Dillon School District Four



How to Use Teams Meeting CapabilitiesWhen you log into Teams from Office365, your classes will be setup as Team. (IF these are not up to date, please put in a web ticket and let us know.). Each meeting is held separately by Teams group. So if you are in an one Team and start a meeting, members from another Team (class) will not be able to join.First type of meeting is a Chat meeting. Students will not be able to use the Chat feature, but if you were to meet with other teachers, you can. When you initiate a video chat, the students will see a Join Meeting box in the General window. They will be able to click on that and enter the meeting. Inside the meeting, the chat feature will be available for the meeting itself.ChatIf you are using the chat functionality within Teams to draw one or several people together, you can initiate a video call directly with the participants by selecting the Video Call button in the top right corner:Selecting this will simultaneously call all chat participants and will initiate the call with your video input turned on. Note, that this only activates your camera, it does not mean that all other participants will join with their camera switched on.The second type of meeting is a Meet Now session.Meet NowWhen engaging with a Team, you can initiate a Meet Now from the Team chat. This will call all members of the Team and, like Chat, will start the call with your video turned on.The main difference when creating a Meet Now session is that you have the ability to give it a title and to also fully schedule the meeting.Background BlurWhen you are using your camera, there are times where you may not wish others to see what is around you. This can be achieved once you’re in the call by selecting the ellipsis to show more actions and then selecting “Blur background”. This can be un-done in exactly the same way, by clicking the ellipsis and select “Un-blur background”.RecordingTeams allows you to record meetings once they are up and running, and this is useful for a number of reasons, such as being able to review the meeting once it has finished, and also sharing the meeting with attendees who were unable to attend.Recording can be started and stopped from the more actions ellipsis and will only record the meeting from the point of activation until it is stopped.With data protection laws carrying extremely heavy fines for non-compliance, Microsoft Teams will remind you that you need to inform everyone on the call that they are being recorded. Likewise, a message is displayed to all attendees to ensure that everyone understands that the recording is taking place. Whilst there are no agreements to tick or sign, it is assumed that by remaining in and taking part in the call, you consent to be recorded.Once the recording has been completed, it will be automatically uploaded to Microsoft Stream and secured only to the attendees of the meeting. This can then be shared with additional people if required.05100One of the key things which come from Microsoft Stream is the ability to auto transcribe the meeting, meaning that you can search for specific items of conversation within the video as well as being able to see who had said something. Note that this is only available with Office 365 E3 and E5.Sharing ContentAs well as being able to see and hear each other, we can also share content through Microsoft Teams. It doesn’t matter whether we’re sharing our desktop, a specific application or sharing a presentation. In the center of the icons at the bottom of your call is the Sharing Center icon, which when clicked will display a blade at the bottom of the screen. This will contain a number of ways to share content, and it is simply then a case of selecting which one you wish to display.PowerPointUsing the power of Microsoft Graph, Teams is also aware of the presentations that you have stored or have access to and allows you to share the presentation with your users. Traditionally this would have been done by firing up the presentation on your desktop and then sharing that, however, the issue is that if you have audio in your presentation then the other participants won’t hear that as system sounds are not broadcast. If you share your entire presentation, then this allows all multimedia to be experienced. Unless explicitly stopped, the participants on the call can move through the presentation manually, skipping forward and backwards through the slides, which sometimes means they’re not looking at the same content that you may be speaking about.White BoardingWhite boarding is something relatively new which is rolling out to Microsoft Teams. This is another option which can be seen from the Sharing Center, and when selected will fire up the whiteboard for ALL participants within the meeting. Everyone then can use their fingers, mice and pens to draw, doodle, scribble and work in the same space to get ideas down. This is one of the new features which I’m most excited about!Finally…Some suggestions though for when you are engaging on a video call:Make sure you room is well lit – your camera will adjust as much as possible but try to help it out. Also unless you’re a super villain, sitting in the shadows won’t do much for your engagement with others on the callBe aware of your surroundings – this isn’t just the inanimate objects around you, but also be aware of who or what else is around you. Look at the camera, not yourself – easier said than done because it’s so tempting to look at yourself on the display, but this naturally makes you look downRemember to wear appropriate clothing – people can see you, so wearing obscene or inappropriate clothing can cast the wrong impression or ultimately cause offenceRemember to exit the meeting before doing anything else – the meeting will continue until the host or last person leaves the room, so remember that even though you might have said goodbye, until you hang up you can still be seen and heard. ................
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