Mentor Tool Kit
 MENTOR
201 South St
Boston, MA 02111
Online version of the toolkit: eep
Copyright 2005. MENTOR
All rights reserved. Published 2005.
Printed in the United States of America.
Reproduction rights: Permission to reproduce or photocopy portions of this toolkit
with attribution is granted by MENTOR.
DISCLAIMER
Tools and resources submitted for inclusion in this toolkit have been edited or condensed from their original version
in order to accommodate the design and intent of this publication.
CONTENTS
Foreword
vii
Acknowledgements
ix
Section I.
About MENTOR
1
1
Our State and Local Affiliates
Resources
? State and Local Affiliates
? National Mentoring Institute
Section II.
Section III.
3
5
About the toolkit
7
7
7
8
9
10
Introduction to Mentoring and Program-Building
11
11
11
12
13
14
Why Create a toolkit?
Guidelines for New¡ªand Existing¡ªPrograms
What You¡¯ll Find in the toolkit
Glossary of Terms
Let¡¯s Get Started!
What Is Mentoring Today?
What Makes a Successful Mentoring Relationship?
The Five Types of Mentoring
What Elements Constitute a Safe and Effective Mentoring Program?
What¡¯s the Next Step?
Section IV.
Start with the Need
Design the Parameters for Your Program
Plan How the Program Will Be Managed
? Select the Management Team
? Establish Policies and Procedures
? Implement Ongoing Staff Training and Professional Development
? Develop a Financial Plan
? Implement the Program
? Plan How to Evaluate the Program
15
15
15
21
21
22
22
22
23
23
Checklist of Program Progress: Program Design and Planning
25
Additional Resources
27
How to Design and Plan a Mentoring Program
Tools Located on CD
Tab A
CONTENTS
iii
Tools by Category
? Program Planning
? Program Parameters
? Program Planning and Management
? Policies and Procedures
? Financial Planning
? E-mentoring
Section V.
How to Manage a Program for Success
Form an Advisory Group
Develop a Comprehensive System for Managing Program Information
Design a Resource Development Plan That
Allows for Diversified Fundraising
Design a System to Monitor the Program
Create a Professional Staff Development Plan
Advocate for Mentoring
Establish a Public Relations/Communications Effort
Partner and Collaborate with Other Organizations
53
53
55
57
58
59
60
61
63
Checklist of Program Progress: Program Management
65
Additional Resources
69
Tools Located on CD
Tab B
Tools by Category
? Advisory Group
? Program Information Management
? Resource Development
? Professional Staff Development
? Advocacy
? Public Relations/Communications and Marketing
? Collaboration
Section VI.
How to Structure Effective Program Operations
Build the Right Structure
Recruit Mentors, Mentees and Other Volunteers
Screen Potential Mentors and Mentees
Orient and Train Mentors, Mentees and Parents/Caregivers
Match Mentors and Mentees
Bring Mentors and Mentees Together for Mentoring Sessions That Fall
within the Program Parameters
Provide Ongoing Support, Supervision and Monitoring of Mentoring
Relationships
Recognize the Contributions of All Program Participants
Help Mentors and Mentees Reach Closure
iv
91
91
91
96
100
103
104
105
106
107
HOW TO BUILD A SUCCESSFUL MENTORING PROGRAM USING THE ELEMENTS OF EFFECTIVE PRACTICE
CONTENTS
Checklist of Program Progress: Program Operations
109
Additional Resources
113
Tab C
Tools Located on CD
Tools by Category
? Recruitment
? Screening
? Orientation
? Training
? Matching
? Activities
? Ongoing Support and Supervision
? Mentor Recognition
? Structured Match Closure
Section VII.
Measure Program Process
Measure Expected Outcomes
Create a Process to Reflect on and Disseminate Findings
¡°Gauging the Effectiveness of Youth Mentoring,¡± by Dr. Jean Rhodes
The Nuts and Bolts of Evaluating Mentoring Programs
163
163
163
164
164
165
Checklist of Program Progress: Program Evaluation
169
Additional Resources
171
How to Establish Evaluation Criteria and Methods
Tools Located on CD
Tab D
? Program Evaluation
Section VIII.
Wrap-Up and Feedback
Evaluation Form
Endnotes
181
183
187
CONTENTS
v
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