September 24, 1999



October 19, 2016

To: Prospective Bidder

Subject: Request for Proposal

Grand Valley State University is accepting proposals for one (1) 2017 Ford Explorer Platinum 4WD Vehicle Reference attached instructions and specifications.

If you wish to bid on this vehicle, please submit your proposals for bid #217-21 no later than 10:00 A.M. Friday, October 28, 2016. E-mail your proposal to: RFP-Received@gvsu.edu

Your proposal must be received electronically by the bid opening date and time. Grand Valley State University is not responsible for e-mail bids affected by spam or not received by the bid opening date & time. No fax, verbal, or telephone proposals will be accepted.

Before submitting proposal, check to be sure that:

1. The Proposal/Certification/Contract form is signed and witnessed.*

2. All addenda received are acknowledged

*Note: Electronic submission becomes your authorized signature

Thank you for your participation,

Valerie Rhodes-Sorrelle, C.P.M.

Senior Strategic Sourcing Specialist

Procurement Services - 2033 Zumberge Hall - Allendale, MI 49401

Phone - 616/331-2283 - Fax 616/331-3287

Grand Valley State University

Information & Instructions

Ford Explorer Platinum Vehicle

Bid #217-21

1. Grand Valley State University’s sales tax exempt no. 381684280

2. GVSU qualifies as eligible for the vehicle fleet and/or government incentive programs.

3. Provide vehicle availability

4. Bid proposal must include dealer “best offer” per attached specifications

5. DO NOT BID OTHER MODELS. No bids for alternates will be considered at this time.

6. Vehicle shall be new and shall be of highest quality, free from defects and in conformance with the contract documents.

7. Vehicle must be free from all dealer advertising/promotional decals.

8. GVSU will provide license plate. Dealer-provided license plate is not required.

9. Successful bidder will be responsible for order verification and specifications accuracy.

10. Successful bidder will be responsible for providing all operation manuals, any necessary operation instructions and delivery to site.

11. Specify vehicle warranties, other guarantees and/or services as appropriate.

12. Quote pricing delivered to GVSU Allendale Campus. All title, manufacturing and dealer prep charges and delivery to be included in price of vehicle. GVSU is not responsible for any cost not included in price proposal.

13. GVSU reserves the right to inspect, test drive and general approval of vehicle prior to acceptance.

14. At Grand Valley State University, socially responsible procurement -- which is defined as supporting diversity, socially responsible procurement, and sustainability -- is highly valued. These ideals are fundamental to our academic, research, and athletic excellence.  GVSU promotes supplier participation that is reflective of the diverse business community and of the University's desire to procure environmentally friendly products, while remaining focused on socially responsible procurement methodologies.

15. Grand Valley State University endeavors to buy products made in the United States of America whenever an American-made* product is available that meets or exceeds the specifications requested and the price is equal to or lower than a foreign-made product. Vendors are requested to bid American made products and or services whenever available. Vendors may bid foreign-made products or services when:

a. They are specified

b. They are identified as an alternate by the vendor as long as they are technically acceptable.

*More than 50% of the manufactured or assembled in the United States.

16. Payment terms will be cash net the receipt of vehicle and completion of this contract. Contract or portions thereof will not be considered complete until the vehicle has been finally accepted by the University.

17. GVSU reserves the right to accept or reject any or all Proposals not withdrawn before the opening date and to waive any irregularity or informality in the Proposal process. The University reserves the right to conduct discussions, request additional information and accept revisions of Proposals from any or all bidders. The University reserves the right to negotiate with the bidder whose proposal is deemed most favorable.

18. Any decision made by the University shall be final.

19. Any questions regarding this request for proposal should be directed to Valerie Rhodes-Sorrelle at 616/331-2283

Grand Valley State University

Specifications

Ford Explorer Platinum 4WD Vehicle

Bid #217-21

Specifications:

• Exterior Color: White Platinum Metallic or Smoked Quartz.

