INSTRUCTIONS TO TENDERERS - Caribbean Community



B. DRAFT CONTRACT AND SPECIAL CONDITIONS, INCLUDING ANNEXES

DRAFT CONTRACT

SUPPLY CONTRACT

No

The CARIBBEAN COMMUNITY (CARICOM), Secretariat, Turkeyen, Greater Georgetown, Guyana

(“the Community”)

of the one part,

and

[Legal status/title][1]

[Official registration number][2]

[Full official address]

[VAT number][3], (“the Contractor”)

of the other part,

have agreed as follows:

CONTRACT TITLE: Supply, delivery, unloading, installation, commissioning of hardware, software and other electronic equipment for CARICOM Member States

Identification number 10th EDF/CSME_EIP/SUP/Multi/16.17

Article 1 Subject

1.1 The subject of the contract shall be the supply, delivery, unloading, installation, and commissioning, of the following supplies:

Hardware, software and other electronic equipment, in four (4) lot(s)

|Lot 1 Software Solution for the Community Public Procurement Notice Board and associated ICT equipment |

|Item # |Description |Total Qty |

| | | |

| | | |

|1.1 |Server for virtualization |4 |

|1.2 |Database server |4 |

|1.3 |Server for Service Integration Adapter |3 |

|1.4 |GBE switch |4 |

|1.5 |Storage system |4 |

|1.6 |Data tape |1 |

|1.7 |KVM switch |2 |

|1.8 |KVM monitor |2 |

|1.9 |UPS |4 |

|1.10 |Equipment/Server rack |4 |

|1.11 |SAN switch |4 |

|1.12 |Firewall |4 |

|1.13 |Firewall for remote sites |3 |

|1.14 |Printer/Copier/Scanner for NCP |15 |

|1.15 |Software for servers virtualization |2 |

|1.16 |Software for system monitoring and management |1 |

|1.17 |Backup Software |1 |

|1.18 |e-Learning Platform |1 |

|1.19 |Software Solution for CPPNB |1 |

| |Implementation(all countries) |

|LOT 2: CARICOM e-Registry Equipment (Cloud-Based Model Computer Hardware and other peripheral equipment ) |

|Item # |Description |Total Qty |

|1 |Tier 2 Server, 1U |6 |

|2 |Tier 3 Servers, 1U |4 |

|3 |WD NAS My Cloud EX4, 8TB |4 |

|4 |QNAP NAS Backup 6-drive SATA storage chassis |4 |

|5 |SATA HDD for NAS, 4TB 3.5" 7200rpm for NAS chassis |24 |

|6 |42U Server Rack , 4 shelves |2 |

|7 |Server Rack Console Kit, 4-port KVM switch, cables |2 |

|8 |UPS (3U) 5KVA, Rack-mounted |2 |

|9 |Switch 24-port (1U) |2 |

|10 |Ethernet Security Router |2 |

|11 |Patch panel 24-port |2 |

|12 |Workstations |14 |

|13 |UPS 650VA-700VA, Tower, for Workstations |8 |

|14 |MFU - Laser Printer, Scanner, Copier |14 |

|15 |LaserJet Printer, Workgroup (Heavy-Duty), |2 |

|16 |Business class wireless router |7 |

|17 |Surge Protector Extension Lead |9 |

|LOT 3 - Computers Application and other Software Packages |

|Item # |Description |Total Qty |

|1 |Microsoft Windows Server 2012 STD |10 |

|2 |Microsoft SQL Server 2012, STD, per 6 Core |1 |

|3 |Micosoft SQL Server 2012 Standard Edition( CARICOM Secretariat- 8 cores) 1|1 |

|4 |Micosoft SQL Server 2012 Standard Edition( Member States –4 cores each) |1 |

|5 |SPSS Software to support data analysis |3 |

|Lot 4- Computer Software and Hardware for Labour Market Information System(LMI) |

|Item # |Description |Tot Qty |

|1 |Database Server |2 |

|2 |Hypervisor host |2 |

|3 |Network Printer |14 |

|4 |Notebooks |88 |

|5 |Microsoft SQL Server 2012 Server ( for item 1 Database) Server+ 100 CALs |2 |

