SAMPLE WORDING - INFORMING OF AN INVESTIGATION - …



SAMPLE WORDING - INFORMING OF AN INVESTIGATION

TEACHERS AND ASSOCIATED PROFESSIONALS

STRICTLY PRIVATE AND CONFIDENTIAL

Our Ref:

Your Ref:

Please ask for:

Direct Dial:

E-mail:

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Dear

INVESTIGATION UNDER THE ABERDEENSHIRE COUNCIL DISCIPLINARY POLICIES & PROCEDURE

I am writing to advise you that I have been appointed to the role of Investigating Officer and will be holding an investigation under Aberdeenshire Council's Disciplinary Procedure in connection with alleged (brief outline of alleged actions and/or behaviour being investigated, include breaches of Professional Codes of Conduct / Practice).

As part of the investigation I will require to conduct a meeting with you, at which you will have the opportunity to respond to the complaint. The meeting will be conducted in accordance with Aberdeenshire Council's Disciplinary Policy and Procedure, a copy of which is enclosed.

MANAGER PLEASE NOTE

Please ensure that you print copy of Aberdeenshire Council’s Disciplinary Policy and Procedure. This can be found on Arcadia by accessing this link.

At the meeting a record will be made of your responses and a statement will be produced from what you have said. At a later date you will be asked to sign and date the statement to verify its accuracy.

I will advise you of the time and venue of the meeting once it has been arranged, you may be represented by a Trade Union Representative or work colleague if you so wish. (Name), HR Officer will support me in the investigation and will be in attendance.

Following conclusion of the investigation I will refer the matter to (person who initiated the investigation) who will decide what action is necessary under the appropriate Aberdeenshire Council policies.

Please note that the Council’s Employee Assistance Programme (EAP) may be of support to you during this period. This confidential counselling service can be accessed by telephone and is available to you 24 hours a day, 365 days a year. Information can also be found on their website. Please find enclosed contact details of Aberdeenshire Council’s provider.

MANAGER PLEASE NOTE

Please ensure that you print contact information regarding our EAP Provider and enclose with this letter to the employee. This can be found on Arcadia by accessing this link.

As this matter is confidential, I would ask that you do not discuss it with anyone else whilst the investigation is ongoing. The Council will treat any malicious disclosure under Aberdeenshire Council's Disciplinary Policy and Procedure.

If you have any queries regarding the investigation, please do not hesitate to contact me on (contact telephone number).

Yours sincerely

Name of Investigating Officer

Designation

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