WASH Programme Document
Water, Sanitation and Hygiene in Disaster Prone Communities in Northern Ghana.PROGRAMME IMPLEMENTATION MANUALFINAL DRAFTMarch 2015ACRONYMS AND ABBREVIATIONSAAAdministrative AgentBASISBasic Sanitation Information SystemsCAConvening AgencyCBO Community-Based OrganisationCLTS Community Total Led SanitationCONIWAS Coalition of NGOs in Water and SanitationCWSA Community Water and Sanitation AgencyDA District AssemblyDaODelivering as OneDFATD Department of Foreign Affairs, Trade and Development, CanadaDIMDirect Implementation ModalityDiMES District Monitoring and Evaluation SystemDPCCDistrict Programme Coordination CommitteeDWDDistrict Works DepartmentEIA Environmental Impact AssessmentEPA Environmental Protection Agency EPRP Emergency Preparedness and Response Plan GHS Ghana Health ServiceGoG Government of GhanaHWTSHousehold Water Treatment and Safe StorageIEC Information, Education and Communication materialsJPJoint ProgrammeLEAP Livelihood Empowerment against PovertyMDAMinistries, Departments and AgenciesM&E Monitoring and EvaluationMGCSP Ministry of Gender, Children and Social ProtectionMLGRD Ministry of Local Government and Rural DevelopmentMMDAs Metropolitan Municipal and District AssembliesMoF Ministry of FinanceMOUMemorandum of UnderstandingMWRWH Ministry of Water Resources, Works and HousingNADMO National Disaster Management Organization NCWSP National Community Water and Sanitation ProgrammeNGONon-Governmental OrganizationO&M Operations and MaintenancePIM Programme Implementation ManualPMF Performance Monitoring FrameworkPUNOParticipating United Nations OrganizationPTA Parent Teacher AssociationRCC Regional Coordinating CouncilRPCU Regional Planning and Coordinating UnitRSMSRural Sanitation Model and StrategySAAStandard Administrative ArrangementSC Steering CommitteeSEA Strategic Environmental AssessmentTC Technical CommitteeUNUnited NationsUNDAFUnited Nations Development Assistance FrameworkUNEGUnited Nations Evaluation GroupVB-WASH-Ed Values-Based WASH Education WASH Water, Sanitation and HygieneWASH in DPC Water Sanitation and Hygiene in Disaster-prone CommunitiesWRCWater Resources CommissionDEFINITIONS“A community” includes groups of individuals living in close proximity to each other and/or other social groups, grassroots entrepreneurs or associations able to identify a need and come together to access project funds. The size of the community varies depending on the type of WASH project and includes people from all areas that make direct use of the project.“Beneficiary” means a group of individuals, a small community, a small town, a district or a community which benefits from a WASH in DPC Programme.“District Assembly” means a district assembly organised in accordance with the Local Government Act (Act 462) of the laws of Ghana, which shall be responsible for implementing programme and projects. This includes Metropolitan and Municipal Assemblies. “Small Town” refers to a community with a population between 2,000 and 50,000 or any other figure which the Minister may from time to time declare by publication in the Gaze?e and the mass media.“Basic Sanitation” means hygiene education and safe disposal of faecal matter. For the purposes of this PIM, the word basic sanitation is taken to mean the safe management of human excreta. It therefore includes both the “hardware” (e.g. toilets/latrine) and the “software”.“Environmental sanitation” is used to cover the wider concept of controlling all factors in the physical environment which may have harmful impacts on human health and wellbeing.“Water supply” refers to access to potable water for domestic uses; such as water for drinking, food preparation, bathing, laundry, dishwashing, and cleaning. “Access to potable water” means an all year round supply of at least 20 liters of potable water per capita per day within 500 meters for all households and serving not more than 300 persons per outlet. “Potable water” is water that does not contain biological or chemical pathogenic agents at concentration level directly detrimental to health. It includes treated surface waters and untreated but uncontaminated water such as from protected boreholes, springs and sanitary wells .refers to the quality of water as defined by the Ghana Standard Authority.“Hygiene promotion” refers to the encouragement of people to adopt improved hygiene practices to prevent sanitation-related disease.“Sanitation promotion” refers to the marketing and promotion of sanitation products and services as well as providing technical support to construct and use toilets. Disaster prone community A community most at risk from extreme weather and geographical events or likely to suffer another disaster in futureAlternative: Refers to a community where as a result of the recurrence of natural disaster events there is serious disruption of its functions involving widespread human, material, economic or environmental losses and impacts, which exceeds the ability of the affected community or society to cope using its own resources.Emergency Preparedness: Activities and measures taken in advance to ensure timely response to and effective mitigation of the impact of the hazard including the issuance of timely and effective early warnings and temporary removal of people and property from threatened location.Alternative: refers to a sustainable network of physical systems and human communities, capable of managing extreme events; during disaster, both must be able to survive and function under extreme stress“Resilience” refers to the ability to recover quickly from (or adjust easily to) an adverse phenomenaAlternative: refers to a sustainable network of physical systems and human communities, capable of managing extreme events; during disaster, both must be able to survive and function under extreme stress“Community resilience” refers to the capability of a community to anticipate risk, limit impact, and bounce back rapidly through survival, adaptability, evolution, and growth in the face of turbulent change.Monitoring is defined as a continuous process of collecting and analyzing information mainly on substantive indicators (at the activity, output and outcome level) to show progress toward the attainment of expected outcomes. Monitoring is a systematic, evidence oriented and quality based exercise where specific, measurable, attainable, and reliable and time bound indicators (SMART) show proof of the substantive Joint Programme progress. Evaluation is the assessment of a planned, ongoing, or completed development intervention to determine its relevance, efficiency, effectiveness, impact and sustainability.Alternative: refers to the systematic and objective assessment of a Programme which aims to determine the relevance and fulfillment of objectives as well as the efficiency, effectiveness and sustainability of the Programme (and when feasible, its impact). Evaluation of Programmes should inform learning, decision-making and guidance on how to implement the modality.Table of Contents TOC \o "1-3" \h \z \u ACRONYMS AND ABBREVIATIONS PAGEREF _Toc414444832 \h IDEFINITIONS PAGEREF _Toc414444833 \h III1INTRODUCTION AND BACKGROUND PAGEREF _Toc414444834 \h 72PROGRAM BRIEF DESCRIPTION PAGEREF _Toc414444835 \h 8PROGRAMME GOAL AND PURPOSE PAGEREF _Toc414444836 \h 93INSTITUTIONAL ARRANGEMENTS PAGEREF _Toc414444838 \h 94PROGRAMME GOVERNANCE PAGEREF _Toc414444839 \h 134.1THE STEERING COMMITTEE (SC) PAGEREF _Toc414444840 \h 134.2THE PROGRAMME TECHNICAL COMMITTEE (PTC) PAGEREF _Toc414444841 \h 144.3PROGRAMME MANAGEMENT TEAM (PMT) PAGEREF _Toc414444842 \h 175IMPLEMENTATION PROCESS PAGEREF _Toc414444843 \h 185.1PROGRAMME START-UP PAGEREF _Toc414444844 \h 185.2PROGRAMME IMPLEMENTATION PAGEREF _Toc414444845 \h 185.3DELIVERY OF WATER SUPPLY, PUBLIC SANITATION FACILITIES AND SAFE HAVENS INFRASTRUCTURES PAGEREF _Toc414444846 \h 195.4OPERATIONS AND MAINTENANCE PAGEREF _Toc414444847 \h 205.5WASH IN SCHOOLS AND COMMUNITIES PAGEREF _Toc414444848 \h 215.6WASH SECTOR CAPACITY STRENGTHENING PAGEREF _Toc414444849 \h 216GENDER MAINSTREAMING PAGEREF _Toc414444850 \h 227MONITORING AND EVALUATION PAGEREF _Toc414444851 \h 237.1MONITORING PAGEREF _Toc414444852 \h 237.27.2 - EVALUATION PAGEREF _Toc414444853 \h 247.3MONITORING AND EVALUATION TOOLS PAGEREF _Toc414444854 \h 258REPORTING PAGEREF _Toc414444855 \h 259COMMUNICATION / INFORMATION SHARING AND ADVOCACY PAGEREF _Toc414444856 \h 2610SUSTAINABILITY AND SERVICE DELIVERY PAGEREF _Toc414444857 \h 2610.1- INSTITUTIONAL SUSTAINABILITY PAGEREF _Toc414444858 \h 2610.2SUSTAINABILITY OF SERVICES DELIVERY / OPERATIONS AND MAINTENANCE PAGEREF _Toc414444859 \h 2710.3FINANCIAL SUSTAINABILITY PAGEREF _Toc414444860 \h 2710.4ENVIRONMENTAL SUSTAINABILITY PAGEREF _Toc414444861 \h 27ANNEX 1. PROGRAMME OVERVIEW PAGEREF _Toc414444862 \h 30A- INCREASED ACCESS TO DISASTER-RESILIENT SANITATION AND WATER FACILITIES PAGEREF _Toc414444863 \h 30A2- Improved hygiene behaviours PAGEREF _Toc414444864 \h 32A3- Strengthened disaster resiliency at the community level PAGEREF _Toc414444865 \h 32A4- Increased regional, district and local capacity for sustainable management of WASH facilities PAGEREF _Toc414444866 \h 32B- EXPECTED RESULTS PAGEREF _Toc414444867 \h 33B1- Intermediate Outcomes PAGEREF _Toc414444868 \h 33B2- Immediate Outcomes PAGEREF _Toc414444869 \h 33ANNEX 2. RESPONSIBILITIES OF PROGRAMME CORE STAFF PAGEREF _Toc414444870 \h 36I.Program Manager PAGEREF _Toc414444871 \h 36II.Assistant Program Manager PAGEREF _Toc414444872 \h 36III.Monitoring and Evaluation Specialist PAGEREF _Toc414444873 \h 37IV.Administrative assistants PAGEREF _Toc414444874 \h 37V.Gender specialist PAGEREF _Toc414444875 \h 38ANNEX 3. PROGRAMME PERFORMANCE MEASUREMENT FRAMEWORK PAGEREF _Toc414444876 \h 39INTRODUCTION AND BACKGROUNDNatural disaster occurrence in Ghana consists of droughts, epidemic outbreaks, floods, and wildfires. In the 3 Northern regions, disasters significantly impact vulnerable populations in disaster prone areas, and may lead to unnecessary losses of social and economic capital. In particular, recurrent flooding events, which are the most pervasive in terms of financial damages and numbers of people affected, usually result in the disruption of services from WASH facilities, which could lead to significant damages to property and trigger other emergency situations such as outbreaks of diarrhea, cholera, and other water related/borne diseases. The combination of these effects reduces the productivity of the population and the losses they suffer are immense and seriously affect their economic and social circumstances. Having to ensure that when such floods occur the quality of water supply is not contaminated (during collection, handling, storage, and use) and that good sanitation and hygiene practices are maintained also presents immense challenges to the health of these communities. Rehabilitation costs are usually unaffordable and communities have suffered a drastic fall in their living conditions and opportunities for future development, pushing them further into poverty and deprivation. The situation is further aggravated in those communities where there is a lack of WASH facilities and services. In such circumstances, the challenges include the prevalence of water borne, vector borne and sanitation related diseases as a result of poor drinking water quality, inadequate sanitation and poor hygiene. Women, children and the youth suffer the most from the effects of this lack of access to WASH facilities and related services. Floods in northern Ghana, which is drained by the Volta River System (White Volta, Black Volta and the Oti rivers), have devastating effects on the development of disaster prone communities in the 3 regions. In the foregoing, some specific focus is put on flood hazards in the Volta Basin that affect the 3 Northern Regions.National Disaster Management Organization (NADMO) sources refer to 265 communities in 21 districts with a population of about 432,000 people as being prone to flooding from spills from the Bagre Dam in Burkina Faso. NADMO indicated that it had taken a census of people living in flood prone areas of the country, including the northern regions, and had allocated safe havens in these communities to prepare for the onset of the major rains. A 2013 UN-ISDR report shows that from 1980 until 2010, 29 disasters occurred in Ghana, killing 1,133 people with an average of nearly 37 people per year.An overview of the conditions of Water, sanitation and Hygiene in the three Northern Regions of Ghana indicate that (a) boreholes are the predominant source of drinking water, (b) in Upper East region, only 10 percent of the population use improved sanitation facilities, (c) the highest cases of open defecation (71.1 - 88.6 per cent) occur in the three Northern Regions, and the practice of hand washing with soap is equally low. These poor sanitation and hygiene conditions are a special challenge in flood prone areas and require particular attention. However, disaster events could provide opportunities for change, and the recovery phase of WATSAN service provision can also be an opportunity to seek durable solutions to old problems. Recovery of infrastructure after a disaster in affected communities helps reconnect the populations in these communities. Furthermore, their participation in the re-establishment process contributes to generate a spirit of recovery and control of their future in the minds of the affected population. During such recovery process and the renewal of WASH infrastructure and services, opportunity could also be taken to improve on elements such as operations and maintenance, re-establishment of regulation for management purposes and the establishment of effective monitoring framework. to ensure more durable services. Thus the rapid recovery of access to WASH services after a disaster is one of a suite of actions essential to stabilizing the health of populations and ultimately assisting communities return to a normal existence. The above provides a sound justification of the urgent need to develop resilient WASH facilities in the disaster prone communities in order to stabilize the health of the populations, encourage the swift resettlement of residents where necessary, and ultimately assist the communities return to a normal existence during disaster events.It is within the above context, that the