Ministry of Education, Youth Affairs & Sports

TENDER FOR THE DECONSTRUCTION AND DISPOSAL OF DEBRIS OF BLOCKS L & M, MSS SALEM

Ministry of Education, Youth Affairs & Sports

P O Box 103 Government Headquarters Brades Montserrat

Tel: Fax: Email:

664-491-2541/2542 664-491-6941 education@gov.ms

Ref:

ME 2/7/15

26 February 2019

Dear Sir/Madam,

Invitation to Tender (ITT) for the Deconstruction and Disposal of Debris of Blocks L and M at the Montserrat Secondary School Salem

Bidders are invited to tender for the deconstruction and disposal of debris with salvage and storage of roof sheeting of blocks L and M at the Montserrat Secondary School, in Salem.

The Invitation to Tender (ITT) can be downloaded from the Government of Montserrat website at .ms/tenders.

The ITT comprises of the following documents:

1. Invitation to Tender 2. Instructions to Tenderers 3. Scope of Works 4. Document Compliance Checklist 5. Form of Tender 6. Anti-collusion Statement 7. General contract Conditions 8. Bill of Quantities 9. Respondent's Identification/Details 10. Evaluation Criteria 11. Programme Dates

Given the nature of works to be carried out, works execution is expected to be done during Easter break 2019. The successful tenderer will be expected to start work on Friday 19 April 2019 and complete the works no later than Sunday 28 April 2019.

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TENDER FOR THE DECONSTRUCTION AND DISPOSAL OF DEBRIS OF BLOCKS L & M, MSS SALEM

To assist in the preparation of bids a site visit will be held on Friday 1 March at 1 pm, at the Montserrat Secondary School. The meeting point will be in front of the school main gate. Please read the Instructions to Tenderers before completing and submitting your Tender. Failure to read these instructions, may result in missed information which could render your submission non-compliant and would be rejected. All queries and clarifications should be emailed to Permanent Secretary, Ministry of Education, Youth Affairs and Sports at CFERGUS@gov.ms no later than 4pm on Tuesday 12 March 2019 and copied to Jutleh@gov.ms. Yours sincerely Colin H T Fergus Permanent Secretary

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TENDER FOR THE DECONSTRUCTION AND DISPOSAL OF DEBRIS OF BLOCKS L & M, MSS SALEM

Instructions to Tenderers

1. The contract conditions adopted for this project will be the Government of Montserrat General Conditions of Contract. These terms and conditions will be non-negotiable upon award. If you wish to raise any clarifications or queries then please do so during the clarification period.

2. Tenderers must complete, sign and return the Form of Tender, the Bill of Quantities, Programme of Works, Document checklist, the Anti-collision statement and the Respondent's Identification and Details. Failure to fully complete, including pricing and return these documents with the additional information required by these instructions will render the bid non-compliant and your bid will be rejected.

3.

The Tenderers must submit a Tax Compliance Certificate from Inland Revenue

along with their submission.

4.

All works undertaken will be the subject of taxation in accordance with the current

legislation. Except in cases where there is an exemption from tax, of which proof must

be provided; residents of Montserrat for tax purposes are subject to tax on the profits

from this project while non-residents are liable to a 20% Withholding Tax deduction

from the gross amount. Please take into consideration your tax obligations and

liabilities to the Government of Montserrat. For further information please contact

Montserrat Customs & Revenue Service (MCRS) via email at: irev@gov.ms.

5. Tenderers are asked to submit a list of the available equipment proposed to undertake the works.

6. The Tenderer must submit a detailed Programme of Works with his/her tender showing a list of proposed activities and the duration.

7. The Tenderer must ensure that all works are carried out in a safe manner and the relevant safety precautions incorporated into all activities. The contractor must complete and submit a Method Statement, geared at mitigating risks to workers, the public and to surrounding properties on the compound.

8. The Contractor will be deemed to have inspected the site and have become familiar with the environment and working conditions on the site.

9. Tenderers should submit details of their current insurance or a detailed proposal for insurance sufficient to satisfy the requirements for insurance given in the Conditions of the Contract. The insurance shall indemnify contractor and GoM and shall cover a minimum of EC$100,000.00.

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TENDER FOR THE DECONSTRUCTION AND DISPOSAL OF DEBRIS OF BLOCKS L & M, MSS SALEM

10. Tenders are to be submitted in line with the instructions below;

Submitting a hard copy of your tender.

Steps You will need two plain envelopes for the Tender submission You must follow these instructions, failure to do so may result in the bid being non-compliant and not be considered any further.

Envelope 1. Follow the steps written below:

1. Write the name of the bidder (Tenderer, Supplier) on this envelope 2. Write the name of the project and the address on the envelope as written below;

Supplier Name (Your company name) "Tender for the Deconstruction and Disposal of Debris of Blocks L and M at the Montserrat Secondary School" The Chairman, Public Procurement Board, Ministry of Finance & Economic Management, P O Box 292, Brades, Montserrat

3. Now put this envelope into another plain envelope, its best that this envelope is a size larger (Envelope 2.)

Envelope 2 Continue following the steps below:

4. Envelope 1 should now be inside this envelope (Envelope 2), seal the envelope and then write the Project Title and address for Tender return.;

"Tender for the Deconstruction and Disposal of Debris of Blocks L and M at the Montserrat Secondary School"

The Chairman, Public Procurement Board, Ministry of Finance & Economic Management, P O Box 292, Brades, Montserrat

*NB: Envelope 2 must not have the Bidders name on it or any other markings.

