Tulane University



SUBJECT: Letter of Instruction (LOI) for the 2011 Army First Year Graduate Medical Education (FYGME) Program

The FYGME program is the gateway into Army medicine for the majority of Medical Corps officers. It is the next stage in your professional development. Our desire is to further each student’s professional development while meeting the needs of the Army and your cooperation with the FYGME application process is the best way to achieve these results. The information contained in this LOI is intended to guide you through the FYGME process.

APPLICATION REQUIREMENT:

Obligated Army Medical Students:   All medical students who have service agreements secondary to participation in the Armed Forces Health Professions Scholarship Program (HPSP), Reserve Officers’ Training Corps (ROTC) or attendance at the Uniformed Services University of the Health Sciences (USU) must apply for Army FYGME under the terms of their service agreement. Obligated medical students must accept the position that is offered.

NOTE: Off-cycle graduates – Any student who is scheduled to graduate from medical school in 2011 AND off-cycle (between the months of July – December 2011, is required to apply to this year’s (2010) FYGME Match. Any student scheduled to graduate off-cycle and in the year of 2012 (i.e. March 2012) will be required to apply to next year’s (2011) FYGME Match.

Failure to participate in the application and match process for Army FYGME is a violation of your service agreement and can result in loss of entitlements or other adverse action. Additionally, failure to comply with all application requirements, to include meeting the application deadline date of 15 October 2010, is a serious breach of your service agreement and will result in placement in an Army FYGME program with no regard to personal preferences or specialty goal.

Civilian Medical Students:   In addition to the Armed Forces medical students applying for Army FYGME, qualified civilian students are eligible to apply if they meet the following criteria:

Are a US citizen.

Are in the final year of medical school in the US or Puerto Rico accredited by the Liaison Committee on Medical Education (LCME) or American Osteopathic Association.

Have passed steps/levels 1 & 2 (CK and CS) of the USMLE or COMLEX exams.

Agree to immediately withdraw from the civilian match or cease pursuit of civilian residency training upon acceptance of military GME and selection by the U.S. Army Recruiting Command (USAREC) accession board.

Meet appointment and accession criteria for service as an active duty Medical Corps officer which includes passing a physical examination and obtaining a security clearance.

Sign a service agreement upon accepting training.

If selected and accepted to an Army FYGME program, accept a Captain’s Oath and participate in a commissioning ceremony for entry onto active duty in the Army Medical Corps.

Failure on the part of a civilian applicant to meet any of the above requirements will result in the withdrawal of his or her application/selection by the Army.

TRAINING PROGRAMS:   Army FYGME includes both categorical and transitional year programs. A categorical FYGME program is considered the first year of training in the specialty and counts toward board certification. The transitional year is a year of preliminary training required for specialties that do not have categorical PGY-1 (i.e. anesthesiology or radiology (diag)). All FYGME programs in the Army are depicted on the Training Locations Grid found on this website. Additionally, there is a Fact Sheet (located under the ‘General Info’ tab of this website) that provides a description and pertinent application information for each of these FYGME training specialties.

APPLICATION PROCESS:   This is a two-step process that consists of submitting a) an application for Army FYGME programs using the Electronic Residency Application System (ERAS) as well as b) completing all supplementary Army FGYME application requirements through this website. The processes for each are as follows:

ERAS Application:

Purpose - MyERAS contains work areas for completing the basic application and personal statement, selecting desired training programs, and assigning supporting documents all of which are pertinent for scoring your Army FYGME application.

Access - Your ERAS application is submitted through a web-based application called MyERAS accessible via myeras.. You must register with MyERAS using a token that is obtained from your medical school’s student affairs office; you should contact the appropriate person in that office if you have any questions about using ERAS.

Program Designation - You must submit your ERAS application to all Army FYGME programs that offer training in your specialty goal (consistent with your Army FYGME Preference Priority Form). The ‘Army ERAS Program ID’ worksheet, found under the ‘General Info’ tab of this website, should be used to ensure that you have assigned the appropriate Army specialty programs to your ERAS application.