Government of Ghana and partner UN agencies bring together their respective skills, expertise and experience to improve health and livelihoods in disaster prone communities in the three northern regions of Ghana. PROGRAM BRIEF DESCRIPTIONThe Water, Sanitation and Hygiene in Disaster-prone Communities in Northern Ghana Programme (“WASH in Disaster-prone Communities” – WASH in DPC) will improve health and disaster preparedness in select communities and schools in the Northern, Upper East and Upper West Regions by 1) increasing access to disaster-resilient sanitation and water facilities, 2) improving hygiene behaviours, 3) strengthening disaster resiliency at the community level, and 4) increasing regional, district and local capacity for sustainable management of water, sanitation and hygiene (WASH) facilities. The provision of services will target around 200,000 people in 265 communities, including 50,000 school children in 24 Districts. A baseline and a gender analysis will be done at the outset of the Programme. The gender analysis should inform indicators and targets for a) membership in community water and sanitation management teams, and b) skills training and job creation in the community for hand pump caretakers. It should also include an analysis of women's access to micro-credit and demonstrate how the Programme design will address barriers to women’s access to micro-credit for latrine construction, and help identify andtarget women-headed households to receive cash transfers for latrine construction.The Programme is conceived within the framework of the Joint UN programming approach. This approach is the collective effort through which the UN organizations and national partners work together to prepare, implement, monitor and evaluate the activities aimed at effectively and efficiently achieving the Millennium Development Goals (MDGs) and other international commitments. UN-Habitat, UNDP, UNICEF and WHO will be the UN Agency partners to collaborate with government institutions in the WASH and disaster management sectors as well as private sector and non-governmental organizations. It also takes due cognizance and appropriately draw on lessons from these other programmes/projects in the area, in particular the ongoing UNICEF programmes in the target regions, the GoG/ DFATD NORST project and the UNDP/UN-Habitat Sustainable Housing and Livelihood Initiative as part of support to disaster prone communities in northern Ghana. This is to avoid duplication of efforts and resources. Ghana’s Ministry of Local Government and Rural Development (MLGRD) will lead the coordination for the implementation of the Programme in close collaboration with the Ministry of Water Resources Works and Housing (MWRWH), the National Disaster Management Organization (NADMO) and the Ministry of Education, all of which will be involved with aspects of the Programme relevant to their mandates on WASH and the management of disasters and emergencies. The Joint UN team will provide technical assistance, facilitation and funds management support. The Programme will be implemented over a period of 3 years between 2014 and 2017. The total Programme budget from DFATD amounts to Canadian$ 19,915,000PROGRAMME GOAL AND PURPOSEThe overall objective of the programme is to improve health and livelihoods in disaster prone communities by increasing access to resilient facilities and services for good drinking water and improved basic sanitation on a sustainable basis.Specific objectivesThe specific objectives of the programme are to:Implement resilient WASH solutions and reduce the number of people in disaster prone communities in the 3 Northern Regions without safe drinking water, basic sanitation facilities and hygiene servicesPromote education programmes and awareness of hygiene practices to improve the sanitation and health conditions in the beneficiary communities and schoolsEnhance regional and local capacity in the beneficiary communities to sustainably manage the WATSAN facilities and related services to be put in place.Contribute to measures to enhance the preparedness to disasters and minimize future risks in the communities. The programme overview is attached in Annex 1INSTITUTIONAL ARRANGEMENTS The Programme is implemented within the framework of the Joint UN programming approach. UN-Habitat, UNDP, UNICEF and WHO will be the main UN Agency partners to collaborate with GoG partners (MLGRD, MWRWH, NADMO, Ghana Education Service and others) to provide improved and resilient WASH facilities and services in targeted disaster-prone communities in the Northern, Upper East and Upper West regions of Ghana. In line with the outcomes 4 and 5 of the UNDAF, this Programme also provides a framework for DFATD to partner with the UN team in this effort and to contribute to GoG’s efforts towards the implementation of the Ghana Plan of Action for Disaster Risk Reduction and Climate Change Adaptation.Each participating UN agency brings their own comparative advantages to take on specific roles in the Programme as follows:UN-Habitat: The Convening Agency (CA) is responsible and accountable for the overall coordination of the operational and programmatic aspects of the joint programme.Establish the Project Coordinating Unit and undertake the day-to-day coordination and management of the programming process Coordinate the Joint Programme partners, coordinate and compiles annual work plans and narrative reports, the monitoring of annual targets, the preparation of half yearly and annual reports for the Steering Committee meetings, facilitate audits as well as mid-term and final evaluation, and report back to the Steering Committee.In addition to its role as Convening Agency, UN Habitat will implement its programme component for the provision of water supply systems and institutional sanitation facilities including in safe havens; Values-Based education to complement the WASH in schools component; collaborate with UNICEF on the microfinance for household sanitation facilities and capacity development of national and local level WASH officersUNDPThe Administrative Agent (AA), UNDP plays the role of Administrative Agent (AA) through its Multi-Donor Trust Fund (MDTF) Office using the pass-through fund management model. The MDTF Office is responsible for transferring funds to the Participating UN Organizations (PUNOs). UNDP is responsible for financial management, while each participating UN organization has programmatic and financial responsibility for the funds disbursed to it. UNDP:Is accountable for effective and impartial fiduciary management and financial reporting to donor and the Steering CommitteeReceives donor contributions, disburses funds to Participating UN Organizations based on Steering Committee instructions, and consolidates periodic financial reports and final financial report to the donor in accordance with agreed timetable.Involved in day-to-day administration.In addition to its role as Administrative Agent, UNDP will implement its programme component that ensures that assessment of environmental effects of projects are carried out when it is required.UNICEFLead the roll out the CLTS process, sanitation marketing, a social norms campaign, microfinance for household sanitation facilities, capacity development of national and local level WASH officers, WASH in Schools, water safety planning, HWTS and the assessment of technology options for disaster resilience.WHOTechnical guidance on environmental sanitation and health improvement monitoring; water safety planning and household water treatment.UNDP, UN-Habitat, UNICEF and WHO, the Participating UN Organizations (PUNOs) shall:Actively participate in Steering Committee Meetings, at the Head of Agency level.Actively participate in the Programme Technical Committee meetings, represented by a designated representative at senior level or her/his alternateOperate in accordance with their own regulations, rules, directives and procedures Assume full programmatic and financial accountability for funds disbursed by the AA in a timely manner. Ensure regular information sharing for the needed synergies and sequencing of the programme activities Monitor its contributions to the programme and participate in Joint Programme monitoring in accordance with the joint monitoring plan and methods Prepare and submit reports to the convening agency based on agreed timelines and in accordance with agreed templates Liaise with regional and district teams as needed Adhere to all UN harmonized approaches for UN work in-country Identify and draw attention to potential threats and opportunities The UN Resident Coordinator (UNRC): The UN Resident Coordinator has the leadership and strategic leadership role of the UN Country Team and all UN programmatic activities in Ghana. To that effect the Resident Coordinator serves as co-chair of the Programme Steering Committee and provides ongoing oversight to ensure that participating organizations are meeting their obligations and ensures that the outcomes of the WASH in DPC programme are well inserted in the national development context and the UNDAF. In the role of Co-Chair of Programme Streering Committee, the UNRC will:Receive updates from the Programme Manager on progress and resultsAddress issues of conflict/disagreement amongst participating agencies and other issues that would derail the progress of the programme from the UN side Ensure the intended UN coherence and consistency in the implementation of the programme Undertake advocacy on joint programme related issues Undertake high level engagement with government and the donor as and when needed and ensure that both government and donor concerns are addressed satisfactorily. Partner UN Organizations will hold monthly meetings to discuss general coordination matters as well as implementation issues which require immediate focus. They will also monitor contributions against agreed targets and indicators set out in the Performance Monitoring Framework. The Coordinator of the Programme Management Team will keep the minutes of their meeting. The Programme Management team will be accountable to UN policies and procedures, and will be responsible for financial management of the Programme, Programme contracting, personnel management, procurement, and travel, etc. It is also required that the Programme Manager reports to the Programme Steering committee, and the United Nation’s System.On the Government Side, implementation is undertaken by various stakeholders in the public and private sectors. Public sector stakeholders include: the Environmental Health and Sanitation Directorate of MLGRD; Regional Co-ordination Councils; Community Water and Sanitation Agency; Water Directorate of the Ministry of Water Resources, Works and Housing (MWRWH); Ministry of Gender, Children and Social Protection; the National Disaster Management Organisation (NADMO); Ghana Education Service (GES)/School Health Education Programme (SHEP); Water Resources Commission (WRC); Private sector stakeholders include NGOs represented by CONIWAS,, consultants, contractors, partner organisations, area mechanics, toilet artisans and spare parts providers, among others, to provide goods and services. Other stakeholders include development partners at the national level, and the beneficiary communities at the local level.For overall responsibilities, the following institutions play a core role.Ministry of Local Government and Rural DevelopmentThe MLGRD through the Environmental Health and Sanitation Directorate (EHSD)will lead the coordination and harmonization of the planning, implementation and monitoring of the Programme from the Government side to ensure the sustenance of the results to be achieved. It will also provide technical direction and guidance for the overall implementation of the Programme and provide oversight responsibility and implementation support for the environmental sanitation components of the Programme. Additionally, it will provide direction in coordinating and harmonizing the activities of RCCs, DAs and NGOs for the Programme in the area of environmental sanitation at the regional, district and sub-national levels.Ministry of Water Resources, Works and Housing (MWRWH)The Ministry of Water Resources Works and Housing (MWRWH) will provide the necessary implementation support for the water supply components of the Programme through the Water Directorate and its Agencies namely CWSA in particular, and WRC as appropriate. CWSA in particular will provide facilitation, management support, technical backstopping and guidance on Water Supply and sanitation in the beneficiary rural communities and small towns of the Programme. As appropriate, WRC will facilitate the issuance of permits for the abstraction of water resources for the water supply component of the Programme. The WRC will also collaborate and make available to the Programme information from its assessments on flood hazard mapping, the flood early warning systems (FEWS) for the Volta Basin, and groundwater mapping in the three northern regions. Ministry of Gender, Children and Social ProtectionThe Ministry of Gender, Children and Social Protection initiates, formulates, coordinates and promotes gender mainstreaming across all sectors. Collaboration will be sought from the Ministry by the Programme partners to strengthen the gender, equity and social inclusion components at all levels of Programme implementation. At the district level, Gender Desk Officers of the Ministry will be engaged in the programme to assure that gender is mainstreamed in the WASH activities. Gender focal persons will be identified at regional and district levels to be co-opted into the coordination team for the programmeThe National Disaster Management Organisation (NADMO)NADMO’s mandate includes the coordination of resources of Government and private organisations in the prevention, mitigation and response to disasters. The Organisation will provide direction and guidance as it relates to disaster preparedness of the communities prior to, during and after disaster events, and contribute to ensuring resilience of the WASH solutions to be adopted, particularly in safe havens. NADMO will also support public education, awareness raising and on issues relating to disaster on disaster preparedness of the communities prior to, during and after disaster events, and on the