• Interior Color: Leather - soft cream.

• 2nd Row Seating: should have 2 bucket seats (not bench seat).

• Six (6) Passenger Vehicle

Equipment Group 600A

•3rd-row PowerFold® 50/50 split-folding bench seat

•Leather with quilted inserts. 1st row "Platinum" embroidery Multi-contour driver and passenger

•Second-row armrest and dual cupholders, heated outboard seats

•Air filtration system

•Dual-zone electronic automatic temperature control

•Rear auxiliary climate control

•Forward media bin with (1) smart-charging USB and (1) 12V powerpoint and SD card reader

•Premium 500-watt Sound from Sony® with Clear Phase and Live Acoustics™

•SiriusXM Satellite Radio

•Voice-Activated Navigation System

•110V power outlet

•12V powerpoints, 4 total (2 first row, 1 second row and 1 cargo area)

•Adaptive Cruise Control and Collision warning with brake support

•Ambient Lighting

•Auto-Dimming Rearview Mirror

•Blind Spot Information System (BLIS® with cross-traffic alert)

•Cargo hooks

•Cargo net

•Cruise control

•Daytime running lights

•Dome/map lights in all three rows

•Twin-panel moonroof

•Easy Fuel® capless fuel filler

•Enhanced active park assist w/ pull out assist, perpendicular park and flank guard

•First-row center floor console with wrapped armrest and storage bin

•Floor Mats - Platinum-branded

•Heated steering wheel

•Integrated key fob

•Intelligent Access with Push-Button Start

•Lane Departure Warning with Lane Keep Assist

•Leather-wrapped shift knob

•Lighted front scuff plates

•MyKey®

•Overhead console with dome/map lights and sunglasses holder

•Passenger-assist grab handles (1 at front-passenger seat, 2 in second row)

•Power door Locks

•Power tilt/telescoping steering column

•Power windows, with 1-touch-up-and-down driver/passenger window

•Power-adjustable pedals with memory

•Rear view camera with washer

•Remote Start

•Reverse Sensing System

•Steering wheel, leather-wrapped with cruise control, 5-way controls and secondary audio controls

•Sun visors, color-keyed, single blade, illuminated, with covered vanity mirrors

•SYNC® 3

•Universal Garage Door Opener

•3.5L EcoBoost®

•Electronic Power Assist Steering (EPAS)

•Hill Descent Control™

•Hill Start Assist

•Intelligent 4WD

•Terrain Management System™

•Trailer sway control

•Unique sport-tuned independent front and rear suspension

•20" Bright Machined Face With Tarnished Dark Painted Pockets

•Mini spare tire

•P255/50R20 A/S BSW tires

•Auto High Beams

•Black lower front and rear bumpers, wheellip moldings and bodyside cladding

•Body-color liftgate spoiler

•Exhaust - Fascia-integrated, dual tips

•Fog Lamps

•Grille, unique with satin chrome finish

•Hands Free Power Liftgate

•Headlamps – Autolamp Auto On/Off, LED Low Beams, Halogen Reflector High Beams

•LED Signature Lighting

•LED taillamps

•Automatic LED Low-Beam Headlamps

•Liftgate Appliqué - Satin Chrome

•Mirrors - Satin Chrome Mirror Cap

•Powerfold® Mirrors

•Rain-Sensing Wipers

•Roof rack side rails - Satin Chrome

•Satin Chrome exterior door handles

•Satin Chrome bodyside cladding

•Acoustic-laminate windshield glass

•Privacy Glass, Second and Third Rows

•Solar tinted front door and windshield glass

•AdvanceTrac® with Roll Stability Control™

•Belt-Minder®

•Front Passenger Knee Airbag

•Industry-first Inflatable rear outboard safety belts

•LATCH (Lower Anchors and Tether Anchors for Children)

