Zebra Pen | Find Zen In Your Pen



| |Zebra Pen Corporation – Open Position |

| |About Us |

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| |Zebra Pen Corp. is a leading manufacturer of writing instruments in the school, home and office industries. Zebra Pen was founded 1982 as|

| |an independent corporation wholly owned by Zebra Co. Ltd., of Tokyo, Japan. |

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| |The name Zebra is as unique as the products we sell.  Zebra Pen Corporation offers a full line of writing instruments including ball point|

| |pens, highlighters, mechanical pencils, gel rollerballs and correction pens. |

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| |At Zebra Pen, we pride ourselves in quality, innovation and value.  We stand behind our name and guarantee satisfaction and ultimate |

| |writing performance. |

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| |Accounting Clerk |

| |Edison, NJ |

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| |The Accounting Clerk will be responsible for assisting with the maintaining, servicing and updating of accounts with regards to the |

| |collection of monies owed as well as the accounting for this area. The Accounting Clerk will keep cash flow current to maintain low AR |

| |balances. As well as interacting with customers to ensure that all orders are paid promptly and correctly and to settle any disputes |

| |regarding deductions, shipments and/or billing discrepancies. The Accounting Clerk is responsible to ensure 100% financial collection for|

| |invoices, interacts with all sales managers and performs a variety of tasks. A wide degree of creativity and latitude is expected. This |

| |is a part-time position working approximately 20 hours per week. |

| | |

| |Responsibilities include but are not limited to: |

| |Follow up with customers regarding status of payments, deductions, credits and charge backs. |

| |Print aging report and send past due reminder letters via e-mail or fax |

| |Responsible for the collection and processing of payments of invoices |

| |Daily deposits and entering of checks and wire transfers. Scan paper checks to the bank. E-mail cash spreadsheet and scanned checks |

| |totals |

| |Research customer deductions (shortage claims, miss-shipments, pricing issues, returns etc.) and work with AR Supervisor on allowances. |

| |Obtain deduction paperwork (program payable and penalty paperwork) and forward to appropriate department. Issue credit memos if |

| |deductions are valid, send chargebacks with all backup documentation if deductions are not allowed |

| |Inform sales managers of account status with regards to non-compliance of payment terms, large returns, and invalid deductions if customer|

| |disputes chargeback. Contact sales representatives for help if accounts are seriously delinquent and/or are in risk of going into |

| |collections |

| |Coordinate with Operations on large returns, expected return dates and shipping method. Inform Operations of returns pending paperwork |

| |from LFD return facility and have paperwork corrected if items are listed incorrectly. Write up credit memos for product returned and |

| |apply to customer deductions. Chargeback customers for product deducted and not returned |

| |Handle Certificates of Insurance |

| |Research all new accounts. Run Dunn & Brad Street reports. Research and obtain credit references. Check that all paperwork is received and|

| |send program form for Sales Manager to complete. The paperwork is then given to the Accounts Receivable Supervisor for credit approval and|

| |set up in |

| |Assist Controller, Accounting Manager & Sr. Accountant with fiscal audit |

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| |Other duties as needed or assigned |

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| |Requirements: |

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| |Ability to work cooperatively and collaboratively with all levels of employees to maximize performance, creativity, problem solving and |

| |results |

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| |Ability to work cooperatively and collaboratively with all levels of employees to maximize |

| | |

| |Working knowledge of windows-based operating system |

| |performance, creativity, problem solving and results. |

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| |Exposure to D365 or similar ERP Software preferred |

| |Basic knowledge of accounts payable procedures |

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| |Working experience for a sales driven, customer–focused business preferred |

| |Experience with processing invoices |

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| |Strong written and verbal communication |

| |Detail oriented |

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| |Relies on experience and judgment to plan and accomplish goals |

| |Experience with accounting software |

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| |Proactive, responsible with a positive attitude |

| |understanding of basic bookkeeping and accounting skills |

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| |0-5 Years’ experience |

| |3-5 Years accounts payable experience |

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| |Proficient in MS Word, MS Outlook, and Intermediate to Advanced in MS Excel programs. |

| |Some knowledge of commonly used concepts, practices and procedures in the accounting area |

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| |Microsoft D365 a huge +. Also, have the ability to learn new programs quickly |

| |Proficient in relevant computer applications (Microsoft Word, Excel, Outlook) |

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| |Ability to Multi-task |

| |Proficient in data entry and management |

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| |Strong Analytical skills |

| |Ability to multitask |

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| |Strong Presentation skills |

| |Good math skills |

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| |Ability to work independently and with a team |

| |Good written and verbal communication |

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| |Office products industry a plus |

| |Proactive, responsible with a positive attitude |

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| |Working knowledge of Windows based operating system |

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| |Good Analytical skills |

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| |Ability to work independently and with a team |

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| |Exposure to Axapta/D365 or similar ERP Software a plus |

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| |Office products industry a plus |

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Updated – September 23, 2020

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