resilience characteristics of the WASH solutions to be adopted in collaboration with other Programme partners.GES/SHEPFor the implementation of WASH in schools component of the Programme, collaboration from GES/SHEP in the planned activities is key. GES/SHEP will work with the Programme team and partners and lead in activities to promote sustainable hygiene behavior among school children. This will include: provision of WASH facilities in schools, hand washing with soap, water treatment and safe storage, safe excreta disposal. They will also ensure that school health and hygiene promotion clubs are formed and functional. GES/SHEP will implement these activities in collaboration with EHSD and CWSA, and will also work closely with the Curriculum Research and Development Department of the GES to promote the Values Based Education component of the programme activities.Regional Co-coordinating CouncilsThe RCC is the administrative and coordinating body at regional level. Its Regional Planning and Coordinating Unit (RPCU) which acts as the secretariat of the RCC will be involved in coordinating, monitoing, evaluating and reporting on all district activities under the Programme to the programme focal person in MLGRD (EHSD) for the attention of the Programme Management Team at the national level. These reports will be captured in the general report to the Programme Steering Committee.Water Resources CommissionOn the NGO side:CONIWASCONIWAS will coordinate its members to undertake activities on awareness raising, construction of water systems, implementation of CLTS and other related community support activities in the three northern regions. They will play critical role at district level such as advocacy and lobbying for resilient and sustainable WASH services. At National level, National Implementation Partners (GoG) will hold monthly meetings to discuss progress of implementation. The Programme Manager will attend those meeting and minutes will be written by GoG officials and sent to the Programme Manager who will take up the recommendations and the appropriate measures required.PROGRAMME GOVERNANCE THE STEERING COMMITTEE (SC)The overall leadership of the WASH in DPC programme is provided by the Steering Committee (SC). It is co-chaired by MLGRD on behalf of GoG and the UN Resident Coordinator on behalf of the PUNOs. It is the highest decision-making authority for the Programme and is responsible for strategic guidance, fiduciary and management oversight and coordination. Specifically, the SC will meet semi annualy and will:Provide strategic direction and oversight and be the decision-making authority for the Programme.Facilitate collaboration between participating UN organizations and the host government for the implementation of the Joint ProgrammeReview and approve the Joint Programme Document and annual work plansProvides strategic direction and oversightReview implementation progress and address programme issues identified by the Programme team and GoG partnersReview and approve progress reports budget revisions/reallocations, and evaluation reportsTake note of Programme audit reports (published in accordance with each PUNOs’ disclosure policy), and initiates investigations (if needed). The Steering Committee is composed of: Core members, ex-officio members and observers.Core members:Senior Programme Managers from UNDP, UN-Habitat, UNICEF, WHO; Ministry of Local Government and Rural Development (MLGRD), Ministry of Water Resources Works and Housing (MWRWH), Ministry of Gender Children and Social Protection (MGCSP), National Disaster Management Organisation (NADMO), RCC ‐ Tamale, RCC- Bolgatanga, RCC- Wa, School Health Education Programme of the GES, Community Water and Sanitation Agency (CWSA), CONIWASThese members have voting right during SC meetings.Ex-offico members: The UN Resident Coordinator’s Office, , Ministry of Finance (MoF), , , Public Health Directorate of Ghana Health Service, Department of Community Development, .Observers: Department of Foreign Affairs, Trade and Development, Canada (DFATD).The Programme steering committee will meet at least once every six months. The half yearly and annual progress reports of the Programme will be the basic documents for discussions during the SC meeting. It will be presented to the SC by the Programme Manager, highlighting policy issues and recommendations for the decision of SC. The Programme Manager will also inform the members of any agreement reached by stakeholders during the preparation of the report on how to resolve operational issues. For the first year a report will be prepared at the end of March 2015 to ensure that the design and inception activities are closely monitored. THE PROGRAMME TECHNICAL COMMITTEE (PTC)The Programme Technical Committee (PTC) will serve in an Advisory role in relation to the SC. The Committee will oversee programme implementation and make technical/operational decisions required to support the joint programme appropriately. The PTC will also serve as a joint monitoring body to the programme and have representation from all partners with direct implication in the WASH in DPC programme implementation It will:deliberate on specific technical problems that have a specialized content and are not part of standard technical management; make proposals or recommendations to the WASH in DPC Programme management team and Partners on what actions need to be taken to address issues of Water supply and its quality, sanitation and hygiene services delivery as outlined in the programme document;advise the sector on how best to carry out resilient WASH interventions; and Get information from the programme activities that need technical review before a thorough implementation. Specific tasks of the TC include:Identify tasks that need to be tackled through special assignments, and policy issues which need to be informed through analyses. Provide a forum for information sharing to improve coordination of various activities across the WASH in Disaster prone programme. Coordinate and facilitate policy and technical dialogue around specific resilient WASH in disaster service delivery. Attend Committee meetings and make recommendations to the programme management team and partners Assist in coordination and harmonization with other relevant programmes and projects The membership comprises of persons from the Government, Development Partners and Civil Society Organizations. Core membersMLGRD, MWRWH, NADMO, CWSA, SHEP, UNDP, UN-HABITAT, UNICEF and WHO.Ex-officio membersPublic Health Directorate/Ghana Health Service (GHS), MoGCSP, Coalition of NGOs in Water and Sanitation (CONIWAS).Extended members /observersDepartment of Foreign Affairs, Trade and Development, Canada (DFATD)The PTC may co-opt any other knowledgeable person(s) and interested experts from other constituencies according to need to act as resource persons on specific issues. Criteria for membershipMembers will be appointed individually with delegated responsibilities by the head of their institution. Members must be senior officers having a full understanding of the programme and the WASH sector, be committed to work with the PTC, and assure continuous collaboration.ChairpersonThe Chairperson of the Committee will be the Director, EHSD/MLGRD co-chaired by the designated representative of the UN Resident Coordinator. Obligations of the members Members are expected to prioritize their membership on the PTC, commit their time and contribute their knowledge and expertise to the work of the PTCs .Frequency of meetingsThe PTC shall meet regularly every two months. on a regular schedule Extraordinary meetings of members shall be called according to the need for such a meeting. Retreats for members shall be programmed to deal with specific subjects requiring deeper thought and discussion. Implementation structure1752600123825PROGRAMME STEERING COMMITTEE00PROGRAMME STEERING COMMITTEE666750914400Programme Technical Committee00Programme Technical Committee39909752038350National Implementing Partners00National Implementing Partners1809752038350PUNOs00PUNOs3810005543550District Assemblies00District Assemblies17907005514975CONIWAS / NGOs00CONIWAS / NGOs32099255524500Community / Traditional Leaders00Community / Traditional Leaders45339005524500Private sector00Private sector2000250229552500381000023145750019411952604135Regional Technical Team (RTT)Regional Coordinating Director – Focal person Regional Planning OfficerRegional Environmental Health OfficerRegional NADMO DirectorRegional CWSARegional SHEP00Regional Technical Team (RTT)Regional Coordinating Director – Focal person Regional Planning OfficerRegional Environmental Health OfficerRegional NADMO DirectorRegional CWSARegional SHEP373380110490003314706985000287655154305Programme Management Team00Programme Management Team3143251276350031305512657264770115570District Technical Team (DTT)District Coordinating Director – Focal Person District Planning OfficerDistrict Environmental Health OfficerDistrict NADMO DirectorDistrict SHEPTechnical/Engineers focal person00District Technical Team (DTT)District Coordinating Director – Focal Person District Planning OfficerDistrict Environmental Health OfficerDistrict NADMO DirectorDistrict SHEPTechnical/Engineers focal person266700115570003272329077533852991130-1954530-13081000182245514350014647869392PROGRAMME MANAGEMENT TEAM (PMT)The UN team support for the management of the Programme will be undertaken by the PUNOs acting as a WASH Programme team comprising the following drawn from the UN partners involved in the programme:Programme Manager (International)WASH specialist (2, International)Asst. Programme Manager (National)WASH specialist (2, National) to support the regions M&E Officer (National)Programme Assistant (2)Drivers (4)This core structure ensures overall progress in the implementation of the joint programme, engages with and coordinates all partners involved in the implementation and identifies results and bottlenecks and reports to relevant governance bodies for decision making. The above staff will complement the already existing structure of UNICEF currently involved with a number of WASH programmes in 5 regions, including the 3 Northern Regions, to form the Programme Management Team (PMT). In addition to the PMT that will be directly involved in managing the support for implementation of the Programme, senior level strategic management support will be provided by the UN Agencies. The UN Agencies operations teams will also provide support in human resources, administration, finance, travel, supplies procurement and ICT support to the WASH team.As is the case of the ongoing UNICEF programme, the UN team will work with the MLGRD (EHSD), WD MWRWH(WD, CWSA, GWCL and WRC) (MWRWH) and GES/SHEP and NADMO to implement this Programme directly. The UN partners will support the GoG through these institutions to engage the services of both local and international consultants to provide specialist input for implementing key activities. Where NGOs are best suited for certain activities, the UN partners will support their engagement by the GoG for the implementation of the Programme activities.For the coordination of the Programme in the 3 target regions the already existing structures of the Regional Coordination Council will be used with a focus on some key responsible officials. For this purpose, the Regional Coordinating Director will lead a Regional Technical Team (RTT) composed of:Regional Coordinating DirectorRegional Planning OfficerRegional Environmental Health OfficerRegional NADMO DirectorRegional SHEP Regional CWSAThis team will coordinate the management of the Programme at regional level with implementation through the relevant lead Agencies. The RCC will have responsibility for overseeing the day-to-day management and implementation of the Programme in their region. It will facilitate the implementation of activities in collaboration with the partners and associates. They will hold review meetings every two months and report to the GoG focal person at MLGRD.Similarly responsibility will be set at District level for the coordination of the programme using the District Planning and Coordination Units as reference. In that respect, the District Coordinating Director will coordinate the programme activities assisted by a District Technical Team (DTT) in the various districts. The DTT is formed by:District Coordinating DirectorDistrict Planning OfficerDistrict Environmental Health OfficerDistrict NADMO DirectorDistrict SHEPTechnical/engineer focal personMonthly Programme reviews will be held as part of monthly WASH Programme Coordination Committee (PCC) meetings in the districts. The DTT shall appoint a focal person to be in charge of Programme implementation. The DTT in each district will have overall responsibility for Programme delivery in their respective districts and be the channel through which the UN and its partners engages at that level.The DTT shall submit district monthly report to the Regional Technical Team.IMPLEMENTATION PROCESSPROGRAMME START-UP UNDP, UN-Habitat, UNICEF and WHO will coordinate their start-up processes to maximize efficiency since organizations have different timeframes and legal frameworks for starting to work with countries. With the objective to inform, discuss and share issues related to the implementation of the WASH in DPC Programme in the Three Northern Regions, a startup meeting will be organised. Participants will be the stakeholders directly involved in the implementation of the Programme at regional level, district and community level in the northern regions where the Programme will deliver activities and services. The meeting will be articulated around the following points: Programme Goals & Objectives, Plan and Deliverables, Governance Structure, Roles and Responsibilities,Critical Success Factors & Programme Acceptance Criteria,Issues and Risk Management,Work plan and Strategic Partnerships,Work programme for District stakeholders,Presentation of the Programme Implementation Manual,Open discussions and brainstorming,Conclusions and way forward.The meeting will be designed to: facilitate a clear understanding of the Programme and its delivery mechanism; elicit suggestions for the smooth implementation of the Programme by taking stock of the opportunities and constraints from field officers; and draw a more specific