Tenders are to be received no later than 12:00 mid-day Eastern Caribbean time on Wednesday 20 March 2019. Please ensure that no additional marks are placed on the envelope.

11. All tenders/bids will be arithmetically checked, any errors will be brought to the tenderer's attention. The rates supplied in the completed Bill of Quantities would be the basis for the arithmetic correction and would be the determining factor for any queries about the corrected price. The corrected price must be agreed by the contractor before the award of contract. Bill of Quantities form must be

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TENDER FOR THE DECONSTRUCTION AND DISPOSAL OF DEBRIS OF BLOCKS L & M, MSS SALEM

completed and signed by the Tenderer or their tender may be deemed noncompliant. 12. Tenderers are not allowed to submit alternative tenders. 13. The Government of Montserrat is not bound to accept the lowest tender and has the right to accept or reject any tender. 14. Given that the works will be taking place on the MSS school compound it is critical that all activities be carried out during the Easter break when the school closes to classes. It is important therefore that the work is commenced by 19 April 2019 and be completed no later than 28 April 2019. 15. Any and all addendums will be published on the Government of Montserrat website (.ms). All addendums issued by the GoM shall form part of the Offer. During the procurement process it is the responsibility of the Tenderers to check the GoM website for any addendums issued relating to this procurement. 16. All Tenderers must satisfy the minimum criteria that they have previously successfully completed construction and or deconstruction works contracts of EC$80,000 or greater. Proof may be in the form of a written submission with details of previous client, addresses. Checks will be made to verify accuracy of the submissions. A contractor will be deemed to be technically suitable to perform the contract if this requirement is met.

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TENDER FOR THE DECONSTRUCTION AND DISPOSAL OF DEBRIS OF BLOCKS L & M, MSS SALEM

Scope of Works

This is a total cost contract inclusive of materials, labour, transportation, profits and overheads.

Scope of Works ? Deconstruction and Disposal of Debris of Blocks L and M Montserrat Secondary School, Salem.

The following items are considered to be within the scope of the proposed Deconstruction and Disposal of Debris of Blocks L and M, Montserrat Secondary School, Salem.

Deconstruction o Secure work site o Removal and storage of roof sheeting o Disconnection of electricity and water mains and gas lines from Blocks L and M o Deconstruction of Blocks L and M (including all foundations, walk-ways, etc.). o Dispose all deconstructed debris from site, in accordance with instructions from the Ministry of Education and /or their project supervision representatives. o Cleaning, leveling and tidying up of site.

Deconstruct as per existing buildings:

Blocks L and M, MSS Salem. o Disconnections: Electrical Works: Disconnect all mains electricity from Blocks L and M Plumbing Works: Disconnect all water mains from Blocks L and M Gas Works: Disconnect all Gas Mains from Blocks L and M o Deconstruction: Roof: Removal and storage of roof sheeting Walls Floor Foundation: remove all concrete and reinforcement. Fill, level and make safe all trenches. o Make good and tidy up grounds: Make good the grounds: Fill, level and make safe all trenches. Clean up: Remove all construction /non-construction debris from site and dispose of in accordance with instructions from the Ministry of Education and /or their project supervision representatives.

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TENDER FOR THE DECONSTRUCTION AND DISPOSAL OF DEBRIS OF BLOCKS L & M, MSS SALEM

Documents' Compliance Checklist

Below are the following documents that should be provided for a contractor's bid to be valid. Bidders are asked to supply and tick off the following information. Failure to provide any of the stated documents may result in the bid being considered non-compliant and rejected.

No. List of Documents to be submitted as Tick to indicate document is

tender/bid

submitted

1 The Form of Tender should be fully completed

[ ]

and signed (Including time for completion and

notice period).

2 Completed and signed Bill of Quantities

[ ]

3 Tax Compliance Certificate and Social Security

[ ]

Compliance certificate (If company is Locally

Based)

4 Proof of construction contracts valued over

[ ]

$80,000.00

5 Proposed Programme of Works

[ ]

6 Proposal for insurance

[ ]

7 List of available equipment to undertake the

[ ]

works

8 Copies of Addenda (if applicable)

[ ]

9 Anti-Collusion Statement

[ ]

10 Respondent's Identification and Details

[ ]

11 Method Statement

[ ]

12 Document Checklist

[ ]

..................................... .............................. Signed on behalf of Contractor:

Date:

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TENDER FOR THE DECONSTRUCTION AND DISPOSAL OF DEBRIS OF BLOCKS L & M, MSS SALEM

FORM OF TENDER

The Permanent Secretary Department Tender Board Ministry of Education E Karney Osborne Building Little Bay Montserrat Dear Sir, Re: Tender for Deconstruction and Disposal of Debris Blocks L and M, Montserrat Secondary School, Salem I/We the undersigned undertake to perform and complete the above captioned works in accordance with the General Conditions of Contract proposed for the sum of: EC$ ..................................................................................................................... (words)........................................................................................................... ..................................................................................................................... .....................................................................................................................

If my/our tender is accepted, I/We undertake to commence the said Works by April 19th, 2019 on receipt by me/us of the official contract award letter and to complete the said Works within no more than 10 calendar days thereafter, by April ---------------28th, 2019. I/We understand I/We shall not be reimbursed for any cost that may have been incurred in compiling this tender. I/We confirm this tender shall remain valid for a period of 90 days from the date of submission of this tender. I/We confirm acceptance of the General Terms and Conditions of services contained within this ITT

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