If there are not five Army programs associated with your specialty goal, then you must submit a transitional program choice before any other additional choices.

HPSP and ROTC students may also list some civilian programs in case there is a need to train in the selected specialty that exceeds Army’s training capacity.

If desiring VA-DoD training consideration, you must rank a pre-designated, participating VA-affiliated civilian training program as one of your civilian programs (see paragraph 7).

A copy of your application will automatically be forwarded to the Army Graduate Medical Education (GME) office for our records.

Supporting Document Submission – All supporting documents must be submitted to your medical school’s student affairs office. Once you have completed and paid for your MyERAS application, your medical school’s student affairs office will be notified that you have used your token and that you have applied to residency programs. That office will then attach your required documents and transmit your completed application to the ERAS post office for transmission to the programs you have designated.

Medical Licensure Examination: Army policy mandates that all students take Steps 1, 2 CK and 2 CS of the USMLE or Levels 1, 2-CE, and 2-PE of the COMLEX. Unless a written exception to policy has been granted, all HPSP and ROTC students must provide the results of Step 2 CK or Level 2-CE to the Army Student Management office by 15 October 2010. Exceptions are only granted to those individuals whose curriculum does not allow completion of core subjects prior to the deadline. The results of Steps 1, 2 CK and 2 CS from USUHS students are submitted from their student affairs office directly to the Army Graduate Medical Education office. Civilian physicians must also meet this requirement and must submit copies of their Step 1, 2 CK and 2 CS or Level 1, Level 2-CE and Level 2-PE as part of the FYGME application process. All students must also electronically attach Step 1 and 2 CK or Level 1 and Level 2-CE scores to their MyERAS application. Step 2 CS or Level 2-PE must be taken by 15 December 2010 with results provided by 15 February 2011.

Failure to comply with this requirement by 15 October 2010 will result in a suspension of entitlements as well as a modification to the match that you receive (you will be considered for only Army programs). After the FYGME Match results are released, if you still have not taken or provided passing scores to the Student Management Office your orders to the selected location will be placed in HOLD status until passing results are received. If you attend a school that allows graduation without passing the exams you will be given up to 90 days after graduation to provide documentation substantiating passage. If you attend a school that requires passage in order to graduate, individuals in HPSP will be placed on Leave of Absence (LOA) for up to 90 days from their originally scheduled graduation date. In all cases failure to provide documentation of passage within the time prescribed results in ineligibility for accession into the Medical Corps and call to Active Duty in another military capacity, or separation from military service with recoupment under the terms of the service agreement, as appropriate.

Letters of Recommendation/Active Duty for Training (ADT) Evaluations: These documents must be attached to your MyERAS application by your medical school’s student affairs office. ERAS authorizes you to submit a maximum of four letters. You must ensure that they are received by that office in time to be attached to your application by 15 October 2010. This will ensure that they are considered by the programs ranking your application.

Letters of recommendation from Army physicians can increase your competitiveness for Army programs. Additionally, for HPSP and applicable ROTC students, performance of an ADT at your preferred residency training site may significantly improve your chances of matching with that program. Students are encouraged to arrange the ADT rotations to be completed prior to 1 November 2010. Evaluations from your ADT performance may be treated as a single supporting document and scanned for inclusion at your Student Affairs office. You may either deliver the evaluations yourself, if available when you complete your ADT, or provide your Student Affairs Office mailing address to your ADT site student coordinator and request that they be forwarded.

Personal Statement: Statements submitted in ERAS must be your own composition; plagiarism will not be tolerated. Students who submit plagiarized personal statements (such as from internet websites) will face serious repercussions and must expect this to be taken into consideration when the match is conducted.

Deadline - The deadline date for receipt of MyERAS Army program applications is 15 October 2010, (except for the Dean’s Letter which will be submitted by your medical school’s student affairs office on or around 1 November 2010). Please work with your medical school’s student affairs office to ensure they have sufficient time to meet this deadline. You should verify that your application was transmitted successfully to ensure that programs have the documents needed to review your application.

