American Association of Neuroscience Nurses
Chapter Leader Call Minutes – 1st Quarter
10:00 AM PT, 11:00 AM MT, 12:00 PM CT, 1:00 PM ET
|Call to Order |
|Meeting called to order at 12:00 pm CT |
|Roll Call |
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|Volunteer Leaders |
|Staff |
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|Elaine Kopp, Chapter Facilitator |
|Patience McCarty, AANN Account Administrator |
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|Kim Suda, Chapter Co-Facilitator |
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|Melissa Moreda, AANN Board Liaison for Chapters |
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|Janice Hinkle, AANN President-Elect |
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|State |
|Chapter |
|Representative(s) |
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|AZ |
|Arizona |
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|CA |
|Bay Area (San Francisco) |
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|CA |
|Greater Sacramento |
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|CA |
|Orange County |
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|CO |
|Rocky Mountain |
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|FL |
|Gold Coast |
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|FL |
|Northeast Florida |
|Wayne Hodges & Loretta Schnepel |
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|FL |
|Tampa Bay |
|Elaine Morse |
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|GA |
|Peachtree |
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|GA,SC |
|Georgia-Carolina |
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|IA |
|Eastern Iowa |
|Melissa Gross |
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|IL |
|Central Illinois |
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|IL |
|Northern Illinois |
|Dawn Merman |
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|IN |
|Central Indiana |
|Jennifer Cohn |
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|IN |
|Northwest Indiana |
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|IN, KY |
|Kentuckiana |
|Lindsey Siewert |
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|KS |
|Mokan Blues |
|Cathy Cartwright |
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|MA |
|Greater Boston |
|Carole Atkinson |
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|MD |
|Chesapeake Bay |
|Sue Pugh |
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|MI |
|Southeast Michigan |
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|MI |
|West Michigan Neuro Nurse |
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|MO |
|River City |
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|MO |
|Southwest Missouri |
|Ashley Combs |
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|MS |
|Greater Mississippi |
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|NC |
|Charlotte |
|Julia Retelski, Debbie Lambert |
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|NC |
|Triad |
|Holli Takahashi |
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|NC |
|Triangle |
|Melissa Moreda |
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|NC |
|Western North Carolina |
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|NH VT |
|Green & White Mountains |
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|NV |
|Northern Nevada |
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|NY |
|Greater New York |
|Elaine Kopp |
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|NY |
|Greater Rochester |
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|NY |
|Upstate New York |
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|NY |
|Western New York |
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|OH |
|Central Ohio |
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|OH |
|Greater Dayton |
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|OH |
|Northeast Ohio |
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|OH, MI |
|Northwest Ohio |
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|OR |
|Rose City |
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|PA |
|Eastern Pennsylvania |
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|PA |
|Philadelphia |
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|PA |
|Pittsburgh |
|Thomas Moore |
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|PA |
|Susquehanna Valley |
|Kim Suda |
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|SC |
|Coastal Carolina |
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|SC |
|South Carolina Upstate |
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|SD |
|Great Plains |
|Alyssa DeJong |
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|TX |
|Central Texas |
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|TX |
|Dallas Area |
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|TX |
|Houston-Galveston |
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|TX |
|Panhandle |
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|TX |
|Tarrant County |
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|VA |
|National Capital |
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|VA |
|SE Virginia |
|Corinna Brander |
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|WA |
|Inland Northwest |
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|WA |
|Northwest Seattle |
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|WI |
|Madison Area |
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|Reminders |
|Chapter news in Neuroscience News – Content due each Monday by 10 am CST |
|Chapters can submit their chapter news to AANN Marketing Manager Allison Begezda (abegezda@), and it will be included in the next |
|issue of Neuroscience News. |
|Submit content on Monday by 10 am CT in order for it to be included in that week’s issue; otherwise, it will be in the next week’s issue. |
|AANN Calendar of Events – Free for AANN chapters |
|Complete an AANN Calendar Posting Order Form, found on the Calendar of Events page of the AANN website |
|(apps/ws_events/evt_calendar_public.php?event=&date), and submit it to Allison Begezda (abegezda@). Your chapter’s |
|event will be posted free-of-charge, as an AANN chapter benefit |
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|Chapter Compliance |
|Reminder to Submit Outstanding Reporting Documentation |
|If your chapter has not yet completed its annual chapter compliance report submission for 2013, please do so as soon as possible. Send |
|attachments to Patience McCarty (pmccarty@) and Leah Zamora (lzamora@). Let Patience and Leah know if you have any |
|questions. |
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|Chapter Records |
|Recordkeeping Recommendations |
|Keep all legal documentation, including meeting minutes. |
|Keep all tax-filing documents and receipts. |
|Keep all financial documents, including bank statements, for the past 6 years. |
|Keep clear records of current and past chapter leadership and membership, including contact information for all – these may come in handy |
|when recruiting members and leadership |
