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Category: Undergarments

General Requirements:

In order for your bid to be considered valid, bidders must provide pricing for all items in a given section while meeting the required specifications. It is the State’s intent to award to as few bidders as possible. Pricing must include all delivery, packaging and administrative costs including, but not limited to, any US import charges associated with the product. In addition, prices must remain firm for at least twelve (12) months after a contract is fully executed.

The fact that every item involved in the design and manufacture of the product is not mentioned specifically shall be interpreted to mean that the vendor shall provide a product that in all areas conforms to the best known standards of engineering, relative to design, and manufacturing.

The State reserves the right to waive minor technicalities in a bidder’s specifications if the acceptance of his/her bid is deemed to be in the best interest of the State.

There shall be no minimum order quantities or total order amount required from the agency, by the vendor.

Certification

Bidder shall certify that the product offered meets the prominent characteristics of this description and the product conforms to the producer’s own drawings, specifications, standards, and quality assurance practices. Therefore, this product is the same product sold in the commercial marketplace.

Samples

Samples are not to be provided until the State has reviewed each bid and determined a short list of bidders. At this time the State will require each bidder that has been short-listed to provide a sample of each item being bid at the bidder’s expense. The sample that you submit for testing and review must be an exact replica of the item bid, unless otherwise stated. The State reserves the right to determine the acceptable amount of time for samples to be received.

Within sixty (60) days from the award date, non-awarded bidders are asked to pick up their samples or to provide arrangements for their return. If for any reason these arrangements have not been made within a suitable time period, the samples will become the property of the State and those samples will be disposed of in any manner deemed appropriate by the State.

Should you become the awarded vendor, you will be required to provide the identical product throughout the contract period. Should the manufacturer discontinue the product during the contract term, the product shall be replaced by a new product meeting specifications for the awarded price (or less), provided the vendor informs the IDOA Contract Manager in writing and receives written approval of such change. Authorizations for a replacement shall represent a single or blanket approval, according to the request and decision made by IDOA. The sample(s) SHALL be sent to:

Indiana Department of Administration

Procurement Division – Austin Jones

402 West Washington St., Room W468

Indianapolis, Indiana 46204

Packaging/Packing

Unless otherwise stated, suitable commercial packaging shall be used common to the industry in order to insure safe delivery, at the lowest rate, to the point of delivery specified on the purchase order.

Labeling

Unless otherwise stated, the contents, vendor’s name, and purchase order number shall be clearly marked on the outside of all packages.

Sizes

All sizes shall be industry standard and meet criteria according to the Federal Commercial Standard. No seconds or irregulars shall be accepted. Vendor shall not deviate from sizes ordered. All sizes shall be standard and run true to size.

Optional Sizes

If there is an optional size listed in a line item, please bid if you have this size available. Choosing not to bid on the optional sizes will not disqualify you from being awarded this section.

Delivery

Thirty (30) days ARO unless otherwise stated in your bid.