ERAS Fees - This system will allow you to submit your application to a maximum of 10 Army programs for the basic fee ($75). Additional application fees will be charged if applying to more than 10 Army programs or to civilian programs. The NBME fee for transmitting USMLE/NBME transcripts for applicants to programs is $70, regardless of the number of transcripts requested. Osteopathic applicants may request an unlimited number of COMLEX transcripts to be sent via ERAS for $70 as well.

Reimburseable Expenses

HPSP students: you may claim reimbursement for the basic ERAS fee as well as the fee for reporting United States Medical Licensing Examination (USMLE)/ Comprehensive Osteopathic Medical Licensure Examination (COMLEX) scores by submitting a cost data worksheet that is provided on the HPSP section of this website.

USUHS students: coordinate directly with your student affairs office for reimbursement of ERAS and licensure score fees.

Army ROTC and civilian physicians: are not entitled to ERAS or licensure score reimbursement.

Army FYGME Website Requirements:

Purpose - The FYGME portion of the Army medical education website is used to submit the required, Army specific application documents (preference priority form, deferment information form, pre-accession form) critical to conducting the Match.

Access - Your Army FYGME application documents are submitted through this website (mods.army.mil/medicaleducation). You must logon to the FYGME portion of the website using your assigned logon ID and self created password.

Required Documents -

Rank Order List: The Army FYGME Preference Priority List is utilized to designate your specialty goal and rank your programs for the Army match process. Your specialty goal must be consistent with the programs that you rank. You are required to rank all advertised Army training locations associated with your specialty goal for the FYGME match; these must be the same Army programs designated in MyERAS. Any application not listing all programs in the specialty area and at least 1 transitional program (if appropriate) will be considered incomplete and will be returned to the applicant for completion.

- For specialty goals with fewer than five Army programs, you must rank a minimum of five Army programs; your first rankings should agree with your specialty goal and the balance of your list should be made up of at least one transitional program and then programs that can be considered as preliminary training such as the transitional year. You may list more than five programs.

- For specialty goals with more than five Army programs (Family Medicine, Internal Medicine, General Surgery, Orthopaedics, Urology), you must rank all available locations offered for your specialty goal.

In order to maximize your chances for selection in competitive specialties, it is recommended that you present a strong, complete application to all Army FYGME options for the specialty. Additional programs listed in excess of five may be used to place you in a program if a position is available and the need exists.

Consider your rankings carefully and if you have any questions please get in touch with the Army GME office (FYGME section) for assistance (see paragraph 11). We will attempt to review all rankings to ensure that they are consistent with your specialty goal. We will contact you to resolve incongruities. Our goal is to match each student in the program of their choice and we assume your rankings accurately reflect your true desires.

Your rankings are confidential. The Army GME office does not tell program directors how a student ranked their program. The only information a program director has is that the student ranked the program as one of their choices for the Match. If program directors ask students as part of the interview process about their rankings, students are not to divulge this information. Furthermore, there should be no provision of any documents other than a curriculum vitae by applicants to program directors(board scores, grades, transcripts, etc should be neither asked for nor volunteered). Any requests for such should be reported to the GME office.

Civilian Deferments – (FYGME Deferment Information Form): All Army obligated students are required to apply to the Army for FYGME. Students may not request a civilian deferment in lieu of applying to Army programs nor list civilian deferred as one of their choices. There are 326 projected students in the graduating class of 2011 with 325 projected FYGME positions: therefore a maximum of 100% of students will be matched to Army training programs. Deferment authorizations are restricted by graduating class size and specialty mix. The closer the class size is to the number of positions that are available for training, the less likely deferments can be considered. Students not matching in their specialty choice will most likely be placed in a transitional program or have the option to compete for unfilled vacancies in Army programs after the match. Chances for civilian deferment will be few, if any.

