being refunded from the chapter, and then refund the dues to the member(s) requesting a refund |

|Chapter dues collected for the second quarter of 2014 will be remitted to chapters in early July. An updated membership list, listing |

|members who joined from January 1, 2014 through the date that the lists are sent, will be sent at that time |

|AANN is a 501(c)6 organization; because chapters are under AANN’s group exemption, chapters are also considered 501(c)(6) organizations |

|Open Discussion |

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|AANN Updates |

|The Board will discuss the integration payment details at the July Board Meeting |

|AANN’s Wildly Important Goal (WIG) for 2014 is to increase AANN membership from 4,800 to 6,000 by the end of 2014 |

|Chapters are encouraged to look at and utilize the AANN membership benefits and membership benefits flyer, which are on the AANN website at |

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|Hard copies of the membership value proposition and membership benefits flyer may be requested from the National Office, by emailing Allison|

|Begezda at abegezda@ |

|Board members are reaching out to local chapters regarding how AANN can better support its chapters; chapter leaders are encouraged to |

|respond and offer feedback |

|Chapters are asked to encourage donations to AMWF from sponsors and vendors |

|Chapters are encouraged to utilized the Advocacy toolkit, which is linked on the main page of AANN website, as well as on the Advocacy page |

|of the website () |

|Thank you to all volunteers that support AANN |

|The deadline to enter to run for an AANN Board is July 6. Information and criteria are on the AANN website. The open positions are as |

|follows: |

|President-Elect |

|Secretary/Treasurer |

|Director-at-Large (2 open positions) |

|Nominating Committee Member (1 open position) |

|Chapters are asked to encourage AANN members to join a chapter, and to encourage members to obtain CNRN and/or SCRN certifications |

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|Staff Changes |

|AANN Account Administrator Patience McCarty is moving on from AANN; her last day will be Friday, June 20, 2014 |

|In the absence of an Administrator, AANN Marketing Manager Allison Begezda (abegezda@) and AANN Operations Manager Leah Zamora |

|(lzamora@) will be the AANN staff support for chapters, until further notice |

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|Future Chapter Leader Calls |

|2Q – Tuesday, September 9, 2014 - 10:00 AM PT, 11:00 AM MT, 12:00 PM CT, 1:00 PM ET |

|3Q – Tuesday, November 18, 2014 - 10:00 AM PT, 11:00 AM MT, 12:00 PM CT, 1:00 PM ET |

|4Q – Tuesday, February 17, 2015 - 10:00 AM PT, 11:00 AM MT, 12:00 PM CT, 1:00 PM ET |

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|Addition to Agenda: New AANN Chapters |

|Houston-Galveston Chapter (TX) |

|Bay Area Chapter (San Francisco, CA) |

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|Adjournment |

|Meeting adjourned at 12:54 pm CT |

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