|6 |Microsoft Windows Server 2012 STD |2 |

|7 |Server 2012 Enterprise Server(for item 2, Hypervisor hosts) + 100 CALS |2 |

|8 |Statistical Software -IBM SPSS Statistics Premium |14 |

The places of acceptance of the supplies shall be to the locations indicated in the schedules below, the time limits for delivery shall be One hundred and fifty (150) days from the last signature of contract for Lot 1, and ninety (90) days from the latest signature of contract for Lots 2, 3 and 4 . The Incoterm applicable shall be DDP[4]. The implementation period of tasks shall run from the latest signature of contract for Lot 1 One hundred and fifty (150) days; and ninety (90) days from the last signature of contract for Lots 2, 3 and 4 until provisional acceptance.

|Distribution  Schedule Lot 1- Software Solution for the Community Public Procurement Notice Board and  associated ICT equipment | |

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|Distribution Schedule- Lot 2: CARICOM e-Registry Equipment (Cloud-Based Model Computer Hardware and other peripheral equipment ) |

| |

| |

| |Items |

| |

|User Group( in each member |Purpose |Quantity |Item type |

|state) | | | |

|Labour Departments |End User |3 |Notebook |

| | |1 |Network Printer |

|Statistical Offices |End User |2 |Notebook |

|National Insurance Institutions |End User |1 |Notebook |

1.2 The Contractor shall comply strictly with the terms of the Special Conditions and the technical annex.

1.3 The supplies which form the subject of the contract / lots no 1, 2 and 4 must be accompanied by an additional “lot” consisting of spare parts and/or consumables described by the Contractor in its tender and by other items necessary for using the goods over a period of 12 months, as specified in the Instructions to Tenderers.

Article 2 Origin

The rules of origin of the goods are defined in Article 10 of the Special Conditions.

A certificate of origin for the goods must be provided by the Contractor at the latest when it requests provisional acceptance of the goods. Failure to comply with this condition may result in the termination of the contract

Article 3 Price

3.1 The price of the supplies shall be that shown on the financial offer (specimen in Annex IV). The total maximum contract price shall be EUR < >.

3.2 Payments shall be made in accordance with the General and/or Special Conditions (Articles 26 to 28).

Article 4 Order of precedence of contract documents

The contract is made up of the following documents, in order of precedence:

- the contract agreement;

- the Special Conditions

- the General Conditions (Annex I);

- the Technical Specifications (Annex II [including clarifications before the deadline for submission of tenders and minutes from the information meeting/site visit];

- the Technical Offer (Annex III including clarifications from the tenderer provided during tender evaluation;

- the budget breakdown (Annex IV);

- (specified forms and other relevant documents (Annex V));

The various documents making up the contract shall be deemed to be mutually explanatory; in cases of ambiguity or divergence, they shall prevail in the order in which they appear above.

Done in English in Five originals, four originals being for the CARICOM Secretariat and one original being for the Contractor.

|For the Contractor |For the CARICOM Secretariat |

|Name: | |Name: | |

| | | | |

| | | | |

|Title: | |Title: | |

| | | | |

| | | | |

|Signature: | |Signature: | |

| | | | |

|Date: | |Date: | |

SPECIAL CONDITIONS

CONTENTS

These conditions amplify and supplement, if necessary, the General Conditions governing the Contract. Unless the Special Conditions provide otherwise, those General Conditions remain fully applicable. The numbering of the Articles of the Special Conditions is not consecutive but follows the numbering of the Articles of the General Conditions. In exceptional cases, and with mutual agreement of the CARICOM Secretarist and the Contrator, other clauses may be added to cover specific situations.