- HPSP and ROTC students: You must have an alternative option for training in the event that you are not selected for Army FYGME and the Army’s needs for training in your specialty of choice exceed the training capacity of Army programs. Such a possibility will be very remote. You must then register for the National Resident Matching Program (NRMP) or the American Osteopathic Association (AOA) Program and must only apply to civilian specialty programs that are consistent with your Army specialty goal.

If selected for Army FYGME, you must withdraw from the NRMP/AOA or any other match arrangement. If not selected for Army training and the Army’s needs for training in your specialty of choice exceed the training capacity of Army programs, you will be granted a deferral from entry onto active duty for at least one year to complete a transitional internship or longer to perform residency training in a civilian program if it meets the needs of the Army. The residency deferment will be only in the specialty that is detailed as your specialty goal on your Army FYGME Preference Priority Form.

It should be understood that the training length granted for any civilian deferment will be for the minimum time required for board eligibility in the specialty. No deferments will be granted for combined residency, residency/fellowship programs or dual certification residency programs (i.e. general surgery/plastic surgery). Students who are granted a deferment must comply with all the rules and requirements of the NRMP/AOA or other match in which they participate.

HPSP and ROTC students who feel they have special personal circumstances that support a need for deferment may send a separate letter either by e-mail (see paragraph 11) or fax to (703) 681-8044 to the Army GME office. The request must be specific. Submission of a letter in no way guarantees that a deferment will be granted but it will serve to apprise the board of your desires. Submission of a letter is the only way to request deferment consideration. This letter must be received in the Army GME office no later than 15 October 2010 and will only be utilized by the personnel in the Army GME office.

- USUHS and Civilian students: USUHS students will be matched only to an Army FYGME program. Civilian students will only be considered for Army programs. Neither are eligible for a civilian deferment; therefore they are not required to complete the FYGME Deferment Information Form.

Pre-accession Information Form: This is an Army specific form that must be submitted as part of your FYGME application. It provides information that is used to prepare your orders, appointment letter, and oath of office when entering active duty. It is also used to run the match. Therefore, it is imperative that this information be as accurate and current as possible and that it be received by the posted deadline date of 15 October 2010.  Important data fields that must be accurately reported on this form are:

Physical Examination Data (obligated Army medical students only):   You must have a current military physical examination to document your fitness for active duty. The last military physical must be less than 5 years old. Physical Examinations performed after July 2006 will meet the requirement for those obligated officers entering Army FYGME or a civilian PGY-1 year in July 2011. Individuals who graduate later must ensure that they meet this requirement. Results of the new physical must be received in the Army Student Management office by 15 October 2010. Additionally, students must be prepared to meet the Army’s Physical Fitness and Height/Weight requirements upon initial entry onto active duty. Failure to do so will affect progression into training beyond PGY1. For information regarding how failure will affect anyone selected for continuous contract training, refer to paragraph 6.

HPSP and ROTC students: if unsure of your last physical date, you may verify this information by accessing your HPSP or ROTC student record on this website. If you need a new physical you must contact your healthcare recruiter to schedule this or arrange to have this done during your ADT. Failure on the part of an HPSP student to meet this deadline may result in suspension of all scholarship entitlements including stipend and tuition payments.

USUHS students: should contact your military personnel office at USUHS for verification. If you need a new physical you should contact your military personnel office at USUHS to arrange.

Civilian students: are required to obtain a physical as part of their appointment for commissioning as an Army officer.

Spousal Considerations/Joint Domicile: Married couples issues are considered at the time of the board. There is no guarantee that spouses can be assigned together; however, every effort is made to do this while meeting the needs of the Army. Please be aware that the military recognizes only the legal institution of marriage for purposes of joint domicile. Priority is given to couples where both spouses are in the military. The objective will be to make the best match for the couples as well as the programs. Information related to marital status, concerns about assignments and/or pending inter-service transfers should be included in the Remarks section of the Pre-accession Form as well as in an email to the FYGME Program Manager (see paragraph 11). Additionally, if both spouses are applying, please ensure that the locations ranked are in agreement if joint domicile is desired.

