Davida S. Smyth - City Tech OpenLab



11430022860000New York City College of TechnologyDepartment of Biological Sciences300 Jay StreetNY 11201Internship in Biomedical InformaticsMED 3910Handbook Version 1b2015-2016Program CoordinatorProf Davida S. SmythDSmyth@citytech.cuny.edu7182604984Table of ContentsSectionPage NumberIntroduction3Brief Course Description4General Course Structure4Internship Registration Procedure5Internship Program Policies6Roles and Responsibilities6Criteria for Selection of the Internship Site8Completing an Internship Experience9Internship Evaluation Process10Grading10Termination from the Internship in Biomedical Informatics Course11Frequently Asked Questions12Acknowledgments13Appendix A Academic Integrity at City Tech14Appendix B Information and Forms for Site Supervisors18Appendix C Information and Forms for Students26Appendix D Fact Sheet # 71 Internship Programs under the Fair Labor Standards Act36Appendix E Instructions for reports and grading rubricsAppendix F Med 3910 - Syllabus3956IntroductionThis manual serves to present the educational objectives and requirements of the Internship in Biomedical Informatics Course of the Biological Sciences Department of New York City College of Technology. It provides students, faculty, administrators and site supervisors with the information necessary to answer most of the questions that they might have. Although efforts have been made to be thorough, additional questions might arise and these may be discussed with the program coordinator or seminar faculty. Prof Laina KarthikeyanChairpersonBiological Sciences DepartmentProf Davida S. SmythProgram Coordinator, Biomedical InformaticsBiological Sciences DepartmentSeminar FacultyThe Biological Sciences Department consists of several faculty members with experience in the field of Biomedical Informatics and research in biological sciences. These faculty serve as mentors for the interns according to their area of expertise. NameOfficePhoneE-mailChristopher BlairP410718-260-5342cblair@citytech.cunu.eduMercer BruglerP313718-260-5088mbrugler@citytech.cuny.eduEugenia GiannopoulouP313718-260-4971egiannopoulu@citytech.cuny.eduVasily KolchenkoP313718-260-5954vkolchenko@citytech.cuny.eduJeremy SetoP410718-260-5078jseto@citytech.cuny.eduDavida S. SmythP410718-260-4984dsmyth@citytech.cuny.eduArmando SolisP313718-260-5894asolis@citytech.cuny.eduMai ZahranP313718-260-5088mzahran@citytech.cuny.eduBrief course descriptionThe internship in Biomedical Informatics course aims to expose biomedical informatics students to the practice of bioinformatics and medical informatics in real-world settings including biomedical companies, research laboratories and clinical and medical settings. Prior to enrollment in the course, students will be aided in identifying possible research and internship opportunities within their area of interest. Students will have to maintain a daily log/journal, meet weekly with their faculty mentor as well as comply with all the requirements of the internship site and site supervisor. Additionally, students will be encouraged to attend seminars and workshops held on campus as directed by the program coordinator. The evaluations of the site supervisor and the quality and completeness of the interns’ log/journal, written reports and oral presentation will determine the course grade.ANTICIPATED LEARNING OBJECTIVESUpon satisfactory completion of the course, the student will be able to:Produce a properly formatted and worded CV and/or résumé, as well as cover letters, appropriate to the position applied for and understand the value of such instruments. Gain experience in interviewing for internship and/or research positions, and understand proper decorum and accepted practices in the job market. Construct and formulate a coherent research or project plan, directed at particular aspects of medical informatics and/or molecular bioinformatics.Demonstrate and use knowledge gained in medical informatics and molecular bioinformatics coursework to address a problem or need, as defined by the project plan.Recognize the biological and biomedical principles at play in the particular project chosen. Demonstrate use and understanding of information and computer systems currently used in medical informatics and/or molecular bioinformatics, as part of a project methodology. Keep accurate and meticulous records of research or project activities as evidence by the student log/journal. Demonstrate effective written and oral skills for presenting their activities during the internship project and at the conclusion of the project activities. Communicate effectively with other professionals, including superiors, in a real-world setting. General course structureThe internship course is the culmination of the study of biomedical informatics, and should serve as a demonstration of the abilities of the students (in terms of knowledge, skills, and values) to function in real-world career and/or research settings. Students enrolled in the course are typically in their last semester in the program, and must demonstrate knowledge of their course materials, maturity and sophistication in their presentation, problem solving, time management, and adaptability in the use of methods and tools as well as effective interdisciplinary approaches to tackling their project.Following consultation with the program coordinator, students should begin to investigate possible internship options in the New York City or surrounding areas, and elsewhere (for summer internships) well in advance of the semester or summer in which they wish to complete their internship. The student must establish contact with the outside internship program with the assistance of the program coordinator, and students must complete application forms and agree to interviews if necessary and within the deadlines put forth by the internship programs. Alternatively, for those interested in pursuing careers in medicine, research, or academia, scientific research work with faculty at City Tech or at other academic institutions can fulfill the requirements of the course at the discretion of the program coordinator. Before enrolling in MED 3910, students must write a project proposal based upon their proposed internship project, detailing their goals, the timeline, and resources needed. The program coordinator must approve the project proposal. Any personnel described in the project plan must specify the extent of their involvement. Resources that will be used (such as funding) must be laid out and properly accounted for. Internship registration processStep 1: When enrolled in bioinformatics 1, student must meet with their faculty advisor, and write a personal statement and résumé.Step 2: When enrolled in bioinformatics 1, student must attend the Internship Orientation Symposium and schedule an appointment with the program coordinator to discuss the registration process. Step 3: Having met with the program coordinator, student must fill out a pre-internship questionnaire. Both of these must be returned to the program coordinator along with the résumé and personal statement.Step 4: Having met with the program coordinator, the student can begin to investigate Internship possibilities making use of the internship database maintained by the program coordinator. Deadlines and due dates for applications must be considered. Step 5: Student can begin to apply for internships the semester before enrolling in the prerequisite courses, if they are to be taken concurrently. If not, student must begin to apply in the semester before enrolling in the second prerequisite course.Step 5: Interview for internship positions.Step 6: In order to enroll on MED 3910, the following must all apply:The prerequisite courses have been taken, The internship site has agreed to take the student and filled in the necessary paperwork.The program coordinator must have approved the internship.Step 7: The Intern must sign an Internship Agreement Form and an Internship Placement Form and submit them to the program coordinator.Step 8: Enroll in MED 3910, pay fees and get permission from the program coordinator.Internship program policiesAll internship paperwork must be submitted by the end of November for summer internships to ensure that deadlines are met. Non-summer internships paperwork must be submitted at least 4 weeks prior to the anticipated start date. Interns will have the required academic prerequisites and be in good academic standing at the time of submitting internship paperwork. No hours can be accrued toward the required internship hours until the program coordinator has approved the internship. Retroactive credit cannot be applied toward prior work experiences without permission of the program coordinator. Interns will be supervised by an independent professional or a professional affiliated with the employing agency or organization called the “site supervisor”. Interns are subject to regulations that govern maximum course loads. Credits are earned by successfully completing on-site hours, preliminary paperwork, and internship reports and presentations. Internship tuition cost is governed by the current catalog; fees will be based on the number of credits.Internships may be part-time or full-time, paid or unpaid experiences. See Appendix D for information regarding unpaid internships. Internships can take place in an off-campus environment or on campus with an approved on-site supervisor. Students are responsible for selecting and securing internships sites. The program coordinator must then approve the site and internship project.Student must complete 225 hours of time to receive credit for MED 3910.Roles and responsibilitiesIntern responsibilities Students have the responsibility for developing, applying for and securing internships, articulating learning objectives, and providing evidence that the learning objectives have met the required academic level. Interns are responsible for attending the Internship Orientation Symposium and completing the necessary paperwork with the guidance of the program coordinator. Interns will need to meet with the Financial Aid Office to clarify and understand the financial obligation of registering for a credit-bearing internship. It is the interns’ responsibility to review and understand the intern position duties. Interns are also highly encouraged to visit the internship site regularly beforehand. Interns are expected to follow all internship site and college conduct policies (see NYCCT student handbook). Interns will need to contact both the seminar faculty and the program coordinator if they have any problems, concerns, emergencies or if they need to leave an internship site earlier than indicated on the Internship Agreement Form. All completed coursework, projects, and public presentations must be completed before the final due date listed on the Internship Agreement Form. Program coordinator ResponsibilitiesThe program coordinator will identify sites that host internships and maintain a database of internships. The program coordinator will contact new