Article 2 Language of the Contract

2.1 The language used shall be English.

Article 4 Communications

4.1 For the COMMUNITY:

Programme Manager

Administrative Services CARICOM Secretariat Turkeyen Greater Georgetown Guyana, South America Telephone numbers: 592-222-0001-75

Fax Number: 592-222-0800

Email: procurement@

For the Contractor:

Indicate here the contact persons, addresses of the parties and their contact details the documents to provide and the procedure to be used by the Parties for communication.< >

Article 6 Subcontracting

6.3 When selecting subcontractors the Contractor must give preference to natural persons or companies from ACP States capable of implementing the tasks required on similar terms.

Article 7 Supply of documents

N/A

Article 8 Assistance with local regulations

The Contracting Authority will undertake to obtain, in accordance with the Special Conditions, the requisite permits or import licences within a reasonable period, taking account of the implementation dates for the tasks.

Article 9 General Obligations

9.9 The Contractor is required to present supplies with due regard for its minimum obligation toward visibility. These activities must comply with the rules lay down in the Communication and Visibility Manual for EU External Actions published on the EuropeAid Website: .

Article 10 Origin

1 10.1 All goods purchased must originate in a Member State of the European Union or a country covered by the 10th EDF programme. For these purposes, ‘origin’ means the place where the goods are mined, grown, produced or manufactured and/or from which services are provided. The origin of the goods must be determined according to the EU Customs Code or to the relevant international agreement applicable.

Goods originating in the EU includes goods originating in the Overseas Countries and Territories.

Article 11 Performance guarantee

11.1 The amount of the performance guarantee shall be 10 % of the total Contract price, including any amounts stipulated in addenda to the Contract.

Article 12 Liabilities and Insurance

12.1a) "By way of derogation from Article 12.1, a) paragraph 2, of the general conditions, compensation for damage to the supplies resulting from the Contractor's liability in respect of the CARICOM Secretariat is capped at an amount equal to the contract value.

12.1b) "By way of derogation from Article 12.1,b), paragraph 2, of the general conditions, compensation for damage resulting from the Contractor's liability in respect of the CARICOM Secretariat is capped at an amount equal to the contract value.

12.2a), paragraph 2 By derogation from Article 12.2, a), paragraph 2 of the General Conditions it is mandatory that within 30 days of return of the countersigned contract that the Contractor shall provide the Contracting Authority with all cover notes and/or insurance certificates showing that the Contractor's obligations relating to insurance are fully respected.

12.2b), paragraph 2 An All risk insurance is to be taken out by the contractor in respect of the transport of these supplies to the site of provisional acceptance.

This type of insurance will vary depending on the nature of transport (land, air or sea) and the nature of the risks to be covered: loading, intermediate storage, unloading, including stowage and protection, theft, damage, loss, wetting, etc.

• DDP - Delivered Duty Paid: Incoterm which imposes on the seller maximum obligations vis-à-vis transportation and loss risks and damage associated with the goods:

"the seller delivers the goods when the goods are placed at the disposal of the buyer, cleared for import on the arriving means of transport ready for unloading at the named place of destination. The seller bears all the costs and risks involved in bringing the goods to the place of destination and has an obligation to clear the goods not only for export but also for import, to pay any duty for both export and import and to carry out all customs formalities."[5] The transfer of risks and costs occurs at the place of unloading of the goods at the agreed place of destination.

Article 13 Programme of implementation of tasks

13.2 Within two (2) weeks of return of the countersigned contract, the contractor will provide the contracting Authority with a detailed programme of implementation of tasks and deadlines with regard to implementation of the activities under this contract.

Article 14 Contractor’s drawings

14.1 N/A

Article 16 Tax and customs arrangements

16.1 By derogation from Article 16.1 of the General Conditions, delivery conditions will be DAP.

Article 17 Patents and licences

17.1 Patents and licenses shall be in keeping with Article 17 of the General Conditions

Article 18 Commencement order

18.1 Implementation of tasks shall begin from the latest date of signature of the contract

Article 19 Period of implementation of the tasks

19.1 The period of implementation with respect to Lot 1 is one hundred and fifty (150) calendar days from the latest date of signature of the contract. For Lots 2, 3 and 4 the period ofimplmentation is ninety (90) calendar days from the latest date of signature of the contract