Constructive Service Credit (CSC) for Grade Determination: In order to determine if additional credit beyond the normal credit granted for grade determination should be awarded for a particular individual, consideration is given for prior active/reserve commissioned Service and may be granted for advanced degrees such as Masters or Ph.D. For any credit to be awarded, the following documents must be mailed to the Army GME office: Credit for Prior Service: (a) DD Form 214 (Please check all dates and calculations on DD214s for accuracy before you submit to this office for CSC credit) or (b) National Guard Bureau (NGB) Form 22 (Certificate of Release or Discharge from Active Duty). Credit for Advanced Degree: (a) Original transcript (with seal) for the advanced degree and (b) certified true copy of the advanced degree diploma.

It should be understood that CSC credit cannot be awarded if the required documents are not received in the Army GME office by 15 October 2010. Any credit awarded will be indicated on the active duty orders for those individuals selected to participate in the Army FYGME Program.

- HPSP or ROTC students: If a student has previously provided these documents to the Army Student Management office or is unsure of whether or not they have done so, they should enter the HPSP section of the website to verify this information on their student file. If the documentation is shown on the website, then there is no requirement to resubmit the documentation. The Army GME office will automatically consider the documentation and award credit appropriately.

- USUHS and Civilian students: A student who desires consideration for additional CSC must mail their documents directly to the Army GME office.

It must be understood that once an individual enters active duty, the only mechanism available to consider additional CSC is through the Army Board of Correction of Military Records and not through the Medical Education Directorate.

Service Agreement & 2LT Oath copies:

- HPSP or ROTC students: originals are on file with the Army Student Management office, therefore there is no requirement to provide another copy with this application.

- USUHS students: must mail copies of these documents directly to the Army GME office (see paragraph 12) as part of their application requirement. Students needing to retrieve copies of these documents should contact their military personnel office at USUHS for assistance.

- Civilian students: are not required to have these as part of the application process, however will be required to execute them if selected for Army FYGME training.

DEADLINES: All application materials (MyERAS, Preference Priority List, Deferment Information Form, Pre-accession Form) must be received by the Army GME office by 15 October 2010.  Changes may be made to the documents up until this date but none will be accepted after 15 October 2010.

If you need to reprioritize your location preferences after 15 October 2010, you may submit an email request to the FYGME Program Manager (see paragraph 11.a.) detailing your new rank order list. This request can only change the rankings of the training locations that you have submitted and CANNOT change your specialty goal. These changes will be processed through 31 October 2010. After October 31, 2010, all access to the FYGME website will be prohibited until the results of the FYGME match are communicated to the applicants in mid-December 2010. Please check all Preference Priority List changes sent to the FYGME Program Manager after 15 October ASAP. Make sure the changes on the PPL are as you submitted. Do not wait until you see your match results to inform the FYGME Program Manager that your PPL is incorrect.

INTERVIEWS: Interviews are an important part of the application and selection process. It is your responsibility to arrange the interviews with the program directors of your desired training programs (Note: most HPSP students perform interviews during ADT rotations). If you are not able to interview in person, a telephonic interview may serve as a reasonable alternative. Schedule this ahead of time to ensure you have the focused attention of the program director. It is recommended that you make a curriculum vitae available to the program director for reference during the interview. A curriculum vitae is the only document that a program director can request and an applicant can supply. Under no circumstances are grades, license exam test scores, letters of recommendation, etc to be provided to program directors, or incorporated into curriculum vitas. Request or provision of such is a violation of the selection process and should be reported to the GME Office. If you are interested in a specialty which does not have a categorical FYGME year, you should interview with both the specialty program director and the transitional year, or other preliminary year, program director as both will be involved in the ranking process.

If applying for consideration to a VA-DoD program, you must ensure that you interview with the desired VA-affiliated civilian program no later than 27 October 2010. VA-DoD interviews should not be conducted at the same time standard civilian programs interview their applicants. Interview costs are not reimbursable. An applicant on ADT may, if approved by site coordinator, utilize leave to interview at a VA/DoD program in close proximity to the ADT site.