sites and establish criteria for hosting interns at that site. The program coordinator will develop and maintain a series of OpenLab hosted sites for advertising internship positions and sites ().The program coordinator will advertise and contact the BIB students regularly with new internship opportunities and sites via email and the website. The program coordinator will maintain and update all documentation pertaining to the course including syllabi, the manual, rubrics and letter templates.The program coordinator will review each student’s eligibility for internship participation, advise individual students and assist the interns with securing a position. The program coordinator will serve as a liaison between the intern, site supervisor, and the college administration. The program coordinator will facilitate and organize the Internship Symposium. The program coordinator will facilitate and organize seminars for the professional development and training of the interns. The program coordinator is responsible for all formal written correspondence with site supervisors and will assist with any related problems or issues. The program coordinator will assign grades to proposals, reports and presentations of the interns. The program coordinator will liaise with other program coordinators and the college administration.The program coordinator will regularly assess the internship needs of surrounding businesses and universities.The program coordinator will present on behalf of the internship course. Seminar Faculty ResponsibilitiesWill meet their assigned interns online weekly or by phone to briefly discuss their progress.Will review their assigned interns online journal.Will review and grade the intern’s proposals, reports and presentations.Internship Site Supervisor ResponsibilitiesSite supervisors must work with the intern to provide a written job description outlining the primary duties and expectations that will be used by the intern to write a project proposal, which will form part of the intern’s portfolio for grading. The project description must involve the practice of medical informatics and/or molecular bioinformatics in commercial, research, and/or medical settings. Site supervisors should understand and support the interns learning objectives outlined in their Internship Agreement Form. Formal training should be provided by the site supervisor in order to inform, train, prepare, and orient the intern to the site’s expectations and culture. Site supervisors should meet regularly with interns to monitor progress, provide feedback and review the learning objectives. Site supervisors are expected to provide adequate supervision for the intern and assign duties that are appropriate, career-related and progressively challenging. These duties should reflect the learning objectives of the internship course.The internship site should make available equipment, supplies and space necessary for the intern to perform his/her duties.Site supervisors must provide a physically and emotionally safe working environment free of all forms of harassment. If the intern is not meeting the site expectations the site supervisors must notify the program coordinator to discuss appropriate solutions. Site supervisors will be asked to complete a mid-internship evaluation of the intern and a more detailed final evaluation report at the end of the internship. This must be completed and returned promptly to the program coordinator. The site supervisors’ evaluations are worth 30% of the total grade for the course.The internship site must assume liability for work-related injuries sustained by the intern, insofar as the agency may determine the same to be required by law in that state. Criteria for selection of the Internship SiteStudents will have to attend an Orientation Symposium at the start of the semester in which various options for the internship site shall be introduced. Upon attending the symposium session, students will have to complete a pre-placement questionnaire (Appendix C) and submit it to the program coordinator. Students will have the option to choose from a site available in the internship database maintained by the program coordinator and downloadable from the departmental website (), suggest their current site for the internship or propose a new site for consideration by the program coordinator. In addition, sites on campus with the seminar faculty may be available for consideration.The area of concentration shall be decided upon after the student meets with their advisor to establish their career goals, and the program coordinator. The pre-placement questionnaire (Appendix C) shall be filled in accordingly.Students will have to interview at internship sites prior to being accepted. Workshops and practice interviews shall be provided during the semester. The choice of internship site will have to be agreed upon by the intern in conjunction with the program coordinator.Following acceptance to the internship site, the program coordinator shall contact the site to ensure that all the relevant paperwork is completed (Appendix B). A project description shall have to be provided to the program coordinator to assess that it meets the goals and objectives of the course. This project proposal will be graded.Some internships will have a stipend and others will be unpaid. Where possible, the program coordinator shall try to find paid opportunities. As regards unusual work arrangements, students will be accommodated to the best of the ability of the program coordinator and potential internship sites. Completing an internship experienceSite orientation: The internship site will have to provide a structured orientation of the site within the first week of the internship as per the Internship Agreement. During the first week of the internship, the site supervisor must assist the intern in the production of a project proposal. This must be submitted to the program coordinator. The site supervisor shall complete and return to the program coordinator a mid- and final-internship evaluation form. Coordination with “Seminar Faculty” (on campus): Seminar faculty shall evaluate the interns weekly and provide weekly reports to the program coordinator. Interns shall be expected to attend departmental seminars and workshops to be held on campus during the semester (unless they are completing a summer internship placement).Interns shall have to complete an online student lab book/journal daily, which will be accessible to the seminar faculty and the program coordinator. Interns shall have to complete time-sheets to record their hours, which have to be signed by the intern and their site-supervisor.Interns will generate a midterm report and a final written report on their work during their internship.Exit interviews and a site-supervisor evaluation by the student may be asked for by the program coordinator.Internship Evaluation ProcessStudents will be evaluated based on the following criteria: an initial evaluation of the research or project proposal, to be conducted by the program coordinator (a short write-up is required); the quality and completeness of an online student log/journal which will be monitored by the seminar faculty and program coordinator; the site supervisors’ evaluations of student performance during the project span; a mid-internship report and a final written report in the form of a paper upon completion of the project; and an oral presentation in the presence of the City Tech community at the Orientation Symposium. The seminar faculty assigned to interns will assign the grades for certain components (except for the site supervisor evaluation), in consultation with the program coordinator as well as other involved faculty. In certain cases, additional expert faculty will be asked to review the intern’s reports.GradingThe intern will be expected to generate a research proposal (worth 15% of the grade), maintain a student log/journal online and provide a midterm progress report (worth 20% of the grade), a final written report (worth 20% of the grade) and a final oral presentation during the Orientation Symposium (worth 15% of the grade). The mid- and final-internship supervisor evaluation are worth 30% of the grade.The numerical breakdown of the components of the final grade is as follows: Research Plan 15% Student journal and midterm progress report 20% Supervisor evaluation 30% Final written report 20% Oral presentation 15% Letter GradeNumerical RangesA93-100A-90-92.9B+87-89.9B83-86.9B-80-82.9C+77-79.9C70-76.9D60-69.9F59.9 and belowTermination from the Internship in Biomedical Informatics courseStudents may withdraw voluntarily or be asked to withdraw from the internship by the seminar faculty, the program coordinator, and/or the chairperson of the department of biological sciences. The procedure for withdrawing from the internship course is outlined below:Voluntary Withdrawal: A student who withdraws from school must notify the site supervisor, the seminar faculty and the program coordinator regardless of the reason for withdrawal.Unsatisfactory Academic Performance: If the student is not able to perform at an acceptable level set by the seminar faculty, s/he will meet with the seminar faculty to decide on an appropriate course of action. It is the responsibility of the seminar faculty to inform the program coordinator of his/her recommendation(s).Unsatisfactory Performance at an Internship Site: It is very important that the site supervisor informs the seminar faculty immediately of any problem(s) with a student at the agency. If the problem cannot be resolved informally between the intern, the site supervisor and the seminar faculty, the following procedures will be followed:The seminar faculty will meet with the intern. The seminar faculty will meet with the program coordinator. The program coordinator will meet with the intern and seminar faculty. The program coordinator will meet with the site supervisor and the intern. Some situations may require a formal meeting of all parties concerned and the chairperson of Biological Sciences.Violation of Ethics: Students may be recommended for dismissal from the college if they are found to have violated professional ethics or have conducted themselves in ways that are detrimental to the welfare of their persons at their internship site (This is particularly important in regard to patient data and information).Violation of School Policy or Internship Course Requirement(s): The faculty of the department of biological sciences may request college disciplinary action against a student who violates college policies and/or the requirements of the internship course. Failure to Document Placement: Students who fail to submit the Site Placement Form by the deadline established by the department may be withdrawn from the internship course by the college. The student will be notified by telephone or by letter so that appropriate program changes can be made. Students who are withdrawn from an internship course class may be reinstated at the discretion of the program coordinator, and