Article 25 Inspection and testing

25.2 Inspection and testing of supplies and installation will take place at the various sites of delivery in accordance with Article 25 of the General Conditions and the practical arrangements for testing

Article 26 General principles for payments

26.1 Payments shall be made in euros.

Payments shall be authorised and made by the Contracting Authority

Programme Manager

Administrative Services

CARICOM Secretariat

Turkeyen, Greater Georgetown, Guyana

Tel: (592) 222-0001

e-mail: carol.corbin@

26.3 Advance payments shall be made within 30 days from the date on which an admissible invoice is registered by the CARICOM Secretariat. The final payment to the Contractor of the amounts due shall be made within 45 days following provisional acceptance of the goods, after receipt by the CARICOM Secretariat of an admissible invoice.

26.5 In order to obtain payments, the Contractor must forward to the authority referred to in paragraph 26.3 above:

a) For the 40% pre-financing, the pre-financing guarantee

if the total Contract price is above EUR 60.000:

By derogation from article 26.5 of the General Conditions no pre-financing guarantee is required:

(i) if the advance payment requested is equal or below EUR 60,000 and (ii) proof documents have been provided for the selection criteria and

(iii) the CARICOM Secretariat does not require a financial guarantee following a risk assessment:

b) For the 60 % balance, the invoice(s) in triplicate together with the request for provisional acceptance of the supplies.

26.9 This contract does not include a price revision clause.

Article 29 Delivery

29.3 The packaging shall become the property of the recipient subject to environmental considerations.

29.5/6/7 Each delivery must be accompanied by a statement drawn up by the Contractor. This statement shall indicate the supplies contained therein, including the quantities of each item for verification by the consignee.

| |Lot 1:Consignee Contact Information |

| |COUNTRY |NAME |DESIGNATION |CONTACT INFORMATION | | |

|1 |Antigua and Barbuda |Ms. Sandra Joseph |Permanent Secretary | Tel: (268) 462 4347/ |Ministry of Trade Commerce and Industry (Prices and | sandra.joseph.29@; |

| | | | |779 4078/462-4183 |Consumer Affairs) |sandra.joseph@.ag |

| | | | | |Redcliffe Street and Corn Alley | |

| | | | | |St. John’s | |

| | | | | |Antigua and Barbuda | |

| | | | | | | |

| | | | | |Email: | |

|3 |Barbados |Mr. Philomore Best |Permanent Secretary |Tel: (246) 437 |Department of Commerce and Consumer Affairs |commerce.ps@.bb; |

| | | | |3552/427-5270 |Ministry of Industry, International Business, Commerce and | |

| | | | | |Small Business Development | |

| | | | | |Fontabelle, St. Michael | |

| | | | | |Barbados | |

|5 |Dominica |Ms. Careen Prevost |Permanent Secretary |767-266-3265; 266 3132;|Ministry of Employment, Trade, Industry & Diaspora |foreignaffairs@.dm |

| | | | |266 3276 |4th Floor, Financial Center, Kennedy Avenue | |

| | | | | |Roseau, Dominica | |

|7 |Guyana |Mr Derrick Cummins |Permanent Secretary |Tel 592-226-2505, |Ministry of Tourism, Industry and Commerce |cadguyana@ |

| | | | |Fax 592-225-9898 |229 South Road, Lacytown | |

| | | | | |Georgertown , Guyana | |

|9 |Jamaica |Ms. Dolsie Allen |Chief Executive Officer, Consumer Affairs|Tel: (876) 906 1728 |Chief Executive Officer |dallen@.jm |

| | | |Commission |Fax: (876) 906 7525 |Ministry of Industry, Investment and | |

| | | | | |Commerce Consumer Affairs Commission | |

| | | | | |34 Trafalgar Road | |

| | | | | |Kingston 10, Jamaica | |

|11 |St. Kitts/Nevis |Mr. Charleton Edwards |Permenent Secretary |(869)467 1550, |Director of Consumer Affairs | |

| | | | |4967-1203; 467 1617/1673|Ministry of Industry, Commerce and Consumer Affairs | |