•Safety Canopy® System

•SOS Post-Crash Alert System™

•Traction control

•Battery-saver feature

•Perimeter alarm

•Remote keyless/illuminated entry

•SecuriCode™ Keyless Entry Keypad

•SecuriLock® Passive Anti-Theft System

•Tire Pressure Monitoring System (TPMS)

Optional Item:

All-weather floor mats

Center Console … 2nd Row

Bucket Seats … 2nd row

Exterior Paint Color - White Platinum Metallic

Grand Valley State University

Proposal & Contract

Bid #217-21

Contractor: ________________________________________________________________________________

Date: _________________________________________ Bid No.: __________217-21____________________

Project: Ford Explorer Platinum 4WD Vehicle _______________________ ________________________

Bid opening date and time: ___Friday, October 28, 2016 - _10:00 AM _________________________________

Location: _ __________ Zumberge Hall ____________________________ ________________________

______________________ Allendale, MI, 49401_________________________________________________

Attached or included are the following proposed Contract Documents:

1. Introduction

2. Instructions to Bidders

3. Specifications

4. Proposal & Contract

Bidder acknowledges receipt of the following addenda:

Addendum No. ____________ Dated ________________

Addendum No. ____________ Dated ________________

If awarded this contract, upon receipt of contract sign by Grand Valley State University, the undersigned agrees to begin and complete all work in accordance to the schedule coordinated with the Facilities Services Department.

The undersigned proposes to furnish all labor, materials / product, equipment, tools and services required, unless otherwise noted, to complete the work in accordance with the proposed contract.

Documents listed herein, including all addenda issues pertaining to same, for the same, for the sum or sums stated below, and agrees that these documents will constitute the contract if accepted by Grand Valley State University.

The undersigned declares the following legal status in submitting this quotation:

[ ] A corporation organized and existing under the laws of the State of ________________

[ ] A partnership

[ ] An individual doing business as (DBA) _______________________________________

The undersigned certifies that company is at least 51% owned, controlled and actively managed by:

( African American ( Asian American ( Hispanic American

( Native American ( Woman/Women ( Disabled Person(s)

( Veteran

The undersigned certifies that their company ____ IS or ____IS NOT currently debarred, suspended or proposed for debarment by any federal entity. The undersigned agrees to notify the University of any change in this status, should one occur, until such time as an award has been made under this procurement action.

Vehicle #1

Bid Proposal Sum 2017 Ford Explorer 4WD Vehicle - White Platinum Metallic: ___________________________dollars

($__________________________________)

Vehicle Availability: ________________________________

Vehicle #2

Bid Proposal Sum 2017 Ford Explorer 4WD Vehicle - Smoked Quartz : _______________________________dollars

($__________________________________)

Vehicle Availability: ________________________________

Optional Equipment/Product

Option #1 All-weather floor mats: ____________________________________________________________dollars

($_______________________________)

Option #2 Center Console … 2nd Row: ________________________________________________________dollars

Option #3 Bucket Seats … 2nd row __________________________________________________________dollars

($__________________________________)

Total 2017 Vehicle #1 with option 1 & 3: __________________________________________________dollars

($_______________________________________)

Total 2017 Vehicle #2 with Option 1 & 3: __________________________________________________dollars

($________________________________________)

____________________________________________________________________________________

Company Name

____________________________________________________________________________________

Address City/State/Zip Code

_________________________ _________________________ ______________________________

Telephone No. Fax No. E-Mail Address

___________________________________________ _______________________________________

Contractor's Signature Name & Title

___________________________________________ _______________________________________

Witness' Signature Name

_____________________________ _____________ _______________________________________

Tax Identification No. Date

ACCEPTANCE: This proposal is accepted by Grand Valley State University

__________________________________________ ________________________________________

Signature of Authorized Agent Name & Title

_________________________ _________________________ ______________________________

Telephone No. Fax No. E-Mail Address

__________________________________________ ________________________________________

Witness' Signature Name

__________ 38 1684280______________________ ________________________________________

GVSU Tax Identification No. Date

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