SPECIFICATION YES NO

Lines 179-182: Women’s Sports Bra

Brand Name/Style # __________________________

Pull over style, no metal or plastic, hooks or eyelets ____ ____

Cotton/polyester/lycra blend, pre-shrunk ____ ____

2 ply construction ____ ____

Minimum 1” covered elastic bottom band ____ ____

Wide Straps, non-slip straps ____ ____

Institutional machine wash and dry ____ ____

Colors: White ____ ____

Sizes: S-2Xs (32-40) ____ ____

3X-4XL (42-44) ____ ____

5XL-8XL (46-52) ____ ____

9XL-12XL (54-58 ) ____ ____

Exceptions_________________________________________________________________

Lines 183: Women’s Medium Support Bra

Brand Name/Style #

__________________________

Cotton/Polyester Blend, Pre-shrunk ____ ____

Cups and backs minimum 50% cotton ____ ____

Stretch side/back sections polyester/spandex ____ ____

Elastic criss-cross front ____ ____

Machine washable ____ ____

NO LACE, NO UNDERWIRE ____ ____

Minimum 1/2” non roll band

Adjustable straps ____ ____

100% nylon elastic side/back panels ____ ____

2 level, 2 hook adjustable back close sizes under 36 C

3 level, 3 hook adjustable back close sizes 36 C and over ____ ____

Colors: White ____ ____

Sizes: A Cup: 32, 34, 36 ____ ____

B Cup: 32, 34, 36, 38, 40, 42 ____ ____

C Cup: 34, 36, 38, 40, 42, 44, 46, 48 ____ ____

Exceptions_________________________________________________________________

SPECIFICATION YES NO

Line 184: Full Figure Bra

Brand Name/Style #

__________________________

Cotton/Polyester Blend, Pre-shrunk ____ ____

Cups and backs minimum 50% cotton ____ ____

Stretch side / back sections polyester/spandex ____ ____

Minimum 1” pad

Elastic criss-cross front ____ ____

NO LACE, NO UNDERWIRE ____ ____

Minimum 1 ¾ cushioned inner band ____ ____

Stretch under band ____ ____

3 level, 3 hook adjustable back close ____ ____

Colors: White ____ ____

Sizes: B Cup: 32, 34, 36, 38, 40, 42, 44, 46, 48 ____ ____

C Cup: 34, 36, 38, 40, 42, 44, 46, 48 ____ ____

D Cup: 34, 36, 38, 40, 42, 44, 46, 48 ____ ____

DD Cup: 34, 36, 38, 40, 42, 44, 46, 48 ____ ____

Lines 185-186: Women’s Panties Brand Name/Style # __________________________

Full cut brief ____ ____

Elastic leg and waist ____ ____

50%Cotton/50%Polyester blend ____ ____

2 layer crotch ____ ____

Institutional machine wash and dry ____ ____

Colors: White ____ ____

Sizes: SM-6X (6-13) ____ ____

Exceptions_________________________________________________________________

Lines 187-195: Men’s Boxers

Brand Name/Style #

__________________________

50/50 polyester cotton blend broadcloth ____ ____

Elastic waistband ____ ____

Fly front ____ ____

Institutional machine wash and dry ____ ____

Colors: White ____ ____

Sizes: SM-6X (28/30-60/62) ____ ____

Optional Sizes: 8X, 10X. 16X ____ ____

Exceptions_________________________________________________________________

Lines 196-201: Men’s Boxers – No Fly

Brand Name/Style #

__________________________

50/50 polyester cotton blend broadcloth ____ ____

Elastic waistband ____ ____

Institutional machine wash and dry ____ ____

Colors: White ____ ____

Sizes: SM-6X (28/30-60/62) ____ ____

Exceptions_________________________________________________________________

SPECIFICATION YES NO

Lines 202-207: Men’s Brief

Brand Name/Style #

__________________________

100% absorbent cotton ____ ____

Ribbed knit ____ ____

Reinforced leg and fly opening ____ ____

Elastic waist ____ ____

Approximately 1 ¾ lbs in one dozen ____ ____

Institutional machine wash and dry ____ ____

Colors: White ____ ____

Sizes: SM-6X (28/30-60/62) ____ ____

Exceptions_________________________________________________________________

Lines 208-215: Thermal Shirt

Brand Name/Style#

__________________________

60/40 Cotton/ Polyester waffle knit shrinkage controlled fabric ____ ____

Pull over with set in sleeves ____ ____

Rib knit cuffs, long sleeve ____ ____

Crew Neck ____ ____

Institutional machine wash and dry ____ ____

Colors: Natural ____ ____

Sizes: SM-6X ____ ____

Optional Sizes: 8XL-9XL ____ ____