| | | | |Fax: (869) 465 1778 |Bladen Commercial Development |charleton.edwards@ |

| | | | | |P.O. Box 186 | |

| | | | | |Basseterre, St. Kitts and Nevis | |

|13 |St. Vincent and the Grenadines|Mr. Nathaniel Williams |Permanent Secretary |Tel: (784) 456 2060/ 485|Ministry of Foreign Affairs, Foreign Trade, Commerce and |office.trade@gov.vc; foreignaffairs@gov.vc; |

| | | | |6260/ 456 2442; 456-1111|Information Technology |nathaniel@ |

| | | | |ext 319/315 |3rd Floor, Administrative Building | |

| | | | |Fax: (784) 456 2610 |Bay Street, Kingstown | |

| | | | | |St. Vincent and the Grenadines | |

|15 |

|MEMBER STATE |NAME OF REGISTRAR |TITLE |CONTACT INFORMATION |

| |

|MEMBER STATE/BENEFICIARY |NAME OF CONSIGNEE |TITLE |CONTACT INFORMATION |

| |

|MEMBER STATE |LABOUR |SOCIAL SECURITY |STATISTICS |

|Antigua and Barbuda|Mrs Sharon Peters |Mr David Matthias |Mr. Statchel Edwards |

| |Permanent Secretary |Director |Chief Statistician |

| |Ministry of Legal Affairs, Public Safety and Labour|Antigua Social Security Board |Statistics Division |

| |Long and Thames Streets |Long Street |Ministry of Finance, Economy and Public |

| |St John’s |P O Box 1125 |Administration |

| |Antigua and Barbuda |St John’s |1st Floor |

| | |Antigua and Barbuda |ACT Building |

| |(268) 461-2807 | |Market and Church Streets |

| |psmnsl@ |(268) 736-3000 |St. John's |

| | |socsec@.ag |ANTIGUA & BARBUDA |

| | |matthiasd@.ag | |

| | | |Tel No.: 1-268-462-4775/ 3233/ 0451 |

| | | |Fax No:. 1-268-562-2542 |

| | | | |

| | | |E-mail address: stats@.ag |

|Barbados |Mr Andrew Cox |Mr Ian Carrington |Mr. Aubrey Browne |

| |Permanent Secretary |Director National Insurance Department |Director (Ag.) |

| |Ministry of Labour, Social Security and Human |Frank Walcott Building |Barbados Statistical Service |

| |Resource Development |Collymore Rock |Fifth Floor |

| |3rd Floow, West Wing |St Michael |Baobab Tower Building |

| |Warrens Office Complex |Barbados |Warrens |

| |Warrens |(246) 431-7401 |St. Michael |

| |St Michael |Ian.carrington@.bb |BARBADOS |

| |Barbados | | |

| | | |Tel. No.: 1-246-625-2500 |

| |(246) 310-1400 | |Fax No.: 1-246-435-2198 |

| |parsec@.bb | | |

| | | |E-mail address: abrowne@.bb, |

| | | |barstats@ |

| | | | |

| | | |Web site: .bb |

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|Belize |Mr Kerry Belisle |Mr Richad Flowers |Dr. Leopold Perriott |

| |CEO |Chief Executive Officer |Director-General |

| |Ministry of Labour Local Government and Rural |Belize Social Security Board |Statistical Institute of Belize |

| |Development |P O Box 18 |1902 Constitution Drive |

| |1902 Constitution Drive |Bliss Parade |Belmopan |

| |Belmopan City |Belmopan |BELIZE |

| |Belize |Belize | |

| | | |Tel. No.: 501-822-2207/ 501-822-2352 |

| |(501) 828-5156 |(501) 822-0081 |Fax No.: 501-822-3206 |

| |cep@.bz |moody@.bz | |

| | | |E-mail address: info@.bz |

| | | | |

| | | |Web site: .bz |

|Dominica |Dr Matthew LeBlanc |Mrs Janice Jean-Jacques Thomas |Ms. Prayma Carrette |

