Checklist for speakers[1] - Media Relations
Illinois
State
University
Event
Services
Checklist for Guest Speakers ?
Speaker Information
Event Planner
Speaker:
Ensure
space
is
confirmed
before
scheduling/inviting
a
guest
speaker
or
advertising
an
event
Travel:
Hotel
Accommodations
Event
Name
Special
Dietary
or
Date:
Accommodations:
Time:
Location:
Room:
Speaker:
Speaker
Fee:
Deposit:
Parking:
Title
of
Presentation:
Materials:
Length
of
Presentation:
To Do
o Confirm
event
space
o Confirm
speaker
o Arrange
air/lodging/transportation
o Arrange
parking
o Arrange
meals
(breakfast,
lunch,
dinner,
reception)
o Contract/signed
o Arrange
payment
o Confirm
speaker
needs
o Schedule
technical
run
thru
o Confirm
speaker
directions
o Proof
bio/photo
for
signage/emcee/programs
o Determine
emergency
plan
(if
speaker
cancels)
o Arrange
for
shipped/stored
materials
o Invitations
o Room
set
up
with
venue
coordinator
o Contact
University
Event
Services
with
speaker
information
for
publication
purposes
Cell
Phone:
Contact:
Email
address:
Mailing
address:
Photo:
Bio:
Other
publicity
materials:
Audio Visual Preference
o Computer
PC
o LCD
Projector
o PowerPoint
Clicker
o Microphone
?
Label
o Microphone
?
Hand
Held
o Microphone
?
Headset
o Computer
?
MAC
o Podium
o PA/Sound
System
o TV/DVD
o Dry
Erase
Board
o Easel
o CD
Player
Illinois
State
University
Event
Services
Set up Preferences
Contact
with
Bone
Student
Center
Contact
with
Alumni
Center
Contact
with
Scheduling
if
using
classroom
Classroom style Rows of tables with 2 or 3 chairs at each one, with tables arranged to face the front of the room. Appropriate when the conference is an informational type presentation. The presenters are providing the information, with some dialogue with the audience.
Theater style Rows of chairs facing the front of the room, usually divided by center and/or side aisles. Maximizes meeting room space utilization. Theater works well when the audience needs to take minimal notes and/or the presentation is 2 hours or less in length.
Conference style Six-foot or eight-foot conference tables clustered in the center of the room to form one solid surface. Chairs are placed around the perimeter of the tables. Small "brainstorming" sessions when the
group does not have a designated presenter/leader. They provide plenty of workspace for each person and good communication/visual lines for each participant.
U-Shape Six- or eight-foot conference tables placed end to end in the room to form the shape of a U. Chairs are placed around the outside of the U. Small groups that require conversations between the presenter and audience, as well as conversations between the participants.
Hollow Square Six- or eight-foot conference tables placed in a rectangular outline with open space in the middle. Chairs are placed around the perimeter of the square. Small "brainstorming" sessions when the group does not have a designated presenter/leader. They provide plenty of workspace for each person and good communication/visual lines for each participant.
Illinois
State
University
Event
Services
Banquet style Used for food functions, standard round tables of either 60 or 72 inches in diameter are used to seat 8 to 12 people.
Half Moon Rounds Seating around half of the table so all are facing towards the front with no one's back to the presenter.
Chevron or "V" Shape The chevron arrangement allows discussion among small groups of participants during or immediately after a larger group activity. Chevron creates a more enclosed type of feel for the presenter and audience.
Herringbone Appropriate when the meeting is an informational type presentation. The presenter is providing the information, with some dialogue with the audience. Herringbone creates a more enclosed type of feel for the presenter and audience.
................
................
In order to avoid copyright disputes, this page is only a partial summary.
To fulfill the demand for quickly locating and searching documents.
It is intelligent file search solution for home and business.
Related download
- microsoft excel 2013 fundamentals manual
- laptop configuration installation check list
- last will and testament of do it yourself documents
- this eulogy template is basic easy to follow and to fill
- the advanced modeling submittal review checklist
- appendix d examples of screening and assessment tools for
- computer skills checklist
- intune implementation guide microsoft blog for msps
- chapter 4 using the checklists
- checklist for speakers 1 media relations
Related searches
- home viewing checklist for buyer
- checklist for looking at a house
- checklist for viewing houses to buy
- checklist for homebuyers
- autoimmune symptom checklist for doctor
- checklist for selecting a college
- checklist for home buyers
- checklist for purchasing a house
- home buyers checklist for walkthroughs
- home inspection checklist for buyers
- travel checklist for international travel
- sba 504 checklist for cdc