Exceptions_________________________________________________________________

Lines 216-221: Thermal Pants

Brand Name/Style #

__________________________

60/40 Cotton/ Polyester waffle knit shrinkage controlled fabric ____ ____

Elastic waistband ____ ____

Rib Knit anklet ____ ____

Double fabric fly and crotch ____ ____

Institutional machine wash and dry ____ ____

Colors: natural ____ ____

Sizes: SM-6X ____ ____

Exceptions_________________________________________________________________

SPECIFICATION YES NO

Lines 222-223: Men’s Tube Socks

Brand Name/Style #

__________________________

Over-the-calf length ____ ____

Cushioned sole ____ ____

Reinforced toe and heel ____ ____

Cotton/ Polyester blend minimum 80% cotton ____ ____

Welt top ____ ____

Minimum 25oz per dozen ____ ____

Colors: White, ____ ____

Sizes: 10-13, 13-15 ____ ____

Exceptions__________________________________________________________________

Lines 224-225: Men’s Tube Socks with Stripes

Brand Name/Style #

__________________________

Over-the-calf length ____ ____

Cushioned sole ____ ____

Reinforced toe and heel ____ ____

Cotton/ Polyester blend minimum 80% cotton ____ ____

Welt top ____ ____

Minimum 25oz per dozen ____ ____

Colors: White with colored stripes, Grey with colored stripes ____ ____

Sizes: 10-13 ____ ____

Exceptions__________________________________________________________________

Lines 226-227: Men’s Crew Socks

Brand Name/Style #

__________________________

Mid calf length ____ ____

Cushioned sole ____ ____

Reinforced toe and heel ____ ____

Cotton/Polyester blend minimum 80% cotton ____ ____

Minimum 24oz per dozen ____ ____

Colors: white ____ ____

Sizes: 10-13, 13-15 ____ ____

Exceptions__________________________________________________________________

SPECIFICATION YES NO

Lines 228-229: Men’s Quarter Socks

Brand Name/Style #

__________________________

Ankle length style ____ ____

Cushioned sole ____ ____

Reinforced toe and heel ____ ____

Cotton/Polyester blend minimum 80% cotton ____ ____

Minimum 20oz per dozen ____ ____

Colors: white ____ ____

Sizes: 10-13 13-15 ____ ____

Exceptions__________________________________________________________________

Lines 230-231: Men’s Work Socks Brand Name/Style #

__________________________

Minimum 17” long with 2” Elastic top ____ ____

Minimum 80/20 Cotton Nylon Blend ____ ____

Cushioned Sole ____ ____

Reinforced Toe and Heel ____ ____

Minimum 22oz per dozen ____ ____

Colors: White ____ ____

Sizes: 10-13, 13-15 ____ ____

Exceptions__________________________________________________________________

Line 232: Women’s Crew Sock

Brand Name/Style #

__________________________

Mid-Calf length ____ ____

Cushioned Sole ____ ____

Reinforced Toe and Heel ____ ____

Cotton/ Polyester blend, minimum 80% cotton ____ ____

Minimum 24oz per dozen ____ ____

Colors: White ____ ____

Sizes: 9-11 ____ ____

Exceptions__________________________________________________________________

SPECIFICATION YES NO

Lines 233: Women’s Quarter Sock

Brand Name/Style #

__________________________

Ankle Length Style ____ ____

Cushioned Sole ____ ____

Reinforced Toe and Heel ____ ____

Cotton/ Polyester blend, minimum 80% cotton ____ ____

Minimum 20oz per dozen ____ ____

Colors: White ____ ____

Sizes: 9-11 ____ ____

Exceptions__________________________________________________________________

Line 234: Unisex Diabetic Support Sock

Brand Name/Style #

__________________________

Acrylic Fiber Blend ____ ____

Knee high support ____ ____

8-15 MMHG of gradient compression ____ ____

Smooth flat toe seams ____ ____

Additional padding in the foot, heel, and toe ____ ____

Moisture wicking fabric ____ ____

Colors: White ____ ____

Sizes: SM-XL ____ ____

Exceptions__________________________________________________________________

SPECIFICATIONS AGREEMENT:

Bidder’s signature and submittal of bid for the above products, indicates bidder agrees to meet all specifications stated above and all information submitted is accurate.

Bidder Signature: Date:

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