district level work programme.PROGRAMME IMPLEMENTATIONCommunities to benefit from the Programme intervention will be preselected based on criteria developed by thePMT and GoG implementing partners in consultation with regional, district and community members.The criteria include:Potential risk of flooding of the district/community Water and sanitation affected communitiesCommunities yet to benefit from proper WATSAN interventions Incidence of Poverty Health status of the district/communityFemale Headed HouseholdsHouseholds Headed by uneducatedLevel (ranking) of the most affected communities within a District.A base line study will be conducted in the preselected communities ( a list of such communities will be cleared by District Technical Team, made up of: District Coordinating Director, District Planning Officer, District Environmental Health Officer and District NADMO officer). The results of the baseline study for the beneficiary communities will provide detailed information on the initial target indicators specific to the WASH in DPC deliverables/services at the community level, in line with the Programme logic model. These will form the basis for subsequent monitoring and evaluation activities to achieve the envisaged Programme outcomes. Through the MLGRD, communities will be informed of the results of the appraisal process. The PMT together with GoG Institutions (led by MLGRD) will carry out field visits to the beneficiary communities to further assess the most appropriate intervention approach to provide resilient WASH facilities and services for the beneficiary communities, and to ensure that the outcomes are aligned to national standards and approved development policies and strategies. The PMT will ensure that appropriate information on the beneficiary community is entered into the District Monitoring and Evaluation System (DiMES) and MINTESAA/BASIS.The coordination office will ensure that districts and communities are informed on time through the district PCC and/or during regular field missions.DELIVERY OF WATER SUPPLY, PUBLIC SANITATION FACILITIES AND SAFE HAVENS INFRASTRUCTURESThe strategy is to install resilient but cost effective water supply systems in the selected disaster prone communities, with accompanying measures to facilitate the preparedness of the community management structures for potential disasters, and to support hygiene education and awareness promotion activities. Beneficiary communities will be involved in monitoring the construction process at all stages.Construction will involve the building of flood resilient facilities, and the installation of associated equipment. A study will define the technology options which fit better in the context of flood prone areas and the balance of communal and household based interventions. The communities may fall under the categories of rural communities or small towns. Facilities to be constructed may include but not limited to variants of technologies approved by the Community Water and Sanitation Agency (CWSA). Specific assumptions and design parameters for the subsequent designs will be based on the requirements of the 2011 CWSA regulations with appropriate consideration for resilience to disasters as indicated above. This requires that the water facility satisfies the following:must provide all year round safe water to community membersEach person must have access to a minimum of 20 liters of water per dayThe location of a borehole facility, or the delivery point in the case of a piped scheme is located at a place which is within a walking distance of not more than 500 meters from the farthest house in the community must serve 300 persons and hand-dug well 150 personsThe maximum walking distance to a water facility must be equal to or less than 500 meters.Other water and sanitation technologies may be piloted, as long as they are considered likely to be flood resilient and meet all technical, environmental, financial and sustainability requirements of the Government.Investigations on the state of groundwater resources in the northern regions of Ghana, indicate that groundwater in the Northern Regions of Ghana is generally of good quality and thus suitable for drinking or other uses. However it is imperative that the suitability of these sources is verified by further assessments in line with the CWSA regulations of 2011, and in accordance with the relevant strategy under the National Community Water and Sanitation Programme. When groundwater as a source is used to provide drinking water for the select communities, due cognizance should be taken of the need for resilience, such as a tube well with the wellhead appropriately raised to be above the potential flood level, and the depth of the casing is enough to forestall the entry of polluted water through the soil into the well.When surface water sources are used to provide water supply services, the planning, design and construction of distribution storage reservoirs, distribution systems up to the consumer points will be based on existing CWSA and GWCL processes. However in those instances where there is a need or new elements to ensure resilience of the facilities, this would be discussed with the two institutions for eventual take up.For safe havens, reference will be made to appropriate national criteria and standards (where they exist) or already existing criteria and standards such as the ones used by “The Sphere Project” for recovery in flood context. . OPERATIONS AND MAINTENANCEThrough the Programme activities, community awareness will be created on the need to raise funds towards O&M of water and public sanitation facilities. Community efforts in raising contributions will be judged to be satisfactory when decisions reached are community-led, and accepted. Monitoring of community development activities will be carried out by the communities with the assistance of the PCC at district level (made up of the District Coordinating Director, District Planning Officer, District Environmental Health Officer and District NADMO officer).CompletionAll completed works shall be inspected by the PCCs and certified as completed by the beneficiary community / representative of the MLGRD and the WASH IN DPC coordination before a final payment to the contractor is made. A completion report is signed by the community, represented by the DTT), indicating that the completed works have been delivered satisfactorily. These two documents, duly signed, shall be produced by the contractor before the final payment is made.The duration of the defect liability period is determined for each contract, and shall preferably cover at least one year after facility is delivered and becomes operational; especially for water supply projects. Contractual clauses on defect liability will be applied. Monitoring for defects during the defect liability period is carried out jointly by the MLGRD, PCCs, WASH IN DPC Coordination and the beneficiary community. The contractor is duty bound to rectify all defects detected during the liability period, in accordance with the contract.Post-ConstructionAll construction shall be handed over to the Water and Sanitation Management Teams. Where applicable, the MMDA, as the legal owner of the water supply and sanitation systems, takes the lead in ensuring that activities undertaken during the post - construction phase are implemented, as per the national standards and guidelines for the operations and maintenance as outlined in NCWSP of the Community Water and Sanitation Agency (CWSA). WASH IN SCHOOLS AND COMMUNITIESThe WASH in schools component would ensure that safe water and gender-segregated and appropriate sanitation and hygiene facilities are included. The WASH in schools under the SHEP/GES component will complement the CLTS approach to reinforce the resilience of the solutions to disaster situations. Values based components will also be included in the roll out of this component. Interventions for the provision of resilient WASH facilities and services will be implemented in the schools and surrounding communities. These interventions in the beneficiary communities will be based on communityparticipatory approaches, where the inhabitants are fully involved in an equitable participation of women and men in planning, decision-making and local management to ensure that the entire affected population has safe and easy access to appropriate water supply and sanitation services, and that these are resilient. The participatory approach will also help strengthen the relationships between schools and surrounding communities. Schools, Colleges of Education, and the non-formal education sector will be identified during the baseline study to be undertaken at the beginning of the Programme.School WASH infrastructure and services to be provided will be managed by students with management modalities defined as per the SHEP/GES minimum standards..Parent/teachers Association (PTA) , school management committees, opinion leaders, women organizations, youth groups will be fully involved in VB-WASH-ED activities. To ensure that water supplies are not contaminated during collection, handling and storage, the education and awareness creation efforts will be extended to support the schools and communities on safe storage (covered containers, containers with taps) and household water treatment activities. Simple water quality testing at the point of use will also be considered as an additional measure to be put in place where needed.WASH SECTOR CAPACITY STRENGTHENINGThe Programme will facilitate measures for translating policy and coordination work (upstream work) to community level delivery of services (downstream work) and vice versa and the generation of lessons learnt. An assessment will be undertaken to assess the existing capacity needs and awareness gaps in the communities and develop plans to enable the GoG structures at various levels, and CBOs at the local level to provide the necessary oversight during the project duration and to facilitate the sustenance of the installed facilities post project. Assessments will also be made to identify capacity strengthening needs for sector planning, monitoring and evaluation, knowledge management and advocacy required as part of the implementation and ultimate delivery of resilient WASH facilities and services to people living in disaster prone communities in the Programme area. The envisaged assessments will focus on: the context in which the actors operate and in which the training and capacity building exercise will take place; including existing skills gap;the training and capacity building strategy to be adopted for implementation.The results of the assessments will provide insights into the different dimensions of capacity building that will be required at the institutional/system level, organizational level; and the individual level. Materials will be prepared accordingly for the WASH training and capacity building activities to be organized for the various GoG structures for WASH and Disaster Response at the national, regional, district levels and the community management teams in the beneficiary communities. At the District level, measures to strengthen the capacity of the district WASH teams as well as skills transfer to Community Water and Sanitation Management Teams will be prioritised to address issues of management of the WASH facilities and services, as well as hygiene promotion; A set of hand-carry documentation will be delivered to the trainees for easy reference after the training is completed.GENDER MAINSTREAMINGThe gender specialist of the Programme team will ensure that all the activities are gender sensitive and that the targets in the Performance Monitoring Framework (PMF) are achieved. To that effect, all actors to be involved in various aspects of the Programme implementation (i.e. representatives from PUNOs, EHSD, MMDAs, RCC, CWSA, communities, NGOs, private sector providers of goods and services etc.), will receive orientation on gender issues. The orientation will be designed to equip these actors to be aware of the need to ensure gender sensitive designs in all components of the programme, and to bring their new-found awareness of gender issues to bear on all community level activities. Some gender-sensitivity activities for implementation at community level include but are not limited to:General community education on gender during the mobilisation phase.Special training for female WSMT members.Adoption of gender-sensitive methods in decision making throughout the Programme phases, such as:Organising meetings at times and in places that are convenient for both women and men.Making a special effort to inform women of meetings and encourage them to anising separate meetings for men and women to address their needs and concerns, and incorporating their separate views in final decisions.Putting in place measures to ensure that: there is at least 40% female representation in WSMTs, and that members are selected democratically.Ensuring that women hold executive positions in WSMTs.Ensuring that women and men equally participate in both technical and social aspects of projects (designing and siting of facilities, operations and maintenance).Accounting for possible differences between men and women in designing plans and training programmes.Indicators, based on the Performance Monitoring Framework (PMF) will be monitored as means of assessing the effectiveness of gender mainstreaming. MONITORING AND EVALUATIONMonitoring and Evaluation (M&E) forms fundamental part of the joint WASH in DPC programme cycle and is therefore be implemented collaboratively throughout the programme life cycle. 