| |Labour Commissioner |Executive Director |Chief Statistician |

| |Ministry of Justice, Immigration and National |Dominica Social Security Board |Central Statistics Office |

| |Security |Cnr Hanover and Hillborough Streets |Ministry of Finance |

| |Labour Division and Immigration |P O Box 772 |Financial Centre |

| |Kennedy Avenue |Roseau |Kennedy Avenue |

| |Gevernment Headquarters |Dominica |Roseau |

| |Roseau | |Commonwealth of DOMINICA |

| |Commonwealth of Dominica |(767) 255-8310 | |

| | |diss@cwdom.dm |Tel No.: 1-767-266-3400 -3407 |

| |(767) 266-3318/3553 | |Fax No.: 1-767-449-9128 |

| |rossleb@ | | |

| |labourdivision@.dm | |E-mail address: cso@.dm |

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|Grenada |Mrs Sally Ann Bagwhan Logie |Mr Alfred Logie |Mr. Halim Brizan |

| |Permanent Secretary |Director |Director of Statistics |

| |Ministry of Labour |Grenada National Insurance Board |Central Statistical Office |

| |Botanical Gardens |Melville Street |Ministry of Finance, Planning, Economy, |

| |St Georges |P O Box 322 |Energy and Cooperatives |

| |Grenada |St George’s |Ross Building |

| | |Grenada |The Carenage |

| |Labour Commission | |St. George's |

| |Mr Cyrus Griffith |(473) 4403309 |GRENADA |

| | |alogie@ | |

| |(473) 440 2532 | |Tel. No.: 1-473-440-1369/ 1-473-435-8742 |

| |Ministry.labour.gd@ | |Fax No.: 1-473-435-8741 |

| | | | |

| | | |E-mail address: gogstats@ |

|Guyana |Mrs Lorene Baird |Mrs Lorene Baird |Mr. Lennox Benjamin |

| |Permanent Secretary |Permanent Secretary |Chief Statistician |

| |Ministry of Social Protection |Ministry of Social Protection |The Bureau of Statistics |

| |167 Lamaha & East |167 Lamaha & East |P.O. Box 1070 |

| |Georgetown |Georgetown |57 High Street |

| |Guyana |Guyana |Kingston |

| | | |Georgetown |

| |Tel (592) 231-7283 |(592) 231-7283 |GUYANA |

| | | | |

| | | |Tel. No.: 592-227-1155 |

| | | |592-226-0982 |

| | | |Fax No.: 592-226-2036 |

| | | | |

| | | |E-mail address:info@.gy |

| | | | |

| | | |Web site: .gy |

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|Jamaica |Permanent Secretary |Ms Lisa-Ann Grant |Ms. Carol Coy |

| |Ministry of Labour and Social Security |Director |Director-General |

| |1F North Street |International Social Security Jamaica |The Statistical Institute of Jamaica |

| |Kingston |1F North Street |7 Cecelio Avenue |

| |Jamaica |Kingston |Kingston 10 |

| | |Jamaica |JAMAICA |

| |(876) 922-9500 - 14 | | |

| | |(876) 922-6740 |Tel. No.: 1-876-630-1600 |

| | |mlssworkpermit@ |Fax No.: 1-876-926-1138 (General Office) |

| | | | |

| | | |E-mail address: info@.jm |

| | | | |

| | | |Web site: .jm |

|Montserrat |Mrs Beverley Mendes |Mr Kenneth Scotland |Director |

| |Permanent Secretary |Director |Statistics Department |

| |Ministry of Communications, Works, Energy and |Montserrat Social Security Board |Ministry of Finance and Economic Management |

| |Labour |P O Box 170 |Government Headquarters |

| |P O Box 103 |Sweeneys |P.O. Box 292 |

| |Brades |Montserrat |Brades |

| |Montserrat | |MONTSERRAT |

| | |(664) 491-8748 | |

| |Tel: (664) 491-2521 |scotlandk@ |Tel. No.: 1-664-491-3797/ 3794 |

| |Email: mendesb@giv.ms | |Fax No.: 1-664-491-4632 |

| |cassellm@gov.ms | |(Located in the Development Unit) |

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| |  | |E-mail address:statistics@gov.ms |

