Course Title - University of Michigan



OARS Requests for M-Reports Internal Controls Roles Step-by-StepOverviewIn order to access the reports and tools located in M-Reports related to Internal Controls, users must request the proper access via the Online Access Request System (OARS). The Unit Liaisons are responsible to approve and authorize the request.?NavigationStart at the ITS Gateway ().Online Access Request System (OARS) Web Page13931909632951001Under Services, click System Access (Data Requests/OARS).System Access Web Page21551909264652002Under Requests, click Online Access Request System (OARS).Online Access Request System (OARS) Web Page3835405264153003Under New Access Requests, click Role Selection Tool.Role Selection Tool Page 8699501120775500539306511214104004 Type the uniqname of the person for whom you are requesting access in Uniqname.Click Name Lookup.Note: If you are requesting access for 10 or more individuals, type in one uniqname to get started. At a later point, you can attach a spreadsheet with the complete list of new users. See the Template for MReports Access for details.Role Selection Tool Page (Continued)28035253060706006Under Role Selector by System, click the M-Reports tab.Role Selection Tool Page (Continued)-187325195262580084324357715257007Select the appropriate role for the user. If the user needs access to ALL Internal Controls Employment items, including the Employment reports, select the ICEmployment role. If the user does not need access to Employment reports, select ICOtherTools.Note: The ICEmployment role includes access to these Employment reports:Department Employee CompensationFaculty/Staff PayOvertime PayTemp PayRetroactive PayCash Deposit ControlsCredit Card ControlsP-Card and T&E ControlsGap AnalysisSub-certificationThe ICOtherTools role provides access to these Internal Controls reports/tools:Cash Deposit ControlsCredit Card ControlsP-Card and T&E ControlsGap AnalysisSub-certificationClick Go to Next Step. Submit and Authorize Roles Request161290044459009Click on the Required Secondary Security tab.Submit and Authorize Roles Request (Continued)190501924051If the first option is selected, the individual gets access to all department IDs within their department group. For instance, selecting the first option for an individual within a department of LS&A would give that person access to information for the entire college. The more appropriate action is to select the third radio button and specify the appropriate department ID.00If the first option is selected, the individual gets access to all department IDs within their department group. For instance, selecting the first option for an individual within a department of LS&A would give that person access to information for the entire college. The more appropriate action is to select the third radio button and specify the appropriate department ID.-825501216025100010Select the appropriate option for Departmental Secondary Security.If the user should have access to ALL departments in their appointing department GROUP, choose Use default Departmental Security Settings (includes all DeptIDs that roll up to the School/College/Dept Grp Level).If the user should have access to information for certain departments IN ADDITION to all the departments included in their appointing department GROUP, choose Use Default Departmental Security Settings, plus those specified below (at least one required). If the user should have access to information for only a specific department INSTEAD of all the departments included in their appointing department GROUP, choose Do not use default Departmental Security Settings, only allow those specified below (at least one required). NOTE: In almost ALL cases, c is the appropriate option since the appointing department GROUP is too broad and will give the user access to more information than necessary.Submit and Authorize Roles Request (Continued)-215265188087012001234321751242695110011If you chose b or c:Specify the appropriate department ID in DeptID.Note: You can enter more than one Dept ID in this field. Separate the IDs by commas.To add a group of Dept IDs, attach an Excel spreadsheet that contains the values by clicking Choose File. The department IDs or uniqnames in the spreadsheet must each be on a separate row to enable Access and Accounts to batch upload the request.Note: You can also use this capability to request access for a group of 10 or more individuals. This capability was referenced in Step 5. See the Template for MReports Access for details.Submit and Authorize Roles Request (Continued)-2152651492250140014393700501650130013Click the appropriate checkboxes to indicate the types of emails you want to receive as your request is processed.Click Submit for Authorization.Related ResourcesOffice of Internal Controls Web site: Controls Management Reports Web page: AssistanceQuestions, feedback, and requests for enhancements can be submitted to the ITS Service Center: M-F, 7 a.m. - 6 p.m. (phone and email); Sun, 1 - 5 p.m. (email)Submit a Service Request Online: its.umich.edu/help/requestCall: 734-764-4357 (4-HELP)Email: 4HELP@umich.edu ................
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