the department chairperson based on the satisfactory completion of prerequisites and on the availability of a suitable internship opportunity. Prerequisites: Students who register for the internship class without the necessary course, pre-placement orientation prerequisites will be withdrawn from the class and notified by the Department by telephone/mail so that they can make appropriate adjustments to their program.Frequently asked questionsHow do I find an internship? A student can find an internship by looking at the internship website maintained by the program coordinator When can I do an internship?An internship can be taken during fall, spring or summer once the prerequisite courses have been taken and permission has been given by the program coordinator. AcknowledgmentsWe would like to thank Marcia Powell and the Human Services department whose internship course structure and manual served as a template for the development of our course. We would also like to thank the other internship program coordinators at City Tech for their advice and support in the development of our course. Appendix AAcademic Integrity at City TechAcademic Integrity at City Tech (Adapted from) Students and all others who work with information, ideas, texts, images, music, inventions, and other intellectual property owe their audience and sources accuracy and honesty in using, crediting, and citing sources. As a community of intellectual and professional workers, the College recognizes its responsibility for providing instruction in information literacy and academic integrity, offering models of good practice, and responding vigilantly and appropriately to infractions of academic integrity. Accordingly, academic dishonesty is prohibited in The City University of New York and at New York City College of Technology and is punishable by penalties, including failing grades, suspension, and expulsion.— NYCCT statement on academic integrity New York City College of Technology, like all academic institutions, encourages and thrives on the open exchange of ideas. At City Tech, we expect everyone to conduct their intellectual work with honesty and integrity. With this goal in mind, and in response to the Report of the CUNY Committee on Academic Integrity (), the NYCCT College Council approved a new academic integrity policy in May 2007. City Tech's academic integrity policy aims to deter academic dishonesty by students, and allow the college to process cases of academic dishonesty more effectively. This policy has been in effect as of August 27, 2008. What is academic dishonesty? Academic dishonesty occurs when individuals plagiarize or cheat in the course of their academic work. Cheating is the unauthorized use or attempted use of material, information, notes, study aids, devices or communication during an academic exercise. Examples of cheating include: Copying from another student during an examination or allowing another to copy your work.Unauthorized collaboration on a take-home assignment or examination.Using notes during a closed-book examination.Taking an examination for another student, or asking or allowing another student to take an examination for you.Changing a graded exam and returning it for more credit.Submitting substantial portions of the same paper to more than one course without consulting each instructor.Preparing answers or writing notes in an exam manual before an examination.Allowing others to research and write assigned papers or do assigned projects, including the use of commercial term paper services.Giving assistance to acts of academic misconduct/dishonesty.Fabricating data (in whole or in part).Falsifying data (in whole or in part).Unauthorized use during an examination of electronic or wireless, handheld devices, including computers or other technologies to retrieve or send information during an exam.Plagiarism is the presenting of someone else’s ideas without proper credit or attribution. These ideas could come from: Information obtained from books, journals or other printed sources.The work of other students or of rmation from the internet.Software programs or other electronic material.Designs produced by other students or faculty.Internet plagiarism includes submitting downloaded term papers or parts of term papers, paraphrasing or copying information from the internet without citing the source, and “cutting and pasting” from various sources without proper attribution. Obtaining Unfair Advantage is any activity that intentionally or unintentionally gives a student an unfair advantage in his/her academic work over another student. The following are some examples of obtaining unfair advantage, but by no means is it an exhaustive list: Stealing, reproducing, circulating or otherwise gaining advance access to examination materials. Depriving other students of access to library materials by stealing, destroying, defacing, or concealing them. Retaining, using or circulating examination materials, which clearly indicate that they should be returned at the end of the exam. Intentionally obstructing or interfering with another student’s work. Falsification of Records and Official Documents The following are some examples of falsification, but by no means is it an exhaustive list: Forging signatures of authorization. Falsifying information on an official academic record. Falsifying information on an official document such as a grade report, letter of permission, drop/add form, ID card or other college document. What is academic integrity, and why is it important?Academic integrity is the idea of faculty and students engaging in the process of teaching and learning with a high level of respect for each other and great attention to the values of trust, honesty, and fairness. Academic integrity is important because it is a critical value upon which students will earn true respect and value from others, not only while at City Tech, but more importantly after they graduate and enter their chosen professional field. What happens when an instructor discovers an act of academic dishonesty? All acts of academic dishonesty at NYCCT must be reported and documented, even if the instructor chooses not to impose an academic sanction (ie. a failing or reduced grade) upon the student. When an instructor discovers a violation of the academic integrity policy, the instructor should first discuss the incident with the student and the relevant department chair or program head. The instructor must then report the incident to the NYCCT Academic Integrity Officer (AIO) using the Faculty Action Report Form (FAR)(Multiple copies are attached to the end of this manual). Instructors will use the FAR Form to indicate whether the student has admitted responsibility for the act of dishonesty, and whether the student has accepted whatever academic sanction the instructor chose to impose upon the student. If the student has admitted responsibility and has accepted the sanction, the AIO will keep the FAR Form and any attached documents (such as proof of plagiarism or cheating) in the student's confidential Academic Integrity File. This file, which will be kept separate from the student's main academic record, can only be accessed by either the AIO or the Vice President for Student Affairs. The AIO will inform the student about the Academic Integrity File when he/she receives the FAR Form from the instructor. If a student does not admit to the violation and wishes to appeal the instructor's charge and academic sanction (if any), the student may file an appeal with the AIO, who will inform the student of this right when he/she receives the FAR Form from the instructor. When a student files an appeal contesting the charge of academic dishonesty and any grade sanction, the AIO will convene the NYCCT Academic Integrity Committee to hear the appeal. If the student admits the charge but wishes to appeal the grade sanction, the student may file an appeal using the college’s grade appeal process. If an instructor wants a disciplinary sanction (i.e. suspension or expulsion from NYCCT) to be imposed upon the student in addition to or in lieu of an academic sanction, the AIO must approve the request to seek a disciplinary sanction. If the AIO decides to seek a disciplinary sanction, either at the instructor’s request or on his/her own initiative, the Faculty-Student Disciplinary Committee will hear the student’s case. Appendix BInformation and Forms for Site Supervisors011430000NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentTelephone: 7182605088 Fax: 7182605278Dear Sir or Madam:Thank you for offering our student, ____________, the opportunity to intern with you. If he/she forwards this letter to you and asks to work on a project proposal, it is because he/she wishes the experience to count toward academic credit. Our decision does not in any way impinge on her ability to do the internship at your agency, only whether it will count toward credit for the Internship in Biomedical Informatics course or not. To achieve this goal, we look for the following:To earn biology credit, the internship must have a significant learning experience in the field of biomedical informatics or molecular bioinformatics (225 field hours). If not already done, please identify a direct “site” supervisor at your agency. The site supervisor will be asked to send monthly interim reports and a final report by email, for which we shall provide a template, indicating how the intern is performing/has performed in the internship. We ask that site supervisor indicate whether the intern has completed the required hours by signing a timesheet, and make general comments on the quality of the intern's performance.The student is being asked to clearly state the aims of the internship in a "project proposal". This need not be lengthy (3 pages), but we would ask you to ascertain that the project proposal is an accurate statement reflecting the site supervisor’s expectations.Interns are asked to keep a log of their experience, to be given to the faculty at New York City College of Technology for evaluation. The students will be advised not to include any name or information that is considered confidential by your agency. Please give the student specific instructions regarding what is confidential.We require that the student prepare a midway report and a final project report on the internship, and to do an oral presentation at the Internship Orientation Symposium to be held in ___________. We would request guidance from the site supervisor in such an undertaking..Thank you very much for considering __________ for an internship. We appreciate the learning experience that he/she will be gaining. If you have any questions, please do not hesitate to contact me.Sincerely yours,Davida S. Smyth, PhDAssistant Professor, Biomedical Informatics Program coordinatordsmyth@citytech.cuny.edu7182604984114300000NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentInternship Site AgreementThis agreement between the biological sciences department of NYCCT (hereafter called the College and __________________________________________________ hereafter called the Site) agree to provide an internship experience for students as part of the biological sciences curriculum. The site agrees to provide an opportunity for practical learning in aspects of bioinformatics and medical informatics and to enable students to meet the objectives of the biological sciences internship course. The site will provide students with such assignments as are appropriate to meet the objectives of the internship. The site agrees to inform the program coordinator of any changes in policies, procedures and/or staffing that might affect the quality or nature of the internship experience. The program coordinator will serve as a liaison between the College and the Site who will be responsible for maintaining contact (visits, by phone, by email) in regards to a student's progress. The site will appoint a qualified staff member to serve as an internship (site) supervisor of students. Internship supervisors for students must have at least a Master’s Degree in a biomedical informatics or a related field. The site supervisor will be responsible for directing and supervising the student's internship project. This site supervisor will also be responsible for verifying the hour’s students have worked and will sign the student’s timesheet. The site supervisor will complete and return to the college two evaluation forms, one at the midpoint and one at the end of the Internship.The site supervisor will provide a structured orientation within the first week of fieldwork experience. The site supervisor will communicate any urgent or serious student concerns and/or any urgent or serious changes in supervision with the program coordinator in a timely fashion through the Biological Sciences office (718) 260-5088. Students are required to follow internship site hours and laboratory or site procedures. Students will be required to maintain confidentiality, with respect to any information acquired during the internship experience. The site agrees to supply the student with sufficient hours of internship work (225hrs) that will enable the student to complete his/her course requirements. The site supervisor will be invited to attend at the oral presentation of their intern at the Internship Symposium.Dismissal of student from a site will be a mutually agreed upon decision made between the site, program coordinator, biological sciences chairperson and the program coordinator. This agreement will remain valid until canceled by either or both parties. Such cancellation must be in writing to the other party prior to the start of the academic semester. Agency:_______________________________________ Name of Site Supervisor: _______________________________________Title:_______________________________________ 01587500NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentTelephone: 7182605088 Fax: 7182605278Intern Mid-Internship Evaluation FormStudent Name ________________________________ EMPID: _________________ Number of Field Hours completed to date _____________ Date _____/___/_____Note: MED 3910 students must intern 15 hours per week and have at least 100 hours by mid-internship.Directions: Please circle the rating that most represents the student’s performance during the internship: 5- Excellent, 4- Very Good, 3- Good, 2- Satisfactory, 1- Unsatisfactory.Arrives on time consistently12345Informs supervisor and makes arrangements for absences12345Completes requested or assigned tasks on time12345Presents written or verbal reports in a professional manner12345Is enthusiastic to learn new techniques12345Demonstrates knowledge of biological sciences12345Demonstrates knowledge of medical informatics12345Demonstrates knowledge of bioinformatics12345Responds to supervision12345Communicates effectively with co-workers12345Additional comments: Site: ___________________________________ Phone: () ________________Supervisor’s Name:_________________________ Title: _____________________________Supervisor’s Signature: _____________________013716000NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentTelephone: 7182605088 Fax: 7182605278Intern Final Internship Evaluation FormStudent's Name:________________________Date of Evaluation:____/____/____ Supervisor:_____________________________ Title: _____________________________ Internship Site: ________________________________________________Site Address:_______________________________________________________________________________________________________________________________________________________________General Description of Site and Work Performed:Description of Student’s assignments:Instructions: This form is designed to help site supervisors provide feedback about the performance of the interns. This form will become part of the interns record for this course and will be considered in assigning grades for the internship. Please answer each item using the scale provided. Space is provided following each category group for specific comments. There is also space at the end of this form for general comments. If you feel it would be helpful to put anything into context from the outset, please feel free to do so below. Please circle the rating that most represents the student’s performance during the internship: 5- Excellent, 4- Very Good, 3- Good, 2- Satisfactory, 1- Unsatisfactory. Acquisition of new information: How well does the student understand technical information and skills that were available during the internship? Did the student identify new areas of learning and follow through with appropriate activities? 12345Application of professional techniques: How well does the student apply newly learned skills in the real life situation? How well does the student improve upon previously learned ones? 12345Communication skills: How well does the student communicate with others? Does the student write clearly and express their thoughts effectively? Can the student discuss professional matters using the appropriate terminology? 12345Persistence: Does the student show a continuing effort to see their tasks through to completion? (Patience, frustration control, tolerance and dependability) 12345Interest: Is the student eager to become involved in the activities? Does the student sit back and watch the clock? 12345Initiative: Does the student engage with a variety of different tasks rather than only handling the “easy ones”? 12345Responsibility: Does the student completely follow through on his/her assigned activities? 12345Adaptability: How well does the student adapt to varied (including negative) work situations? 12345Personal relations: How well does the student interact with the staff and his/her other colleagues? Does the student maintain a professional decorum?12345Development: How willing is the student to accept and utilize constructive criticism? 12345Please comment on how to improve our curriculum/internship experience:What student skills could be improved?What key components could be added to the program to better prepare students?Feel free to add any other comments:Supervisor Signature: ________________________ Date of Evaluation: ____/____/____ Please return to the Program coordinatorAppendix CInformation and Forms for Students011430000NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentTelephone: 7182605088 Fax: 7182605278Internship Placement Form Student's Name: _____________________________EMPID: _________________________Address:________________________________________________________________ City: ________________State: ________ Zip: ________ Telephone: () ______________This student has been accepted as an intern.The student’s schedule will be as follows*:Day: _____________________ From: __________________ To: ______________________Day: _____________________ From: __________________ To: ______________________Day: _____________________ From: __________________ To: ______________________The student is scheduled to start on: ____/____/____ and end on ____/____/____* Internship hours cannot interfere with schedule of classesName of organization: _________________________________________________________ Address: ___________________________________________________________________ City: _____________State: ________ Zip: __________ Telephone: () ______________ Name of student’s immediate supervisor: _________________________________________Title: ___________________Department: ___________________ Telephone: () ________________ Email of supervisor:__________________________________________________________Briefly describe the duties of the intern:Site Supervisor Signature:_____________________Print name: _____________________________ Title: __________________________________ Telephone: ( )_________________________ 22860011430000NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentTelephone: 7182605088 Fax: 7182605278To: All BIB StudentsFrom:Department of Biological Sciences/Office of InternshipRe: Pre-placement questionnaire for MED 3910To be eligible for MED 3910, you must complete steps 1-8 below:Once you have taken Bioinformatics I, attend one of the internship symposiums. These are held at the start of the Fall semester and end of the Spring semester. Meet with your advisor and fill out an advisement form. Generate a resume and a personal statement.Arrange an appointment to see the program coordinator to discuss possible internship sites. File a pre-placement questionnaire with the program coordinator before enrolling in the prerequisite courses BIO 3352 and MED 4229. Apply for internships with the help of the program coordinator.Register for MED 3910 once the prerequisites have been completed (MED4229 and BIO3352) and the internship site has agreed to take the intern and filled out all the appropriate paperwork (Internship Site Agreement). Permission from the Program Coordinator must also be sought (dsmyth@citytech.cuny.edu). The intern must sign an Internship Agreement Form and have the Internship Placement Form signed by the Site Supervisor and submit them both to the Program coordinator.11430011430000NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentTelephone: 7182605088 Fax: 7182605278Biological Sciences DepartmentPre-Internship QuestionnaireTo be considered for an internship, students must:All prerequisite courses. Return this form to the program coordinator.Register for MED 3910.Students completing the above will have also have to identify an internship site in collaboration with the program coordinatorStudent InformationStudent's Name:_______________________ EMPID: ____________________________Address:__________________________________________________________ City: ____________State: _______ Zip: ____________ Telephone: ( ) ____________CityTech Email:__________________________________________________________ Indicate your internship preference:Bioinformatics:______ Medical Informatics:______Biology:______Indicate your internship preference (year):Summer:____________ Fall:____________Spring:____________Indicate your internship site preference:Academic:______ Private sector:______Other______ If