Michigan Statewide GIS Business Plan

Michigan Statewide GIS Business Plan

August 17, 2010

Prepared for Michigan Department of Technology, Management and Budget

Center for Shared Solutions and Technology Partnerships Project funding provided through a FGDC NSDI CAP Grant

Prepared by GeoPlanning Services LLC

Orlando, FL Croswell-Schulte IT Consultants

Frankfort, KY

MICHIGAN STATEWIDE GIS BUSINESS PLAN

August 17, 2010

Prepared for

Michigan Department of Technology, Management and Budget Center for Shared Solutions and Technology Partnerships

Project funding provided through a Federal Geographic Data Committee NSDI CAP Grant.

Prepared by GeoPlanning Services LLC 3564 Avalon Park Blvd E.

Suite 1, #243 (407) 608-4186

And Croswell-Schulte IT Consultants

406 Winners Circle Frankfort, KY 40601 croswell-

Michigan Statewide GIS Business Plan August 17, 2010

Table of Contents

Executive Summary: Michigan Statewide GIS Program Business Plan ........................................................................................ 1 Introduction and Project Background .....................................................................................................................................1 GIS Business Drivers and Business Objectives ......................................................................................................................... 1 Implementation Initiatives ......................................................................................................................................................2 GIS Program Governance Structure and Management........................................................................................................... 3

Introduction .................................................................................................................................................................................5 1. Project Background and Strategic Foundation ........................................................................................................................ 5

1.1 Project Background and Purpose of Business Plan ........................................................................................................... 5 1.2 Brief History and Summary of Statewide GIS in Michigan ................................................................................................ 6 1.3 Business Plan Overview and Approach ............................................................................................................................. 7 1.4 Strategic Foundation for GIS Business Plan ..................................................................................................................... 10 2. Summary of the Statewide GIS User Community and Needs ................................................................................................ 12 2.1 Summary of Information Gathering ................................................................................................................................12 2.2 Statewide GIS Stakeholder Community........................................................................................................................... 13 2.3 Overview of Current Statewide GIS organizational Structure ......................................................................................... 13 2.4 Current Status of Coordination .......................................................................................................................................15 2.5 Summary of Statewide GIS Status, Limitations, and Needs ............................................................................................ 16

2.5.1 Statewide GIS Status ................................................................................................................................................16 2.5.2 Limitations and Obstacles ........................................................................................................................................17 2.5.3 Data Needs as Reported by GIS Users......................................................................................................................18 3. Statewide GIS Business Drivers and Business Plan Objectives .............................................................................................. 20 3.1 Statewide GIS Business Drivers .......................................................................................................................................20 3.2 Statewide GIS Business Objectives..................................................................................................................................23 4. GIS Benefits and Business Justification for Statewide GIS Improvements............................................................................. 26 4.1 Business Case Premise for Statewide GIS Enhancement................................................................................................. 26 4.2 The Case for Improved Leveraging of GIS Investments .............................................................................................. 27 4.3 Types of Benefits from GIS ..............................................................................................................................................27 4.5 Actual Anticipated SDI Benefits for the Michigan GIS Community ................................................................................. 29 5. Implementation Initiatives.....................................................................................................................................................31 5.1 Organizational and Management Structure, Policies, and Practices...............................................................................31 5.2 Data Development and Stewardship............................................................................................................................... 34 5.3 Communications, Outreach, and Education....................................................................................................................38 5.4 System Configuration, Software, and Application Development .................................................................................... 42 5.5 Funding, Resourcing, and Financial .................................................................................................................................44 6.0 Priority Initiatives.................................................................................................................................................................46 6.1 Recommended Statewide GIS program organizational Structure and Governance ....................................................... 46 6.1.1 Introduction to Organizational Structure and Governance Recommendations ...................................................... 46 6.1.2 SDI Organizational Structure and Management Recommendations ....................................................................... 48 6.1.3 Operational Policies and Practices ........................................................................................................................... 52 6.2 Statewide Ortho Imagery Program..................................................................................................................................53 6.2.1 Current Status ..........................................................................................................................................................53 6.2.2 Recommendation(s).................................................................................................................................................54

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Michigan Statewide GIS Business Plan August 17, 2010