7.1 Baseline Studies and Establishment of Datatbase for WASH in DPCIn order to establish the basis for an effective M&E process for the specific interventions, appropriate baselines will be established to track the project specific outputs as well as the immediate, intermediate and ultimate outcomes arising from implementation, in line with the target indicators of the Programme Results and Logic Model agreed to by all partners on commencement of the Programme. For this purpose, a comprehensive baseline study and a gender analysis will be undertaken at the outset of the programme to establish the status of the prevailing situation of WASH and disasters on the ground in the beneficiary communities to be selected, identify any potential constraints, and assess preliminary elements for consideration to ensure resilient WASH systems appropriate for the context of the disaster prone communities in the three Northern Regions. The baseline study will also include a preliminary assessment of the state of preparedness of the communities and contributions that the project could provide for emergency preparedness and response in order to minimize future risks and vulnerability.A database for the WASH in DPC Programme will be established to fully capture the information to be generated from the comprehensive baseline study. The database will be designed to facilitate links with existing Sector Monitoring and evaluation systems, viz: the MINTESA and BASIS for Environmental Health and Sanitation; the DIMES for rural water supply and the EMIS for WASH in Schools.MONITORING Programme Monitoring will rely on the baselines and database established during the comprehensive baseline study, and will be done at various levels - in communities including schools, at the district level and at the regional and national levels. Programme communities including schools will be empowered to undertake internal monitoring of interventions using simple tools to behavior change. However, the main projet monitoring will be undertaken at the district level by Programme Coordination Committees (PCC) at District level. Monitoring will be an on-going process to be based on a monitoring plan (that will include roles and responsibilities for monitoring, timing and methodology) for the Programme.Every six month and/or prior to Steering Committee meetings, joint field monitoring visits involving the GOG, DFATD, the UN partners as well as the implementing MMDAs will be undertaken to provide opportunity for the key Programme partners to see progress on the ground, provide information on implementation of the key components of the Programme, the immediate contribution of the Programme to the beneficiary communities and schools and to enable Programme partners to be more informed in discussions on the Programme schedule, processes, progress, constraints and the way forward.The Programme Technical Committee will meet when necessary and regularly every first Thursday of odd months to discuss key monitoring data and achievements. PUNOs will also held monthly meeting to discuss general coordination matters as well as implementation issues which require immediate focus.The GoG partners will have a monthly meeting the third Thursday of the month to discuss progress of implementation and take key decisions.The M&E process will be coordinated by the Programme Management Team and with support from PUNOs Agencies, who should share information and progress updates, and undertake joint field visits where appropriate. A Monitoring and Evaluation Plan will be prepared by the Programme M&E staff. It will be aligned with the monitoring and evaluation requirements of UNDAF and other relevant policies and action plans, particularly the Performance Monitoring Framework (PMF). Existing indicators and targets will be used wherever possible. The UNDAF Evaluation will include a specific assessment of the joint programme, looking in particular at UN System collaboration. Appropriate target indicators will be established for the purpose.Each PUNO is responsible for monitoring its contributions against agreed targets and indicators set out in the Performance Monitoring Framework and the Programme document. The Convening Agency oversees and coordinates to ensure all targets are monitored. Progress narrative report will be compiled by the Programme Monitoring and Evaluation specialist. 7.2 - EVALUATIONFor the evaluation of the joint programme, traditional evaluation criteria (relevance, efficiency, effectiveness, impact and sustainability) will apply with an emphasis on results and on the joint programming process. The comprehensive baseline study (as described in Paragraph 7.1 above) and data from the monitoring activities will feed into a mid-term review of the Programme around 18 months into the Programme, and an independent final Programme evaluation just prior to completion of the Programme. These will be participatory and will involve key Programme stakeholders in Programme communities. The mid-term review will be conducted about 18months into the Programme implementation to assess the rate of physical progress and a general review of the strategy of the planned interventions. The review will include an overall prioritisation of the use of funds for the Programme objectives, and a review of assumptions as well as the scope of PUNO tasks and GoG roles.. The evaluation will assess the relevance, efficiency, effectiveness, outcome and sustainability of Programme interventions. Focus will be on delivery of the Programme results against those planned, and will look at the impact and sustainability of Programme outcomes. It will include recommendations for any follow-up activities, lessons learnt and future programming. The mid-term review and Evaluation of the Joint Programme will be undertaken in accordance with the guidance from the United Nations Evaluation Group (UNEG). Participating UN organizations will share information and progress updates, and undertake joint monitoring and evaluation where appropriate. MONITORING AND EVALUATION TOOLS The following M&E tools will be used to conduct monitoring and evaluation. Monitoring Framework: This is key for the M&E system. It will be developed by the M&E specialist on the Programme Management Team. It will include a monitoring plan that will identify roles and responsibilities for monitoring, timing and methodology for the ProgrammeField visits: As per the Monitoring plan refered to above, field visits to areas of programme interventions will be organized jointly and in a coordinated manner with Government, UN agencies and other partners. This way the different members of the team will use the same methodology to analyze and interpret their observations allowing comparison among the visits and linking this exercise to the monitoring and evaluation plan and activities. Annual Reviews: Based on a draft of the annual Programme report, annual reviews will be organized prior to the development of programme annual reports. It is an opportunity to bring together the WASH in DPC programme partners and stakeholders to discuss progress to date, find solutions to any identified obstacles, discuss the results of the M&E Plan, formulate lessons learned, and prepare the new Annual Work Plan. REPORTINGMonthly short reports will be compiled by the Programme Management Team under the responsibility of the Programme Manager and discussed during the monthly meetings of PUNOs. PTC members will also receive a copy of the reports and provide contributions to overcome shortfalls and/or highlight relevant achievements for documentation purposes. A protocol will be developed for these reports.Every Six months or when either appropriate, the Administrative Agent will provide the Donor and the Steering Committee with the following statements and reports, based on submissions provided to the Administrative Agent by each Participating UN Organization prepared in accordance with the accounting and reporting procedures applicable to it, as set forth in the Joint Programme Document:Annual consolidated narrative progress reports, based on annual narrative progress reports received from Participating UN Organizations, to be provided no later than three months (31 March) after the end of the calendar year;Annual consolidated financial reports, based on annual financial statements and reports, to be received from the Participating UN Organizations, as of 31 December with respect to the funds disbursed to them from the Joint Programme Account, to be provided no later than five months (31 May) after the end of the calendar year;Final consolidated narrative report, based on final narrative reports received from Participating UN Organizations after the completion of the activities in the approved Joint Programme Document and including the final year of the activities in the approved Joint Programme Document, to be provided no later than seven months (31 July) of the year following the financial closing of the Joint Programme. The final consolidated narrative report will contain a summary of the results and achievements compared to the goals and objectives of the Joint Programme.Final consolidated financial report, based on certified final financial statements and final financial reports received from Participating UN Organizations after the completion of the activities in the approved Joint Programme Document and including the final year of the activities in the approved Joint Programme Document, to be provided no later than seven months (31 July) of the year following the financial closing of the Joint Programme.The Administrative Agent will provide the Donor, Steering Committee and Participating UN Organizations with the following reports on its activities as Administrative Agent:Certified annual interim financial statement (“Source and Use of Funds” as defined by UNDG guidelines) to be provided no later than five months (31 May) after the end of the calendar year; andCertified final financial statement (“Source and Use of Funds”) to be provided no later than 18 months of the year following the financial closing of the Joint MUNICATION / INFORMATION SHARING AND ADVOCACYThe Programme Communication strategy will be designed by a communication expert with the objective of promoting the visibility of the Programme. It will include, but not limited to:Media Relations Public Awareness Public Communications Strengthening the capacity of relevant actors Communication and Advocacy ChannelsThey will include:Print and electronic media, such as billboards, posters, site-signs, flyers, brochures, TV and radio programmes, news coverage, video documentaries, articles, publications Community-based media, such as folk songs, drama, poetry, storytelling, etc. Activities, such as national conferences, public speeches, lobbying, special events, seminars, field visits.Advocacy will be channeled through opinion leaders, social groups, media, celebrities Political leaders, religious leaders, and development partners are the focus of the WASH in DPC programme. Advocacy work and advocacy will be channeled through them.PUNOs will be actively involved in the development and implementation of the communication strategy to ensure the harmonization of all Agencies communication requirements (with the involvement of UN Communication Group as appropriate) in line with UN communicating as one. SUSTAINABILITY AND SERVICE DELIVERY- INSTITUTIONAL SUSTAINABILITY The action is designed as a joint UN approach within the established contexts of the relevant National WASH policies, strategies and plans. As explained in paragraph 5.6, the capacity strengthening elements of the Programme will be designed to ensure that the relevant institutions at the national, regional, district and local levels have the required capacity to facilitate the post-programme sustenance of the installed WASH facilities and services. SUSTAINABILITY OF SERVICES DELIVERY / OPERATIONS AND MAINTENANCEWater and sanitation services delivery in the flood-prone communities will be sustained over the design life and beyond. To ensure a sustainable approach in delivering water supply and sanitation services, national standards and guidelines are to be followed at all stages of the Programme cycle. Relevant guidelines are provided by the CWSA and should be adhere to for the WASH in DPC joint programme.Through the District Technical Teams (DTT), communities will be mobilized to own and manage the services and prepare Operations and Maintenance plans for the community facilities and school based operational and management plans for maintaining the installed facilities and the attendant services to be rendered in line with the Community Ownership and Management Initiative. Water and Sanitation Management Teams / DWD and Community based operators will ensure maintenance of the facilities with support from the District Water and Sanitation teams and the district based Area mechanics.FINANCIAL SUSTAINABILITYThe community participatory approach to empower and fully involve women and men in planning, decision-making and local management. , and will be used to promote the payment of the agreed tariffs by the community members to facilitate the management of the community facilities. Communities will pay for the maintenance of community facilities through agreed tariffs, or other financial arrangements as detailed out in the NCWSSP. Water and Sanitation Committees and Hand pump caretakers at the community level will be trained and supported by DWSTs and Area Mechanics to maintain water facilities effectively. ENVIRONMENTAL SUSTAINABILITYImplementation of the Programme will be guided by practices which ensure environmental sustainability. The process of identifying resilient solutions will ensure a focus on sanitation technologies that preserve environmental quality. To that effect, the Programme will ensure that strategic environmental assessments results of key sector policies, strategies and plans are effectively utilized in the implementation of activities. Depending on the scale of an intervention, an Environmental Impact Assessment (EIA) under the Canadian Environmental Assessment Act or the environmental standards of the Environmental Protection Agency may be required. An EIA permit should be obtained from the Environmental Protection Agency (EPA). The education and awareness creation activities under the Programme will be extended to deepen awareness on environmental conservation and good environmental management practices. This will include facilitating close collaboration between Contractors working with communities and MMDAs, District Officers of EPA and other agencies/projects implementers, including NGOs and CBOs. UNDP will ensure that an assessment of the environmental effects of projects will be carried out as early as practicable in the planning stages and before financial assistance is allocated for the purpose of enabling the intervention to be carried out until Ghana Environmental Protection agency or DFATD has determined that the Programme is not likely to cause significant