other, please describe_________________________________________________________________________________________________________________________________________________________________________________________Indicate your availability below: Weekdays (generally between 9 am to 5 pm):______ Evenings (generally from 4 pm to 7 pm)______Weekends (generally between 9 am to 5 pm):______I wish to: (Choose A, B or C): A______use the departmental internship database B______recommend my current employer C______recommend a new internship siteIn the case of B or C above, fill in the following:Name of organization:_____________________________________________________ Address: ___________________________________________________________________ City: ________________State: _______ Zip: ________Telephone: () _______________Name of student’s immediate supervisor: __________________________________________Title: ___________________Department: ___________________ Telephone: ( ) ________________ Email of supervisor: ___________________________________________________________Some sites will require health checks (vaccinations, PPD testing, etc) as well as criminal background checks before accepting you as an intern. Please use the Student Wellness Center as a resource (Pearl Building, Room 104)Are you currently employed? Yes ____ No ____ If yes please indicate: Site of employmentSupervisor and phoneTasksWeekly HoursPlease list your previous internshipsDate of InternshipInternship SiteTasksWeekly HoursPersonal and confidential: Please describe any physical and mental limitations, family responsibilities, work schedule and/or other factors, which should be a consideration when arranging an internship. Physical or mental limitations ________________________________________________Family limitations _____________________________________________________Other factors _____________________________________________________Student Goals for the Internship: Describe the kinds of experiences you would like to have in your area of concentration. Be sure to indicate the method you wish to learn more about________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Student signature: _______________________________ Date _________________22860011430000NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentTelephone: 7182605088 Fax: 7182605278Student Internship Agreement Student's Name:___________________EMPID: ___________________Site: ___________________Site supervisor:___________________ I have attended the internship symposium and received information regarding the requirements of the internship. I have read the internship manual and understand all the requirements. In addition I have taken MED 4229 and BIO 3352 or their equivalent, which must be approved by the Program Coordinator. I agree that:I will not be considered in attendance in MED 3910 until I bring the Internship Agreement form to the program coordinator. This form must be returned by the end of the second week of class. If the form is not submitted I will be dropped from the class. I understand that sites may do background checks and may require fingerprinting, inoculations, physical checkups and other procedures prior to agency placement. It is my responsibility to provide correct information to the sites. Dismissal from the site based on incorrect or incomplete information may require me to withdraw from the internship until I am able to provide appropriate documentation. I am responsible for discussing with my site supervisor the learning objectives and required assignments. I must notify and work with my site supervisor during the first two weeks of my internship to resolve any serious problems or issues about appropriate assignments. I am not permitted to select or change my internship site without approval from the program coordinator. I am expected to complete 225 hours at the same site. These hours must be documented. All excused absences from the internship site must be verified by presenting medical documentation to the Site Supervisor. Incomplete ("I") grades are not given for the Internship Courses MED 3910_________________________________/____/____ Student’s SignatureDate0000NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentTelephone: 7182605088 Fax: 7182605278Internship Timesheet Student's Name:___________________EMPID: ___________________Site: ___________________Site supervisor:___________________ All students enrolled in the Internship in Biomedical Informatics Course, MED 3910, are required to do 225 hours of work in an approved site. This form is to maintain a record of the hours worked by the Intern during the internship. The student and site supervisor must sign it. The student is responsible to keep accurate and authentic documentation of hours worked. Falsifying this document can result in dismissal from the program. Photocopies will not be accepted.DateTime InTime OutTotal HoursSupervisor’s SignatureTotal hours on this sheet:___________________Total hours on previous sheet:___________________Total hours to date: ________________________________________/____/____ _____________________/____/____ Student’s SignatureDateSupervisor SignatureDateAppendix DFact Sheet # 71 Internship Programs under the Fair Labor Standards ActAppendix EInstructions for reports and grading rubrics02730500NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentTelephone: 7182605088 Fax: 7182605278Internship in Biomedical Informatics – Project Proposal/Research PlanStudents are expected to construct a 5-page project report midway through the internship. The detailed project report must contain a description of the project and project goals, a time-table for each aspect of the project, along with resources needed and other logistical considerations. Any personnel described in the project plan must submit a letter of support, specifying the extent of their involvement and commitment. Resources that will be used (such as funding) must be laid out and properly accounted for. The Intern will, in addition, need to have the following information: The site supervisors name, the title of the site supervisor, the name of the internship site, and the site address. Upon evaluation of the project proposal/research plan by the seminar faculty, the program coordinator, credit will be awarded up to 15% of the final grade for the Internship Course. The project proposal will need to have the following components:Purpose: Briefly state the overall goal of the project and what you hope to accomplish. Background: Describe the background of your project as it relates to the literature or current methods, practices. How does your proposed work fit into what is known about your project. How will it add to the field? What is novel about what you propose? If gaining a new skill, how is that skill currently applied? Outcomes: Write down as precisely as you can the objectives that you expect to achieve through this project. These should be a series of concise statements that describe specific and measurable objectives, usually stated with the following language, “At the end of this project I will have (or I will be able to)…” These objectives will be used to evaluate the successful completion of the project. Description of Project: Using your stated objectives as a guide, write a brief narrative that describes exactly what you will do in order to meet your objectives. Include a description of the form your final presentation and report will take. Schedule: Give as detailed a schedule for accomplishing the various phases of your project as possible. It is understood that this schedule may need to change, but it will guide you and your site supervisor in monitoring the progress of the project during the semester. Resources Needed/to be used: Describe what resources you will need in order to complete the project. This may simply involve access to a library, computer, and a printer, or it may include lab equipment, lab supplies, etc. Relation to Course: Describe how your proposed project fits with the content of the courses that you have been studying to date. How does your project fulfill the objectives of the internship, namely to expose students in the program to the practice of medical informatics and molecular bioinformatics in commercial, research, and medical settings. What specific techniques, methods shall you be applying from your course-work.Evaluation Criteria: Describe what criteria your site supervisor will be using to evaluate the successful completion of your project for e.g. will you have to attend meetings, give presentations. You should refer to the stated purpose and objectives in order to develop these criteria. The site supervisor will, at minimum, perform monthly evaluations of the intern as well as a final evaluation. 02730500NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentTelephone: 7182605088 Fax: 7182605278Internship in Biomedical Informatics – Mid-Internship Project ReportStudents are expected to construct a minimum 5-page, 1.5 spaced, size 12 font, project report midway through the internship. Upon evaluation of the report by the seminar faculty, the program coordinator, credit will be awarded up to 10% of the final grade for the Internship Course. This report, along with the final project report to be submitted at the end of the Internship, should follow the detailed instructions for authors made available by the Journal of Biomedical Informatics (). The project report will need to have the following components:Title Abstract Introduction Materials and methods Results Discussion Literature cited Title:The title should be less than ten words and should reflect the content of the paper. A good title is straightforward and uses keywords that researchers in a particular field will recognize.Abstract: An abstract is a concise (100 to 200 words) summary of the purpose of the research report, the results found, and the major conclusions. It is written in the third person and the past tense.Introduction: The introduction defines the subject of the report. It must outline the scientific purpose and objective for the research performed and give the reader sufficient background to understand the rest of the report and will answer several questions, including the following: Why was this study performed? What knowledge already exists about this subject? What is the specific purpose of the study? Materials and Methods: The materials and methods used in the experiments or analysis should be reported in this section. When procedures from a lab book or another report are followed exactly, simply cite the work, noting any deviations from the method used. However, it is still necessary to describe special pieces of equipment (non-standard), new scripts written or analysis performed and the general theory of the assays used. Generally, this section attempts to answer the following questions: What materials/tools/programs were used?How were they used?Results:The results section should summarize the data from the experiments without discussing their implications. The data should be organized