How Computers Work (EMMA) Orientation



High School Computer Science – Week 1.14.1

Microsoft Word -Enhancing Documents and Creating Flyers

PowerPoint - Enhancing Your Document and Creating One-Page Flyers

Decorate docs with backgrounds, borders, and text effects

Bullets, Numbers, and Lists

Documentation - -Enhancing Documents PowerPoint

Online -Decorate documents with backgrounds, borders, and

text effects PowerPoint

-Bullets, Numbers, and Lists PowerPoint

-D402-02 Advanced Word Processing Vocabulary

-D402-03 Create One-Page Flyer

-D402-05 Understanding Flyers

-D402-10 Create a Memorandum

-D402-12 Create a Business Letter

Homework Online - Understanding Flyers Quiz (based on D402-05)

Homework Online – D402-03 Create One-Page Flyer

D402-10 Create a Memorandum

D402-12 Create a Business Letter

Handout D402-02

Advanced Word Processing Vocabulary

Address Book — Part of a user’s E-mail account that allows storage of E-mail addresses.

Attachment — A file that is attached and sent with an E-mail message.

Block Style — A letter style that includes date, closing, and signature block typed at the left margin (no indentions or tabs).

Data Source — A database that lists the specific recipient information.

Desktop Publishing — A program used to create professional publications.

E-mail — Means of communicating electronically via the Internet.

Graphics — Images that enhance a document or publication.

Horizontally Centered — Equal white space on left and right margins.

Letter — A type of correspondence sent from one business to another.

Mailing labels - Address labels that are attached to an envelope. Many software packages have the ability to create mailing labels as part of the mail merge process.

Mail merge — process that combines a word processing document with a data source.

Main document — Contains special mail merge fields that act as placeholders for the recipient’s name and address.

Memorandum — A type of correspondence sent within a business. Margins: Top = 2”, Sides = 1”, and Bottom = 1”

Mixed Punctuation — A colon after the salutation and a comma after the complimentary close.

Modified Block Style — A letter style that includes date, closing, and signature block keyed at the center point.

One-page flyer — A document that informs the public about local happenings or events taking place.

Open Punctuation — No punctuation after salutation or closing.

Reference Initials — Initials of the typist.

Vertically Centered — Equal white space on the top and bottom margins.

Handout D402-03

One-Page Flyer

Directions: Create a one-page flyer for the following situation.

SouthPoint Mall in Durham, NC, has hired you to create a one-page flyer that will promote their annual customer appreciation day. This flyer will be copied and posted all over the county of Durham.

In order to create a publication that SouthPoint Mall desires, you must include the following items:

▪ Specific Event – Annual Customer Appreciation Day

▪ Location – SouthPoint Mall, Durham, NC

▪ Date – Use the date for this upcoming Saturday.

▪ Time – 9:00am to 9:00pm.

Be sure to enhance your one-page flyer by adding:

▪ Graphics

▪ Word Art

▪ Color

▪ White Space

▪ Page Border

Save the document. Be sure to proofread and check spelling and spacing before emailing to your instructor per instructions in D402-07.

Activity D402-05

Check Your Understanding of One-Page Flyers

(Online Quiz Based On This)

Directions: Place a T beside the statement if the statement is true. Place an “F” beside the statement if the statement is false.

| |A one-page flyer is a document that informs the public about local happenings or events taking place. |

| |A one-page flyer should contain a lot of text and no white space. |

| |A report is an example of a desktop publishing publication. |

| |Common extensions for images include .doc, .tmp, and .ppt. |

| |Graphics are images that enhance a document or publication. |

| |Graphics can be inserted into MS Word. |

| |Graphics can be resized. |

| |MS Excel cannot be used to create basic desktop publishing publications. |

| |One-page flyers are typically horizontally and vertically centered. |

| |The web toolbar can be used to edit graphics in MS Word. |

Activity D402-10

Creating a Memorandum

Directions:

1. Key the following standard memorandum.

2. Use side and bottom margins of 1”. Set the top margin to 2”.

3. Use the default tab settings for the spacing between the heading terms and the information. Example: Key the word TO: (then press TAB; in some alignment you may need to press the TAB key twice)

4. Bullet the listed items.

5. Save the file as Memo1.

6. E-Mail the memo to your instructor.

Standard Memorandum

TO: Ms. Michelle Whiting

FROM: Sarah M. Pilkington, Building Supervisor

DATE: Use the current date

SUBJECT: Building Repairs

Yesterday while on the third floor, I noticed several areas that need additional attention since we are expecting guests to visit our Accounting Department next month.

Please ask Mr. Johnson to see that additional attention is given to the following areas:

The electrical floor covering should be stapled to the protection strip.

The ceiling lighting fixture needs repairing and the light bulbs replaced.

The floor tiles need to be replaced in the Accounting Department.

Thank you for your prompt attention in taking care of these repairs.

xx

Activity D402-12

Creating a Business Letter

Directions:

1. Key the following letter using block style and open punctuation.

2. Use 1” side and bottom margins.

3. Begin the date 2” from the top of the page.

4. Use the auto number feature for the paragraph that includes the listed items.

5. Proof, Spell Check, Save.

6. Send the letter to the teacher as an attachment in an E-mail.

Use Current Date

McKenzie Supplies

1062 Southern Avenue

Fayetteville, NC 28302

Dear Mrs. McKenzie

On February 14, the Student Council is sponsoring a Valentine’s Dance to raise money for the Senior Class. As a member of the Student Advisory Committee, you indicated an interest in providing assistance throughout the year for our school projects, and we need your help in making this event a success.

We need the following items: Valentine Hearts, Candles, Tablecloths, and Streamers. Please look in your storage room and determine if you can assist us in any of these items. We will be glad to pick these up at your convenience.

As always, thank you for your support, and we will look forward to hearing from you soon.

Sincerely yours

Jan Johnson

Senior Class President

xx

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