adverse environmental effects. In order that this activity does not significantly affect the overall Programme timelines, UNDP will prioritise this assessment.In particular, the drilling of boreholes will be guided by standards of borehole construction practice established by the Community Water and Sanitation Agency (CWSA). All water schemes to be constructed will undergo detailed water quality analysis to assess the parameters in relation to the Ghana Drinking Water Quality Standards (or the World Health Organization guideline values for the critical water quality parameters as appropriate) to make decisions on the use of the source in collaboration with the authorities. Measures will be taken to ensure the siting of boreholes in a manner to mitigate the impact of contamination from point sources including refuse dumps, latrines as well as from unprotected water points including abandoned hand-dug wells. UNICEF, in its CLTS and hygiene promotion interventions will further take measures to avoid locating toilets and refuse dumps in locations that have potential for seepage to contaminate ground water. Old abandoned wells are particularly high risk points for ground water contamination, hence will be addressed as part of the community level interventions.ANNEXESAnnex 1 – Programme related outputs and key activities Annex 2 – Responsibilities of Programme Core STAFFAnnex 2 – Programme Performance Measurement FrameworkANNEX 1. PROGRAMME OVERVIEW Key elements of the Programme include:A- INCREASED ACCESS TO DISASTER-RESILIENT SANITATION AND WATER FACILITIESKey interventions in this area will focus on demand creation and service delivery aspects, including:Sanitation MarketingThe Programme will scale up sanitation marketing (SanMark) to address the lack of local supply of affordable, desirable sanitation products and services, and increase consumer demand for household investment in durable, hygienic latrines. This will be done by helping local businesses to expand the private supply of required products and services. The Programme will focus on households as consumers through a user-centered approach to designing affordable and desirable latrine products, and will provide support for local businesses to profitably produce and sell these products using the 4Ps of marketing – product, price, place and promotion. The Programme will engage small and medium-scale private sector businesses as key partners in accelerating sanitation access through services such as latrine construction, pit emptying, latrine components production and sales, and will support consumers in decision-making processes. The Programme will support social entrepreneurs to undertake market research, develop business models and products, establish supply chains and market their products and services. Technical support will be provided for the development of disaster resilient products and their construction or installation.Financing will be provided for the initial market facilitation activities but businesses will be expected to provide their own core funds for operations.Financing Options for HouseholdsThe current national approach for sanitation as outlined in Ghana’s Rural Sanitation Model and Strategy is a “no-subsidy” approach based on CLTS and SanMark. Micro-finance for sanitation has been identified as one of the critical interventions for accelerating improved sanitation uptake in the country. The Programme will provide micro-credit for those who can afford to pay for their own improved sanitation facilities but require credit to access the necessary up-front investments. The design of the scheme will ensure that funds are directed to those in real need of micro-credit. The scheme will include options such as the establishment of Village Savings and Loans Associations (VSLAs) in rural communities. Micro-credit will also be provided to these VSLAs by Micro Finance Institutions to enable members to access latrine products and services. The VSLAs will provide the guarantee required for payment through their solidarity groups, and will deploy their own mechanisms for retrieving loans from these groups.As recommended in the MAF Country Action Plan for sanitation, the Programme will work with MLGRD, as well as with the MMDAs, to establish and manage the microcredit schemes. The Programme will also facilitate cash transfers (grants) to the poorest households among the Programme beneficiaries, as identified through the Livelihood Empowerment against Poverty (LEAP) and consistent with findings of the initial Programme gender analysis, to ensure their access to sustainable improved latrines. Cash transfers will be disbursed incrementally, with individual household and community conditionalities to be met at each stage. These households will also be the target of focused sanitation and hygiene promotion including hand washing with soap and household water treatment and safe storage.Water SupplyThere are a wide range of potential flooding impacts on water supply technologies, including flood damage to infrastructure, increased contamination, deteriorating water quality, and increased treatment requirements. There is also the issue of reduced availability from the source, particularly in the case of droughts. In the three northern regions, small community-owned and managed drinking water facilities are the common water supply system. However, inadequate operation and maintenance can cause frequent failures and contamination, and flood occurrences can adversely affect the operation of the systems. The Programme will install resilient but cost-effective water supply systems to the selected disaster-prone communities. The Programme will also facilitate preparedness of the community management structures to potential disasters, and deliver hygiene education and awareness promotion activities.The communities will fall under the categories of rural communities or small towns. For the rural communities, the technological options normally available include: protected communal hand-dug well with hand pump, communal borehole equipped with hand pump, protected spring source, with or without a simple distribution network and storage, rainwater harvesting system, or piped system with limited distribution network. In the case of small towns, these options may include: a mechanized borehole with overhead tank, limited distribution network and communal stand-pipes (with or without household connections), or a surface water supply system with slow sand filtration for treatment. Specific assumptions and design parameters for system designs will be based on the CWSA regulations with appropriate consideration for resilience to disasters as indicated above. This requires that:The water facility provides all year round safe water to community membersThe water facility provides access to a minimum, 20 liters of water per day, per personWater systems serve maximum 300 persons, and hand-dug wells 150 persons maximum.The maximum walking distance to a water facility must be equal to or less than 500 metres.Water systems for the WASH in Disaster-prone Communities Programme will be based mainly on groundwater sources, and will be designed for disaster resilience. Following groundwater investigations, a minimum yield of 10 litres per minute is required for borehole construction and pump installation in Programme communities. Water systems will be a minimum of 50 metres from sanitation facilities, garbage disposal points, cemeteries, or any other known source of potential contamination.Where surface water sources are the only option, the focus will be on minimizing pollution. Criteria for the planning, design and construction of distribution storage reservoirs, distribution systems up to the consumer points will be based on existing CWSA processes. Sanitation FacilitiesConstruction or extension of disaster-resilient institutional sanitation infrastructures will be undertaken in both schools and communities. The infrastructures will be managed by institutions. Capacity BuildingCapacity building activities for sanitation will focus on strengthening sanitation marketing expertise among identified community members and facilitators, in particular on new skills related to flood-resistant infrastructure, and will deliver latrine artisan training focused on youth in beneficiary communities. The Programme will also provide support to Government of Ghana (GoG) at the national and local levels to play the required leadership roles in facilitating, regulating and monitoring the sanitation market so that suppliers can continue to grow their businesses and reach more consumers long after initial market facilitation activities have ended. Government staff will be trained and supported to establish SanMark teams at all levels to oversee activities. These oversight activities will include the development of standards and regulations on sanitation marketing. A2- Improved hygiene behavioursCLTSAs part of the enabling elements identified in the MAF, CLTS will be implemented in disaster-prone communities to stop open defecation, create demand for sanitation at the household level, accelerate coverage for household latrines, and promote hand washing with soap. CLTS implementation will be complemented by a mass media campaign aimed at stopping open defecation. WASH in SchoolsIn accordance to the minimum standards for “WASH in Schools” this component will ensure safe water and gender-segregated and appropriate sanitation facilities in beneficiary schools. Furthermore, schools will be a key dissemination points for hygiene promotion messages. The “WASH in Schools” component, under SHEP/GES, will complement the CLTS approach to reinforce disaster resiliency in communities. Values-based components, including the Values-Based WASH Education (VB-WASH-Ed) approach (explain further), will also be implemented in schools and communities to reinforce health and hygiene messaging. A3- Strengthened disaster resiliency at the community levelProgramme activities will be in line with relevant national strategies regarding disasters in human settlements, water supply and sanitation. A solid base-line study, including gender analysis, will determine best Programme interventions to increase emergency preparedness and response in beneficiary communities. Disaster resiliency activities will include (but not be limited to):Identifying resilient strategies and technologies appropriate for the beneficiary communities, including emergency WASH kits and logistics for disaster response.Develop recommendations for disaster-resilient WASH solutions in locations, including the safe havens to be agreed on jointly with NADMO that require resilient technology options.Establish a database of WASH services and prepare inventory of WASH needs focusing on resilience and the specific circumstances of vulnerable, marginalized and excluded groups.Review the CWSA minimum standards for WASH interventions and indicators with due focus on resilience.Implement resilient WASH facilities and systems in schools, communities, and households.Institute measures to ensure post-Programme sustainable management and operations of WASH facilities provided through the Programme. This may be in the form of a sustainability protocol between the MLGRD, as the lead GoG institution, and the district assemblies. All activities will fully involve the beneficiary communities. Implementation will be by the relevant MDAs and MMDAs in close collaboration with the UN partners who will provide appropriate oversight of the process.A4- Increased regional, district and local capacity for sustainable management of WASH facilitiesThis initiative will facilitate measures for translating policy and coordination work (upstream work) to community level delivery of services (downstream work). The Programme will provide support to enable GoG stakeholders, including MLGRD, MMDAs, MWRWH, NADMO, Ministry of Education and others, to provide the required enabling environment for resilient services to be sustained. Based on an initial needs assessment, training materials will be prepared for capacity building among GoG structures responsible for WASH at the regional, district levels, and the community management teams in the beneficiary communities.The Programme will also address issues of capacity strengthening for sector planning, monitoring and evaluation, knowledge management and advocacy required as part of the implementation and delivery of improved WASH services to people living in disaster-prone communities in Ghana.B- EXPECTED RESULTS The action will deliver an integrated package of WASH infrastructure and services improvements to communities and schools, with due consideration for solutions that are resilient particularly to Climate related disasters, hygiene promotion, and capacity building activities for the main stakeholders, within the framework of National WASH priorities. It will provide tangible improvements in living conditions for an estimated 200,000 women and men living in 265 disaster prone communities and contribute to the achievement of the Millennium Development Goals for poverty reduction and environmental sustainability in the region. The expected ultimate outcome of the Programme is reduced burden of WASH-related diseases among men, women, boys and girls in disaster-prone communities in Northern Ghana.B1- Intermediate OutcomesIncreased equitable use of disaster-resilient improved sanitation and water facilities by people in disaster-prone communities in Northern Ghana Improved hygiene practices among women, men, girls and boys before, during and after disasters in disaster-prone communities in Northern GhanaImproved planning and implementation of WASH programs by local institutionsB2- Immediate OutcomesIncreased access to disaster-resilient sanitation and water facilities:Increased access to gender-sensitive, child-friendly, disaster-resilient and improved sanitation and water facilities in schools and communities in targeted DPCsImproved capacity of community members and schools to maintain disaster-resilient and improved water and sanitation facilitiesIncreased knowledge and capacity of youth in disaster-prone communities in Northern Ghana to construct and maintain disaster-resilient and improved sanitation and water facilities in communities and schoolsImproved hygiene behaviours:Increased ability to treat water