into tables, figures, graphs, and photographs without replicating itself. All figures and tables should have descriptive titles and should include a legend explaining any symbols, abbreviations, or special methods used. Figures and tables should be numbered separately and should be referred to in the text by number, for example: Figure 1 shows that the activity decreased after five minutes. The activity decreased after five minutes (fig. 1). Figures and tables should be self-explanatory; that is, the reader should be able to understand them without referring to the text. All columns and rows in tables and axes in figures should be labeled. Discussion: This section should not just be a restatement of the results but should emphasize interpretation of the data, relating them to existing theory and knowledge. In writing this section, you should explain whether or not you accept or reject your original hypotheses. You should also be able to suggest future experiments that might clarify areas of doubt in your results. Literature Cited: This section lists all articles or books cited in your report. The listing should be alphabetized by the last names of the authors. Different journals require different formats for citing literature. The instructions for authors of the Journal of Biomedical Informatics (linked to above)gives detailed descriptions of how to cite the literature. For articles:Fox, J.W. 1988. Nest-building behavior of the catbird, Dumetella carolinensis. Journal of Ecology 47: 113-17. For Books:Bird, W.Z. 1990. Ecological aspects of fox reproduction. Berlin: Guttenberg Press. For chapters in books:Smith, C.J. 1989. Basal cell carcinomas. In Histological aspects of cancer, ed. C.D. Wilfred, pp. 278-91. Boston: Medical Press. When citing references in the text and all works used should be cited, do not use footnotes; instead, refer to articles by the author's name and the date the paper was published. For example: Fox in 1988 investigated the hormones on the nest-building behavior of catbirds. Hormones are known to influence the nest-building behavior of catbirds (Fox, 1988). When citing papers that have two authors, both names must be listed. When three or more authors are involved, the Latin et al. (et alia) meaning "and others" may be used. A paper by Smith, Lynch, Merrill, and Beam published in 1989 would be cited in the text as: Smith et al. (1989) have shown that... This short form is for text use only. In the Literature Cited, all names would be listed, usually last name preceding initials.General Comments on Style All scientific names (genus and species) must be italicized or underlined.Use the metric system of measurements. Be aware that the word data is plural while datum is singular. This affects the choice of a correct verb. The word species is used both as a singular and as a plural. Numbers should be written as numerals when they are greater than ten or when they are associated with measurements; for example, 6 mm or 2 g but two explanations of six factors. When one list includes numbers over and under ten, all numbers in the list may be expressed as numerals; for example, 17 sunfish, 13 bass, and 2 trout. Never start a sentence with numerals. Spell all numbers beginning sentences. Every sentence must have a subject and a verb. Avoid using the first person, I or we, in writing. Keep your writing impersonal, in the third person. Instead of saying, "We weighed the frogs and put them in a glass jar," write, "The frogs were weighed and put in a glass jar." It is best to use the past tense. 02730500NEW YORK CITY COLLEGE OF TECHNOLOGYCity University of New York300 Jay StreetBrooklyn, New York 11201Biological Sciences DepartmentTelephone: 7182605088 Fax: 7182605278Internship in Biomedical Informatics – Final Internship Project ReportStudents are expected to construct a 15 page, 1.5-spaced, size 12 font, project report at the conclusion of the internship. Upon evaluation of the report by the seminar faculty, the program coordinator and program coordinator, credit will be awarded up to 20% of the final grade for the Internship Course. This report, like the mid-internship project report, should follow the detailed instructions for authors made available by the Journal of Biomedical Informatics (). The project report will need to have the following components:Cover pageTitle Abstract Introduction Materials and methods Results Discussion Literature cited Cover page:The cover page should include your name, your site supervisor’s name, the date of submission, and the title of your project. It should also include the CityTech Logo. Title:The title should be less than ten words and should reflect the content of the paper. A good title is straightforward and uses keywords that researchers in a particular field will recognize.Abstract: An abstract is a concise (100 to 200 words) summary of the purpose of the research report, the results found, and the major conclusions. It is written in the third person and the past tense.Introduction: The introduction defines the subject of the report. It must outline the scientific purpose and objective for the research performed and give the reader sufficient background to understand the rest of the report and will answer several questions, including the following: Why was this study performed? What knowledge already exists about this subject? What is the specific purpose of the study? Materials and Methods: The materials and methods used in the experiments or analysis should be reported in this section. When procedures from a lab book or another report are followed exactly, simply cite the work, noting any deviations from the method used. However, it is still necessary to describe special pieces of equipment (non-standard), new scripts written or analysis performed and the general theory of the assays used. Generally, this section attempts to answer the following questions: What materials/tools/programs were used?How were they used?Results:The results section should summarize the data from the experiments without discussing their implications. The data should be organized into tables, figures, graphs, and photographs without replicating itself. All figures and tables should have descriptive titles and should include a legend explaining any symbols, abbreviations, or special methods used. Figures and tables should be numbered separately and should be referred to in the text by number, for example: Figure 1 shows that the activity decreased after five minutes. The activity decreased after five minutes (fig. 1). Figures and tables should be self-explanatory; that is, the reader should be able to understand them without referring to the text. All columns and rows in tables and axes in figures should be labeled. If a figure is reproduced from another source, the source must be cited. Discussion: This section should not just be a restatement of the results but should emphasize interpretation of the data, relating them to existing theory and knowledge. In writing this section, you should explain whether or not you accept or reject your original hypotheses. You should also be able to suggest future experiments that might clarify areas of doubt in your results. Literature Cited: This section lists all articles or books cited in your report. The listing should be alphabetized by the last names of the authors. Different journals require different formats for citing literature. The instructions for authors of the Journal of Biomedical Informatics (linked to above) gives detailed descriptions of how to cite the literature. Remember you will be assessed on your ability to cite appropriately, as well as on your ability to incorporate the ideas of others in an ethical manner, summarizing, paraphrasing and quoting when necessary. For articles:Fox, J.W. 1988. Nest-building behavior of the catbird, Dumetella carolinensis. Journal of Ecology 47: 113-17. For Books:Bird, W.Z. 1990. Ecological aspects of fox reproduction. Berlin: Guttenberg Press. For chapters in books:Smith, C.J. 1989. Basal cell carcinomas. In Histological aspects of cancer, ed. C.D. Wilfred, pp. 278-91. Boston: Medical Press. When citing references in the text and all works used should be cited, do not use footnotes; instead, refer to articles by the author's name and the date the paper was published. For example: Fox in 1988 investigated the hormones on the nest-building behavior of catbirds. Hormones are known to influence the nest-building behavior of catbirds (Fox, 1988). When citing papers that have two authors, both names must be listed. When three or more authors are involved, the Latin et al. (et alia) meaning "and others" may be used. A paper by Smith, Lynch, Merrill, and Beam published in 1989 would be cited in the text as: Smith et al. (1989) have shown that... This short form is for text use only. In the Literature Cited, all names would be listed, usually last name preceding initials.General Comments on Style All scientific names (genus and species) must be italicized or underlined.Use the metric system of measurements. Be aware that the word data is plural while datum is singular. This affects the choice of a correct verb. The word species is used both as a singular and as a plural. Numbers should be written as numerals when they are greater than ten or when they are associated with measurements; for example, 6 mm or 2 g but two explanations of six factors. When one list includes numbers over and under ten, all numbers in the list may be expressed as numerals; for example, 17 sunfish, 13 bass, and 2 trout. Never start a sentence with numerals. Spell all numbers beginning sentences. Every sentence must have a subject and a verb. Avoid using the first person, I or we, in writing. Keep your writing impersonal, in the third person. Instead of saying, "We weighed the frogs and put them in a glass jar," write, "The frogs were weighed and put in a glass jar." It is best to use the past tense. Rubric for Mid Internship Report – Internship in Biomedical InformaticsBeginning1Developing2Accomplished3Exemplary4ScoreScientific processIntroductionDoes not give any information about what to expect in the report.Gives very little information.Gives too much information. More like a summary.Presents a concise lead-in to the report.AimThe purpose or aim is generally unclear.The central aim or argument is not consistently clear throughout the paper.The writing has a clear aim or argument, but may sometimes digress from it.The writer's central aim or argument is readily apparent to the reader.ContentThe central aim or argument is not clearly identified. Analysis is vague or not evident. Reader is confused or may be rmation supports a central aim or argument at times. Analysis is basic or general. Reader gains few rmation provides reasonable support for a central aim or argument and displays evidence of a basic analysis of a significant topic. Reader gains some insights.Balanced presentation of relevant and legitimate information that clearly supports a central aim or argument and shows a thoughtful, in-depth analysis of a