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|Saint Lucia |Mr. Leo Titus Preville |Dr. Reginald Darius |Mr. Edwin St. Catherine |

| |Head of the Department of Labour |Permanent Secretary |Director |

| |Sans Soucis |Ministry of Finance, Economic Affairs and Social |Central Statistics Office |

| |Castries |Security |Ministry of Finance, Economic Affairs and |

| | |Financial Centre,  |Social Security |

| |758-468-3176/5 |Bank of Saint Lucia Bldg, |Chreiki Building |

| |titus.preville@govt.lc |Bridge Street,  |Micoud Street |

| | |Castries |Castries |

| | |Saint Lucia |SAINT LUCIA |

| | | | |

| | |(758) 468-5501 |Tel. No.: 1-758-452-3716/ 4410 |

| | |reginald.darius@govt.lc  |Fax No.: 1-758-451-8254 |

| | | | |

| | | |Department's E-mail address - |

| | | |statsdept@candw.lc |

| | | |Director's E-mail address - |

| | | |edwins@.lc |

| | | |Department's Web-site - .lc |

|St Kitts and Nevis |Ministry of Nevis Affairs, Labour, Social Security |Ministry of Nevis Affairs, Labour, Social Security|Mr. Carlton Phipps |

| |and Ecclesiastical Affairs  |and Ecclesiastical Affairs  |Director (Ag.) |

| |Permanent Secretary - Ms. Jennifer Archibald  |Permanent Secretary - Ms. Jennifer Archibald  |Statistics Department |

| |Government Headquarters  |Government Headquarters  |Ministry of Sustainable Development |

| |Church Street |Church Street |Bladen Commercial Development |

| |Basseterre  |Basseterre  |P.O. Box 186 |

| |St. Kitts |St. Kitts |Church Street |

| |(869) 467-1086 465-2521 |(869) 467-1086 465-2521 |Basseterre |

| | | |ST KITTS & NEVIS |

| |minlabssec.skngov@ |minlabssec.skngov@ | |

| |jarchibald.skndol@ |jarchibald.skndol@ |Tel. No.: 1-869-467-1253/ 1063 |

| | | |Fax No.: 1-869-466-7398 |

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| | | |E-mail address: stats@sisterisles.kn |

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|St Vincent and the |Mrs Morine Williams |Mr Reginald Thomas |Ms. Gatlin Roberts |

|Grenadines |Permanent Secretary |Executive Director |Chief Statistician |

| |Department of Labour |St Vincent National Insurance Services |Statistical Office |

| |Ministry of Economic Planning, Sustatinable |P O Box 305 |Central Planning Division |

| |Development Industry, Trade, Information and Ground|Bay Street |Ministry of Finance and Economic Planning |

| |Floor |Kingstown |Kingstown |

| |Administerial Building |St Vincent and the Grenadines |ST VINCENT & THE GRENADINES |

| |Kingstown | |Tel. No.: 1-784-457-2921/ 456-1111 |

| |St Vincent and the Grenadines |(784) 456-1415 |Fax No.: 1-784-456-2430 |

| | |nis@ |(located in the Central Planning Unit) |

| |(784) 451-7077 | | |

| |Office.reconciliation@gov.vc | |E-mail address: svg.stats@ |

| |morinewilliams@ | |Website: |

| | | | |

|Suriname |Mr. Mauro Tuur |Mr. Mauro Tuur |Mr. Iwan A. Sno |

| |Permanent Secretary |Permanent Secretary |Director |

| |Ministry of Trade and Industry |Ministry of Trade and Industry |General Bureau of Statistics |

