Getting Started with Writer - Apache OpenOffice
Getting Started Guide
4
Chapter
Getting Started with
Writer
Word Processing with
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Copyright
This document is Copyright ? 2005¨C2010 by its contributors as listed
in the section titled Authors. You may distribute it and/or modify it
under the terms of either the GNU General Public License, version 3 or
later, or the Creative Commons Attribution License, version 3.0 or
later.
All trademarks within this guide belong to their legitimate owners.
Authors
Jean Hollis Weber
Agnes Belzunce
Spencer E. Harpe
Peter Kupfer
Janet Swisher
Michele Zarri
Daniel Carrera
Peter Hillier-Brook
Gary Schnabl
Linda Worthington
Feedback
Please direct any comments or suggestions about this document to:
authors@documentation.
Publication date and software version
Published 15 April 2010. Based on 3.2.
You can download
an editable version of this document from
Contents
Copyright............................................................................................... 2
What is Writer?......................................................................................5
The Writer interface............................................................................... 5
Status bar...........................................................................................6
Changing document views.....................................................................8
Moving quickly through a document......................................................9
Working with documents......................................................................10
Saving as a Microsoft Word file........................................................10
Working with text................................................................................. 11
Selecting items that are not consecutive..........................................11
Selecting a vertical block of text.......................................................12
Cutting, copying, and pasting text....................................................13
Finding and replacing text and formatting.......................................14
Inserting special characters..............................................................15
Inserting dashes and non-breaking spaces and hyphens..................16
Setting tab stops and indents...........................................................16
Changing the default tab stop interval.............................................17
Checking spelling and grammar.......................................................18
Using built-in language tools............................................................18
Using AutoCorrect............................................................................19
Using word completion.....................................................................20
Using AutoText.................................................................................. 20
Formatting text.................................................................................... 21
Using styles is recommended...........................................................21
Formatting paragraphs.....................................................................21
Formatting characters......................................................................22
Autoformatting.................................................................................. 22
Creating numbered or bulleted lists.................................................23
Hyphenating words........................................................................... 24
Formatting pages.................................................................................26
Which layout method to choose?.......................................................26
Getting Started with Writer
3
Creating headers and footers...........................................................28
Numbering pages.............................................................................. 28
Changing page margins....................................................................30
Adding comments to a document.........................................................31
Creating a table of contents.................................................................32
Creating indexes and bibliographies....................................................33
Working with graphics.........................................................................33
Printing from Writer............................................................................. 34
Quick printing................................................................................... 34
Controlling printing..........................................................................34
Selecting print options for a document.............................................35
Printing in black and white on a color printer..................................36
Previewing pages before printing.....................................................36
Printing a brochure........................................................................... 37
Printing envelopes............................................................................38
Printing labels................................................................................... 41
Sending a fax using Writer...................................................................42
Sending a fax through the Print dialog.............................................43
Adding a Fax icon to the toolbar.......................................................43
Tracking changes to a document.........................................................43
Using fields.......................................................................................... 44
Linking to another part of a document.................................................44
Using hyperlinks............................................................................... 45
Using cross-references.....................................................................45
Using bookmarks..............................................................................47
Using mail merge................................................................................. 47
Using master documents...................................................................... 47
Creating fill-in forms............................................................................ 48
4
Getting Started with Writer
What is Writer?
Writer is the word processor component of (OOo). In
addition to the usual features of a word processor (spelling check,
thesaurus, hyphenation, autocorrect, find and replace, automatic
generation of tables of contents and indexes, mail merge and others),
Writer provides these important features:
? Templates and styles (see Chapter 3)
? Page layout methods, including frames, columns, and tables
? Embedding or linking of graphics, spreadsheets, and other
?
?
?
?
?
?
objects
Built-in drawing tools
Master documents¡ªto group a collection of documents into a
single document
Change tracking during revisions
Database integration, including a bibliography database
Export to PDF, including bookmarks (see Chapter 10)
And many more
These features are covered in detail in the Writer Guide.
The Writer interface
The main Writer workspace is shown in Figure 1. The menus and
toolbars are described in Chapter 1 (Introducing ).
Some other features of the Writer interface are covered in this chapter.
Figure 1: The main Writer workspace in Print Layout view
The Writer interface
5
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