significant topic. Reader gains important insights.ProceduresNot sequential, most steps are missing or are confusing.Some of the steps are understandable; most are confusing and lack detail.Most of the steps are understandable; some lack detail or are confusing.Presents easy-to-follow steps, which are logical and adequately detailed.Data & ResultsData tables and/or graphs missing information and are inaccurate.Both complete, minor inaccuracies and/or illegible characters.Both accurate, some ill-formed characters.Data tables, results and graphs neatly completed and totally accurate.ConclusionsPresents an illogical explanation for findings and does not address any of the questions suggested in the template.Presents an illogical explanation for findings and addresses few questions.Presents a logical explanation for findings and addresses some of the questions.Presents a logical explanation for findings and addresses most of the questions.PresentationLanguageNumerous errors in spelling, grammar, verb tense and punctuation; no paragraphs, numerous fragmented sentences; extremely limited vocabulary; use of language impedes meaning because of errors in usage.Several instances of grammatical errors and demonstrates a lack of editing; sentence structure is simplistic, little variety; although there are errors, uses language that conveys meaning to readers.Few errors in spelling, grammar, verb tense and punctuation; sentence structure (subject and predicate) is generally correct although still simplistic and occasionally repetitious.; generally straightforward language that conveys meaning to the readers.Very few errors in sentence structure and mechanics; exhibits good to excellent command of language and professional terminology; sentences are complex and vocabulary is sophisticated; skillfully communicates meaning to readers with clarity and fluency.PresentationIllegible writing, loose pages.Legible writing, some ill-formed letters, print too small or too large, papers stapled together.Legible writing, well-formed characters, clean and neatly bound has a report cover, illustrations provided.Word processed or typed, clean and neatly bound has a report cover, illustrations provided.LengthPaper has more or fewer pages than specified in the assignment.Paper is the number of pages specified in the assignment.ReferencesUse of ReferencesReferences are seldom cited to support statements.Although attributions are occasionally given, many statements seem unsubstantiated. Legitimate sources that support claims are generally present and attribution is, for the most part, clear and fairly pelling evidence from professionally legitimate sources is given to support claims. Attribution is clear and fairly represented.Quality of ReferencesThere are virtually no sources that are reliable. Most of the references are from sources that are not peer-reviewed and have uncertain reliability. Although most of the references are professionally legitimate, a few are questionable (e.g., trade books, internet sources, popular magazines). References are primarily peer- reviewed professional journals or other approved sources (e.g., government documents, agency manuals). Reference formattingReferences are not formatted correctly References show frequent errorsReferences show minor errorsReferences are formatted correctlyAdditional Comments:Evaluator Name: ________________________________________ Date of evaluation: _______________________Rubric for Final Internship Report – Internship in Biomedical InformaticsBeginning1Developing2Accomplished3Exemplary4ScoreScientific processIntroductionDoes not give any information about what to expect in the report.Gives very little information.Gives too much information. More like a summary.Presents a concise lead-in to the report.AimThe purpose or aim is generally unclear.The central aim or argument is not consistently clear throughout the paper.The writing has a clear aim or argument, but may sometimes digress from it.The writer's central aim or argument is readily apparent to the reader.ContentThe central aim or argument is not clearly identified. Analysis is vague or not evident. Reader is confused or may be rmation supports a central aim or argument at times. Analysis is basic or general. Reader gains few rmation provides reasonable support for a central aim or argument and displays evidence of a basic analysis of a significant topic. Reader gains some insights.Balanced presentation of relevant and legitimate information that clearly supports a central aim or argument and shows a thoughtful, in-depth analysis of a significant topic. Reader gains important insights.ProceduresNot sequential, most steps are missing or are confusing.Some of the steps are understandable; most are confusing and lack detail.Most of the steps are understandable; some lack detail or are confusing.Presents easy-to-follow steps, which are logical and adequately detailed.Data & ResultsData tables and/or graphs missing information and are inaccurate.Both complete, minor inaccuracies and/or illegible characters.Both accurate, some ill-formed characters.Data tables, results and graphs neatly completed and totally accurate.ConclusionsPresents an illogical explanation for findings and does not address any of the questions suggested in the template.Presents an illogical explanation for findings and addresses few questions.Presents a logical explanation for findings and addresses some of the questions.Presents a logical explanation for findings and addresses most of the questions.PresentationLanguageNumerous errors in spelling, grammar, verb tense and punctuation; no paragraphs, numerous fragmented sentences; extremely limited vocabulary; use of language impedes meaning because of errors in usage.Several instances of grammatical errors and demonstrates a lack of editing; sentence structure is simplistic, little variety; although there are errors, uses language that conveys meaning to readers.Few errors in spelling, grammar, verb tense and punctuation; sentence structure (subject and predicate) is generally correct although still simplistic and occasionally repetitious.; generally straightforward language that conveys meaning to the readers.Very few errors in sentence structure and mechanics; exhibits good to excellent command of language and professional terminology; sentences are complex and vocabulary is sophisticated; skillfully communicates meaning to readers with clarity and fluency.PresentationIllegible writing, loose pages.Legible writing, some ill-formed letters, print too small or too large, papers stapled together.Legible writing, well-formed characters, clean and neatly bound has a report cover, illustrations provided.Word processed or typed, clean and neatly bound has a report cover, illustrations provided.LengthPaper has more or fewer pages than specified in the assignment.Paper is the number of pages specified in the assignment.ReferencesUse of ReferencesReferences are seldom cited to support statements.Although attributions are occasionally given, many statements seem unsubstantiated. Legitimate sources that support claims are generally present and attribution is, for the most part, clear and fairly pelling evidence from professionally legitimate sources is given to support claims. Attribution is clear and fairly represented.Quality of ReferencesThere are virtually no sources that are reliable. Most of the references are from sources that are not peer-reviewed and have uncertain reliability. Although most of the references are professionally legitimate, a few are questionable (e.g., trade books, internet sources, popular magazines). References are primarily peer- reviewed professional journals or other approved sources (e.g., government documents, agency manuals). Reference formattingReferences are not formatted correctly References show frequent errorsReferences show minor errorsReferences are formatted correctlyAdditional Comments:Evaluator Name: ________________________________________ Date of evaluation: _______________________Rubric for Oral Presentation at Internship Orientation Symposium – Internship in Biomedical InformaticsStudent Name : CategoryScoring CriteriaPointsEvaluationOrganizationThe type of presentation is appropriate for the topic and audience.5?15 pointsInformation is presented in a logical sequence.5??Presentation appropriately cites references.5?ContentIntroduction is attention-getting and establishes the speaker's credibility.5?50 pointsScientific terms are used appropriately.10??Hypothesis is clearly stated.5??Experimental design clearly described (including the description of controls).10???Presentation contains scientifically accurate material.5?There is an obvious conclusion summarizing the presentation.5?There is evidence that biomedical informatics skills learned in class were used during the project5There is evidence of biomedical informatics skills developed while performing the internship5PresentationSpeaker maintains good eye contact with the audience. 5?35 pointsSpeaker uses a clear voice, easily heard at the back of the room. 5??Speaker uses proper posture at all times. 5??Good language skills and pronunciation are used. 5??At least one well-prepared visual aid is used for support. 5??Presentation shows obvious preparation and a practiced delivery.5??Length of the presentation is within the assigned time requirement.5?ScoreTotal Points100?Additional Comments:Intern Name:________________________________________Evaluator Name:________________________________________ Date of presentation: _________________Appendix FMED 3910 SyllabusInternship/Research in Biomedical Informatics (MED 3910)syllabusNEW YORK CITY COLLEGE OF TECHNOLOGY The City University Of New YorkSchool of Arts and SciencesDepartment of Biological SciencesCourse InformationCourse title:Internship/Research in Biomedical InformaticsCourse code:MED 3910Credit Hours:5 credit hours total spread throughout the semester or during the summer (for summer internships).225 field hoursPrerequisite:MED 4229, BIO 3352, enrollment in the Biomedical Informatics Program and permission of the program coordinator.Text:Selected by course coordinator and/or project supervisor to support chosen project. MED 3910 Internship Manual.Course Description:An internship/research course that exposes majors to the practice of medical informatics and molecular bioinformatics in commercial, research, and medical settings.Grading Procedure Research Plan 15% Student journal and midterm progress report 20% Final written report 20% Supervisor evaluation 30% Oral presentation 15%Course CoordinatorDavida S. SmythPhone:Smyth: 7182604984E-mail:dsmyth@citytech.cuny.eduCOURSE DESCRIPTIONThe internship in Biomedical Informatics course aims to expose biomedical informatics students to the practice of bioinformatics and medical informatics in real-world settings including biomedical companies, research laboratories and clinical and medical settings. Prior to enrollment in the course, students will be aided in identifying possible research and internship opportunities within their