IBN Pricing Sheet - Instant Benefits Network, Inc.
Benefits Plus( User Guide
Introduction
Benefits Plus provides a statement for employees detailing the additional costs associated with employment. Based on criteria selected in setup, plan administrators can simply enter the applicable values in the Total Compensation Statement Wizard, which will then automatically calculate and produce a printable statement that can help gain employee appreciation for the fringe benefits associated with working for an employer.
Before beginning the actual set up process for any group, an Order will need to be processed before you begin. To create the Order please perform the following:
[pic] Beginning at the Main Menu click on the name of the client, to the right under Now Available! click on the link titled, Benefits Plus.
[pic] Click on the Order Now button. *Note – If your agency has a Master License, please disregard the fees referenced during the ordering process. Contact the IBN Customer Service for information about applicable fees.
[pic] Service Paid by: Broker/Employer – Not Applicable – leave as default.
[pic] Enter the # of Employees (if you do not know the number of EE’s then enter “1”)
[pic] Click on the Submit button – To confirm the order click on the Submit Button again.
Once the second Submit is complete you will be taken directly into the Benefits Plus program. If you are ready to enter information click Add Benefits Plus. If you are not ready to begin entering the benefits for the group then please choose the Main Menu to the left to exit the program. *Note – If you choose the Logout button then you will exit your Control Panel.
This feature can be added to any Client Mini-Web by direct request, or simply by ordering it from the system itself. Setting up the Total Comp Calculator for a group is easy, although with Full Outsourcing, IBN can do all the set up for you.
[pic] A questionnaire is provided for the group’s plan administrator to complete in order to set up the calculator based on the group’s applicable criteria. In addition to insurance coverage, items such as paid holidays, bonuses, and other employer covered expenses can be specified.
If you have logged out of Benefits Plus previously and are now ready to enter benefits click on the name of the client from the Main Menu. Next choose Benefits Plus Manager from the left menu. You will then be taken into Benefits Plus.
• Choose Benefits Plus Manager.
• Click Add Benefits Plus
[pic] Setup Summary Categories.
It is important to indicate whether or not you wish to provide the Wizard directly to the Employee through their Mini-Web, designate it for HR only, or both. It is typically assigned to HR only, who can provide the most accurate employee details and may decide to use the opportunity to introduce total compensation statements to employee meetings and/or reviews.
From here, various applicable categories can be selected, including Free form categories, where any additional items for compensation can be specified.
• Choose the applicable categories. Click Next
• Setup Benefits screen. Click Next.
In the Choose Benefits screen you can indicate how many medical, dental and vision plans your client has if more than one.
Only categories selected in setup will be displayed in the Wizard, calculated by the values defined from the completed answers in the questionnaire. Each category contains flexible specifications to structure each item appropriately.
There is no limit to the additional categories that can be added to the calculator. Anything from Profit Sharing to the value of coffee and snacks your office provides can be indicated here. Details entered for each category throughout the set up process determine the type of computation the Wizard will use to produce individual statements.
Throughout this process, each section is automatically saved by clicking “next” or “update”, enabling the user to finish setup at any time. You may enter the categories out of order by clicking the categories displayed at the top that you are ready to enter, just make sure to click next or update before toggling to the next category to save the data you have just entered.
• Fill in Medical Plan Title, Description of Plan (optional), and answer the applicable questions pertaining to your specific group.
In each of the categories the color can be changed and the color you choose will display on the pie chart or you can leave it as the default.
• Choose Tiered or Age-Banded Rates accordingly. If choosing Tiered Rates, enter the number of rows and click Build Table. You will notice that the program automatically enters Default Covered Entities; however, you can change them to match your clients’ needs. If choosing Age-Banded Rates you will need to enter the number of Age-Banded Rows and the number of Age-Banded Columns. You can then enter the titles and the age bands low to high.
• Click Next.
• Enter the Dental and Vision categories in the same manner as the medical if they apply.
• For the Life Category, enter the description (optional) and choose whether to display description on Benefit Summary, choose whether the Life Plan is either Times Earnings or a Flat Amount, and also whether the employees are allowed to waive Life Coverage. Click Next.
• If Times Earnings for the Life Plan was chosen on the previous page you will be prompted to enter the Class Description and the Multiplier for Times Earnings on the Life Detail page.
• If Flat Amount for the Life Plan was chosen then you will be prompted to enter the Class Description, Rate and Amount on the Life Detail page.
• Click Next.
• Fill in the applicable information for LTD and STD. Click Next.
• For the Flex Category you will need to check the boxes to the left of the applicable fields. Click Next.
• For the Vacation category you may enter multiple classes. For example for employees that have been employed for less than 1 year earn 20 hours per year. You could put “Employees less than 1 year” in the Vacation Criteria and 20 in the Hours field. Then choose update and then you will be able to put in the next class of employees. Once you are complete then click next.
• Sick pay is entered in the same manner as the Vacation.
• The Holiday category has some default holidays that can be removed if they do not apply. You can also add holidays not listed. If you are choosing to add multiple new holidays, choose Update after each new holiday you enter. When you are finished click Next.
• Fill in applicable fields for the 401K plan.
• The Additional Category can be renamed to meet your clients needs and once you have filled in the applicable fields click Next. If the category does not meet the criteria that you are trying to enter you may want to choose to add it in a Free Form Category.
• The Free Form Category can be used for a wide variety of benefits. This section can compute in dollars and cents, hours or a percentage.
• After you have completed the categories and choose next in the last category the Summary page will display.
The status of this process will remain as “Building” until it is activated by clicking the “Make Benefits Plus Active” button. The set up process must be completed and then activated in order to preview the Total Compensation Wizard for the group or to make it available on a client’s Mini-Web. Billing occurs only upon activation.
After set up is complete, the plan administrator can now access the Wizard from within their Mini-Web along with their other tools. Values can be entered for an individual employee, and then printed.
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