MINISTRY OF DEFENCE



MINISTRY OF DEFENCE

CONTROLLER OF DEFENCE ACCOUNTS

#618, ANNA SALAI

TEYNAMPET, CHENNAI– 600 018

Phone:044-24349980 Fax : 044-24348142

E-mail: cda-mad@nic.in Website: cdachennai.nic.in

No: EDP/1012/Stat/Vol.XIII Date: 14.02.2012

Quotations for Plain/Pre-printed Computer Stationery.

* * * * * * * * *

Sealed quotations are invited for the supply of plain and pre-printed computer stationery items strictly as per specifications and time schedule indicated in the Annexure. The vendor should be the original manufacturer of Stationery or Main stockist who is able to meet the heavy demands of supply. The specimen copies of forms are available at the above address for inspection. Copies will be handed over only to the successful vendor along with the work order.

The rates for single ply may be indicated for 70 gsm and for others 60 gsm of TNPL paper (Grade ‘A’). The quality of the paper, perforations and side holes without chips for continuous stationery and the standard quality carbon is mandatory. If necessary, logo/printing charges may be indicated separately. All forms should be serially machine numbered to ensure correct quantity. The supplies should be strictly in accordance with the specifications. Logo to be incorporated in right size as per specimen. Any short supply or if the standards specified are not satisfactory, the entire lot will be rejected and replacement will be sought for. The supplies are required to be made to all the offices mentioned herein. The total requirement indicated should be supplied on or before the specified date given in the supply order.

The products normally do not attract any Sales Tax, if otherwise, please indicate tax component separately. The tentative quantity required, subject to 20% variation and the number of offices (region wise) is furnished in the Quotation format. The rates should be quoted for all items failing which, the quotation will be rejected. A single vendor will be selected for supply of all types of papers based on the overall rate quoted by him. The offer, if accepted will be valid for one year from the date of receipt of confirmed supply order and will remain firm and fixed. Supply Order will be given for supply of stationery to be supplied in one lot and the option quantity is exercisable only in case of additional requirement. Transport rates may be indicated separately.

The successful vendor will be required to execute a performance guarantee bond to the extent of 5 % of the total order value and will remain in force for one year from the date of the supply order. If the quality/quantity is not in conformity with the specifications/specimen and / or delivery schedule (to be intimated later) is not adhered to, a penalty of 5% of the order value will be recovered from you as liquidity damages besides a penalty of 0.5% for a delay of every week or part thereof will also be recovered. If the situation warrants for a purchase from open market because of delayed supply, the difference between open market rates and your rates will be chargeable to your account.

The rates may please be quoted at Units of 1000 forms only in the enclosed format (Annexure A) along with specimen of the stationery for each variety to establish quality of paper. The rates should be specified for additional charges and the supply is to be made at the respective stations on FOR (Free on Rail) basis (freight paid) and at Chennai free of charges. The infrastructure and supply profiles along with list of existing customers should be enclosed.

Your sealed quotation duly super scribing the envelope “Quotation for supply of Computer Stationery – plain/pre-printed” should be addressed to

EDP MANAGER

O/o THE C.D.A.

618, ANNA SALAI, TEYNAMPET.

CHENNAI – 600 018.

and reach this office on or before 02.03.2012 at 1400 hrs along with TNGST Regn. Certificate for the current year as well as the first year of registration. The quotations should be dropped in the box kept for the specific purpose in the chamber of the Sr. Accounts Officer (Admin). The quotations will be opened on the same day at 1500 hrs in the presence of suppliers. Quotations will first be technically evaluated by the Board of officers and then only Supply Order would be issued to prospective L-1 vendor. Quotations in any other format or not accompanied by the specimen sheets will be rejected. The purchaser reserves right to place 50% option quantity in the same rate till end of the contract period. Any unforeseen additional requirement should also be supplied upto one year in the contracted rate.

(R ARULANANDAN)

EDP MANAGER

Encl: Annx. A & B

Annexure - A

|Name & Specification of Forms |Office/Stations |Tentative |

|Duly machine numbered serially |Where supplies |Quantity |

| |are required |Required |

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