and adopt safe HWTS practices before, during and after emergency situations, at household level and schoolEnhanced capacity of water and sanitation management teams and communities to enforce open-defecation-free by-laws in targeted disaster-prone communitiesIncreased knowledge of hygiene, public health and environmental WASH issues amongst the population, particularly children, youth and women in disaster-prone communities Increased regional, district and local capacity for sustainable management of WASH facilities:Strengthened capacity of local officials in planning, implementation, monitoring and evaluation of gender-sensitive and disaster-resilient WASH programsStrengthened capacity of local institutions to deliver disaster-resilient WASH services in disaster-prone communities in Northern GhanaB3 - Outputs Increased access to disaster-resilient sanitation and water facilities: Improved child, gender, and disability-friendly, and disaster-resilient latrines constructed in schoolsImproved disaster-resilient household sanitation facilities constructedWater supply systems constructed in communities and schoolsHouseholds provided with micro credit for construction of disaster-resilient sanitation facilitiesAwareness-building workshops, open forums etc. conducted re: use of improved sanitation and water facilitiesCommunity members trained to operate and maintain WASH facilitiesSchools trained to maintain and manage WASH munity Water & Sanitation Management teams formed and functional.Strengthened capacity of WSMTs in planning and implementation of WASH projects.Rural Sanitation Model and Strategy rolled out in DPC districts.Youth in DPCs trained in construction of disaster- resilient WASH facilities.Youth equipped with resources/tools to construct and maintain disaster resilient WASH facilitiesImproved hygiene behaviours:Safe water storage facilities provided in schools and householdsSchool health and hygiene promotion clubs formed and functionalCommunity members trained to promulgate and/or update ODF by-lawsEducational campaigns delivered for school children , men and women on the benefits of hand washing with soap and HWTSCommunities and schools trained in safe excreta disposal and HWWSCommunities and schools provided training in water treatment and safe storageAwareness-creation workshop, open forums etc. in relation to hygiene, hand washing, safe water storage and open defecation for community members and school health committees heldIncreased regional, district and local capacity for sustainable management of WASH facilities:Local officials trained in planning , implementation and management of disaster-resilient WASH projectsFinancial and logistical support for strengthening of WASH systems in disaster-prone communities providedB4 - KEY ACTIVITIESUndertake a process for selection of beneficiary communities and schools; Conduct baseline study of the 3 Northern Regions and put in place database system; Establish a database on WASH facilities and services for the selected communities and schools, including safe havens; Identify potential WASH interventions for the selected communities and schools including safe havensAssess on the ground characteristics in the communities, schools, including safe havens, and propose resilient WASH solutions for locations that require resilient options;Review minimum standards for WASH interventions and indicators (with due focus on resilience) and propose measures for subsequent policy discussions and uptakeEstablish a campaign to promote the social norms of using latrines and not defecating in the open with a focus on the disaster prone communities Sustainable implementation of CLTS in Communities to ensure latrine uptakeWASH technology assessment, development and dissemination of guidelinesProvide institutional sanitation facilities in schools and communal facilities in safe havens (including health centers)Provide access to resilient and safe drinking water facilities Promote measures for the adoption of good hygiene practices Enhance capacity of field officers and National and Local government WASH authorities Assist with measures to enhance preparedness to disasters by beneficiary communities as complement to other national effortsUndertake monitoring, evaluation and follow up actions.ANNEX 2. RESPONSIBILITIES OF PROGRAMME CORE STAFFProgram ManagerThe Program Coordinator duties and responsibilities will include:Work with the Programme partners to: facilitate the set-up of the Programme Management and Coordination structures; Lead the process for a comprehensive baseline information gathering, collation and management to inform subsequent Programme monitoring activities; Coordinate efforts with other the UN partner organisations and assist in the preparation of guidelines, manuals and operating procedures for the Programme components Develop mechanisms for ensuring systematic mainstreaming of cross cutting issues of gender, youth and human rights in the Programme activities; Plan resource requirements and set priorities for the implementation of activities and the allocation of inputs; Collaborate with UN partners and National implementation partners Provide oversight of the financial, contractual and budgetary aspects of the Programme; Monitor emerging needs and offer assistance in meeting those needs; Provide timely, appropriate technical and management advice to the Programme team Work with national implementation partners to identify capacity building needs, develop proposals and provide technical assistance Continuously coordinate and monitor Programme progress; Ensure periodic assessment of field results achieved and organize external reviews; Informs the Steering Committee members of any agreement reached by stakeholders during the preparation of annual and End of programme reports to be submitted to the SCLiaise closely with DFATD, UN partner organisations and national partner institutions, and target communities on requests for information on the Programme activities;Follow up on implementation of the outcomes of the SC meetings.Ensure proper documentation of positive and negative programme experiences, prepare technical working papers and reports originating from the projectsEngage with and contribute during National level sector processes and policy advocacy efforts in WASH in disaster prone areas Assistant Program ManagerSupport the Programme manager in the actual Programme roll out in the three (3) northern regions of Ghana, working closely with the other two WASH specialist experts and more specifically work with the target communities and the implementing partners; Assist the Programme manager in the process for a comprehensive baseline information gathering, collation and management to inform subsequent activities;Participate in the preparation of guidelines, manuals and operating procedures for all the Programme components;Provide inputs to proposals in response to opportunities for resource mobilization efforts.Provide field leadership in operationalizing resilient WASH solutions to increase access to services in disaster prone communities in the 3 Northern Regions; Be the focal point of the Ghana wash Programme in the field in promoting education programmes and awareness of hygiene practices to improve the sanitation and health conditions in the beneficiary communities and schools; Support the Programme in enhancing local capacity in the beneficiary communities to sustainably manage the WATSAN facilities and related services to be put in place; and Contribute to measures to enhance the preparedness to disasters and minimize future risks in the communities; Identify and report emerging needs, and assist with Programme reviews to identify/initiate complementary actions to meet such needs Perform any other management and operational and duties assigned by the Programme manager.Monitor Programme progress in relation to approved work plans and objectives and work with the Programme manager to carryout corrective measures as required; Support periodic assessment of field results achieved and provide inputs to external reviews; Support the Programme manager in ensuring proper documentation of positive and negative programme experiences; Contribute to the preparation of technical working papers and reports originating from the projects; Undertake any other duties within the incumbent's area of competence which may reasonably be required by the Programme manager and the Leader of the Water and Sanitation Unit. Monitoring and Evaluation SpecialistReview survey methods for baseline and monitoring assessments of WASH infrastructure and practice at the community levelOversee the design and implementation of a monitoring and evaluation framework for the programme in collaboration with the national implementing partnersDevelop field survey tools (including both quantitative and qualitative methods) and protocols for collecting, cleaning and storing M&E data Establish a database for the WASH in DPCs Programme with appropriate links to EMIS, DIMES and MINTESSA Work with the Programme Manager and Programme team to incorporate programme M&E indicators into the database platform to facilitate continuous programme monitoring and evaluation. Identify and acquire tools to facilitate analysis of the WASH in DPCs database for subsequent, monitoring and evaluation, and reporting on the programme Indicators. Develop, test and implement participatory approaches for monitoring and evaluation at community and Programme levelWork with and strengthen the capacity of implementing partners on Participatory Monitoring and Evaluation, using both formal and experiential learning methodsWork with the Programme team to organize and train programme implementation partners and teams to collect, clean and input monitoring and evaluation data for subsequent analysisImplement and supervise regular field surveys to collect data on the programme, including training of enumerators, and ensuring quality assurance standards and checksContribute to the development and use of impact indicators for evaluating the outcomes and impacts of the programmeCarry out data analysis for M&E and impact assessment of the programme using qualitative and quantitative methods and produce summary report tables to monitor progress towards achievement of the target programme outputs and outcomes.Work in close collaboration with the Programme Manager to oversee the Mid Term and end of programme evaluation of the WASH in DPC programmeWork with the Programme team to implement the training and capacity building activities of the Programme and oversee the Monitoring and Evaluation componentsManage and regularly update and maintain baseline and M&E databases;Contribute to the production of publications including M&E reports, annual reports and policy briefs in collaboration with UN Habitat team. Administrative assistantsOrganize and ensure effective management of Programme secretariat;Be responsible for day-to-day Programme correspondence, information sharing and filing;File and maintain correspondences (letters, fax, e-mail,…), reports and all documents related to programme implementation;Implement the existing filling system adopted by the office;Maintain records on all Programme personnel and local consultants and their respective status; Receive and transmit phone call messages;Ensure the availability of an updated list of addresses of different partners involved in the Programme implementation;Make pertinent logistical arrangements for the prompt and effective implementation of the programme activities; Provide support to international advisors; Draft minutes of Steering Committee meetings; Monitor budget expenditures and maintain a proper record of approved Programme budgets and their revisions; Prepare proposals for budget revisions; Prepare and submit expenditure and programme budget status reports; Advise and assist international advisors and national consultants on all aspects of allowances, travel claims and other financial matters; Undertake other financial and administrative tasks on an ad hoc basis. Arrange for equipment maintenance and insurance as required; Ensure that contractual processes follow the stipulated UN procedures; Physically clear and ensure delivery of equipment and supplies procured for the various programme sites; Maintain an equipment and spare inventory including verification and transfer when required.Gender specialistSupport gender mainstreaming activities in the Water, Sanitation and Hygiene in Disaster Prone Communities in Northern Ghana, including an assessment of implementation strategy and activities, planning and monitoring tools, and technical capacity on gender and identify gaps and opportunities.Support WASH in Disaster Prone Communities in Northern Ghana and partners to revise planning documents, and integrate gender into results frameworks, indicators and related monitoring and results tracking systems.Report on the participation of men and women and recommend opportunities for them to participate in Programme activities Contribute to research and studies relevant to gender policy development and implementation and/or contribute to gender sensitization and skill building activitiesDevelop a series of core training modules on the practical dimensions of gender responsive programming the WASH programme.Collect and make available to partners gender-disaggregated data and other gender-related information on Programme activities, where appropriate.Liaise with key gender-related NGOs, regional (Northern Ghana) and national institutions for purposes of information-sharing, networking and operational collaboration;Ensure that Programme Completion Reports specifically identify gender gaps and reflect gender related Programme success and learning experience;Prepare a case study documenting the learning from the initiative with a focus on programmatic as well as institutional dimensions. ANNEX 3. PROGRAMME PERFORMANCE MEASUREMENT FRAMEWORKEXPECTED RESULTS1INDICATORS2BASELINE DATATARGETS3DATA SOURCESDATA COLLECTION METHODSFREQUENCYRESPONSIBILITYULTIMATE OUTCOME1000 Reduced burden of water, sanitation and hygiene (WASH) related diseases among men, women, boys and girls in Disaster Prone Communities(DPCs) in Northern Ghana????SurveyEvery 2 yearsGSSU5 mortality rates by region (3 northern regions-Northern , Upper West & Upper East)National= 