CONTINUOUS GME TRAINING CONTRACT: Current service agreements for participants in the HPSP, ROTC and USUHS require application for Army FYGME and performance of the year on active duty if selected. In some cases, those desiring to train beyond the FYGME must apply for the additional specialty training. In an effort to facilitate continuity of training, the Army Medical Department will continue, in academic year 2011, their single step selection process beginning at the FYGME level. This process allows a medical student to be considered and selected for a graduate medical education (GME) program leading to specialty board certification in their chosen specialty without having to submit a separate application for post-graduate year level 2 (PGY2) and above training.

The Army offers this continuous training in the specialties of Anesthesiology, Child Neurology, Dermatology, Emergency Medicine, Family Medicine, Internal Medicine, Neurology, Neurosurgery, OB-GYN, Ophthalmology, Orthopaedics, Otolaryngology, Pathology, Pediatrics, Physical Medicine, Psychiatry, Psychiatry/Internal Medicine, Radiology (Diagnostic), Radiation Oncology and Urology.

The Army will offer all students who are selected for these designated specialties the option of entering into a contract for the entire duration of their specialty training (continuous training contract) if they have passed all parts of their respective licensing exams. Students may accept the offer of training for the entire length of the residency or indicate their preference to perform only the FYGME with the Army.

- Continuous training contracts will not be issued until AFTER entry onto active duty (with the contingency that students meet the Army’s Physical Fitness Test (APFT) and Height/Weight standards upon in-processing with their training facility).   If a student, selected to a continuous GME training position, FAILS TO MEET APFT and Height/Weight standards before the start of their PGY-2 year, their continuous training offer will be automatically revoked, and they will continue training.

- Continuous training contracts will not be issued until AFTER entry onto active duty (with the contingency that students meet the Army’s Physical Fitness Test (APFT) and Height/Weight standards upon in-processing with their training facility). If a student, selected to a continuous GME training position, FAILS TO MEET APFT and Height/Weight standards by the start of their PGY-2 year, they will be placed on a leave of absence until they become compliant.

- If the continuous training option is accepted, an individual may still withdraw from the continuous training contract, after beginning FYGME training, if career or personal goals change. The individual may apply for PGY-2 training as long as their withdrawal is accepted and processed by 15 September 2011 otherwise they will begin serving their obligated time as a General Medical Officer (GMO) at the completion of the FYGME.

- If the FYGME only option is selected, the individual may still apply for PGY-2 training according to the standard process or may begin serving their obligated time as a GMO at the completion of the FYGME.

VA-DOD TRAINING PROGRAM: The established training initiative between the Department of Defense (DoD) and the Department of Veterans Affairs (VA) has created new training opportunities beginning at the FYGME level. This initiative, referred to as the VA-DoD training program, will be offered to graduates in the class of 2011 in the specialties of Neurosurgery, Radiology and Urology. It will allow Army medical students to apply for consideration to these specialties only at pre-designated VA-affiliated civilian training facilities. The locations of these opportunities are detailed on the FYGME Fact Sheet. Please refer to this resource for information on your specialty specific VA-DoD options.

This program is intended to augment Army training capacity in specialties with critical shortages. The selections made for this program are made as part of the Army FYGME selection process. For each of the designated VA-DoD training specialties, only one student per advertised location will be selected to participate in the VA-DoD training program. Except for Urology and Neurosurgery, students interested in this program should rank the VA-DoD option as either their first or last choice on the PPS. Students must indicate whether they request consideration for the advertised VA-DoD opportunity before being considered for placement to any Army program (by ranking the VA-DoD option first) or that they request placement with an Army program before being considered for the advertised VA-DoD opportunity (by ranking the VA-DoD option last). These are the only rankings available for the VA-DoD option. Urology and Neurosurgery applicants will rank the 2 VA-DoD sites among the other military locations.