|Examples of chapter newsletters or programming should be kept for historical value |
|Contact your Secretary of State’s office online and ask about your state’s recordkeeping requirements |
|Transfer of Records |
|All legal records and records that protect the rights of members that are required by the state or by the U.S. must be kept. This may |
|include chapter charter records, bylaws, and the chapter’s EIN |
|It is suggested that chapters hold a Transition of Officers Meeting where all incoming, continuing, and outgoing board members have an |
|opportunity to ask questions and receive answers pertaining to key position responsibilities |
|AANN 2015 Annual Meeting |
|Dates: March 29-April 1, 2015, Nashville, TN |
|Chapter Networking Session Brainstorm |
|Chapter leaders are asked to present ideas for the next Chapter Leader Networking Session |
|Invite chapter leaders to showcase at least one of their chapter’s activities; display in a binder to offer ideas for other chapters |
|Reminder to send any further chapter session ideas to the Chapter Leaders Listserv |
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|Chapter Feedback |
|Sponsorship at Chapter Events |
|Request for information on how chapters secure sponsors for their events |
|Ask AANN staff members if you have any questions regarding sponsorship and/or commercial support, particularly in regards to CE programs. |
|Another resource regarding this is the AANN CE application, which includes details regarding commercial support/sponsorship in relation to |
|CE programs. The CE application can be found at . |
|Ask members questions regarding if they would prefer CE or a sponsored meal |
|Action: AANN Chapters are asked to send examples of needs assessment surveys, etc. to the Chapter Leaders listserv, so that they can be |
|compiled into a Chapter Leader resource manual |
|Action: AANN Administrator to investigate if the National Office can provide a Survey Monkey account for AANN chapters, so that they all |
|have access to create larger, improved surveys and to view other chapters’ surveys |
|Combine efforts with other local AANN chapters in your state or local chapters from other organizations; this should bring in more |
|attendees, which will make vendors more likely to accept an invitation to sponsor or exhibit during the event |
|A few sponsors are Bard, Besins Critical Care, Neuroptics, and Corazon |
|Integration Questions |
|Chapter members can join their chapter through the National Office when they renew their National dues |
|Some chapters’ membership numbers have not shifted since the integration, and some have grown significantly, which results in increased |
|revenue and possibly increased prospective chapter leaders |
|Some members have reported issues when signing up on the website; members are automatically signed up for all chapters within their state of|
|residence, and must opt-out from those chapters they do not wish to join |
|Chapters are encouraged to keep a list of honorary members at the local level, as there is no way for AANN to charge $0 for chapter |
|membership |
|Dues collected for local chapters will be remitted to those chapters at the end of each quarter. The quarters are January-March, April-June,|
|July-September, and October-December |
|The chapter membership list each chapter receives at the time their dues are remitted may include some members who have joined the chapter |
|and paid dues, but whose dues have not yet been remitted to the chapter because they were collected in the next quarter |
|Refunds – Chapters may get requests for refunds from members who accidentally joined the chapter and paid the chapter dues, and whose dues |
|have been remitted to the chapter already. If chapters get such requests, they may contact AANN staff to verify that the member joined their|
|chapter and paid through the National Office, and that the dues for that member were remitted to the chapter already. |
|Action: AANN Account Administrator to investigate if the National Office can contact chapters regarding refunds for dues already remitted, |
|collect the amount being refunded from the chapter, and then refund the dues to the member(s) requesting a refund |
|Chapter dues collected for the second quarter of 2014 will be remitted to chapters in early July. An updated membership list, listing |
|members who joined from January 1, 2014 through the date that the lists are sent, will be sent at that time |
|AANN is a 501(c)6 organization; because chapters are under AANN’s group exemption, chapters are also considered 501(c)(6) organizations |
|Open Discussion |
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|AANN Updates |
|The Board will discuss the integration payment details at the July Board Meeting |
|AANN’s Wildly Important Goal (WIG) for 2014 is to increase AANN membership from 4,800 to 6,000 by the end of 2014 |
|Chapters are encouraged to look at and utilize the AANN membership benefits and membership benefits flyer, which are on the AANN website at |
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|Hard copies of the membership value proposition and membership benefits flyer may be requested from the National Office, by emailing Allison|
|Begezda at abegezda@ |
|Board members are reaching out to local chapters regarding how AANN can better support its chapters; chapter leaders are encouraged to |
|respond and offer feedback |
|Chapters are asked to encourage donations to AMWF from sponsors and vendors |
|Chapters are encouraged to utilized the Advocacy toolkit, which is linked on the main page of AANN website, as well as on the Advocacy page |
|of the website () |
|Thank you to all volunteers that support AANN |
|The deadline to enter to run for an AANN Board is July 6. Information and criteria are on the AANN website. The open positions are as |
|follows: |
|President-Elect |
|Secretary/Treasurer |
|Director-at-Large (2 open positions) |
|Nominating Committee Member (1 open position) |
|Chapters are asked to encourage AANN members to join a chapter, and to encourage members to obtain CNRN and/or SCRN certifications |
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|Staff Changes |
|AANN Account Administrator Patience McCarty is moving on from AANN; her last day will be Friday, June 20, 2014 |
|In the absence of an Administrator, AANN Marketing Manager Allison Begezda (abegezda@) and AANN Operations Manager Leah Zamora |
|(lzamora@) will be the AANN staff support for chapters, until further notice |
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|Future Chapter Leader Calls |
|2Q – Tuesday, September 9, 2014 - 10:00 AM PT, 11:00 AM MT, 12:00 PM CT, 1:00 PM ET |
|3Q – Tuesday, November 18, 2014 - 10:00 AM PT, 11:00 AM MT, 12:00 PM CT, 1:00 PM ET |
|4Q – Tuesday, February 17, 2015 - 10:00 AM PT, 11:00 AM MT, 12:00 PM CT, 1:00 PM ET |
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|Addition to Agenda: New AANN Chapters |
|Houston-Galveston Chapter (TX) |
|Bay Area Chapter (San Francisco, CA) |
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|Adjournment |
|Meeting adjourned at 12:54 pm CT |
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