6.2.3 Investment ($2.2 Million With $817,320 from State) .............................................................................................. 55 6.2.4 Benefits ....................................................................................................................................................................56 6.3 Statewide Parcel Database..............................................................................................................................................57 6.3.1 Current Status ..........................................................................................................................................................57 6.3.2 Recommendations ...................................................................................................................................................58 6.3.3 Investment ($6.3 Million over 5 Years) .................................................................................................................... 58 6.3.4 Benefits ....................................................................................................................................................................59 6.4 Statewide Address Points Database ................................................................................................................................60 6.4.1 Current Status ..........................................................................................................................................................60 6.4.2 Recommendations ...................................................................................................................................................61 6.4.3 Investment ($2.2 Million over 5 Years) .................................................................................................................... 61 6.4.4 Benefits ....................................................................................................................................................................62 6.5 High Priority Applications ................................................................................................................................................63 7. Implementation Management and Monitoring.....................................................................................................................65 7.1 Management Structure, Implementation Approach, and Responsibilities ..................................................................... 65 7.2 Risk Management............................................................................................................................................................66 7.2.1 Risk Identification.....................................................................................................................................................66 7.2.2 Risk Impact Assessment ...........................................................................................................................................67 7.2.3 Risk Response Planning............................................................................................................................................67 7.3 Monitoring and Reporting on Progress ........................................................................................................................... 68 7.3.1 Business Plan Objectives Monitoring and Reporting ............................................................................................... 68 7.3.2 Monitoring and Reporting of Implementation Initiatives ........................................................................................ 70 7.3.3 Tools for Monitoring and Reporting ........................................................................................................................ 72 Appendix A: Implementation Initiatives, Performance Milestones and Related Objectives.....................................................73 Appendix B: Implementation Initiatives Relationship to SDI Objectives .................................................................................. 97 Appendix C: Potential SDI Funding Sources and Financing Strategies.....................................................................................124

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Michigan Statewide GIS Business Plan August 17, 2010

LIST OF TABLES, FIGURES AND EXHIBITS Tables Table 1. Steering Committee Members and DTMB Project Staff ............................................................................................... 9 Table 2. Michigan IT Plan Strategic Goal Relationship to GIS Program..................................................................................... 10 Table 3. Outreach Organizations ...............................................................................................................................................12 Table 4. Organizations Participating In Information Gathering ................................................................................................. 14 Table 5. Michigan's 2009 Status--NSGIC Fundamental Coordination Characteristics ............................................................. 15 Table 6. Obstacles Ranked by Percentage Identifying as Critical or Major Impact...................................................................17 Table 7. Detailed Foundation Data Needs and Sources............................................................................................................18 Table 8. Additional Data Sources and Requirements ............................................................................................................... 19 Table 9: Overarching GIS Business Drivers Impacting Multiple Organizations Disciplines ........................................................ 20 Table 10: Program or Discipline-Specific Business Drivers ........................................................................................................ 21 Table 11: GIS Business Objectives Relationship with IT Strategic Plan......................................................................................26 Table 12. Examples of GIS Benefits............................................................................................................................................28 Table 13. Implementation Initiatives--Organizational and Management Structure, Policies, and Practices ..........................32 Table 14. Implementation Initiatives--Data Development and Stewardship .......................................................................... 35 Table 15. Implementation Initiatives--Communications, Outreach and Education ................................................................ 39 Table 16. Implementation Initiatives--System Configuration, Software, and Application Development ...............................43 Table 17. Implementation Initiatives--Funding, Resourcing and Financial..............................................................................44 Table 18: Explanation of the Main Organizational Components of the Recommended GIS Governance Structure.................50 Table 19. Recommended Ongoing Statewide Imagery Program Investment...........................................................................56 Table 20. Investment Required for a Statewide Parcel Program...............................................................................................59 Table 21. Estimated Investment to Support a Statewide Address Point Program .................................................................... 62 Table 22. High-Priority Applications ..........................................................................................................................................63 Table 23: Participants and Roles in SDI Development ............................................................................................................... 65 Table 24: Overview of Types of Risks.........................................................................................................................................66 Figures Figure 1. The Michigan Geospatial User Community ................................................................................................................ 13 Figure 2. Description of Current GIS Status ............................................................................................................................... 16 Figure 3: Proposed Future Governance Structure for Michigan's Statewide GIS Program ....................................................... 49 Figure 4: Relationship between Strategic Plan, Business Plan, and Detailed Work Plans for Implementation Initiatives ........65

Exhibits Exhibit 1: Suggested Format for Business Plan Objectives Progress Report ............................................................................. 69 Exhibit 2: Suggested Format for SDI Implementation Status Report.........................................................................................71

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