Additionally, the student must ensure that the civilian program affiliated with their VA-DoD specialty designation is a program applied to through ERAS. The VA-affiliated civilian programs will evaluate the ERAS application for each Army student that has applied to their program. Interviews will be granted based upon the quality of the student’s ERAS application. The later an ERAS application is submitted to a VA-affiliated civilian program, the less of a chance a student has to be called for an interview. Students interested in this program should designate it as a preference on their PPS, as well as through ERAS, before the end of September 2010 in order to give themselves the best opportunity to interview and be competitive for a VA-DoD position.

Selections will be made from students who are competitive for the VA-affiliated civilian program in conjunction with the student’s rankings of the VA-DOD option on their PPS. Preference is given to the student’s rankings. Students desiring consideration to these training opportunities should understand that if selected for this program, training will be Army-sponsored, and the training obligation incurred as a result of participation in this program will be served concurrently (at the same time) with any existing undergraduate obligation. A continuous contract will be offered to those selected for the VA-DoD training program. If a student accepts the VA-DoD training program offer, then the offered continuous contract cannot be declined. For Neurosurgery, all training will be conducted at the designated VA-affiliated civilian training program; for the specialties of Radiology (Diag) and Urology, the FYGME year of training will be conducted at a designated Army training program followed by residency training conducted at the designated VA-affiliated civilian training program. For specific information on the Army/civilian pairing for these specialties, refer to the FYGME Fact Sheet.

SELECTION PROCESS:  Selection for Army FYGME is done using a computerized match similar to the process used by the NRMP. The algorithm used for the match gives preference to the student’s rankings while considering where Army position fills need to occur. It is modified from year to year to ensure that fairness and objectivity are applied to the Match. The process is designed to give the best possible match for the student and programs. Historical data indicates that about 75% - 85% of students will match with their first or second choice program. The match results are reviewed by the program directors during the Joint Service Graduate Medical Education Selection Board to be held the week of 29 Nov – 3 December 2010. At the conclusion of the board, the Surgeon General of the Army must approve the results in order for them to become official.

NOTIFICATION OF RESULTS:  The anticipated release date of the results of the FYGME selections is 15 December 2010. Results of the match will be posted on the FYGME website on the release date (in the student’s file under the match tab). Students will need to use their assigned logon IDs and passwords to access their match results. Students will receive an official FYGME selection letter with an enclosed acknowledgment form and/or contract (when applicable) by mid January 2011. In order to finalize the Army match process, this acknowledgment form and contract (when applicable) must be completed and returned to the Army GME office by the posted deadline date stated in the FYGME selection letter. A civilian physician who is selected for Army FYGME will receive an earlier selection letter and must accept or decline the training offered within 10 days of receipt so that appropriate accessioning can be completed in a timely manner.

FYGME TRAINING REQUIREMENT:  The completion of FYGME training (becoming medical license-eligible) is a condition of service in the Medical Corps (MC). Failure to complete this MC branch requirement will result in a re-branch to another Corps in the Army. Once an officer in another Corps, you would no longer be eligible to apply for specialty training in the Army Medical Corps. This must be factored into any decision to withdraw out of FYGME training prior to the completion of this training year.

POINTS OF CONTACT:

Any application questions/website processing concerns should be directed to the FYGME Program Manager, Ms. Janis Jones at (877) 633-2769, (877-MED-ARMY), menu option 5, (703) 681-8042 or janis.d.jones@us.army.mil.

Any questions concerning specific training programs or career guidance should be directed to the Chief, GME Division, Susan Reed, at (877) 633-2769, (877-MED-ARMY) menu option 5, (703) 681-8043 or the Deputy Director of Medical Education/Student Academic Advisor, COL Nori Buising at Nori.Buising@us.army.mil.

MAILING ADDRESS: The address to mail documents that are not submitted through the website should be mailed to: Ms. Janis Jones, FYGME Program Manager, HQDA, OTSG, ATTN: DASG-PSZ-MG, 5109 Leesburg Pike, Skyline 6, Suite 691, Falls Church, Virginia 22041-3258.

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