82 (per 1,000 live births);???NR=124;53per 1000 live births (MDG target for Ghana)??UE= 98;?GDHS/MICS?UW=108 ???National=12.7%;N/AGDHS/MICSSurveyEvery 2 yearsGSSPrevalence of diarrhoea in the 3 northern regionsNR=21.4%;?UE=15.8%;?UW=12.5%INTERMEDIATE OUTCOMES1100 Increased equitable use of disaster-resilient improved sanitation and water facilities by people in DPCs in Northern GhanaPercentage of population with access to improved disaster resilient sanitation facilities in the 3 northern regionsNational=15.0%;52% (MDG target)GDHS/MICSSurveyEvery 2 yearsGSSNR=5.2%NR=7.7%;UE=3.0%;EU=5.5%;UW=5.2%UW= 7.7% (2016)Percentage of population with access to safe drinking water sources in the 3 northern regions NR=68.4%NR=70.9;GDHS/MICSSurveyEvery 2 yearsGSSUE=78.3%;UE=80.8%;UW=88.6%UW=88.6% (2016)Percentage of rural population with sustainable access to safe drinking water sources in the 3 northern regions??GoG Annual Progress Report(APR);ReportAnnuallyUNDP/UN-Habitat/NDPCNR=63.65% (2011) UER=59.64% (2011)UWR=76.94% (2011)??Number (out of 200,000) of women, men, boys and girls with access to improved disaster resilient sanitation facilities in DPCs Total =Total = 200,000Project Completion ReportReport/evaluation3 yearsUNDP/UN-Habitat?Women=Women=TBDNumber (out of 200,000) of women, men, boys and girls with access to safe water in DPCsMen =Men =TBD?Girls =Girls =TBD?Boys =Boys =TBD?Girls’ assessment of suitability of improved disaster resilient sanitation facilities in DPCs by regionTBDTBDBaseline report; progress reports;ReportBaseline/midterm and end line studiesUNDP/UN-HabitatRating scale: 1, Highly unsatisfactory, 2. Unsatisfactory, 3 Neither satisfactory or unsatisfactory, 4. Satisfactory, 5. Highly satisfactory1200 Improved hygiene practices among women, men, girls and boys before, during and after disasters in DPCs in Northern Ghana???Baseline report; progress reportReportAnnuallyUNDP/UN-HabitatNumber and Percentage of population (m/f) practising hand washing with soap in DPCs???????200?TBD?Number of school children (m/f) practising hand washing with sop in DPCs??????TBD50Baseline report; progress reports;ReportAnnuallyUNDP/UN-HabitatNumber of school children (m/f) having access to improved disaster resilient sanitation facilities in target DPCs EMIS for WASH in schools????Number of communities in DPCs with access to disaster resilient sanitation facilities (3 northern regions)0265Baseline report; progress reportsReportAnnuallyUNDP/UN-HabitatNumber of communities practising household water treatment and safe storage in DPCs (3 northern regions)TBD265Baseline report; progress reports; Annual project reportsReportAnnuallyUNDP/UN-HabitatNumber of people (m/f) using household water treatment and safe storage systems1300 Improved planning and implementation of WASH programs by local institutionsNumber of districts with roll-out implementation programs of WASH in DPCs024Baseline report; progress reportsReportAnnuallyUNDP/UN-HabitatEffectiveness of district WASH implementation program????Rating scale: 1, Highly unsatisfactory, 2. Unsatisfactory, 3 Neither satisfactory or unsatisfactory, 4. Satisfactory, 5. Highly satisfactoryNumber of targeted districts with functional NADMO offices TBD (very limited)24Baseline report; progress reportsField visits, ReportAnnuallyUNDP/UN-HabitatIMMEDIATE OUTCOMES1110 Increased access to gender-sensitive, child-friendly , disaster-resilient and improved sanitation and water facilities in schools and communities in DPCsNumber and Percentage of population (m/f) aware of the 3 behaviours for improved hygiene practices (- hand washing with soap, safe excreta disposal and household water treatment and safe storage- ) in DPCs in 3 northern regionsTBD2.5% increase from baseline figureBaseline report; Annual project reports; project completion reportsReportAnnuallyUNDP/UN-HabitatNumber (out of total) of basic schools in DPCs with gender and disability friendly latrinesTBDTBDBaseline report; Annual project reports; project completion reportsReportAnnuallyUNDP/UN-Habitat1120 Improved capacity of community members and schools to maintain disaster resilient and improved water and sanitation facilitiesNumber of women and men trained to construct and maintain disaster resilient and improved sanitation and water facilities in DPCs(3 northern regions)0 (sex disaggregated)400Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat# of schools trained to maintain disaster resilient and improved sanitation and water facilities in DPCs(3 northern regions)TBD100%Baseline report; Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat1130 Increased knowledge and capacity of youth in DPCs in northern Ghana to construct and maintain disaster resilient and improved sanitation and water facilities in communities and schools.# of communities with youth trained to construct and maintain disaster resilient and improved sanitation and water facilities in schools and communities in DPCs in northern Ghana 0265Baseline report; Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat# of youth (male/female) trained to construct and maintain WASH facilities in DPCs0TBDBaseline report; Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat1210 Increased ability of community members and schools to treat water and adopt safe water storage practices before, during and after emergency situations Number of Water and Sanitation Management Teams (WSMTs)(out of total) provided training in household water treatment and safe storage systems in DPCs in the 3 northern regions0265Baseline report; Annual project reportsReportAnnuallyUNDP/UN-Habitat% schools provided training in household water treatment and safe storage systems in DPCs in the 3 northern regionsTBD100%Baseline report; Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat1220 Enhance capacity of WSMTs and communities to enforce Open- Defecation Free (ODF) by-laws in DPCs% of WSMTs trained in WASH management, advocacy and related issues0100%Baseline report; Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat?.# of WSMT members (m/f) trained in WASH management, advocacy and related issuesTBDTBDBaseline report; Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat% of WSMTs trained to enforce ODF bye laws in DPCs0100%Baseline report; Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat# of women WSMT members (out of total) trained in ODF TBDTBDTraining reportReportAnnuallyUNDP/UN-Habitat1230 Increased knowledge of hygiene, public health and environmental WASH issues amongst the population, particularly children, youth and women in DPCs # of DPCs that have received disaster resilient hygiene, public health and environmental education0265Baseline report; Training and Capacity building reports; Annual project reportsReportAnnuallyUNDP/UN-Habitat1310 Strengthened capacity of local officials in planning, implementation, monitoring and evaluation of gender-sensitive and disaster-resilient WASH programs# of local officials (m/f) trained in disaster resilient WASH service delivery, RBM and gender equality (3 northern regions)Total = 0Total = 117Baseline report; Training and Capacity building reports; Annual project reportsReportAnnuallyUNDP/UN-HabitatMale = 0Male = TBDFemale = 0Female = TBD ??1320 Strengthened capacity of local institutions to deliver disaster resilient WASH services in DPCs in Northern Ghana.# of local institutions (DAs/NADMO) that have received disaster resilient WASH training in the 3 northern regions.024Baseline report; Training and Capacity building reports; Annual project reports;ReportAnnuallyUNDP/UN-HabitatNADMO disaster reports.OUTPUTS1111 Improved child, gender-, disability-friendly and disaster- resilient latrines constructed in schoolsNumber of child/girl ,disability friendly and disaster-resilient improved school latrines constructed/rehabilitated0125Baseline report; Annual project reportsReportAnnuallyUNDP/UN-Habitat1112 Improved disaster- resilient household sanitation facilities constructedNumber of disaster – resilient household improved sanitation facilities constructed/or rehabilitatedTBDTBDBaseline report; Annual project reports?AnnuallyUNDP/UN-Habitat1113 Water systems constructed in communities and schoolsNumber of communities with functional disaster-resilient water systems in place0265Baseline report; Annual project reports?AnnuallyUNDP/UN-HabitatNumber of schools with functional disaster-resilient water systems in place.0TBDBaseline report; Annual project reports?AnnuallyUNDP/UN-Habitat1114 Households provided with micro credit for construction of disaster resilient sanitation facilities# of established and functional microfinance for household sanitation facilities. 024Microfinance establishment/ agreements; project reportsReport, Field visitsAnnuallyUNDP/UN-HabitatNumber of women households (out of total) who have accessed microcredit to construct latrines0TBDBaseline report; Annual Progress reportsReportAnnuallyUNDP/UN-Habitat1115 Awareness building workshops, open forums etc conducted re: use of improved sanitation and water facilities conducted Number of awareness and sensitization meetings/fora held in schools and communities7,02Baseline report; Annual Progress reportsReportsAnnuallyUNDP/UN-HabitatTotalNA2,25-Schools 4,77-Communities1121 Community members trained to operate and maintain WASH facilitiesNumber of WSMT members (M/F) trained to operate and maintain WASH facilitiesTBDTBDBaseline report, Annual Progress Report, Training reportReportAnnuallyUNDP/UN-Habitat1122 Schools trained to maintain and manage WASH facilities.Number of schools trained to maintain and manage WASH facilities0125Baseline report; Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat1123 Community Water & Sanitation Management teams formed and functionalNumber of community water & sanitation management teams formed and functional0265Baseline report; Training and Capacity building reports; Annual progress reportReportAnnuallyUNDP/UN-Habitat1124 Strengthened capacity WSMT in planning and implementation of WASH projectsNumber of WSMT members(M/F) trained in planning and implementation of WASH projects0TBDBaseline report; Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat1131 Rural Sanitation Model and Strategy rolled out in DPC districts.Number of districts where Rural Sanitation Model and Strategy rolled out024Annual reportReportAnnuallyUNDP/UN-Habitat1132 Youth in DPCs trained in construction of disaster- resilient facilitiesNumber of youth (M/F) in DPCs trained in construction of disaster- resilient facilities (3 northern regions)0400Baseline report; Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat1133 Youth equipped with resources/tools to construct and maintain disaster resilient facilitiesNumber of youth (M/F) equipped with resources/tools to construct and maintain disaster-resilient facilities0400Baseline report; Training and Capacity building reports; Annual project reportsReportAnnuallyUNDP/UN-Habitat1211 Safe water storage facilities provided in schools and households ?NATBDAnnual project reports; project completion reportReportAnnuallyUNDP/UN-HabitatNumber of schools provided with safe water storage facilities for disaster preparedness1212 School health and hygiene promotion clubs formed and functionalNumber of school health clubs established to promote health and hygiene in schools0125 Baseline report; Annual reportsReportAnnuallyUNDP/UN-Habitat1221 Community members trained to formulate ODF by-lawsNumber of community WSMTs trained to formulate/establish ODF bye- laws0265Training and Capacity building reportsReportAnnuallyUNDP/UN-HabitatNumber of DPCs that are ODF 0265Baseline report; Annual Progress reportsReportAnnuallyUNDP/UN-Habitat1231 Educational campaigns delivered for school children , men and women on the benefits of hand washing with soapNumber of hand washing sensitization meetings/forums held with schools and communitiesNA7,02Baseline report; Annual Progress reportsReportAnnuallyUNDP/UN-Habitat-Total2,25-Schools 4,77-Communities1232 Communities and school children trained in safe excreta disposalNumber of WSMTs trained in safe excreta disposal0265Training and Capacity building reportsReportAnnuallyUNDP/UN-HabitatNumber of schools trained in safe excreta disposal0125Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat1233 Communities and school children provided training in water treatment and storageNumber of communities trained in water treatment and storage0265Training and Capacity building reportsReportAnnuallyUNDP/UN-HabitatNumber of schools in DPCs trained in water treatment and storage0125Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat1234 Awareness-building workshop, open forums etc in relation to hygiene, hand washing and open defecation for community members and school health committees heldNumber of ODF sensitization forums held for DPCs (3 northern region)TBDBaseline report; Annual Progress reportsReport?UNDP/UN-HabitatNumber of beneficiaries (M/F) of WASH sensitization forums in DPCsTBDTBDBaseline and Annual Progress reportsReportAnnuallyUNDP/UN-HabitatNumber of ODF sensitization forums held for schools02,25Training and Capacity building reportsReportAnnuallyUNDP/UN-HabitatNumber of beneficiaries (girls/boys) of ODF sensitization forums in DPC schoolsTBDTBDTraining and Capacity building reportsReportAnnuallyUNDP/UN-Habitat1311 Local officials trained in planning , implementation and management of disaster-resilient WASH projectsNumber of regional officials trained to plan, implement and manage WASH in DPC projectsTBDTBDTraining and Capacity building reportsReportAnnuallyUNDP/UN-HabitatNumber of district officials (M/F) trained to plan, implement and manage WASH in DPC projects0100Annual Progress reports; ReportAnnuallyUNDP/UN-HabitatTraining and Capacity building reports1321 Financial and logistical support for strengthening of WASH systems in DPCs providedNumber of regional offices provided with logistics to manage WASH in DPCs03Progress reportsReportAnnuallyUNDP/UN-HabitatNumber of district offices provided with logistics to manage WASH in DPCs024Progress reportReportAnnuallyUNDP/UN-HabitatNumber of district officials trained and supported to establish SanMark in DPCs TBDTBDBaseline report; Annual Progress report; Training and Capacity building reportsReportAnnuallyUNDP/UN-Habitat ................
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