area of interest. Students will have to maintain a daily log/journal, meet weekly with their faculty mentor as well as comply with all the requirements of the internship site and site supervisor. Additionally, students will be encouraged to attend seminars and workshops held on campus as directed by the program coordinator. The evaluations of the site supervisor and the quality and completeness of the interns’ log/journal, written reports and oral presentation will determine the course grade.ANTICIPATED LEARNING OBJECTIVESUpon satisfactory completion of the course, the student will be able to:Produce a properly formatted and worded CV and resume, as well as cover letters, appropriate to the position applied for and understand the value of such instruments. Gain experience in interviewing for internship and/or research positions, and understand proper decorum and accepted practices in the job market. Construct and formulate a coherent research or project plan, directed at particular aspects of medical informatics and/or molecular bioinformatics.Demonstrate and use knowledge gained in medical informatics and molecular bioinformatics coursework to address a problem or need, as defined by the project plan.Recognize the biological and biomedical principles at play in the particular project chosen. Demonstrate use and understanding of information and computer systems currently used in medical informatics and/or molecular bioinformatics, as part of a project methodology. Keep accurate and meticulous records of research or project activities as evidence by the student log/journal. Demonstrate effective written and oral skills for presenting their activities during the internship project and at the conclusion of the project activities. Communicate effectively with other professionals, including superiors, in a real-world setting. STRUCTURE OF THE INTERNSHIP COURSEThis internship course is the culmination of the study of biomedical informatics, and should serve as a demonstration of the abilities of the students (in terms of knowledge, skills, and values) to function in real-world career and/or research settings. Students enrolled in the course are typically in their last semester in the program, and must demonstrate knowledge of their course materials, maturity and sophistication in their presentation, problem solving, time management, and adaptability in the use of methods and tools as well as effective interdisciplinary approaches to tackling their project.Following consultation with the program coordinator, students should begin to investigate possible internship options in the New York City or tri-state area, and elsewhere (for summer internships) well in advance of the semester or summer in which they wish to complete their internship. The student, must establish contact with the outside internship program with the assistance of the program coordinator, and students must complete application forms and agree to interviews if necessary and within the deadlines put forth by the internship programs. Alternatively, for those interested in pursuing careers in medicine, research, or academia, scientific research work with faculty at City Tech or at other academic institutions can fulfill the requirements of the course. Before enrolling in MED 3910, students must write a project proposal based upon their proposed internship project, detailing their goals, the timeline, and resources needed. Both the internship and program coordinators must approve the project proposal. Any personnel described in the project plan must specify the extent of their involvement. Resources that will be used (such as funding) must be laid out and properly accounted for. INTERNSHIP/RESEARCH PROJECT OPTIONSUpon meeting with the program coordinator and indicating their area of interest, students are allowed to choose an internship or research position in any area of biomedical informatics, from medical and health informatics in clinical, medical, or research settings to molecular bioinformatics in academic, commercial, or research settings. Additionally, City Tech faculty could potentially also mentor students in research projects either at City Tech or at their associated research sites on any topic relevant to biomedical informatics. A list of City Tech and other locally based faculty, along with their associated research projects in biomedical informatics, will be maintained by the program coordinator on the internship website. At the present time, nine faculty members in the Biological Sciences Department at City Tech can potentially advise students in various aspects of computational biology and bioinformatics research work.The program coordinator maintains the internship site, which has details and instructions on the internship process (). A list of internship and research opportunities, both in NYC and further afield, is kept up-to-date by the program coordinator, and should be consulted by prospective students of the course regularly during the semester and well in advance of the semester or the summer session in which the student wishes to complete their internship. The opportunities have been divided into those in bioinformatics (), biology (), medical informatics () and others (). Additionally the internship will email students regularly with updates of any opportunities that arise during the course of the semester. This means that students must check their City Tech emails regularly. The internship yearly calendar also indicates upcoming deadlines and should be checked by students (). A notice board is located outside room P410, where additional opportunities will be posted. Here are some examples of potential opportunitiesSackler Institute of Graduate Biomedical Studies, New York, NY?– hosts a Summer Undergraduate Research Program where students work with faculty in the disciplines of Biochemistry, Biomedical Imaging, Cellular and Molecular Biology, Developmental Genetics, Immunology, Microbiology, Molecular Oncology, Molecular Pharmacology, Neuroscience and Physiology, Parasitology, Structural Biology, Forensic Pathology, Computational Biology and Virology. The program runs for ten weeks during the summer staring in June and is a great opportunity for those interested in computational biology. Applicants must have a 3.4 GPA and at least one semester of lab benchwork experience. It has a $3500 stipend and provides housing on campus (). Mount Sinai School of Medicine, New York, NY?– hosts a Summer Undergraduate Research Program where students work with faculty in the disciplines of computational neuroscience, computational biomedicine and genomics The program runs for 10 weeks starting in June and requires a 3.5 GPA and at least 3 months of laboratory research experience ().Brooklyn (SUNY) Downstate Medical Center Summer Research Program – hosts an 8-week research opportunity for sophomore and junior undergraduates. Students work under the direction of a faculty member in either basic science or clinical departments. This program was designed for undergrads that have historically been underrepresented in the biomedical and health related professions (). GRADING PROCEDUREEvaluation of the interns’ projects and progress will involve the following: the interns’ project proposal (a short write up showing the project plan and timeline) shall be evaluated by the internship and program coordinators and a City Tech faculty mentor with expertise in the project area shall be assigned, the daily electronic log/journal shall be evaluated weekly by the faculty mentors as well as by the internship and program coordinator, the site supervisor will perform a mid and final internship evaluation of the intern, the mid-internship report shall be evaluated by the faculty mentors, and the internship and program coordinators, and upon conclusion and completion of the internship, a final project report and an oral presentation in the presence of the City Tech community will be evaluated by the faculty mentors, and the internship and program coordinators. The program coordinator will obtain and maintain the grades for each component from all involved persons. The numerical breakdown of the components of the final grade is as follows: Research Plan 15% Student journal and midterm progress report 20% Supervisor evaluation 30% Final written report 20% Oral presentation 15% Letter GradeNumerical RangesA93-100A-90-92.9B+87-89.9B83-86.9B-80-82.9C+77-79.9C70-76.9D60-69.9F59.9 and belowSTUDENT LOG/JOURNAL Students are required to maintain a record of their daily activities in the form of a log or journal, which is checked weekly by the faculty mentor assigned to the student. The log or journal, should be in electronic format and could take the form of a word document, or a restricted access website such as ). It must be updated daily and should reflect all the activities of the student that are involved in the internship project, including, data generated, analysis that is being performed, and any information, reading materials or literature that is relevant to the project. The student should note any ideas or thoughts they might have about their progress towards their goals as outlined in the project proposal submitted to the program coordinator. Lastly, the log/journal should record and detail any communications between the site supervisor and others that are related to the internship project. FINAL PROJECT REPORT AND ORAL PRESENTATION The final project report, which accounts for 35% of the final grade, involves: (1) a formal write-up (20%) of at least 12 pages (not including the cover page), using 1.5 line spacing (not double spaced); and (2) a 30-minute formal oral presentation, to be delivered at the end of the internship, in front of an audience composed of other students from the Biomedical Informatics program, Biological Sciences faculty, and others involved and/or interested in the project topic (15%). ATTENDANCE All students enrolled in the MED 3910, are required to do 225 hours of work in an approved site and must complete the internship timesheet form. This form is to maintain a record of the hours worked by the intern during the internship. The student and site supervisor must sign it. The student is responsible to keep accurate and authentic documentation of hours worked. Falsifying this document can result in dismissal from the program. Photocopies will not be accepted. The intern must also comply with any timetable put forth by the site supervisor. Lateness and poor attendance at the internship site could result in termination of the internship. PLAGIARISMStudents must write their own assignments in their own words. Whenever students take an idea, or a passage from another author, they must acknowledge that, both by using quotation marks where appropriate and by proper referencing such as footnotes or citations. Plagiarism is a major academic offence. For the CityTech policy on plagiarism see the following link the CityTech policies on academic integrity see the following link ................
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