| |Havenlaan Noord |Havenlaan Noord |Klipstenen Straat 5 |

| |Paramaribo |Paramaribo |Paramaribo |

| |SURINAME |SURINAME |SURINAME |

| | | | |

| |(597) 402080 |(597) 402080 |Tel. No.: 597-473-737, 597-473-650, |

| |dhisyr@ |dhisyr@ |597-474-861 |

| | | |Fax No.: 597-425-004 |

| | | | |

| | | |E-mail address: pr@statistics- |

| | | | |

| | | |Web site: statistics- |

| | | | |

| | | | |

| | | | |

| | | | |

| | | | |

|Trinidad and Tobago|Mrs Jennifer Daniel |Ms Niala Persad- Poliah |Mr. Sean O'Brien |

| |Permanent Secretary |Executive Director |Director (Ag.) |

| |Ministry of Labour and Small and Microenterprise |National Insurance Board of Trinidad and Tobago |Central Statistical Office |

| |Development |NIB House |Ministry of Planning, Housing and the |

| |Head Office |Cipriani Place |Environment |

| |Level 5 & 6, |2A Cipriani Boulevard |80 Independence Square |

| |Tower C, |Port of Spain |Port-of-Spain |

| |International Waterfront Centre |Trinidad, W.I. |TRINIDAD AND TOBAGO |

| |#1 Wrightson Road, | | |

| |Port of Spain |(868) 625-2171 - 8 |Tel. No.: 1-868-280-7132 |

| |Trinidad and Tobago |npersad@ |Fax No.: |

| | | | |

| |(868) 625-8478 | |E-mail address: cso.statistics@ |

| |danieljen@gov.tt | | |

| |copy: foster@gov.tt | |Web site: .tt |

Article 31 Provisional acceptance

The Certificate of Provisional Acceptance must be issued using a template by the CARICOM Secretariat. Provisional Acceptance shall be issued after verification of supplies and completion of installation at the sites specified for delivery.

31.2. By derogation, the Contractor may apply, by notice to the Project Manager, for a certificate of provisional acceptance when supplies are ready for provisional acceptance. The Project Manager shall within 45 days of receipt of the Contractor's application either:

– issue the certificate of provisional acceptance to the Contractor with a copy to the CARICOM Secretariat stating, where appropriate, his reservations, and, inter alia, the date on which, in his opinion, the supplies were completed in accordance with the contract and ready for provisional acceptance; or

– reject the application, giving his reasons and specifying the action which, in his opinion, is required of the Contractor for the certificate to be issued.

The CARICOM Secretariat’s time limit for issuing the certificate of provisional acceptance to the Contractor shall not be considered included in the time limit for payments indicated in Article 26.3.

By derogation from Article 31.2, second paragraph , the CARICOM Secretariat’s time limit for issuing the certificate of provisional acceptance to the Contractor shall not be considered included in the time limit for payments indicated in Article 26.3.

Article 32 Warranty obligations

32.6 The Contractor shall ensure that product specific commercial warranty obligations are satisfied, including the transfer of the warranty to the Contracting Authority after expiry of the period specified in Article 32.7.

32.7 The warranty must remain valid for a period of one year after provisional acceptance.

Article 33 After-sales service

33.1 After-Sales service to be agreed at the time at signing of the contract for Lots 1. No aftersales services is required for Lots 2, 3 and 4.

Article 40 Settlement of disputes

Any dispute arising out of or relating to this Contract which cannot be settled otherwise shall be settled:

i) by arbitration by an Arbitration Committee in accordance with the following;

• Each party shall appoint one arbitrator and the two arbitrators so appointed shall appoint a third who shall act as Chairperson. If, within thirty (30) days of the request for arbitration, either party fails or refuses to appoint an arbitrator, or if within fifteen (15) days of the appointment of the two arbitrators, the third arbitrator has not been appointed, either party may request the President of the Caribbean Development Bank to appoint an arbitrator. The parties agree that any decision rendered by the arbitrators shall be accepted as the final adjudication of the dispute.

Article 42 Data Protection

Not applicable.

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[1] Where the contracting party is an individual.

[2] Where applicable. For individuals, mention their ID card or passport or equivalent document - number

[3] Except where the contracting party is not VAT registered.

[4] DDP (Delivered Duty Paid)— Incoterms 2010 International Chamber of Commerce

[5] See .

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[i] See consignee details for Lot 4 in Article 29 Delivery

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